Agilaire Due Diligence Notice.docx

Due Diligence Posting of Notice of Intent to Accept a Best Value Offer

The Massachusetts Department of Transportation of the Commonwealth of Massachusetts (“MassDOT” or “Department”) announces its intent to Purchase a Product pursuant to the Commonwealth’s Due Diligence Posting policy, to contract with Agilaire LLC (“Offeror”), for the purchase of Model 8872 Data Loggers and associated equipment as outlined in the attached quote, pending the results of this Notice of Intent (“Notice”). This purchase is for the replacement of existing, proprietary equipment which is not available under a statewide contract.

Description MassDOT seeks to execute a contract for the purchase of Model 8872 Data Loggers. This equipment will be used to upgrade existing equipment currently located in 11 sites in the Central Artery Tunnel system. This equipment is essential to monitoring air quality and other environmental data within the Central Artery. Please see the quote and specifications under attachments in COMMBUYS for specifics on this equipment.

Duration MassDOT seeks to enter a three (3) year initial contract agreement with Agilaire LLC with an option to renew for two (2) years for a total contract duration of five (5) years.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:

· Submit documentation that they can provide a comparable or better offer.

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 3pm on 8/19/2026.

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or (iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with the Commonwealth

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

· An online job aid on How to Create a Quote;

· Webcast video on How to Locate and Respond to Bid Solicitations;

· Using the Q&A Tab within a COMMBUYS Bid

· Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Vendor Training schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for training is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

· Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

· Email: Send inquiries to the COMMBUYS Helpdesk at OSDHelpDesk@mass.gov

· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

Revised: June 30, 2016 image1.jpeg