ALARM MONITORING SYSTEM INSPECTION PWS.docx

SCOPE OF WORK

1. GENERAL REQUIREMENTS: (NAICS 56121)

The work consists of providing all labor, equipment, material, transportation, and supervision as required to:

Conduct quarterly, semi-annual, and annual inspections on all fire suppression systems according to Local, State and NFPA guidelines and regulations, for the following Coast Guard units.

MSD LEWES

CLINS ending in 1: Only quarterly services to be performed CLINS ending in 2: Semi-Annual services to be performed in the 2nd & 4th QTR CLINS ending in 3: Annual service (Executed during 2nd QTR) CLINS ending in 4: Emergency Service Calls. Not to exceed (NTE) $5,000.00

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence service for the period 01JAN2025 thru 30SEP2025. Contractor shall schedule all preventive maintenance visits. Emergency service shall be provided within 24 hours, when requested.

3. DESIGNATED CONTRACTING OFFICER’S QA EVALATOR (QAE) REPRESENTATIVE: DCC Sean F. McGinty is the Primary QAE for this contract, including site visits. Member can be reached at 757-638-5981 or Sean.F.McGinty@uscg.mil. Additional unit technical representative POC’s for scheduling are listed in Enclosure 1.

4. SCOPE OF WORK:

1. Systems to be inspected and tested: These include fire panels, fire pumps, tanks, gauges water gongs, actuation stations, abort stations, visual/audible alarms, smoke/heat detectors, water flow devices, valves standpipes, fire department connections, dry system air maintenance devices, range hoods, remote pull stations, sprinklers, nozzles. In addition, hydrostatic testing of outdated fixed suppression system bottles. Contractor will ensure all complies with manufacture’s guidelines and all applicable Local, State, and NFPA guidelines and regulations.

2. See Enclosure (2) for periodicity

3. Sprinkler system inspection periodicity shall conform with NFPA 25 Chapter 5.

4. Fire Monitoring system inspection periodicity shall conform w/ NFPA 72 Chapter 10.

5. Kitchen fire suppression inspections periodicity shall conform w/ NFPA 96 Chapter 11.

6. All weekly and monthly visual inspections listed in NFPA references will be performed by Coast Guard.

7. All USCG unit fire suppression system date, addresses, and POC’s will be listed in Enclosure (1). The POC for the units will generally be the unit’s Engineering Petty Officer (EPO). Contractor sign in sheets will be at each site visit.

8. Provide each Coast Guard Unit’s POC, QAE and KO with a Certificate of Inspection, nothing all discrepancies at the completion of each service or inspection.

9. Provide Inspection tags on inspected or tested systems from System Certified Specialist.

10. Contractor is to give a 48-hour advance notice prior to scheduling preventive maintenance during the business hours of 8:00 AM to 4:00 P, Monday thru Friday excluding Federal Holidays.

11. DOL wage rates are provided in Enclosure 3.

5. Emergency Service:

1. When requested respond within 24 hours of notification.

2. The Contractor shall provide adequate procedures for receiving and responding to service calls 24 hours a day, seven days a week, including weekends and holidays. A single telephone number shall be provided by the Contractor for the receipt of all service calls. Service calls shall consider to be “received “by the Contractor at the time and date the telephone call is placed by the COR or designated representative.

3. Pre-approval by the COR or KO is required prior to commencement of emergency work and providing of materials needed to complete and satisfy work.

4. Once authorized has been obtained and in receipt of an Emergency Service Request Authorization Form (Enclosure 4). The Contractor may complete work NTE $5,000.00 annually.

5. If the total cost is estimated to exceed contract values, the Contractor shall prepare an estimate for the repair detailing the labor hours, and material before coordinating with the COR or KO for approval to proceed with the repair.

6. Work shall include the determination of the problem area(s) and the performance of corrective action required to restore the system/equipment to satisfactory working condition.

7. Labor attributed to each service call shall include only time expended by the Contractor while on the job site and/or in the procurement of required materials.

8. Pricing for CLIN’s ending in 4 is for emergency services work based on hourly rate and a service call fee and annual parts NTE value.

9. Only emergency work, to remedy emergent situations will be approved within this contract. Any work outside of Emergency calls will be executed separately and outside this contract.

6. Site Visit: All bidders are strongly encouraged to visit the sites to verify any/all quantities before submitting bids.

7. CONDITIONS AFFECTING THE WORK: The offeror should visit the site and take other steps as may be necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficult or cost of the successfully performing the work. The Government will assume no responsibility for any understanding or misrepresentations concerning the conditions made to any of it’s officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

8. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the Contracting Officer (KO) and QAE of the intended start date. The work shall be done in accordance with the specification.

9. CONTRACTOR PERSONNEL.

a. Workmanship: All work shall be accompanied with the best standard practices and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

b. Employee Conduct: The contractor’s employee shall observe and comply with all applicable local and Coast Guard regulations., policies and procedures. The Contractor shall ensure that all contractor employees always present a professional appearance, and that their conduct does not reflect discredit on the United States, the Department of Homeland Security, or the United States Coast Guard.

c. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion, direct the Contractor to remove any contractor employee from Coast Guard facilities for misconduct or security reasons. Such removal does not relieve the Contractor of the responsibility to provide sufficient qualified personnel for adequate and timely service. The Government will provide the Contractor with an immediate verbal notification, with written rationale for removal of the employee through the USCG Contracting Officer within two business days.

d. Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government if that employment would or would appear to cause a conflict of interest.

10. PERMITS: The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state, and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the Contracting Officer’s representative for approval consideration. The Contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

FEDERAL HOLIDAYS: (Unit observes the following Federal legal Holidays)

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACT PERONNEL AND VEHICLES: All contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display the identification badge in plain view above the waist.

The Contractor shall provide a detailed list of all employees to the Contracting Officer’s Representative two (2) days prior to commencing work. The employee list shall contain the employee’s full name, date, place of birth, current address, and lost four (4) of SSN. Coast Guard Unit’s POC’s will be given a copy of the employee’s list. Each Contractor-provided vehicle or towed trailer shall show the Contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on Government property shall be maintained in good state or repair.

a. Employee Identification.

Contractor employees working on-site at this government facility must wear a company provided ID Badge visible at all times. Contractor employees will wear the badge at ALL times while on CG property. All employees must be in possession of a valid ID card that meets the requirement of the REAL ID Act of 2005.

15. SAFETY REQUIREMENTS: The contractor shall conform to all state and local safety requirements and those of each Coast Guard Unit. The Contractor and their employees shall become familiar with and obey all regulations, including fire, traffic, and security requirements. There will be no smoking in Coast Guard buildings. Bo underage visitors authorized onsite. Employees and suppliers only, no dependents, minors, or anyone else not directly associated with the ongoing work are authorized onsite. No pets or animals of any kind allowed on worksite. The exception being service animals for the visually or hearing impaired. Documentation will be required for the animal to remain on site.

1. Responsibilities:

a. All contractors working at each of the Coast Guard Units shall abide by all Federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series), and 29 CFR 1926 (series). Contractor’s written safety program shall be reviewed by the respective Coast Guard Unit’s EPO prior to starting work.

b. Written notification must be provided to the Coast Guard Unit’s EPO in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion. Some examples of qualifying activities are a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS: All Contractors working on any Coast Guard units shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). All written management and pollution prevention programs shall be reviewed by the Coast Guard unit’s EPO in the capacity as Environmental Protection Specialist.

a. Written notification must be provided to the Coast Guard Unit’s EPO in the capacity of Environmental Protection Specialist of any activity that could potentially cause a permit violation on any Coast Guard Units listed. Some examples of qualifying activities are: Any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

b. Copies of the following must be provided to the Coast Guard Unit’s EPO in the capacity of Environmental Protection Specialist prior to starting work in affected areas: Safety Data Sheets and permits.

c. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state and local guidelines.