Questions_Answers.pdf

1. Will you have a list of guests with food allergies or dietary restrictions? Or would you like an estimation based off the 160 guests? Estimate will need to be based on 160. The menu shall include vegetarian and gluten free options.

2. Does this Event have any sort of Kitchen or Ice Machines? Stove Refrigerator? Storage for early set up to leave catering utensils and plates etc. The venue does not have a full kitchen but has a food prep area that includes one each industrial sized refrigerator and freezer, storage area, sink, and ice machine. There is no cooking available on site.

Caterers are asked to bring their own mobile warming equipment. Per SOW set-up will be permitted one day prior to event on 17 September 2024.

3. Can you share the kitchen accommodations with me? For instance, the number of refrigerators and size of the refrigerators and how many stoves will be there? Will we be responsible for having the heaters to keep the food warm? Do you happen to know how many people the kitchen can accommodate? The vendor is expected to have all food prepared and no cooking available onsite. Vendor is responsible for keeping food cool/warm IAW with the requirements of the SOW. Please refer to question 2.

4. Will there be a designated location for employees to take their lunch break? Are they allowed to eat from this menu or are they on their own? There are several spaces throughout the museum where they can take lunch/break keeping in mind this is a public museum and will still be open to the public during our event. There is a designated lunchroom space. If the awarded vendor wishes to make additional food from our menu to accommodate employee lunches, the vendor is responsible for the extra cost.

5. Would we be responsible for all the cleanup for the two days? If so, can you provide us with an approximate room size? The awarded vendor is responsible for clean-up. Room size cannot be provided as the dinner and lunch is held in an open space in the middle of the museum, the breakfast will be served in the auditorium. The museum has large trash bins that they can bring to the meal areas, the vendor will need to bring trash bags and there is a dumpster outside, onsite that they can dispose of the trash.

6. Is there a location where we can wash the linen that we used from the night before so it will be nice and clean for the 19th? No there is nothing available onsite.

7. Will this be a Net for Payment? Can this be an invoice when payment is made? Or what type of payment do you require when paying Vendor? Payment will be made in accordance with the Prompt Payment Act. Invoices shall be submitted IAW with the solicitations Wide Area Workflow (WAWF) clause 252.232-7003. The COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment.

8. What was the total number of attendees at the previous DFAS Annual Business Refresh?

After cancellations the total number of attendees was 132. Vendors should plan for 160 attendees.