Agency_Specifications.docx

To be performed at:

Andalusia CRS/VRS Office 1082 Village Square Dr Andalusia, AL 36420

Janitorial Specifications for the Alabama Dept of Rehabilitation Services (ADRS) Andalusia Office.

Square footage of building is 10,287.

Supplies:

· ADRS will supply all paper towels, toilet paper, trash bags, and hand soap for the soap dispensers. The cleaning service supplies all labor, supervision, cleaning supplies, solutions, and equipment to perform the scheduled services.

· Supplier will provide a list of supplies to the agency. Supplier should have an internal quality control system in place to make certain the completed specifications are inspected and met. Also, Supplier will schedule a semi-monthly meeting with agency contact to walk through the facility to assure satisfaction of specifications. Supplier should post janitorial specifications in the janitorial closet to ensure staff is informed of specifications.

Service Days and Times: Unless stated otherwise, cleaning will be performed 5 days a week, Monday through Friday, after regular business hours between the hours of 5:00 p.m. and 3:00 a.m. Cleaning may be allowed on Sunday afternoons, if needed.

Noted/Observed Problems: Areas requiring maintenance are to be reported immediately to the designated agency contact provided with award of contract.

Nightly Specifications:

Lobby Area: Clean and disinfect all chairs, tables, and glass in the lobby area. Clean all security glass doors on both sides; remove fingerprints and marks from around the light switches and door frames; sweep floors and mop floors with disinfectant. Vacuum entrance mats, empty and remove trash; replace trash liner; damp wipe trash can (if needed) and return trash can to original location.

Offices: Wipe down all doors and open desk space in the offices; empty and remove trash; replace trash liner; damp wipe trash can (if needed) and return trash can to original location.

Janitorial Storage Closet: Janitorial closet is available for storage of supplies. This should be inspected every night and should be clean, neat, and orderly.

Restrooms:

· There are 2 individual restrooms on the VRS side and on the CRS side each (4 total).

· There are also 2 public restrooms in the lobby with 2 stalls in each.

· Toilets and urinals to be cleaned and disinfected inside and out; toilet seats to be cleaned and disinfected on both sides; clean and disinfect the sinks and changing tables; polish and disinfect all chrome; clean all mirrors; empty the trash; damp wipe and disinfect the trash can; refill toilet paper, hand soap, and paper towels; sweep and mop the floors with disinfectant.

Andalusia CRS/VRS Office 1082 Village Square Dr Andalusia, AL 36420

Breakroom/Kitchen:

· Clean surfaces to include all countertops, sinks and faucets; remove any debris from tables and chairs; clean the exterior surfaces of all appliances and microwave interior.

· Check walls and cabinets for splash/spill marks; empty and remove trash, replace trash can liner, damp wipe trash can (as needed) and return trash can to original location.

Doors:

Disinfect all door handles throughout the building (hallways, lobby, bathrooms, etc.).

Specifications to be done three times per week (Mondays, Wednesdays, Fridays) Clinic/Exam Rooms:

Clean and disinfect all surfaces including chairs and exam tables. Clean sinks and faucets. Disinfect door handles and light switches. Empty and remove trash; replace trash liner; damp wipe trash can (if needed) and return trash can to original location.

Audiology Room:

Clean and disinfect all surfaces including chairs and exam tables. Clean sinks and faucets. Disinfect door handles and light switches. Empty and remove trash; replace trash liner; damp wipe trash can (if needed) and return trash can to original location. Clean/disinfect windows on audiology booth and disinfect door handle to audiology booth.

Breakroom/Kitchen:

Sweep and mop tile floors.

Offices/Carpeted room:

Vacuum all carpeted areas. Dust all desks, credenzas, and bookshelves.

Halls/Tiled floors:

Sweep tiled floors.

Specifications to be completed twice per week (Mondays and Thursdays) Back and Front entrances To be swept, including mats (if applicable).

Halls and Tile Floors Mop with disinfectant. Remove excessive black marks or scuffing from tile floors.

Andalusia CRS/VRS Office 1082 Village Square Dr Andalusia, AL 36420

Specifications to be done weekly (Wednesdays) Window blinds - Dust all window blinds.

Agency will be responsible for moving equipment (copiers, printers, etc.) and personal items to conduct the semi-annual services. Supplier will be responsible for moving breakroom chairs & tables, side chairs and desk chairs during Semi-Annual Floor Services/Carpet Cleaning.

Semi-Annually (Twice per year) November and May Windows:

All Windows should be cleaned (inside of window) twice per year with no visible streaks.

Specifications for Floor stripping/waxing:

· The services should be organized with the agency contact at least 2 weeks prior to service. Floor stripping/waxing should be done on weekends.

· Supplier to completely remove all nonpermanent floor finish and seal from tiled floors.

· Once stripped the floors should be clean and free of debris before waxing/sealing.

· All removable marks, heel marks, scuff marks, rust stains, gum, and other types of stains and soil should be removed before the floors are sealed. This may require the use of scrubbing machine, stripping pads, putty knives, abrasive pads, mops, mops buckets, mop ringers, floor finish remover, and/or rust remover.

· The supplier should use appropriate equipment such as a single disc floor machine that is also capable of scrubbing baseboards of excess solution.

· The contract supplier must apply no finish within 1 inch in baseboard and fixed furniture sitting directly on the floor surface. The contract supplier should remove any floor seal, floor finish, stripper, and stripping slurry from baseboards, furniture, and other such areas. After the finish has dried. The reflectance must be uniform and no streaks, swirls, etc. should be visible.

Annually (Once per year) month of October Specifications for Carpet Cleaning:

The services should be organized with the agency contact at least 2 weeks prior to service. Carpet cleaning to be conducted on weekends.

· The contract supplier must remove carpet stains, completely vacuum, shampoo using water extraction equipment and supplies and completely re-vacuum all carpet in the specified area.

· The contract supplier must shampoo areas such as corners that are inaccessible to the equipment with manual scrubbing devices.