AL-1937-5877A_SOW.pdf

SOW ALS-U Storage Ring HBEND Axial Adjuster

Magnet Assemblies

D. Arbelaez

Release Date: Jul 29 2026 9:48:25 AM PDT

Document Number: AL-1937-5877 Revision: A

Document Status: Released

Document Type: SPECIFICATION

Category Code: AL7510

ALS-U - STORAGE RING

MAGNETS - GENERAL

O ffi ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

YF

Downloaded by: Diego Arbelaez at August 04, 2026 10:53:15

AL-1937-5877 Rev. A Doc. Status: Released Page 2 of 12

Advanced Light Source Upgrade Project Lawrence Berkeley National Laboratory

All officially released LBNL documents are watermarked and contain LBNL Document

Control Center release information in the lower-left corner of the document's pages.

Printed hard copies of this document are for reference only.

Table of Contents

Revision History

Approvals

Abbreviations and Acronyms

1 Introduction

1.1 Project overview

1.2 Description of items

2 Scope of Work

2.1 Manufacturing Requirements

3 Deliverables

3.1 List of items

3.2 Schedule

4 Project Administration

4.1 Roles and responsibilities

4.2 Reporting/communication requirements

4.3 Documentation requirements

4.4 Hold points and what is required

5 Shipping, Handling, and Storage

5.1 Containers

5.2 Packaging

5.3 Storage

6 Quality Assurance

6.1 Standard QA forms

6.1.1 Deviation requests

6.1.2 Nonconformance reports

6.2 Acceptance criteria

7 Applicable Documents

REVISION HISTORY

Rev. CM Number Description of Change A Initial Release ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 3 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

APPROVALS

Approver Project Role

Soren Prestemon ALS-U Magnets Control Account Manager

Diego Arbelaez ALS-U Lead Technical Representative

Windchill Approved / Concurred By darbelaez,soprestemon ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 4 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

ABBREVIATIONS AND ACRONYMS

ACL Acceptance Criteria List

ALS Advanced Light Source

ALS-U Advanced Light Source Upgrade

ARR Assembly Readiness Review

CoFe Cobalt iron

FAT Factory Acceptance Test

HBEND “Hard Bend” Permanent Magnet Dipole Bending Magnet

LBNL* Lawrence Berkeley National Laboratory

MRR Manufacturing Readiness Review

NCR Nonconformance Report

NdFeB Neodymium Iron Boron

PM Permanent Magnet

QA Quality Assurance

QC Quality Control

SOW Statement of Work

University* The Regents of the University of California

*For the purposes of this SOW, the terms University and LBNL are used interchangeably.

ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 5 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

1 INTRODUCTION

1.1 Project overview

Lawrence Berkeley National Laboratory (LBNL) is currently working to upgrade the

Advanced Light Source facility under the ALS Upgrade Project (ALS-U). As part of the project, high field permanent magnet (PM) based dipole bending magnets are being constructed, which require field adjustment capabilities. For this purpose, a motor drive system is used to position axial adjuster plate permanent magnet assemblies relative to the primary core magnets. The axial adjuster plate permanent magnet assemblies are the subject of this statement of work (SOW).

1.2 Description of items

Figure 1-1 shows one of the Axial Adjuster Plate Assemblies. There are a total of four different types of assemblies, with minor differences, to account for the four quadrants of the magnet. Each assembly is composed of a set of four axially magnetized permanent magnets that are bonded to a precision machined aluminum holder (adjuster plate) using epoxy.

Figure 1-1 Mechanical assembly components for the HBEND magnet.

2 SCOPE OF WORK

The scope of work comprises the fabrication, assembly, and inspection/testing work for the HBEND Axial Adjuster Plate Assemblies as defined in Section 3. This includes the permanent magnet manufacturing and testing, manufacturing of aluminum components, and assembly (including bonding epoxy) and inspection of the final units. The following section covers specific requirements for this scope of work.

2.1 Manufacturing Requirements

The following requirements must apply for this scope of work:

1. The primary manufacturing of the permanent magnets (i.e., pressing, sintering, machining and grinding, magnetizing) cannot be subcontracted to another vendor.

ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 6 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

2. The measurements required on the permanent magnets cannot be subcontracted to another vendor.

3. Fabrication of permanent magnets with grain boundary diffusion processes, to enhance the intrinsic coercivity near the magnet surface, is required. The vendor must have and provide evidence demonstrating experience with this process to

LBNL ahead of any potential award.

4. The final assembly (bonding) of the permanent magnets cannot be subcontracted to another vendor. The vendor must have demonstrated experience with epoxy bonded permanent magnet assemblies and provide information to LBNL ahead of any potential award on the epoxy to be used (including bonding strength).

The technical requirements for the permanent magnets are defined in the document AL-

1931-8009. The documentation provided by the selected subcontractor must be sufficient to allow for the acceptance of the units based on the acceptance criteria document AL-

1931-8010.

Table 2-1 Documents with Applicable Requirements.

Document Number Title

AL-1931-8009 Technical Specification for the HBEND Axial Adjuster Magnets

AL-1931-8010 HBEND Axial Adjuster Magnet Assemblies Acceptance Criteria List

3 DELIVERABLES

3.1 List of items

The required deliverables for this statement of work are listed in Table 3-1. Associated documentation requirements are described in Section 4.3. Table 3-1 shows the items that will be delivered to LBNL. The full list of drawings (including subcomponents) along with their revision number can be found in the HBEND Axial Adjuster Magnet Assemblies

Drawing List (AL-1931-6348).

Table 3-1 List of deliverables.

Item No. List of Deliverables Qty Description

001 ADJUSTER PLT AXIAL PM-INSERT ASSY (1st Article) 1 AL-1458-3681

002 UPPER ADJUSTER AXIAL PLT PM INSERT ASSY-DS (1st Article) 1 AL-1697-5588

003 LOWER ADJUSTER PLT-AXIAL PM-INSERT ASSY (1st Article) 1 AL-1635-5463

004 LOWER ADJUSTER AXIAL PLT PM INSERT ASSY-DS (1st Article) 1 AL-1697-5459 ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 7 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

Item No. List of Deliverables Qty Description

005 ADJUSTER PLT AXIAL PM-INSERT ASSY (Production) 7 AL-1458-3681

006 UPPER ADJUSTER AXIAL PLT PM INSERT ASSY-DS (Production) 7 AL-1697-5588

007 LOWER ADJUSTER PLT-AXIAL PM-INSERT ASSY (Production) 7 AL-1635-5463

008 LOWER ADJUSTER AXIAL PLT PM INSERT ASSY-DS (Production) 7 AL-1697-5459

3.2 Schedule

Deliverables Schedule is due as follows:

Table 3-2 Projected delivery requirements.

Deliverable Delivery due

1st Article Axial Adjuster Plate Set (items 001 – 004 in Table 3-1) 01/22/2027

Production Axial Adjuster Plate Sets (items 005 – 008 in Table 3-1) 03/23/2027

4 PROJECT ADMINISTRATION

4.1 Roles and responsibilities

The subcontract will name two University specialists to oversee the contractual and technical aspects of the procurement:

• The University Procurement Specialist is responsible for contract administration from solicitation to subcontract award, and any contractual issues that arise thereafter.

• The University Technical Representative is responsible for the technical aspects, beginning with the subcontract award through receipt and acceptance of deliverables.

The selected subcontractor must identify a project manager who will act as the single point of contact for the University representatives. The project manager must be available for the duration of the subcontract to resolve issues and provide technical, programmatic, and schedule updates as specified in this SOW and in the subcontract.

4.2 Reporting/communication requirements

1. Upon award of the subcontract, the University Technical Representative will contact the selected subcontractor to set up a project kick-off meeting to establish communication requirements, including the use of the project portal that will be used for data exchange.

ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 8 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

2. Project meetings are required to be held twice per month once production has begun, but the frequency of required meetings may be higher during the period leading up to production.

3. Written monthly schedule updates are required. The schedule must include lead times for components and materials, high-level production sequences of key components, and planned dates for shipment to LBNL.

4. Written monthly status reports are required and must include an explanation for schedule changes as well as a list of completed quantities of key components throughout the production sequence. LBNL will provide a template with the required format for the monthly report.

5. Site visits by LBNL personnel or a selected designee will be at the discretion of

LBNL and must include access to the site where the manufacturing and assembly work is performed.

6. Action item tracking is required. The selected subcontractor must document action items in written form for all project meetings.

7. Other reports or data may be required by LBNL, as requested in writing.

4.3 Documentation requirements

Upon award of the subcontract, LBNL will establish a Windchill project portal to be used by the selected subcontractor to both gain access to applicable documents and submit – in electronic format – all documentation required in this SOW, including Quality

Assurance (QA) data, certificates of conformance, test results, models, and drawings, as applicable.

Subcontractors performing work in a non-English speaking country: all documents must include an English translation and provide data that is represented in U.S. customary formats for dates (month/day/year) and numbers.

Acceptable document formats include .docx, .xlsx, and other editable Microsoft Office file formats, PDF format, image formats, and .txt or .csv for measurement data, as applicable.

4.4 Hold points and what is required

Hold points require LBNL’s written approval and notice to proceed.

1. Hold for permanent magnet approval. The bonding of the permanent magnets into the adjuster plates must not begin prior to review and approval of the magnetic measurement and dimensional measurement data for the permanent magnets (as outlined in the Acceptance Criteria List AL-1931-8010) by LBNL.

ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 9 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

2. Hold for 1st article approval. Assembly of remaining Axial Adjuster Plate

Assemblies (items 005 – 008 in Table 3-1) must not begin prior to review and approval of the 1st article inspection reports by LBNL.

5 SHIPPING, HANDLING, AND STORAGE

LBNL requires that the design of all packaging materials, containers, crates, as well as the shipping plan for each shipment be submitted to LBNL for review and approval. No item may be shipped before written authorization is issued by LBNL as specified.

5.1 Containers

The design for any container that will be used to package or ship items must be submitted to LBNL for review and approval before fabrication of the container may begin. The level of design detail provided must be sufficient to recreate or repurchase additional containers of the same type, if needed.

Container requirements are:

1. The container must be constructed of materials that meet or exceed the quality standards for Wood Groups II, III, or IV per ASTM D6199 – Standard Practice for

Quality of Wood Members of Containers and Pallets.

2. The design and construction must allow for air shipment.

3. All containers must consist of a base structure that is capable of being transported with a standard forklift on at least two sides of the container.

4. Containers are to be reusable with sides that attach using clips or other standard attachments that allow for ease of disassembly and/or reuse.

5. Each container must be constructed so that it fully supports and protects each item throughout storage and shipping, and the container must fully enclose the item.

6. The item must be secured to the base pallet or skid in a manner that will prevent shifting during transport.

The design for the exterior of all containers must include the following markings and information:

a. A label with all required identifying information, including the subcontract number, University Technical Representative contact information, and delivery address;

b. Arrows indicating the appropriate container orientation;

c. Markings that clearly identify tie-down points, lifting points, and the container’s center of gravity;

ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 10 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

d. Clear and obvious labels that indicate the contents are fragile and, if the container includes monitoring equipment, that must be noted;

e. Serial or identification numbers of the components contained therein.

f. Shipments that originate from a country with an official language other than

English: include pictorial instructions or labels written in both English and the language of the point of the shipment’s origin.

5.2 Packaging

All packaging designs must be submitted to LBNL for review and approval before items are packaged. Each assembly must be blocked/cribbed/supported to prevent movement or overstressing components during transport.

Packaging requirements include:

• The use of desiccant in magnet packaging is strictly forbidden.

• Cribbing must be placed between the magnet and the sides of the container to minimize movement during transportation.

The shipping container should incorporate a moisture barrier to prevent condensation during air shipment.

Packaging must be compliant with the Toxics in Packaging Prevention Act, AB-4551.

5.3 Storage

Should items require storage, the storage location must be a temperature- and moisture controlled, secured storage facility. Acceptable ambient air temperature during storage is between 5◦ and 40◦ C, with the humidity level remaining below 85%. Items must be stored in such a way as to be fully sheltered from any natural or manmade conditions that may cause damage. This shelter requirement also applies for shipping containers should items require storage once they have been packaged.

6 QUALITY ASSURANCE

6.1 Standard QA forms

6.1.1 Deviation requests

A deviation request applies to any request that seeks to modify a process, document, or drawing. A deviation request does NOT apply to components that the selected

1 Reference: https://dtsc.ca.gov/toxics-in-products/toxics-in-packaging-law/ This AB 455 act prohibits intentional introduction of cadmium, lead, mercury, or hexavalent chromium, and/or incidental presence of those metals above 100 parts per million (ppm) by the combined weight of all of the above metals.

ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

YF

https://dtsc.ca.gov/toxics-in-products/toxics-in-packaging-law/

AL-1937-5877 Rev. A Doc. Status: Released Page 11 of 12

All officially released LBNL documents are watermarked and contain LBNL Document subcontractor manufactured that do not conform to the specifications provided by LBNL;

see Section 6.1.2 for nonconformance reporting.

To submit a deviation request, the selected subcontractor must provide a written request that can only be implemented after review and approval by LBNL. If needed, LBNL can provide a deviation request form, or – with LBNL approval – the selected subcontractor can submit their own customary deviation request documentation.

6.1.2 Nonconformance reports

A nonconformance report (NCR) provides a written summary that describes how a particular product does not conform to defined specifications or how a procedure does not conform to defined requirements. A nonconformance may be determined and reported by either the selected subcontractor or LBNL.

Once a nonconformance is identified, an NCR must be submitted to LBNL within three business days. LBNL can provide an approved NCR form or review the selected subcontractor’s customary NCR documentation, which can only be used after LBNL approval.

LBNL will provide a written dispensation establishing a path forward for each nonconformance. However, once a nonconformance has been identified, no further operation may be performed on the nonconforming item without LBNL’s written approval to proceed. Additionally, if any process is found to produce nonconforming components, all work utilizing that process must immediately cease upon discovery until the process can be reviewed with input from LBNL. Leave to resume the process is at the discretion of LBNL.

6.2 Acceptance criteria

Items will be accepted upon receipt of:

1. All applicable certificates, product data, mechanical inspection reports, and test results as defined in the HBEND Axial Adjuster Magnet Assemblies Acceptance

Criteria List, AL-1931-8010;

2. All applicable nonconformance or deviation documentation, if any; and

In addition, upon delivery, LBNL will conduct receiving inspection and testing, including measurements, when needed, to verify the acceptance criteria list (ACL) items. In case an item does not meet acceptance criteria and the cause is traced to a non-conformance for which the selected subcontractor is responsible but remained undetected, the selected subcontractor is responsible for correcting the non-conformance. The following

Acceptance Criteria lists will be used for this scope.

ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A

AL-1937-5877 Rev. A Doc. Status: Released Page 12 of 12

All officially released LBNL documents are watermarked and contain LBNL Document

Document Number Title

AL-1931-8010 HBEND Axial Adjuster Magnet Assemblies Acceptance Criteria List

7 APPLICABLE DOCUMENTS

The documents listed in this section are considered to be a part of this document. All information contained in an applicable document will be valid to the fullest extent, unless specifically noted within this document. Applicable documents must originate from the

LBNL Document Control Center (DCC) and will be made available by LBNL as needed.

Document Number Title

AL-1931-6348 HBEND Axial Adjuster Magnet Assemblies Drawing List

AL-1931-8009 Technical Specification for the HBEND Axial Adjuster Magnets

AL-1931-8010 HBEND Axial Adjuster Magnet Assemblies Acceptance Criteria List ci al ly R el ea se d

To th e

LB

N L

D oc um en t C on tr ol

C en te r

Re le as ed

: J ul y th , 2

D C

C A ut h

K ey

: 6 O

W

RZ

SW

A