Airport_General_Engineering_Consultant_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

RFQ-019-2022

AIRPORT GENERAL ENGINEERING CONSULTANT

City of Lake City

205 N. Marion Ave.

Lake City, FL 32055

RELEASE DATE: June 13, 2022

DEADLINE FOR QUESTIONS: June 27, 2022

RESPONSE DEADLINE: July 14, 2022, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lcfla https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Lake City

REQUEST FOR PROPOSAL

Airport General Engineering Consultant

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions

Attachments:

A - DISPUTES_DISCLOSURE_FORM1

B - NON_COLLUSION_AFFIDAVIT

C - DRUG_FREE_WORKPLACE_CERTIFICATE

D - SWORN_STATEMENT_UNDER_SECTION_ (1)

E - CONFLICT_OF_INTEREST_STATEMENT_-_VENDOR

F - E-VERIFY_AFFIRMATION_STATEMENT

Request for Proposal #RFQ-019-2022 Title: Airport General Engineering Consultant

1. INTRODUCTION

1.1. Summary

The City of Lake City, Florida (City) is seeking Qualifications from Firms for Professional Services as

General Airport Engineering Consultant to Lake City Gateway Airport (LCQ) .

The City of Lake City reserves the right to accept or reject any/all bids and to award the contract in the best interest of the City of Lake City, Florida.

CITY OF LAKE CITY, FLORIDA

Paul Dyal

Interim City Manager

1.2. Background

All professional services to be provided under this agreement shall be performed by Professionals licensed to practice in the State of Florida and in strict compliance with the Consultant’s Competitive

Negotiation Act, 287.055 F.S. (CCNA). Consultants providing services under this contract shall at all times be knowledgeable of the limiting thresholds of the CCNA statutes and shall insure that full compliance therewith is maintained at all times.

1.3. Contact Information

Karen Nelmes

Procurement Director

205 N. Marion Ave

Lake City, FL 32055

Email: nelmesk@lcfla.com

Phone: (386) 719-5818

Department:

Airport

1.4. Timeline

Issue Invitation to Bid June 13, 2022

Deadline for Written Questions June 27, 2022, 4:00pm

Addendum Posted, if applicable June 29, 2022, 4:00pm

Due date to Receive the Statement of

Qualifications

July 14, 2022, 2:00pm mailto:nelmesk@lcfla.com tel:(386)719-5818

Evaluation Committee Meeting July 21, 2022, 10:00am

2. PROJECT DETAILS

2.1. Important Instructions for Electronic Submittal

The City is accepting electronic bid submissions. Bidders shall create a FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work

The scope of work for each future project will be negotiated with the successful firm(s) as the need for each project / assignment that arises. The following professional services may be required for various projects / assignment that , including, but not limited to consulting, planning, engineering, design, grant management, construction phase services, etc. Please see the following list of potential assignments:

• Airport and Industrial Park Development

• Airfield and Airport Facilities Improvements, i.e. Tower, Fuel Farm, Hangars, Terminal, Wayfinding

Signs, etc.

• Federal Aviation Administration (FAA) and Florida Department of Transportation (FDOT) – Grant and

Joint Automated Capital Improvement Program (JACIP) Coordination and Administration

• Airport Utility Plan

• Environmental Studies and Services, i.e. Wildlife, Noise, Water, etc.

• Rules & Regulations Review and Update

• Minimum Standards Review and Update

• Lease Matters, i.e. Review and Revision, Minimum Ground Lease Rate, Hangar Rental Rate, Lease and

Rental Structure Development, Review and Updates

• Land Appraisals & Acquisition (when applicable)

• Aeronautical Airspace Studies, Proposed Construction and Obstruction Assessments, Development of

Process Review

• Security and Safety Plans

• Property Assessment, Inventory, Property Map Development, and County Record Updates

• Airport Master Plan / Airport Layout Plan updates

• Airport Strategic Business Plan / Airport Marketing Plan Development

• Additional Aeronautical and Non-Aeronautical matters related to the Airport https://secure.procurenow.com/signup

2.3. Contract

The selected firm(s) will enter into a non-exclusive Basic Contract for Airport Consulting Services with the City and will provide services to the City under supplemental agreements to the basic Contract.

The contract term will be for a three (3) year period. The City reserves the right to extend the contract period for two (2) additional one (1) year terms upon mutual agreement with the successful consultant.

Statement of relevant qualifications and experience of the firm and staff, including resumes of the

Project / Program Manager and key staff members, current workload, and record of similar professional accomplishments.

References from at least three (3) recent projects completed by the firm to include the following:

• Project title and location

• Scope of work, date and duration of the project, complete or incomplete.

• Name, address, email and telephone number of the person(s) to be contacted for references regarding the firm’s past performance.

• Name of firm’s project manager and key staff that worked the project.

Evidence of the firm’s or individual’s ability to provide the following insurance coverage, either under existing policies or by virtue of a project specific policy:

(A) Professional Liability - $1,000,000;

(B) Business Vehicle/Umbrella Liability insurance with a minimum limit of $500,000 per occurrence, and

$1,000,000 for all claims arising out of the same incident or occurrence, for property damage and personal injury. Notice, these limits may change according to Florida law and the protections afforded to the City pursuant to sovereign immunity for liability;

(C) Worker’s Compensation – Statutory/$100,000; and

(D) Comprehensive General Liability - $1,000,000.

SUBMITTAL PACKAGE REQUIREMENTS:

Cover letter (2 pages maximum).

Table of Contents should outline in sequential order the major areas of the submittal. All pages, including enclosures, must be clearly and consecutively labeled and/or numbered and correspond to the

Table of Contents.

The name, address and telephone number of one (1) individual who will serve as the Project I Program

Manager to whom all future correspondence and/or communications will be directed.

Provide a brief and concise summary describing the firm's ability to perform work requested in this solicitation, a history of the firm or the firm's principals' background; including past experience on general aviation airports similar to Lake City Gateway Airport.

Submittals should be limited to forty (40) pages, including all attachments.

2.4. Selection Process

A selection committee approved by City Administration will evaluate and score the submittals according to the criteria outlined in the RFQ. The selection committee will present its recommendations to the City

Council which has the authority to make the final determination and award the contract(s). Do not attempt to contact any Selection Committee member, staff member, council member or person other than a Procurement staff member for questions relating to this project. Any firm contacting members or staff of the City of Lake City shall be automatically disqualified from further consideration.

In reviewing the proposals, the selection criteria will include the following:

• Company/Firm Qualifications and Capabilities – The ability of the firm to perform services outlined in the scope of work.

• Qualifications and Abilities of Professional Personnel

• Client References for Similar Projects

• Experience on Similar Projects

• Firms must be able to demonstrate knowledge and experience with FAA standards of design and construction, airport development criteria, and advisory circulars, as well as FAA and FDOT airport project funding requirements.

The City of Lake City reserves the following rights:

• To select a consultant based solely on the quality of the proposal (Statement of Qualifications).

• To prepare a short-list of qualified firms and to interview these firms as deemed necessary to select a

General Airport Engineering Consultant.

• To re-advertise or terminate this request at any time.

• To request additional information needed for clarification for evaluation purposes.

• To reject any and all proposals, to waive any minor informalities, and to make and award the contract in the best interest of the City.

2.5. General Conditions

The City of Lake City is exempt from State Use Tax, State Retail Tax and Federal Excise Tax. The submittal must dated, signed by an authorized representative, title, firm name, address and telephone number.

By submission of his/her qualifications, the Consultant certifies that:

A. The qualifications have been arrived at by the Engineer independently and have been submitted without collusion with any other Engineer described in the Request for Qualifications.

B. The contents of the qualifications have not been communicated by the Engineer, his/her employees or agents, to his/her best knowledge and belief, to any person not an employee or agent of the Engineer or his/her surety in any bond furnished herewith and will not be communicated to any person prior to the official release of the qualifications.

Addenda will be issued with in the Procurenow system and must be acknowledged online before you submit your proposal.

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and city holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement

Department or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

The City of Lake City reserves the right to reject any or all qualifications, to waive any informalities or irregularities in any responses received, to re-advertise, or take any similar actions that may be deemed to be in the best interest of the City.

2.6. Incurred Expenses

The City is not responsible for any expenses which Proposers may incur in preparing or submitting proposals, including presentations and any other expenses called for in this Request for Qualifications.

2.7. Required documents

The enclosed documents must be executed and returned with proposal or the proposal may be considered non-responsive. (Conflict of Interest Statement, Disputes Disclosure Form, Drug Free

Workplace Certificate, Non-Collusion Affidavit of Proposer, Public Entity Crime Statement and E-verify

Affirmation Statement.)

2.8. Public Records

The Owner is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with

Florida’s public records law. Specifically, the Contractor shall:

a. Keep and maintain public records required by the public agency to perform the service.

b. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

d. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (386) 719-5826 OR (386) 719-5756, CITYCLERK@LCFLA.COM, CITY CLERKS OFFICE, 205 N MARION AVE., LAKE CITY, FL, 32055.

2.9. Employment Eligibility Verification (E-Verify

Employment Eligibility. The CONTRACTOR is obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." This includes but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply will lead to termination of this Agreement, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than TWENTY

(20) calendar days after the date of termination. If this contract is terminated for a violation of the statute by the CONTRACTOR, the CONTRACTOR may not be awarded a public contract for a period of

ONE (1) year after the date of termination.

3. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Company/Firm Qualifications and Capabilities Points Based 30 (30% of Total)

2. Qualifications and Abilities of Professional

Personnel Points Based 30

(30% of Total)

3. Client References Points Based 15 (15% of Total)

4. Experience on Similar Projects Points Based 25 (25% of Total)

4. VENDOR SUBMISSIONS

4.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. General Conditions

☐ Yes

☐ No

*Response required

4.2. Proposal Documents*

Please Upload your COMPLETE Proposal here, which includes the following:

A. Bid Summary

B. Statement of Experience and Qualifications

C. Non-Collusion Declaration

D. Drug Free Workplace

E. Conflict of Interest Statement

F. E-Verify Affirmation Statement

*Response required

4.3. Contract Execution and Certificate(s) of Insurance*

The contract shall be executed by the successful bidder and shall be returned, together with the

Certificate(s) of Insurance to City of Lake City so that it is received within 14 working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

☐ Please confirm

*Response required