Ag+Furniture+RFP25.pdf

Dickinson State University Request for Proposals - Furniture

SPO ONLINE

This solicitation is posted on SPO Online at: https://www.nd.gov/omb/vendor Click on “Bidding Opportunities.” Go to “Recent Solicitations” and find this solicitation.

Vendors must check this website for any amendments and notices related to this solicitation.

Uploading Response using State Procurement Office Online system (SPO Online): Vendors may upload a Response to the SPO Online system. Use “Upload Response” to upload a maximum of five, clearly labeled documents before the Closing Deadline.

Important Uploading Requirements: The maximum file size allowed is 50mb per file. All field entries must be alphanumeric. Dashes and underscores are allowed; however the system DOES NOT accept other special characters such as apostrophe, & symbol, quotation marks, etc.

Offerors will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If you do not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If you do not receive an email confirmation after the reattempt, contact the Procurement Officer or the State Procurement Office at infospo@nd.gov or 701-328-2740.

Visit https://www.nd.gov/omb/vendor/bidder-resources for the SPO Electronic Response Job Aid which describes how to submit an electronic response

Title:

DSU Request for Furniture Vendors regarding the DSU Ag Expansion Project

Purchasing Agency: Dickinson State University

Number: 004.5-9-025 Procurement Officer: Trent Myran

Date Issued: 4/30/2025 Telephone: 701-502-4418

Question Deadline: 5/7/2025 E-mail: trent.myran@dickinsonstate.edu

Closing Deadline: 5/9/2025/2025

SUBMISSION INSTRUCTIONS

Responses may be submitted using one (1) of the delivery methods listed below. Responses must be received by the Purchasing Agency by the Closing Deadline. Vendors assume the risk of the delivery method selected.

Late responses will be rejected.

Mailing/Delivery Address: Submit response to the address listed to the right. Contact the Procurement Officer to confirm receipt.

Number: 004.5-9-025 Closing Deadline: 3/27/2025 Purchasing Agency: Dickinson State University Address: 291 Campus Drive City, State, Zip Code: Dickinson, ND 58601

Emailed Responses Allowed: Responses may be emailed directly to the Procurement Officer Trent Myran at trent.myran@dickinsonstate.edu https://www.nd.gov/omb/vendor mailto:infospo@nd.gov mailto:infospo@nd.gov https://www.nd.gov/omb/vendor/bidder-resources mailto:trent.myran@dickinsonstate

BIDDER INSTRUCTIONS

1. Contact the Procurement Officer as soon as possible with any questions related to the solicitation. A solicitation amendment will be issued if changes are made to this solicitation. A person or firm interested in submitting a proposal should ensure all communications related to the procurement are only with the designated point of contact. This section does not restrict communication with state officials or any member of the legislative assembly unless the state official or member of the legislative assembly is involved directly with the procurement for which the person is interested or has submitted a bid or proposal (N.D.C.C. § 54-44.4-01.1).

2. Dickinson State University must receive the response by the closing deadline. Late responses will be rejected.

3. The vendor assumes the risk of the response delivery method selected. Contact the Procurement Officer to confirm receipt.

4. Dickinson State University does not pay sales tax. Contact the Procurement Officer for the tax exemption number and certificate. (State sales tax exemption #: E-2001. Federal Employer Identification Number 45-0309764.)

5. Prices must be delivered prices (F.O.B. Destination). The successful vendor must pay all transportation and handling charges and file any claims with the carrier for breakage or other losses.

6. Prices must be based upon the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.

7. Award will be made to the lowest responsible vendor considering conformity with specifications, terms of delivery, quality, and serviceability. Responses that do not meet specifications and solicitation requirements will be rejected.

8. N.D.C.C. § 44-08-01 related to ND preference laws shall be applied to any responses received from out-of-state vendors.

9. Contact the Procurement Officer to receive a bid summary.

10. Vendors must complete Bidders List Registration to receive notice of bidding opportunities. Contact Vendor Registry at infospo@nd.gov or 701-328-2683. Register online at: www.nd.gov/omb/vendor.

TERMS AND CONDITIONS

1. The Vendor must comply with all applicable State and Federal laws.

2. All material and workmanship are subject to inspection by the Dickinson State University. Dickinson State University reserves the right to reject any commodities or services and terminate the contract if the Vendor fails to comply with the specifications, terms and conditions, or the seller’s express or implied warranties. Rejected commodities will be removed at the Vendor’s expense. Failure to satisfactorily perform may result in suspension or debarment from the State Bidders List.

3. Dickinson State University may make a payment using a government credit card. Vendor will accept a government credit card without passing the processing fees for the government credit card back to Dickinson State University .

4. Dickinson State University shall make payment under this Contract within forty-five (45) calendar days after receipt of a correct invoice.

5. Supplemental terms and conditions on vendor documents are null and void, unless specifically accepted in writing by the Dickinson State University. All automated end user agreements (e.g. click-through) are specifically excluded, null and void. Clicking shall not represent acknowledgement or agreement to any terms and conditions contained in that agreement. Terms and conditions contained within any documents furnished by the Contractor, including packing slips, shall not supersede the terms and conditions of this contract.

6. This procurement and the resultant contract are subject to all applicable state laws, rules, policies and procedures.

Authorized Signature: Date:

4.30.2025 mailto:infospo@nd.gov http://www.nd.gov/omb/vendor

Request for Quote Response Sheet

Title: DSU is requesting proposals from furniture vendors regarding the DSU Ag Building Expansion Project.

Dickinson State University is requesting vendor proposals regarding the DSU Ag Expansion Project.

Furniture needs include classroom desks, desk chairs, and instructor workstations. Office furnishings including adjustable, ergonomic desks, chairs, and commons area, lobby type seating is also needed.

Please contact Trent G. Myran at trent.myran@dickinsonstate.edu for questions and further information.

Number: 004.5-9-025

Delivery (F.O.B. Destination) Address: Dickinson State University, Ag Building, 400 State Ave, Dickinson, ND 58601

Billing Address: Dickinson State University, 291 Campus Drive, Dickinson, ND 58601 Delivery Date: August 15th, 2025

RESPONSE

Item No. QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE

Please forward responses to trent.myran@dickinsonstate.edu

Award will be made: All GRAND

TOTAL

Can your firm meet the delivery date requirements? (Circle One) YES NO

Vendor Delivery Date (After Receipt of Order):

Vendor Name:

Address:

City: State: Zip Code:

Contact Person: Title:

Telephone: Email:

mailto:trent.myran@dickinsonstate.edu