Agency_Release_for_Competitive_Solicitation_RTP__041224_ Final Ed.pdf

DOH57087

RFP Solicitation Template Request Rev. 4.2025

Request for Proposal (RFP)

The Ohio Department of Health (ODH) is seeking proposals from potential offeror(s) to provide professional services.

1. PROJECT INFORMATION:

1.1. Project Title: Ohio Public Health Technology Enablement Project System Integration Services.

1.2. Solicitation Posting Date: Tuesday, April 8, 2025

1.3. Inquiry Start Date: Friday, April 11, 2025, 12:00 Noon

1.4. Inquiry End Date: Tuesday, April 29, 2025, 12:00 Noon. All questions must be submitted via

OhioBuys. Questions received after this date will not receive a response.

1.5. Solicitation End Date: Thursday, May 1, 2025, by 3 p.m. All proposals and supporting documents must be received by Thursday, May 1, 2025, by 3 p.m. Proposals should be submitted via

OhioBuys. Each proposal and supporting documents submitted must be clearly labeled.

1.6. Project Background:

The Ohio Department of Health (ODH) has been working to modernize its data collection and storage systems over the past few years. The following project has been under development and the ODH needs to secure the right resources to complete the project.

ODRS Technology Refresh Project

The Ohio Disease Reporting System (ODRS) provides real-time secured access for state and local public health practitioners to report infectious diseases. ODH is in the implementation phase of a redesign/re-platform of the ODRS system. The system requirements, both functional and non-functional, have been gathered. The solution has been architected. ODH began coding the new application more than 2 years ago and this is a continuation to complete that work. We estimate there is about 1 year of development, Quality Assurance, and release management activities remaining.

Offerors will work within the ODH SDLC, IT PMO methodology, and all applicable ODH policies and procedures including on site meetings and scrum events. The offeror will work in conjunction with the ODH Technical and business teams to provide staffing and expertise to deliver the remainder of the ODRS product. The estimated professional resources needed are anticipated to be twelve (12) to fourteen (14) contractors for this work.

RFP Solicitation Template Request Rev. 4.2025

1.7. Project Objective: The objective is to secure professional services to finalize and implement the

ODRS project.

1.8. Projected Estimated Budget: Up to $5,000,000.00

1.9. Project Award: One (1) Award

1.10. Project Period: 7/1/2025 – 6/30/2026.

The ODH reserves the right to execute multiple agreements with awarded providers to fulfill the entire project period, subject to and contingent on the discretionary decision of the Ohio

General Assembly to appropriate funds (if needed) for the biennium, satisfactory performance of the awarded providers and the needs of the Ohio Department of Health

1.11. Agreement Term: 7/1/2025 – 6/30/2026 including the option of one (1) additional renewal term from 7/1/26 - 6/30/2027.

1.12. Renewal Terms: 12 – month optional renewal period.

At the sole option of ODH, ODH may extend this Contract past the initial Agreement Term for a period of ninety (90) days. Renewal terms may be exercised by mutual agreement between the

Contractor and ODH. The cumulative time of all mutual renewals may not exceed one (1) additional year and are subject to and are contingent upon the discretionary decision of the

Ohio General Assembly to appropriate funds for this project in each new biennium. If any renewal is exercised, a new contract will be issued at the beginning of the new biennium. ODH may evaluate whether a renewal is appropriate considering the satisfactory performance of the

Contractor and the future and continuing needs of ODH’s Programs.

2. PROJECT REQUIREMENTS: Offeror(s) requirements to be considered for evaluation.

2.1. Contractor Experience Requirement:

2.1.1. Offeror(s) demonstrates work experience and/or knowledge of the Ohio Disease

Reporting System.

2.1.2. Offeror demonstrates experience and/or knowledge of the underlying primary technologies being leveraged in the ODRS Modernization Effort.

2.1.2.1. Azure Cosmos DB, Azure Service Bus, Azure Queues, Azure Logic App, Azure

Functions, Azure SQL MI, Azure Aspire, Azure DevOps, Azure Monitor, Azure

RFP Solicitation Template Request Rev. 4.2025

Insights, Azure defender, Azure Gateway, Azure App Service, Blazor, C# .Net, Duende, Docker, Mirth, MuleSoft, and Terraform.

2.1.3. Offeror demonstrates an understanding of the Federal NorthStar architecture, APHL/CDC post pandemic vision of electronic laboratory reporting (all applicable national and state standards such as HL7, eCR, FHIR, ESL, schema files, eLCR, Schematron based validations, CDA and how these maps to the ODH custom canonical record format for internal system ingestion.

2.2. Agency Responsibilities:

2.2.1. The ODH will onboard the awarded contractor personnel, including providing access to any required systems, OHID, Client’s cloud resources (e.g., ASP.Net Core API and SQL server database), and the ODH’s Microsoft Azure subscription. ODH will provide access to such ODH Systems and resources by provisioning the awarded supplier Microsoft

Azure credentials.

2.2.2. The ODH will provide all support for Self Service issues with the Software.

2.2.3. The ODH will appoint up to four individuals within the ODH who are knowledgeable in the operation of the Software to serve as primary contacts between the ODH and the contractor who will be given user access to the Issue management tool (“Client-

Appointed Individuals”). All ODH support inquiries and reporting of Issues shall be initiated on behalf of the ODH by one of these ODH appointed Individuals through a designated Issue management tool.

2.2.4. The ODH will communicate promptly to the awarded contractor any potential changes to any environment or cloud resource that would impact the functioning of the

Software.

2.3. Notice of Award Requirements: N/A

3. SCOPE OF WORK AND DELIVERABLES:

3.1. Scope of Work:

SCOPE OF WORK

3.1.1

ODRS Project:

The Offeror’s team works with the ODH project team to finalize and implement the Data Modernization of the Ohio Disease Reporting System.

3.1.2 Offeror will work within the ODH SDLC, IT PMO methodology, and all applicable ODH policies and procedures including on site meetings and scrum events.

3.1.3 Offeror will work in conjunction with the ODH Technical and business teams to provide staff and expertise to deliver the remainder of the ODRS product.

3.1.4 Offeror will provide weekly and monthly status reports to document completed work, on schedule, etc.

3.2. Deliverables and Due Dates:

DELIVERABLES DUE DATE

3.2.1

The Offeror will provide weekly/monthly time and effort by each team member dedicated to the ODRS project. This will include work accomplished during that period as assigned during the project and/or scrum meetings or as directed by the ODH Project Team.

Weekly as determined by

ODH management team

3.2.2 Offeror prepares reports for assigned projects to indicate assigned projects are on track, roadblocks, unusual circumstances, variables not considered, etc. as directed by the ODH Project Team.

Monthly throughout the

Contract Term

4. TECHNICAL EVALUATION CRITERION:

CONTRACTOR PROFILE WEIGHT

4.1 Offeror demonstrates work experience and/or knowledge of the Ohio Disease Reporting System

4.2 Offeror demonstrates experience and/or knowledge of the underlying primary technologies being leveraged in the ODRS Modernization Effort.

4.3 Offeror demonstrates a deep understanding of the Federal NorthStar architecture, APHL/CDC post pandemic vision of electronic laboratory reporting.

STAFFING PLAN (PERSONNEL PROFILE) WEIGHT

4.4 Offeror submits a Staffing plan and personal assignment to the project appropriate for the work associated with these projects.

WORK PLAN WEIGHT

4.5 Offeror submits a Work plan strategy that is appropriate and covers the steps needed to be successful at completing these projects.

COST PROPOSAL WEIGHT

4.6 The Offeror Cost Proposal is reasonable, and fair based on the nature of the project’s positions and hourly rates.

TOTAL 100

5. PROPOSAL SCORING

6. Proposal Attachments

ATTACHMENT NUMBER ATTACHMENT NAME/TITLE

One AFFIRMATION AND DISCLOSURE FORM

Two OHIO STANDARD TERMS AND CONDITIONS

Three DATA SECURITY AND PRIVACY TERMS

Four Supplement A - State IT Policy Standard and Service

Requirements

Five Cost Proposal Sheet

CRITERIA

MAXIMUM

ALLOWABLE POINTS

Technical and Cost Proposal

MBE Set-Aside

Total