Airside_and_Landside_On-Call_Engineering_Services.pdf

REQUEST FOR QUALIFICATION

26-053-RFQ

AIRSIDE AND LANDSIDE ON-CALL ENGINEERING SERVICES

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, December 3, 2026.

RFP# 26-053-RFQ DATE ISSUED: November 4, 2026

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected

Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All

Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

Table Of Contents

1. GENERAL INFORMATION & SUBMITTAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

1.2. SCHEDULE OF EVENTS

1.3. BACKGROUND

1.4. SUBMISSION OF SOQS

1.5. RFQ QUESTIONS

1.6. ADDENDA

1.7. SCOPE OF SERVICES

1.8. DISADVANTAGED BUSINESS ENTERPRISE POLICY

1.9. KENTUCKY OPEN RECORDS ACT

1.10. EVALUATION CRITERIA

1.11. ACCEPTANCE PERIOD

1.12. AWARD

1.13. PERFORMANCE AND PAYMENT

1.14. BADGES AND KEYS

1.15. RECORDS/FINANCIALS

1.16. GRATUITIES AND KICKBACKS

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

1.18. RFQ CONDITIONS AND PROVISIONS

2. VENDOR QUESTIONNAIRE

2.1. VENDOR QUESTIONNAIRE

2.2. ATTACHMENTS

Attachments:

A - 26-053-RFQ Airside & Landside On-Call Engineering -Sample MSA

1. GENERAL INFORMATION & SUBMITTAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

The Kenton County Airport Board (“KCAB”) will receive proposals for Airside and Landside On-Call

Engineering Services at the Cincinnati/Northern Kentucky Int’l Airport (“CVG”). Proposals must be received by Thursday, December 3, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

A pre-proposal meeting and will be held on Thursday, November 12, 2026 at 10:00 am at

Conference Center D, CVG Centre 77 Comair Blvd. Erlanger, KY 41018. Please RSVP by

November 11, 2026 through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Invitation 26-053-RFQ and provide the name of the person(s) attending. See Attachments for RSVP instructions. NOTE: Although attendance at the pre-proposal meeting is not limited, the subsequent walkthrough is limited to a maximum of two (2) persons per company.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Further information and copies of the Request for Proposal (RFP) may be downloaded from our website www.cvgairport.com/bids - KCAB's e-Procurement Portal.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, Kentucky 41048

1.2. SCHEDULE OF EVENTS

Release Project Date: November 4, 2026

Pre-Proposal Meeting (Non-Mandatory): November 12, 2026, 10:00am

Conference Center D, CVG Centre 77

Comair Blvd. Erlanger, KY 41018

Deadline For Questions To Be

Submitted:

November 19, 2026, 11:59pm

Answers To Questions Issued: November 25, 2026, 11:59pm

Proposals Due: December 3, 2026, 2:00pm

Interviews: December 10, 2026 - December 18, Anticipated Contract Implementation: March 1, 2027 https://procurement.opengov.com/portal/cvgairport https://www.cvgairport.com/bids

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

PRE-SUBMITTAL MEETING

To facilitate a comprehensive understanding of the scope of services and expectations for the Airside and Landside On-Call Engineering Services, a pre-submittal meeting will be held on Thursday, November 12, 2026 at 10:00 am, at Conference Center D, CVG Centre 77 Comair Blvd. Erlanger, KY

41018.

During the pre-submittal meeting, KCAB staff will provide an overview of the scope of services and expectations of the project and will address questions. The meeting will also provide an opportunity for prospective prime and sub-consulting firms to network. Attendance at the meeting is STRONGLY encouraged.

1.3. BACKGROUND

The Cincinnati/Northern Kentucky International Airport (CVG) is seeking qualified firms to provide comprehensive civil design services for both airside and landside projects. The selected firm(s) will be responsible for delivering high-quality, cost-effective, and timely design solutions that meet all regulatory and operational requirements. The scope of work includes, but is not limited to, the design of runways, taxiways, aprons, roadways, parking facilities, drainage systems, and utility infrastructure.

KCAB intends to select one or more qualified consultant, or proposed team of consultants and engineers, to provide the requested services. The number of firms selected will be based on KCAB’s assessment of need and qualifications/types of services provided by the firms. The overview provided in this RFQ is intended to convey a general scope of services so that each respondent might address its experience and present its expertise in dealing with the services requested in its response.

KCAB intends to utilize these services on a variety of upcoming anticipated projects such as, but not limited to, the following:

• Taxilane E and Taxilane F & G Rehabilitation

• Runway 9/27 Asphalt Reseal & Taxiway D Asphalt Rehabilitation

• Glycol Pavement Reconstruction

• Concourse B Apron Reconstruction

• North Apron Reconstruction

• Taxiway E Relocation and Extension

• Runway 18L/36R Rehabilitation

• Roadways Reconstruction

• New Parking Garage

• Surface Parking Lots Reconstruction

KCAB intends to utilize a combination of funding sources for the projects under this RFQ. The major funding source for these projects will be internal, with a potential for AIP entitlement and discretionary grant fundings in the future.

KCAB anticipates entering an overarching master agreement as a result of this RFQ with subsequent scope and price negotiations for each individual project. This RFQ includes a list of potential projects and is not necessarily exhaustive and is subject to change by KCAB. KCAB reserves the right to issue individual procurement solicitations for the services listed in this RFQ for these projects.

Interested firms do not need to have both airside and landside design in-house. They can specialize in one domain and partner with other teams to fulfill the need for both airside and landside design.

1.4. SUBMISSION OF SOQS

Responses to this RFQ must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled Airside and Landside On-Call Engineering Services (Invitation #26-053-RFQ) and follow the instructions for submittal. The completed and signed proposal (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, December 3, 2026 at 2:00 pm

Eastern Time (ET).

Proposers should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

Individual submittals will not be read in public or available for public inspection until after an award determination has been made.

1.5. RFQ QUESTIONS

KCAB is not bound by, and proposers may not request or rely on any oral interpretation or clarification of this RFQ. Therefore any questions regarding this RFQ are encouraged and should be submitted electronically using the Question and Answer tab of this RFQ on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this RFQ on the bidding system per the Schedule of

Events. Answers to questions from any proposer will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the RFQ or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

1.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this RFQ or to provide additional information, addenda will be issued to all recipients of this RFQ.

1.7. SCOPE OF SERVICES

1.7.1. Scope of Services/General Requirements

There will be five (5) phases for each project as follows:

1. Preliminary Phase: This phase involves those activities required for defining the scope of a project and establishing preliminary requirements, including but not limited to the following: feasibility studies, project phasing, procurement, perform necessary surveys, geotechnical investigations, field investigations, architectural/engineering studies for design considerations, perform condition assessments, grant administration assistance, CAD support, and realistic cost estimates. The goal of this phase will be to provide KCAB with options that balance operational impact, construction schedule, cost, and design life.

Consultant may be asked to prepare multiple options, schedules and costs, including lifecycle costs for the different options and will be required to participate in at least 4 scoping sessions.

2. Design Phase: This phase includes all activities required to undertake and accomplish a full and complete project design consistent with all applicable code, regulations and specifications, including but not limited to the following: attend and conduct design meetings with KCAB and applicable stakeholders to obtain information and coordinate or resolve design issues, and prepare detailed plans and specifications, cost estimates, construction phasing and schedules.

Consultant must include 3 robust design review sessions with CVG stakeholders. In addition, the

Consultant must obtain criteria required for funding such as “passenger areas” and include a detailed plan for mapping square footages.

A quality control program is required to be in place for the duration of the design and construction.

Consultant must provide its quality control program for approval prior to beginning the design. Quality control reports must be submitted with each milestone submittal.

2a. Environmental Phase: The Consultant must provide KCAB all applicable environmental project information for KCAB to complete applicable environmental documents and coordination. At the option of KCAB, the Consultant may be required to submit and coordinate the environmental documentation with the FAA and any other applicable agencies.

3. Bidding Phase: This phase includes activities including preparation of Consultant’s probable construction cost, attend and present at the pre-bid meeting, answer all requests for information

(RFI’s) from prospective bidders, prepare addenda, evaluate bids, and provide a cost analysis/comparison as part of the written recommendation regarding the award of the bid.

4. Construction Phase: This phase includes all basic services required after the award of a construction contract, including attending and conducting the pre-construction conference, review and approve contractor submittals including shop drawings, inspect the work in progress for adherence to the project documents, prepare daily inspection reports, review contractors’ pay requests recommending payment, track Disadvantage Business Enterprise participation, prepare change orders and/or supplemental agreements, conduct quality assurance testing, observe and review performance tests required by the specifications, conduct final inspections, and prepare punch lists.

5. Close-out Phase: This phase includes the preparation of final record drawings. Record drawing submittals must include electronic CAD files in accordance with KCAB CAD standards and a PDF of the record drawing set. Consultant will be responsible for preparing and providing the Asset

Commissioning Data Tables (to be provided by KCAB) for all assets being commissioned, decommissioned, or modified. These requirements define the overall set of data and information to be collected and provided by the designer/contractor to KCAB as part of all design/construction projects.

Consultant is required to prepare all applicable permits on behalf of KCAB throughout all phases.

KCAB anticipates the use of federal and mixed funding for the projects under this RFQ. The projects may also be accomplished during the course of multiples grants.

The Consultant shall provide the following design, plan, plan review, and construction services for airfield projects at CVG:

1. Provide plan reviews for projects affecting the airfield to ensure compliance with KCAB and FAA guidelines, including Part 139 requirements.

2. Provide construction inspection support staff for any projects affecting the airfield to ensure compliance with construction plans, and compliance with KCAB and FAA guidelines, including Part

139 requirements.

These assignments will typically include reviewing plans submitted to KCAB for airfield construction

(i.e., tenants). Potential assignments also include providing construction inspection support staff for projects taking place on CVG’s airfield. Assignments will vary in complexity and duration. KCAB reserves the right to issue individual procurement solicitations for the services listed in this RFQ for related projects.

The above services fit within one of the five general project life cycle phases which are generally described below to assist proposers in better understanding KCAB’s expectation of work by phase for each project assigned.

1.7.2. Scope of Work/Expertise

The scope of work includes, but is not limited to, the design of runways, taxiways, aprons, roadways, parking facilities, drainage systems, and utility infrastructure.

The selected firm(s) will be required to adhere to the following detailed specifications and standards:

A. Airside Design

1. Runways and Taxiways

▪ Design must comply with Federal Aviation Administration (FAA) Advisory Circulars, including but not limited to AC 150/5300-13A, "Airport Design."

▪ Incorporate pavement design standards as per FAA AC 150/5320-6F, "Airport

Pavement Design and Evaluation."

▪ Ensure compliance with FAA AC 150/5340-1M, "Standards for Airport Markings."

2. Aprons

▪ Design must adhere to FAA AC 150/5300-13A and AC 150/5320-6F.

▪ Include provisions for aircraft parking, fueling, and ground support equipment (GSE) operations.

3. Lighting and Signage

▪ Design must comply with FAA AC 150/5340-30J, "Design and Installation Details for

Airport Visual Aids."

▪ Ensure compliance with FAA AC 150/5345-53D, "Airport Lighting Equipment

Certification Program."

B. Landside Design

1. Roadways and Parking Facilities

▪ Design must comply with American Association of State Highway and Transportation

Officials (AASHTO) standards.

▪ Incorporate guidelines from the Manual on Uniform Traffic Control Devices (MUTCD).

▪ Ensure compliance with local and state regulations.

2. Drainage Systems

▪ Design must comply with FAA AC 150/5320-5D, "Surface Drainage Design."

▪ Ensure compliance with Environmental Protection Agency (EPA) regulations and local stormwater management requirements.

3. Utility Infrastructure

▪ Design must comply with local utility standards and regulations.

▪ Ensure coordination with existing utility services and infrastructure.

The selected firm(s) may be required to provide the following services:

A. Project Management o Develop and maintain a detailed project schedule.

o Coordinate with CVG staff, stakeholders, and regulatory agencies.

o Provide regular progress reports and updates.

B. Design Services o Conduct site assessments and surveys.

o Develop preliminary and final design plans, specifications, and cost estimates.

o Prepare and submit all necessary permit applications.

C. Construction Support o Provide construction administration and inspection services, including an on-site RPR and multiple inspectors.

o Respond to Requests for Information (RFIs) and issue design clarifications as needed.

o Review and approve contractor submittals and shop drawings.

Primary areas of expertise are disciplines where task leadership by subject matter expertise is likely, but not exclusively, expected:

• Airfield Civil Engineering

• Commercial Development Site Design and Engineering

• Commercial Parking and Staging Facilities

• Highway Civil Engineering

• Hydrology and Storm Water Management

• Structural Engineering

• Traffic Engineering and Intelligent Transportation Systems

• Utility Systems (Communications, Electrical, Gas, Sanitary and Storm Sewers, Water)

Supporting Expertise Supporting expertise is expected to be necessary as part of the above major task initiatives but these areas may be the sole focus of stand-alone tasks (survey controls setting, general cost estimating support task, etc.):

• Aircraft Hydrant Fueling and Fuel Storage

• Airfield Lighting and Signage

• Airspace Obstruction and Airspace Procedures Evaluation

• Cost Estimating

• Construction Delivery Methods

• E-Information Management Support, GIS and CADD

• Building/Facility Design Development

• Environmental Permitting and Mitigation Design

• Environmental Testing

• Facilitation

• Geotechnical Services

• Landscape Architecture

• Materials Testing

• Modeling and Simulation (Landside and Airside)

• Safety and Risk Management Assessment and Planning

• Scheduling and Project Controls

• Surveying and Controls

• Utility Location and Condition Assessment

• Pavement design

• Existing pavement evaluation

• Construction Administration

• Wayfinding and signage

• Sustainable design

• Passenger conveyance systems

• Aircraft / Terminal gate layout evaluation

• Independent Fee Estimates

1.7.3. Minimum Qualifications

Firms submitting a response must show evidence of qualifications and experience related to successfully performing the requested services on similar projects. Firms must be qualified to work in the State of Kentucky and must be able to stamp the plans by a licensed professional Architect, Engineer, and/or Surveyor registered in the State of Kentucky.

1.7.4. AOA Safety And Security

A. SAFETY

A.1 Contractor and all subcontractors shall comply with their site-specific safety plan and Owner’s recommendations regarding employee safety. Owner may shut down the job site/project if it deems necessary for any single or recurrent safety violation by Contractor or any subcontractor. In the event the job site/project is shut down under this section, Contractor agrees it will not file or pursue any claim including but not limited to a claim for delay against the Owner, in relation to such shutdown;

and, each day elapsing during shutdown is counted as a contract day for purposes of calculating liquidated damages.

The Contractor shall acquaint his supervisors and employees with the activity and operations that are inherent to an active air carrier airport; and shall conduct his construction activities to conform to all routine and emergency air traffic requirements and guidelines on safety as specified in this section of the specification. The applicable safety provisions of the latest FAA Advisory Circular 150/5370 prevail throughout this construction contract.

This information is used by the Contractor as guidance in implementing and administering its own safety program during the term of this Contract. These requirements are minimum. Not all of the specific references may pertain to this Contract.

A.2 Construction Activity and Aircraft Movements

During the time the Contractor is performing the work under this Contract, existing terminal aprons, taxiways, and runways at the Airport will remain in use by aircraft, except as provided herein. To the extent feasible and convenient, in the opinion of the Engineer and to the extent permitted by the

Federal Aviation Administration, the access by aircraft of runways and use of taxiways adjacent to areas where the Contractor is working will be routed as to reduce disturbance to the Contractor's operations. Aircraft operations, unless otherwise specified in the Contract Specifications, shall always have priority over any and all of the Contractor's operations, and the Contractor shall not allow his employees, subcontractors, material suppliers, or any other persons over whom he has control to enter or remain upon or allow any plant or materials to be brought or to remain upon any part of the

Airport which, in the opinion of the Engineer, would be a hazardous location. Should aprons, runways, or taxiways be required for use by aircraft, and should the Engineer deem the Contractor to be too close to the portion used by aircraft for safety, he may, in his sole discretion, order the

Contractor to suspend his operations; remove his personnel, plant, equipment, and materials to a safe distance; and stand by until the runway and taxiways are no longer required for use by aircraft.

The Contractor shall not allow his/her employees, subcontractors, material suppliers, or any other persons under the Contractor's control to cross any active runway or taxiway without an escort by authorized Airport personnel. The Contractor shall pay a fine of up to Ten Thousand Dollars

($10,000) per occurrence for any unauthorized crossing of an active runway or taxiway by any such person under the Contractor's control. Any breach of security requirements is subject to a fine of up to Ten Thousand Dollars ($10,000).

If any portion of the work area under this Project is contained within the Aircraft Operations Area

(“AOA”), then these areas of work are considered critical areas. Work will be performed in the proximity of and directly adjacent to active taxiways, therefore, the Contractor shall become familiar with the Obstacle Free Areas and Safety Areas associated with active areas of the Airport.

A.3 Airfield Safety Requirements

The Contractor shall adhere to the following requirements when working in close proximity to aircraft:

a. Brief each equipment and vehicle operator to thoroughly acquaint him with the absolute necessity of exercising discretion and proper judgment while in the vicinity to aircraft operations.

b. Assist the Engineer and the Airport Security Personnel in monitoring the conduct of each vehicle and equipment operator.

c. Require all operators to maintain a safe and reasonable speed and to utilize equipment strictly in accordance with prevailing weather conditions.

d. At the direction of the Engineer, dismiss from the project any person operating unauthorized vehicles or equipment in an unauthorized area, or operating vehicles or equipment in a reckless and unreasonable manner.

e. Shall not allow trash or debris to accumulate in his work or operations area. Extreme caution will be taken to keep all trash and debris from taxiways, runways, and apron areas.

f. Shall not allow his vehicles or equipment to be operated within 130 feet of the centerline of an active taxiway or within 250 feet of the centerline of an active runway, unless they are using a designated haul route or have the express consent of the Engineer.

g. Immediately cease and remove his operations from any operations or work area at any time he is instructed to do so by the Engineer, the FAA Control Tower, or by the Airport Staff. These instructions will be issued by radio or other means, if appropriate. The Contractor will not allow his operations to return to the area until he has received permission to do so by the

Engineer.

h. Shall provide, erect, and maintain all necessary barricades, signs, danger signals, and lights for the protection of the work and the safety of the public for both land and air traffic. Obstructions shall be illuminated as required by the Engineer.

i. Tall but relatively low visibility units such as cranes, drills and the like must have appropriate obstruction lighting mounted and operational in accordance with FAA Advisory Circular

70/7460-1. Booms are also required to have an orange checkered flag attached to the top of the boom when elevated.

a. In the event of poor weather, visibility, emergency issue, the equipment operator may be requested to lower the boom upon request until conditions allow for the equipment to be elevated. Under no circumstances shall booms be permitted to remain elevated while not in use or overnight.

j. Brief all employees, suppliers, etc. concerning work in areas of potential jet blast from aircraft. Maintain safe conditions when using construction materials in these areas.

A.4 Airport Safety Requirements

a. To work at the Airport, the Owner requires that the general contractor and subcontractors strictly adhere to and enforce all OSHA regulations. In addition, they shall follow KDOT Safety standards for working in roadways. Workers that are in obvious violation of these standards will be required to be removed from the work site.

b. Prior to working at the Airport, the Contractor must submit a Site-specific safety plan for this project, in accordance with work to be done on the Airport. The Contractor shall appoint an individual to be their on-site “Safety Manager” that will be in charge of enforcing safety standards on the project.

Please refer to SAFETY EVALUATION AND PLANS, for additional safety requirements.

c. Maximum construction traffic speed on all Airport property is 15 mph.

d. No personnel, equipment, or vehicles will be permitted to travel across existing turf, except within the Contract limits as shown on the Drawings. Under no circumstances will Contractor personnel, equipment, or vehicles travel outside the circumscribed work areas and

Construction limits.

e. The Contractor shall arrange for employee parking at a location approved by the Project

Manager and Airport Authorities.

f. No propane or kerosene type heaters are permitted on Airport property.

g. The OSHA Confined Space Requirements shall be adhered to when working on this Project.

h. The OSHA lockout/tag out procedures for electrical work shall be adhered to when working on this Project.

i. There is no smoking inside the AOA.

A.5 Marking of Required Clearances

A.5 The Contractor shall establish and install a system for marking and delineating the limits of required clearances adjacent to active taxiways, other operational surfaces, and NAVAIDS during the process of construction under this contract utilizing extruded polymer safety or snow fence materials, and or lighted barricades as shown on the plans or as directed by the Engineer. The system shall be easily distinguishable during both day and nighttime work. A detailed plan of materials and procedures the Contractor proposes to use will be submitted to the Engineer for approval prior to the start of any work under the Contract. Any deviations from the plan must be requested and approved by the Engineer. The Engineer may request changes to the established plan whenever it is necessary for the protection of Airport operations. The approved system of marking and delineation shall be installed, maintained, and protected at all times.

A.6 If a concrete batch plant on the Airport is required by the Contractor and allowed by the Airport, it shall be obstruction lighted in accordance within current version of FAA Advisory Circular AC

70/7460-1, and so placed as to be out of runway and taxiway obstacle free zones and avoid penetrations of any CFR Part 77 surface. The maximum height of any batch plant component shall be 40 feet above ground level.

B. SECURITY

B.1. A large portion of the work on this Project will occur inside the AOA or security area. For Project work in the AOA, all Contractor vehicles and personnel must be escorted by personnel trained in the rules and regulations of performing work in the AOA. Contractor must furnish, at its expense, all escorts required for the Project including any vehicle traffic inside the AOA for the Project. At all times the Contractor, its subcontractors, or Owner’s consultants are working in the AOA for the Project, Contractor must also furnish, at its expense, gate guards and guard houses (or a vehicle to serve in lieu of a guard house) at all access gates for the Project.

i. Contractor must ensure all escorts and gate guards on the Project possess sufficient skill, training, materials, and resources to perform these tasks, including but not limited to communications equipment and training required by Owner. Owner reserves the right to independently review and approve the credentials of the Contractor or subcontractor, including personnel, who will perform escorting or gate guard services for the Project. Contractor must arrange for personnel performing escorting and gate guard services to receive Owner-required training prior to performing any escorting or gate guard services for the Project.

ii. Only Owner-approved persons may serve as escorts for Project work occurring on the

Taxiways, Runways, and other areas at the Airport that are under the control of the FAA Air

Traffic Control Tower (“Movement Area”). If the Project involves work in the Movement Area, Contractor must obtain potential escort candidates from the Owner. The Contractor, or its subcontractor, as a separate and independent employer must pay these Movement Area escorts by a W-2 wage statement and NOT by 1099.

iii. Owner training and approval in no way serve as representations, warranties, or guarantees as to the sufficiency of Contractor’s chosen escorts and gate guards. Contractor remains fully liable for complying with all Owner rules and regulations related to performing Project work in the AOA.

iv. The Contractor must supply all radios, equipment, and vehicles for escort and gate guard services that are properly equipped for use within the Movement and/or Non-Movement Area in accordance with Owner's standards, as determined by the Chief Operating Officer. The

Contractor must include the per unit cost for each vehicle it will provide for the escort or gate guard services in its verified breakdown of costs submitted after award.

B.2 The Contractor shall comply with all requirements of the Airport Security Plan and with security requirements specified in this Contract. The Contractor shall designate to the Engineer in writing the name of his "Contractor Security Officer" (“C.S.O.”). The C.S.O. shall represent the Contractor on the security requirements for the Contract. The C.S.O. is responsible for briefing all Contractor personnel on these requirements. Contractor shall brief all new Contractor employees on these requirements prior to working in the construction area.

B.3 The C.S.O. is responsible for all safety precautions prior to the commencement of the work. The

C.S.O. shall provide the Engineer an outline of a proposed accident and fire protection plan for all work contemplated under the Contract and conduct at least one safety meeting each month for each shift and require the attendance of all supervisors at such meetings. Copies of the minutes of safety meetings shall be kept on file in the Contractor's field office and be available upon demand by the

Engineer.

B.4 The Contractor is responsible for the security of its equipment and materials.

1.8. DISADVANTAGED BUSINESS ENTERPRISE POLICY

A. Policy. It is the policy of the United States DOT that Disadvantaged Business Enterprises

(DBE) as defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds. Consequently, the

DBE requirements of 49 CFR Part 26 apply to this Contract.

B. Contract Assurance (§ 26.13). The consultant, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the Consultant to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate, which may include, but is not limited to:

1. Withholding monthly progress payments;

2. Assessing sanctions;

3. Liquidated damages; and/or

4. Disqualifying the Consultant from future bidding as non-responsible.

C. Prompt Payment (§ 26.29). Consultant agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than thirty (30) days from the receipt of each payment the contractor receives from the Owner. The prime contractor agrees further to return retainage payments to each subcontractor within thirty (30) business days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Owner. This clause applies to both DBE and non-DBE subcontractors.

D. Termination of DBE Subcontracts (49 CFR § 26.53(f)). Consultant must not terminate a DBE subcontractor listed in its proposal (or an approved substitute DBE firm) without prior written consent of KCAB. This includes, but is not limited to, instances in which the Consultant seeks to perform work originally designated for a DBE subcontractor with its own forces or those of an affiliate, a non-DBE firm, or with another DBE firm. Consultant shall utilize the specific

DBEs listed to perform the work and supply the materials for which each is listed unless the

Consultant obtains written consent KCAB. Unless KCAB’s consent is provided, Consultant is not entitled to any payment for work or material unless it is performed or supplied by the listed

DBE. KCAB may provide such written consent only if KCAB agrees, for reasons stated in the concurrence document, that the Consultant has good cause to terminate the DBE firm. For purposes of this paragraph, good cause includes the circumstances listed in 49 CFR § 26.53.

Before transmitting to KCAB its request to terminate and/or substitute a DBE subcontractor, Consultant must give notice in writing to the DBE subcontractor, with a copy to KCAB, of its intent to request to terminate and/or substitute, and the reason for the request. Consultant must give the DBE five days to respond to Consultant's notice and advise KCAB and

Consultant of the reasons, if any, why it objects to the proposed termination of its subcontract and why KCAB should not approve Consultant's action. If required in a particular case as a matter of public necessity (e.g., safety), KCAB may provide a response period shorter than five days. In addition to post-award terminations, the provisions of this section apply to pre-award deletions of or substitutions for DBE firms put forward by offerors in negotiated procurements.

1.9. KENTUCKY OPEN RECORDS ACT

Each proposer must specifically identify any portion of its proposal which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Proposer should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by KCAB are subject to general inspection under the provisions of Kentucky

Revised Statutes Chapter 61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a proposer deems confidential. KCAB may otherwise use or disclose the data submitted by each proposer for any purpose, unless such data is so identified as confidential or proprietary by the proposer. The proposer’s opinion of proprietary information is not binding upon KCAB.

1.10. EVALUATION CRITERIA

The following evaluation criteria will be used to assess each Firm’s qualifications and proposal. At

CVG’s sole discretion, follow-up interviews may be conducted with one or more Firms. During these interviews, Firms may be required to present their qualifications and provide detailed responses to questions from the Evaluation Committee. Firms selected for interviews will be notified in advance regarding the date, time, and format.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm's Qualifications &

Experience

KCAB will evaluate/assess the

Prime Firm’s and Subconsultant

Firm(s)’ relevant airside and landside on-call engineering experience within the last five

(5) years.

Points Based 25 (25% of Total)

2. Key Staff Experience &

Availability

KCAB will evaluate the experience, technical expertise, and proposed roles of the key team members from the Prime

Firm and Subconsultant Firm(s) on comparable airport projects within the last five (5) years, Points Based 25 (25% of Total)

3. Project Execution - Team

Organization, Management

Approach & Technical

Resources

KCAB will evaluate the proposed team organization, management approach, quality control processes, and technical resources the Firm will use to deliver the Airside and Landside

On-Call Engineering Services

Program.

Points Based 50 (50% of Total)

1.11. ACCEPTANCE PERIOD

Proposals in response to this RFQ must indicate it is valid for a period no less than one hundred twenty

(120) days from the closing date.

1.12. AWARD

1. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible proposer(s) whose proposal represents the best value after evaluation in accordance with the criteria included in this RFQ.

2. KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

3. KCAB intends to evaluate proposals and may award a contract without discussions with proposers. Therefore, the proposer’s initial proposal should contain the proposer’s best terms from a cost or price and technical standpoint.

4. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

5. KCAB reserves the right to make multiple awards if, after considering the proposals submitted, it is in KCAB’s best interest to do so.

6. The successful proposer will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the proposer’s response, the proposer is expected to execute the contract in the form set forth herein. Final acceptance of a proposal and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the proposer and to reevaluate the remaining proposals. KCAB reserves the right to refuse to negotiate with a successful proposer on any item not specifically excepted in its submittal.

7. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

8. The term of the agreement will be for 3 years with an option to renew for Three (3) additional one-year terms.

1.13. PERFORMANCE AND PAYMENT

The successful proposer shall issue an invoice on a monthly basis for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

1.14. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

https://procurement.opengov.com/portal/cvgairport/projects/304065/document?section=2918209

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

1.15. RECORDS/FINANCIALS

In submitting proposals on any item to be purchased by KCAB, the proposer hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the proposer in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the proposer.

1.16. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

1.18. RFQ CONDITIONS AND PROVISIONS

The terms and conditions of this request for qualifications (RFQ) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFQ as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFQ which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFQ.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

2. VENDOR QUESTIONNAIRE

2.1. VENDOR QUESTIONNAIRE

1. Minimum Qualifications*

Firms submitting a response must show evidence of qualifications and experience related to:

Successfully performing the requested services on 3 similar projects in the last 5 years.

*Response required

2. Cover Letter (Limit 1 page)*

Include a cover letter which serves to introduce the firm or team and highlights the overall approach philosophy. This should include the name, address, email address, and telephone number of the primary representative(s) to be contacted regarding your response. The letter should be signed by a person who is authorized to negotiate terms, render decisions, and commit the firm/individual resources. The cover letter may not exceed 1 page and does not count toward the page limit.

*Response required

3. Firm's Qualifications & Experience (Limit 5 pages)*

A. Prime Firm: Demonstrate the Prime Firm’s experience within the previous five (5) years in providing Airside and Landside On-Call Engineering Services Projects for comparable airports and/or projects. Describe relevant experience supporting airport infrastructure, facilities, transportation systems, utilities, planning, design, construction administration, and other related engineering services. Identify key project examples, client references, qualifications, certifications, specialized credentials, and the office location(s) from which the work will be performed. Emphasize experience managing multiple concurrent assignments under on-call service agreements and coordinating with airport stakeholders while maintaining operational continuity.

B. Subconsultant Firm(s): Demonstrate the Subconsultant Firm(s)’ experience within the previous…