Airport_Consulting_Services_(Addendum_#3_Revision).pdf

REQUEST FOR PROPOSALS

25-143-RFP-PS

AIRPORT CONSULTING SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. MINIMUM REQUIREMENTS

4. INSURANCE REQUIREMENTS

5. EVALUATION CRITERIA

6. EVALUATION PROCESS, AWARD AND CONTRACT EXECUTION

7. SCOPE OF SERVICES

8. PRICING TABLE

9. VENDOR QUESTIONNAIRE

10. DOCUMENTATION, ACKNOWLEDGEMENTS AND CERTIFICATIONS

11. PROFESSIONAL SERVICE AGREEMENT

GREATER ORLANDO AVIATION AUTHORITY

Airport Consulting Services

1. INTRODUCTION

1.1. Summary

a. The Greater Orlando Aviation Authority (Aviation Authority) desires to employ the services of a Consultant to provide professional and related services required in connection with Airport Consulting Services at Orlando

International Airport and Orlando Executive Airport (the "Airports"); and

b. The proposed Agreement will be to provide professional consulting services which may include but are not limited to the following: Recommending rental and other charges for use of airport facilities and in projecting revenues to be derived from the operation of the

Orlando International and Orlando Executive Airports, estimates and financial projections, Rates and Charges Analysis, FAA Policy on Rates and

Charges, Airport Service Facilities Fee Analysis, Aviation Market Studies, Capital Program Financial Analysis, Feasibility Reports for Bond Issuance, Eligibility, and other matters necessary to support the Aviation Authority.

c. The appointment period, if awarded following the Solicitation process, will be for five (5) years with the initial service to commence on or about

July 1, 2025. The appointment between the successful Respondents and the

Aviation Authority will be non-exclusive.

1.2. Intent

The Aviation Authority's intent is to enter into a non-exclusive Agreement for the services described in this Solicitation for a five (5) year period.

1.3. Background

Orlando International Airport (MCO) is operated and managed by the

Greater Orlando Aviation Authority (the “Aviation Authority”). It is expected that more than fifty-five (55) million domestic and international passengers will travel through MCO during the 2024-2025 fiscal year.

As of September 2024, MCO is served by 38 commercial airlines and 7 cargo carriers.

MCO, like all airports in the United States, is self-sustaining, with Airport revenues being generated from user fees, concessions, and airline revenues. No local taxpayer dollars contribute to the operation of MCO.

It is important for the Consultant to note that the Airport environment presents the Respondent with a set of unique challenges which are not typical of any other environment.

1.4. Tentative Timeline

Release Project Date: January 31, 2025

Question Submission Deadline: February 17, 2025, 5:00pm

Release of Addendum: February 21, 2025, 5:00pm

Response Submission Deadline: March 5, 2025, 11:00am

Ad Hoc Evaluation Committee Meeting: 3/20/2025

Interview Date (if any): March 24, 2025

Finance Committee Meeting: April 16, 2025

Aviation Authority Board Meeting: May 21, 2025

Dates/times are subject to change.

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Nondiscrimination Legal Notices

A. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

B. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Consultant's social, political, or ideological interests when determining if the Consultant is a responsible

Consultant.

2.2. Reservation of Rights

A. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

a. The Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

b. The Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Agreement by the Consultant, if applicable.

B. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a consultant’s past performance and may consider such information in its evaluation and selection of consultants.

C. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any

Consultant, or, in the Aviation Authority's sole discretion, to reject any or all

Consultants for any reason and to re-advertise or not to re-advertise the

Solicitation.

D. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

E. The Aviation Authority reserves the right to cancel an award to a Consultant upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

F. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

G. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

H. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of Services of the resulting

Agreement at any time, without cause.

I. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The extent and Scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation Authority.

The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Consultant to perform the required Services described herein.

J. The Aviation Authority reserves its right to award any or all of the advertised services subject to the availability of funding.

2.3. Solicitation Information / Instructions to Consultants

A. All prospective Consultants shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 8: Vendor Questionnaire.

B. Submission of a Response shall constitute an acknowledgment that the

Consultant has read and understands the Solicitation Documents. The failure or neglect of a Consultant to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Agreement. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Agreement Documents or the scope of work.

C. Sealed electronic responses will be received for this Solicitation through the

Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the

Platform, responses will be locked and digitally encrypted until the submission deadline passes.

D. All Responses must be received by the Aviation Authority as noted in Section 1:

Introduction. All Responses timely received will be listed with the name of the https://procurement.opengov.com/portal/goaa

Consultant during the Virtual Announcement of Consultant. The E-Procurement

Platform will not allow for late submittals.

E. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

F. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

G. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

H. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

I. Consultant shall not be allowed to modify their responses after the opening time and date.

J. Unless otherwise noted, Consultants shall submit one Response only.

K. Each Consultant shall complete Section 8: Vendor Questionnaire. Please respond to each item individually, as applicable.

L. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

M. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of 180 days after such deadline.

2.4. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

A. Any communication during the Solicitation process must be submitted to the

Aviation Authority via the e-Procurement Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for

Questions.

B. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Consultants may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the

Consultant to check the website for answers to inquiries.

C. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result https://procurement.opengov.com/portal/goaa in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Consultant or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the Solicitation is released to the time that the award is made. A copy of the Administration Policies (Sections 180.01 and

180.03) is available upon request from the Manager of Board Services.

D. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small

Business Development Department). An appropriate official or employee of the

Aviation Authority may initiate communication with a consultant in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Consultant during the

Solicitation process should be submitted via the e-Procurement Platform as directed during the Solicitation process. Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

E. Requests for interpretation, clarification or correction of Solicitation documents, forms or other material in the Solicitation must be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the

Solicitation documents, will be the subject of an addendum to this Solicitation at the conclusion of the question period, and will be made available through the e-

Procurement Platform. It is the responsibility of each Consultant to ensure that it has received and reviewed any and all such agreement or addendum.

2.5. Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

2.6. Exceptions to Terms and Conditions within the Solicitation

If a Consultant desires any changes or modifications to the terms and conditions set forth in their response, the Consultant should submit these changes or modifications to the Aviation Authority in writing, via the e-Procurement platform Questions, prior to the deadline for questions. The Aviation Authority will consider such requested changes to the Agreement’s terms and conditions. If any such requested changes or modifications are acceptable, the Aviation Authority will modify the terms and conditions by Addenda to this Solicitation prior to the deadline for Response submission. In submitting any requested changes or modifications, a Consultant should state the specific terms or conditions in the Aviation Authority’s Response Document, which the Consultant wishes to change, and the desired language, terms or conditions. Consultants are requested to not substitute entire agreements or sets of terms and conditions but discuss separately each term or condition that they take exception to or desire to change. Exceptions noted within the response submittal may cause the response to be deemed non-responsive.

2.7. Pricing

A. Provide pricing in OpenGov, using the pricing table. Responses in any other format (such as a quote on the Consultant’s template) will not be accepted or reviewed.

B. Unless otherwise directed, pricing information shall not be included in any other areas of the response.

C. Any anticipated increases in Consultant's costs during the term must be reflected in its prices set forth in its response.

D. The Aviation Authority shall not be obligated to renegotiate or increase any price on a Consultant's mistake or miscalculation of prices, underestimation of costs, or for any other reason. All of the Consultant's overhead costs, including, but not limited to, costs of the required bonds and insurance coverages if applicable, shall be included in such Consultant's prices listed in its Solicitation.

2.8. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Consultant prior to an award. Costs for developing a response is entirely the obligation of the Consultant and shall not be chargeable in any manner to the Aviation Authority.

2.9. Lobbying Statement

All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Response. Firms and their agents are hereby placed on notice that they are not to contact members of the Aviation Authority staff and/or

Committee/Board member (with the exception of designated Purchasing Liaison). Public meetings and public deliberations of the Selection Committee are the only acceptable forum for the discussion of merits of products/services requested by the Request for

Response; and written correspondence concerning Responses may be submitted to the

Purchasing Department. An appropriate official or employee of the Aviation Authority may initiate communication with a Consultant in order to obtain information or clarification needed to develop a proper and accurate evaluation of the Solicitation. Any official communication from a Consultant during the Response process should be submitted in writing to the Greater Orlando Aviation Authority, GOAA Annex Building, Purchasing Department, 5855 Cargo Road, Orlando, FL 32827- 4399 or via the e-Procurement Platform as directed during the Response process. A copy of the

Administration Policies (Sections 180.01 and 180.03) is available upon request from the

Chief Administrative Officer. Failure to adhere to these requirements could result in

Board action to disqualify your firm from consideration of award. Consultants to this

Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S. 287.057 (23))

2.10. Withdrawal of Responses

No Response may be withdrawn after the scheduled Response opening time for a period of 180 days. Any Consultant withdrawing or attempting to withdraw its Response prior to the expiration of the 180 day period shall be obligated to reimburse the Aviation

Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Consultant or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A Consultant’s submission shall be deemed the Consultant’s acknowledgment of an agreement to the provisions of this Section.

2.11. Public Meetings/Public Records

Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation will constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein.

Public meetings are posted on the Aviation Authority's website:

https://flymco.com/airport-business/sunshine-meetings/ https://flymco.com/airport-business/sunshine-meetings/

2.12. Proprietary Information

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Consultants should be aware that the Solicitation and the responses thereto are public records. However, the Consultants are requested to identify specifically any information contained in their

Response, which they believe to be exempt from disclosure, citing specifically the applicable exempting law. The Aviation Authority will consider a Consultant’s opinions regarding the applicability of Chapter 119, Florida Statutes, but shall not be obligated to concur in such opinions. All information and documents received from Consultants in response to this Solicitation will become the property of the Aviation Authority, will not be returned to the Consultants, and will be incorporated in the final Agreement in the event of Agreement award, with the exception of any financial information exempt from the Public Records Laws. Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

2.13. Independent Consultant Status and Compliance with the Immigration

Reform and Control Act

Consultant is and shall remain an independent Consultant and is neither agent, employee, partner, nor joint venture of Aviation Authority. Consultant acknowledges that it is responsible for complying with the provisions of the Immigration Reform and

Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

2.14. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy

(Section 204.01) which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Consultant and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Consultant to

Respond on any Agreement or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive

Officer. A copy of this policy is available upon request from the Chief Administrative

Officer.

2.15. Appeals

A. Any Consultant who is adversely affected by a decision or intended decision concerning this competitive Solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process.

B. Failure to file an appeal in accordance with the Aviation Authority’s Policy

110.04, shall constitute a waiver of the appeal process.

C. The intent to award to a Consultant, if any, will be posted on the Aviation

Authority’s e-procurement platform website for review by interested parties, and will remain posted for a period of five business days: excluding weekends, federal holidays, and Aviation Authority’s holidays.

3. MINIMUM REQUIREMENTS

Respondent must meet all the Minimum Requirements listed in this section in order to be considered for award. Respondents must address each Minimum Requirement, and provide affirmative statements and/or documentation to demonstrate meeting all the

Minimum Requirements, as directed in Section 8: Vendor Questionnaire.

Minimum Requirements are evaluated as Pass/Fail, and are not scored.

3.1. Minimum Experience

Consultant shall have a minimum of five (5) years of continuous, recent, relevant and verifiable experience providing services of the type described in Section 7: Scope of

Work/Specification, within five (5) years prior to the deadline of this Solicitation.

Consultant shall provide an affirmative statement and/or documentary proof of such experience in Section 8: Vendor Questionnaire.

A. Consultant has been actively engaged in such business for at least the five (5) years immediately preceding the date of Consultant's response to this RFP.

B. Consultant has satisfactorily provided Airport Consulting Services for at least two

(2) large hub airports in the United States during such five (5) year period; and

C. Consultant has experience in negotiating and developing airline agreements with large hub airports.

3.2. References

A. Consultant must provide at least 3 references from Clients to whom the

Consultant delivered goods or provided services of a similar scope and size, within 5 years from the date of this Solicitation.

B. Consultants’ references should demonstrate that the Consultant reasonably has the reputation to perform the Scope of Services / provide goods.

C. References shall be able to validate the Consultant’s capabilities and experience.

D. The Consultant authorizes the Aviation Authority, its staff or consultants to contact any of the references provided in the response and specifically authorizes such references to release either orally or in writing, any appropriate data with respect to the Consultant and its Team members. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Consultant's past performance and may consider such information in its evaluation and selection of Consultants.

E. Consultant bears full responsibility for naming references which will respond to the Aviation Authority’s reference checks. If the Consultant’s references do not respond to the Aviation Authority’s reference checks, the Consultant’s may be deemed non-responsive.

F. If the Consultant is a joint venture or partnership, which is not currently in existence, the requested documentation listed below shall be submitted from each entity of the proposed joint venture or partnership.

3.3. Registration with the State of Florida

Consultant must be certified to do business in the State of Florida.

3.4. Consultant's Certificate, Willingness to Sign Contract/Agreement

An affirmative statement is required that the Consultant is willing to sign the

Agreement substantially in form as set forth in this Solicitation, as amended, within ten

(10) days after receipt of the Notice of Award. The Aviation Authority’s goal is that the terms and conditions stated in the Solicitation Documents will constitute the terms of the final Agreement between the Aviation Authority and the successful Consultant, without significant or material change to such Terms or Conditions. A sample

Agreement is included in this solicitation under Section 9: Professional Service

Agreement. This affirmative statement is made as part of the "Consultant's Certificate" in Section 8: Vendor Questionnaire.

4. INSURANCE REQUIREMENTS

4.1. Insurance Requirements

1. Commercial General Liability insurance covering any and all claims for property damage and bodily injury (including death) and including, but not limited to premises, products and completed operations, and contractual liability for Consultant’s covenants, with a limit of liability not less than One

Million Dollars ($1,000,000) per occurrence; and

2. Automobile liability insurance covering each motor vehicle, including but not limited to owned, non-owned, or hired, used in conjunction with providing

Services on Authority property resulting in property damage or bodily injury, including death with a limit of not less than Three Hundred Thousand

Dollars ($300,000) combined single limit per accident;

3. Additional Insured Endorsement. Such above referenced liability insurance shall name Authority and the City and their members (including, without limitation, members of the Aviation Authority’s Board and the City’s

Council and members of the citizens’ advisory committees of each), officers, employees, and agents as additional insureds.

4. Workers’ Compensation and Employer’s Liability. The following insurance shall apply to all Consultant’s employees who will be engaged on

Authority property in the performances of Services in this Agreement: (i) workers’ compensation insurance with statutory limits in accordance with

Florida law, and (ii) employer’s liability insurance policy limits not be less than $100,000 for each accident, $100,000 for disease each employee and

$500,000 for disease policy limit. If the Consultant is self-insured, the

Consultant shall provide proof of self-insurance and authorization to self-insure as required by applicable Florida laws and regulations.

5. Professional Services / Errors & Omissions Liability

Insurance. Insurance covering Consultant for claims, losses and expenses resulting from wrongful acts or omissions committed in the performance of, or failure to perform, all Services under this Agreement with limits not less than One Million Dollars ($1,000,000) per claim.

6. Other Insurance Requirements. Consultant agrees to the following as it relates to all above required insurance:

A. Self-Insured Retention and Deductibles. Consultant’s insurance policies shall not be subject to a self-insured retention or deductible exceeding $10,000, if the value of the Contract is less than $1,000,000, and not be subject to a self-insured retention or deductible exceeding $100,000, if the Contract is

$1,000,000 or more, unless approved by the Aviation Authority’s Chief Executive

Officer. The above deductible limits may be exceeded if the Consultant’s insurer is required to pay claims from the first dollar at 100% of the claim value without any requirement that Consultant pay the deductible prior to its insurer’s payment of the claim.

1. Insurance policies shall be primary insurance and not contributory to any other valid insurance the Aviation Authority may possess, and that any other insurance the Aviation Authority does possess shall be considered excess insurance only.

2. Insurance shall be carried with an insurance company or companies with a financial stability rating by A.M. Best of B+ VI or better and said policies shall be in a form acceptable to the Aviation Authority.

3. Any liability insurance maintained by Consultant written on a claims-made form basis will maintain coverage for two (2) years to cover claims made after the Consultant has concluded its services to the Aviation Authority.

4. All insurance required for this Contract shall contain a waiver of subrogation clause, as allowed by law, in favor of the Aviation Authority and the City of

Orlando. A properly completed and executed Certificate of Insurance on a form provided or approved by the Aviation Authority (such as a current

ACORD form) evidencing the insurance coverages required by this Section shall be furnished to the Aviation Authority upon the Notice of Intent to

Award of contract or prior to any start of services, whichever comes first, and each renewal thereafter during the term of this Agreement and its renewal/extension. Consultant acknowledges that any acceptance of

Certificate of Insurance by the Aviation Authority does not waive any obligations herein this Agreement.

5. The Aviation Authority is currently contracted with a third party for the management of all insurance certificates related to Aviation Authority

Contracts. Consultants who enter into a Contract with the Aviation Authority will be contacted directly by the third party vendor for insurance certificates and related matters such as expired certificates. An introductory letter will be sent instructing each Consultant of the proper procedures for processing updated insurance certificates as well as any other insurance related matter that may arise over the term of the Contract. Consultants will respond as directed in the introductory letter as well as any further instructions they may receive.

6. The Consultant shall provide the Aviation Authority immediate written notice of any adverse material change to the Consultant’s required insurance coverage. For purposes of this Insurance Section, an “adverse material change” shall mean any reduction in the limits of the insurer’s liability, any reduction of any insurance coverage, or any increase in the Consultant’s self-insured retention and any non-renewal or cancellation of required insurance.

7. If any insurance coverage is canceled or reduced, Consultant shall, within forty-eight (48) hours remit to the Aviation Authority a Certificate of

Insurance showing that the required insurance has been reinstated or replaced by another insurance company or companies acceptable to the

Aviation Authority. If Consultant fails to obtain or have such insurance reinstated, the Aviation Authority may, if it so elects, and without waiving any other remedy it may have against Consultant, immediately terminate this

Contract upon written notice to Consultant.

8. The Aviation Authority’s Chief Executive Officer shall have the right to alter the monetary limits or coverages herein specified from time to time during the term of this Contract, and Consultant shall comply with all reasonable requests of the Chief Executive Officer with respect thereto.

5. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Qualifications of

Consultant; Successful

Completion of Similar Projects and References.

Points Based 35

(35% of Total)

2. Knowledge and Experience of Key

Individuals and Team

Points Based 30

(30% of Total)

3. Approach and Methodology Points Based 20

(20% of Total)

4. Fee Schedule. Points Based 10

(10% of Total)

5. Other Requirements of

Solicitation

Points Based 5

(5% of Total)

6. EVALUATION PROCESS, AWARD AND CONTRACT EXECUTION

6.1. General

Respondent(s) must meet the requirements as stated in the solicitation document and demonstrate the capability required to provide the services described in the solicitation.

A. It is the Respondent’s responsibility to incorporate all pertinent information effectively, to communicate the Respondent’s concept, and meet the requirements listed in the solicitation. The Respondent should prepare its

Response simply and economically, providing a straightforward, concise description of the Respondent's capability to satisfy the conditions and requirements of this competitive solicitation based on the Evaluation Criteria which are the list of elements that the Aviation Authority deems most important to its evaluation process.

B. The Aviation Authority, in its sole discretion, may award this solicitation to the responsible and responsive Respondent submitting the Response which is deemed to be the most advantageous to the Aviation Authority, price and other factors being considered.

C. The Committee may, in its sole discretion, seek the assistance of other Aviation

Authority staff, consultants and legal counsel with respect to the evaluation and any recommendation for award.

D. All recommendations and decisions regarding award of the services shall be made at open public meetings in accordance with the requirements of Florida

Statute 286.011, and all interested parties are invited to attend such meetings.

The meetings of the Committee and Aviation Authority Board are public meetings.

6.2. Selection

A. Respondents which passed all Minimum Criteria, and were not deemed non-responsive and/or non-responsible for any other reason will be evaluated based on a scored Evaluation Criteria. See Section 5: Evaluation Criteria for details.

B. The Committee will evaluate the responses and may, at its sole discretion, invite one or more of the Respondents that appear to be the most the most advantageous to interview with the Committee. The purpose of such an interview would be to allow Respondents to elaborate upon their Response before a recommendation for ranking of the Responses is made. Interview responses, along with the written Response will become part of the Respondent’s response to be evaluated by the Committee

C. In the event the Committee determines that presentations/interviews are not necessary, the Committee shall submit to the Aviation Authority Board for approval, a ranking and recommendation of the Respondent(s) that are most advantageous to meet the needs of the Aviation Authority.

6.3. Price Score

A. Pricing will be unsealed when the Responses are unsealed..

B. The scoring of price proposals will be based on a mathematical calculation.

C. The low price proposal may be further examined and determined to be unreasonably low if the difference between the low and the second low is more than 25%, per the Aviation Authority's Policy 450.02.

D. The Respondent providing the lowest price will receive the maximum points. Then, we calculate a “percentage ratio” by dividing the lowest price with each of the other Respondents' prices. Then, the maximum points will be multiplied by the “percentage ratio”. Price Score will be rounded to the 2nd decimal. For example:

1. If Respondent A's price is $5.00, Respondent B's price is $6.00, Respondent

C's price is $8.00, and the maximum score for price is 20 points, Respondent

A gets 20 points.

2. Then, for Respondent B, we divide $5.00 by $6.00 to get a their Percentage

Ratio. (5/6=83.33%), and multiply the Percentage Ratio with the maximum points. (20 x 0.8333 = 16.66) Respondent B's score is 16.66.

3. Then, for Respondent C, we divide $5.00 by $8.00 to get their Percentage

Ratio. (5/8=62.50%), and multiply the Percentage Ratio with the maximum points. (20 x 0.6250 = 12.50) Respondent C's score is 12.50.

6.4. Recommendation

A. Responses to this Solicitation will be evaluated and ranked by the Ad Hoc

Committee, Finance Committee. The Committee may, in its sole discretion, seek the assistance of other Aviation Authority staff, consultants and legal counsel with respect to the evaluation and any recommendation for award.

B. Responses will be evaluated based upon the Evaluation Criteria in the eProcurement Platform; and supported by the Respondent’s provided required information.

C. Respondents who meet the Minimum Requirements, will be evaluated based on the following scored Evaluation Criteria.

D. The Committee will evaluate the responses and may, at its sole discretion, invite one or more of the Respondents that appear to be the most the most advantageous to interview with the Committee. The purpose of such an interview would be to allow Respondents to elaborate upon their Response before a recommendation for ranking of the Responses is made. Interview responses, along with the written Response will become part of the Respondent’s response to be evaluated by the Committee.

E. In the event the Committee determines that presentations/interviews are not necessary, the Committee shall submit to the Aviation Authority Board for approval, a ranking and recommendation of the Respondent(s) that are most advantageous to meet the needs of the Aviation Authority.

F. A Notice of Intent to Award, if any, is anticipated to be posted to the Aviation

Authority's e-procurement platform within 120 days from the opening of

Responses.

6.5. Appeals

A. Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process.

B. Failure to file an appeal in accordance with the Aviation Authority’s Policy

110.04, shall constitute a waiver of the appeal process.

6.6. Award

All awards made as a result of this solicitation shall conform to all applicable policies of the Aviation Authority. The Aviation Authority Board may accept, reject or amend the recommendation of the Committee.

A. After the Aviation Authority Board has established and approved the final rankings, negotiations with the highest ranked firms may be initiated. If any of those negotiations are unsuccessful, the Aviation Authority may open negotiations with the next ranked firm, etc. until the successful completion of negotiations and execution of a contract.

B. The Aviation Authority may reject all Responses at any time throughout this process.

C. All recommendations and decisions regarding award of the services shall be made at open public meetings in accordance with the requirements of Florida

Statute 286.011, and all interested parties are invited to attend such meetings

6.7. Tie Breaking

In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the following will be considered in an attempt to break the tie, in the order listed below:

1. Drug-Free Workplace

2. Certified MWBE Companies

3. Request Offerors to submit best and final pricing

4. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

5. Game of chance – Coin toss

6.8. Contract Negotiation

A. Following the Aviation Authority Board approval of the Committee ranking, the Aviation Authority may approve a Contract or enter into negotiations with the top-ranked Respondent, in order to consummate a contract on terms that are fair, competitive and reasonable. Should the Aviation Authority be unable to negotiate a satisfactory contract with the top-ranked Respondent, negotiations with that Respondent shall be terminated. The Aviation Authority may undertake negotiations with the second-ranked Respondent, and if necessary, additional Respondents in accordance with the order of ranking.

B. Upon successful completion of contract negotiations with a Respondent, the

Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The extent and scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation Authority.

The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to perform the required Services described herein.

7. SCOPE OF SERVICES

7.1. Scope of Services

The Consultant shall perform services under the direction of the Aviation Authority Staff including, but not limited to, the following:

7.2. Report of the Aviation Authority Consultant

May be asked to prepare a report to be included in the Aviation Authority's Official

Statements in connection with the issuance of bonds. The Report of the Airport

Consultant describes the economic basis for air traffic at the Airport, historical trends in airline traffic, and key factors that may affect future airline traffic. Such report also presents airline traffic and financial forecasts for future fiscal years and sets forth the assumptions upon which the forecasts are based.

7.3. Estimates and Financial Projections

Pursuant to the Aviation Authority's Airport Facilities Revenue Bond Resolution, the consultant may be asked to issue a report, prior to the issuance of additional bonds, estimating the gross revenues, operation and maintenance expenses, and other amounts required to be deposited to funds and accounts for the year capital projects are placed in service and for three years thereafter.

7.4. Airline Negotiations

Consultant may be asked to assist in negotiations on Airline lease and use agreements, rates by resolution, or provide information on current airport industry practices.

7.5. Competitive Position

Consultant may be asked to advise the Aviation Authority on how to view or evaluate the Airport's competitive position with other airports, both in this region and elsewhere, and how to consider or influence the relative competitive positions of tenants at the

Airport's terminal.

7.6. FAA Policy on Rates and Charges

Consultant may be asked to aid the Aviation Authority in interpreting the FAA policy on

Rates and Charges in analyzing or defining the Airport's Rates and Charges policy.

7.7. Rates and Charges

Consultant may be asked to provide support for the Aviation Authority's rates and charges forecasting model.

7.8. Airport Service Facilities

Consultant may be asked to develop rate structures for airport service facilities that include capital recovery, etc.

7.9. Aviation Market Studies

In conjunction with issuance of revenue bonds and the publication of Official

Statements relating to those bonds, the Airport Consultant may be asked to provide aviation market and traffic studies.

7.10. Financial Analysis in Support of Capital Program

Consultant may be asked to address various questions relating to capital programs at the Airport. Consultant may be asked to analyze and advise on financial impacts of proposed capital projects. Consultant may be asked to develop capital project financing strategies, including cash flow analysis and preparation of rates and charges scenarios as needed to help make capital financing decisions. Consultant may be asked to participate in planning and development of capital projects with other Authority consultants, including but not limited to consultants providing master plan, engineering, architectural, and environmental services.

7.11. Feasibility Studies

Consultant may be asked to provide feasibility studies and or business marketing planning and analysis of existing and potential retail and or concession programs for the

Aviation Authority and participate in the development and establishment of Airport retail and or concessions programs.

7.12. Eligibility

Consultant may be asked to assist with FAA and PFC applications and eligibility issues.

8. PRICING TABLE

TITLE OF ENGAGEMENT TEAM MEMBER

Line Item TITLE OF ENGAGEMENT

TEAM MEMBER

Quantity Unit of

Measure

Hourly

Rate

Total

Director

1 Director Hourly Rate - Year 1 1 HOUR

2 Director Hourly Rate - Year 2 1 HOUR

3 Director Hourly Rate - Year 3 1 HOUR

4 Director Hourly Rate - Year 4 1 HOUR

5 Director Hourly Rate - Year 5 1 HOUR

Associate Director

6 Associate Director Hourly Rate

- Year 1

1 HOUR

7 Associate Director Hourly Rate

- Year 2

1 HOUR

8 Associate Director Hourly Rate

- Year 3

1 HOUR

9 Associate Director Hourly Rate

- Year 4

1 HOUR

10 Associate Director Hourly Rate

- Year 5

1 HOUR

Senior Consultant

11 Senior Consultant Hourly Rate

- Year 1

1 HOUR

12 Senior Consultant Hourly Rate

- Year 2

1 HOUR

Line Item TITLE OF ENGAGEMENT

TEAM MEMBER

Quantity Unit of

Measure

Hourly

Rate

Total

13 Senior Consultant Hourly Rate

- Year 3

1 HOUR

14 Senior Consultant Hourly Rate

- Year 4

1 HOUR

15 Senior Consultant Hourly Rate

- Year 5

1 HOUR

Technical Specialist

16 Technical Specialist Hourly

Rate - Year 1

1 HOUR

17 Technical Specialist Hourly

Rate - Year 2

1 HOUR

18 Technical Specialist Hourly

Rate - Year 3

1 HOUR

19 Technical Specialist Hourly

Rate - Year 4

1 HOUR

20 Technical Specialist Hourly

Rate - Year 5

1 HOUR

TOTAL

9. VENDOR QUESTIONNAIRE

Unless otherwise directed, all uploaded files must be in searchable PDF format. While

OpenGov allows other file types to be uploaded, the Aviation Authority directs you to upload PDF files, except where a specific file type, such as Excel is required.

9.1. CONSULTANT IDENTIFICATION, DOCUMENTATION, CERTIFICATIONS

AND ACKNOWLEDGEMENTS

9.1.1. Responding Company's name and address*

Agreement will be issued under this name. Must match name the submitted W9 Form.

Maximum response length: 200 characters

*Response required

9.1.2. Is the duly authorized signatory (person who is duly authorized to contractually bind the Respondent) of the Consultant also the Primary

Contact for this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

9.1.3. Authorized signatory / Primary contact's name, title, email address and direct phone #*

Maximum response length: 200 characters

*Response required

When equals "Yes"

9.1.4. Secondary contact person's name, title, email address and phone #.*

Maximum response length: 200 characters

*Response required

When equals "No"

9.1.5. Authorized signatory's name, title, email and direct phone #*

Maximum response length: 200 characters

*Response required

When equals "No"

9.1.6. Primary contact person's name, title, email address and phone #*

Maximum response length: 200 characters

*Response required

When equals "No"

9.1.7. Secondary contact person's name, title, email address and phone #.*

Maximum response length: 200 characters

*Response required

9.1.8. Conflict of Interest Form*

Please download the below document, complete, and upload.

• Solicitation_-_Respondent_C...

*Response required

9.1.9. Consultant's current, signed W-9 Form.*

*Response required

9.1.10. Is the Consultant a Joint Venture?*

☐ Yes

☐ No

*Response required

When equals "Yes"

9.1.11. Upload Joint Venture Agreement*

*Response required

When equals "Yes"

9.1.12. If the Joint Venture or partnership is newly formed, the requested information, documentation, etc. listed shall be submitted from each entity of the proposed joint venture or partnership.*

☐ Please confirm

*Response required

9.1.13. Verification of Employment Status / E-Verify*

By selecting "Confirm", I hereby acknowledge and agree that use of the U.S.

Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the resulting contract with the Greater Orlando Aviation Authority.

Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use the Employment Eligibility Verification System

(E-Verify) to verify the work authorization status of all newly hired employees. The E-

Verify system can be obtained at the U.S. Department of Homeland Security website: http://www/dhs.gov/E-Verify.

https://government-project.s3.us-west-2.amazonaws.com/132059/e26b17b9-d37b-4074-afa8-a8260345eb98_Solicitation_-_Respondent_Conflict_Form_NEW_LOGO.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CFELW7FW%2F20250221%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250221T210639Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIDMpLnOXhfl0C1StMoJY6o8Q4BtKtH8GURaCTLxkz1yAAiAJvBSTMLOJdPP8FsSjatxd%2Fr4lBu%2B5eqRzn8qrOTreWyqMBQje%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM0dwthyxhlMBDWM77KuAEt%2BWj%2FJNgE%2ByeDYTfxt0V2M42A4abyGd2Zcl49qUEGeixHEhOaAoJo2CIjEd5exb2KKE0lgUav5j4%2FKT%2BO13yoR5JGjGgoDuAGIIiagUbSS10jAgi%2FwmfurdB%2Flxc%2Bh29GmYZqlDpzMjGasbk4LDAGOhrO09QN5PDbjyUHrWPum%2BXA2Fs0u4aCxOlcI0TN4hvLsxnw%2BHedS%2FRCnNOH9BQ63vGz6kuiZKaQuCdiKAeN9pgBv9%2Bi77MNcGBC8v7mFAST9%2FbgR%2FrTXX3DlWHzWfegSvpwNo%2BmErcHCUtpH4qnkK49WA5Kly2osUf0VU2IrhD8cYyzIRR5vtqHaG3PS5OnhuHotIqtr85gaLwfnwxDbPw0QOjKR9FTVSWn16OaBs0vqrNmPcqItnjMxMQ3LUxwqqLhdyHDwblXhWu8o5tgDMnrBM7X9kfKKNUYTQgbkdXcwXBS4ApaS1ffgzUM31UuVc%2FS8qFuU62HftAhhT2xCie1%2BD4QPpMSTO%2BCXmEPMPEbGSzhgFYqseFIpZekKAVzW2Bx142bu0qLQR4AE8GHJNN2x9fCzTUPo9IXXGYUXOnP%2Fan9YVtlIy1cOuk1DM2fosRdvij%2BURiMqF8XWoatTeM5DRpqawDjmcQQHGNGzm%2BeQTKcizL2dJ6Ti0GZ%2BhgD2JmSSzWWksmJv0s7P535sT94sGpLA39THQiGFhhRis8oPzmrluepsJlqqRuLLKev3kRE7dlm3ZcCFs4Vn5aAequfqh6qXfkAB%2FJIRavRH1UhcR1I6%2FESPNElofJnzG2B0rTclx9HS7en4i9h54j6nUw0NPjvQY6nAFD2DnaKdaZkQS6WP11znJiaHQ9c609%2FmugX%2FN7TJt%2FPjeH2DIhuxHajY414%2BXPmdSpesE3nsSAHhYNTsRIXb%2FdTgYnM70M6rKfIO8I7GMPmQ5svtV5n2RFasJxRLCK42qBzxNFbVlzX2l1Xk%2BhgviaVrWqX0Xm9re8yyY%2F1tPXFNuUWe%2BI2%2FxLh5wPII0wGifNge0NxBUia%2B7%2BEo8%3D&X-Amz-Signature=dc9eb5c2006c5206e01aac9f4750e3952ab077233abe9645da00028f9d784175&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Solicitation_-_Respondent_Conflict_Form_NEW_LOGO.docx%22&x-id=GetObject http://www/dhs.gov/E-Verify

“Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration (also referred…