Agency Janitorial Specifications.pdf

Janitorial Work to be performed at:

Alabama Department of Rehabilitation Services 1910 Coleman Road Anniston Al. 36207

Combined square footage of ADRS buildings is approximately 26,000 sq ft. One bathroom and hall is located in a shop building adjacent to the property.

Supplies:

• ADRS will supply all paper towels, toilet paper, trash bags, and hand soap for the soap dispensers.

• The cleaning service supplies all labor, supervision, cleaning supplies, solutions, and equipment to perform the scheduled services.

• Supplier will provide a list of supplies to the agency as listed under the first bullet point weekly. Supplier should have an internal quality control system to make certain the completed specifications are inspected and met. Also, Supplier will schedule a semi-monthly meeting with agency contact to walk through the facility to assure satisfaction of specifications. Supplier should post janitorial specifications in the janitorial closet to ensure staff are informed of specifications.

Service Days and Times:

Unless stated otherwise, cleaning will be performed 5 days a week, Monday through Friday, between the hours of 5:00 p.m. to 10PM. Cleaning may be allowed on the weekend, if needed (must be requested and approved in advance).

Noted/Observed Problems:

Areas requiring maintenance are to be reported immediately to the designated agency contact (provided to awarded supplier).

Nightly Janitorial Requirements, VRS Office:

Main Lobby Area: Clean and disinfect all chairs, tables, and glass in the lobby area. Clean all security glass doors on both sides; remove fingerprints, dust and marks on and around the light switches, vents on ceiling, and door frames; sweep floors and mop floors (luxury vinyl tile (LVT) with disinfectant. Vacuum entrance mats, empty and remove trash; replace trash liner; damp wipe trash can (if needed) and return trash can to original location.

Offices: Wipe down all doors and open desk space in the offices with disinfectant cleaner (not pledge); empty and remove trash; replace trash liner; damp wipe trash can with disinfectant cleaner and return trash can to original location. All trash, cardboard, etc. is to be placed in the dumpster outside each day.

Janitorial Storage Closet: Janitorial closet is available for storage of supplies. This should be inspected every night and should be clean, neat, and orderly.

Restrooms: Nightly requirements. (includes shop building)

• There are 10 bathrooms, 19 toilets, 22 sinks, and 5 urinals.

• Floors are tiled with grout. All tile and grout are to be cleaned daily.

• Toilets and urinals to be cleaned and disinfected inside and out; toilet seats to be cleaned and disinfected on both sides; clean and disinfect the sinks and changing tables; polish and disinfect all chrome; clean all mirrors; empty the trash; damp wipe and disinfect the trash can; refill toilet paper, hand soap, and paper towels. Flooring and walls located in the restrooms appear to be polished concrete topping (PCT) tile. Sweep and dust mop PCT floors & wall to remove loose dirt; damp mop PCT floors and walls with ph-neutral disinfectants.

Breakroom/Kitchen: Nightly requirements

• Clean surfaces to include all countertops, sinks and faucets; remove any debris from tables and chairs;

clean the exterior surfaces of all appliances (refrigerator, microwave, etc.), to include microwave interior.

• Check walls and cabinets for splash/spill marks; empty and remove trash, replace trash can liner, damp wipe trash can (as needed) and return trash can to original location.

• Sweep LVT.

Hall floors: Sweep LVT floors, spot clean spills and small areas needing immediate attention.

Doors:

Disinfect all door handles throughout the building (hallways, lobby, bathrooms, etc.).

Nightly requirements Audiology Room: Clean and disinfect all surfaces including chairs and exam tables. Clean sinks and faucets.

Disinfect door handles and light switches. Empty and remove trash; replace trash liner; damp wipe trash can (if needed) and return trash can to original location. Clean/disinfect windows on audiology booth and disinfect door handle to audiology booth.

Breakroom/Kitchen: Sweep and mop LVT floors.

Offices/Carpeted Rooms: Vacuum of all carpeted areas. Dust all desks, credenzas, and bookshelves.

Halls LVT Floors: Mop with disinfectants. Remove excessive black marks or scuffing from LVT floors.

Specifications to be completed twice per week (Tuesdays and Thursdays) Main Entrance and Front Facing Entrance (Exterior): To be swept, including mats (if applicable).

Front Facing Lobby Area: Clean and disinfect all chairs, tables, and glass in the lobby area. Clean all security glass doors on both sides; remove fingerprints and marks from around the light switches and door frames;

sweep floors and mop floors with disinfectant. Vacuum entrance mats, empty and remove trash; replace trash liner; damp wipe trash can (if needed) and return trash can to original location.

Buffer is to be run on all tile floors.

Specifications to be made weekly (Wednesdays) Window blinds - Dust all window blinds.

Semi-Annually (January and August)

Windows: All Windows should be cleaned (inside of window) with no visible streaks.

All Tile floors are to be stripped and waxed.

All Carpets are to be steam and carpet cleaned.

Specifications for Carpet Cleaning:

The services should be organized with the agency at least 2 weeks prior to service. Carpet Cleaning is to be conducted on weekends.

• The contract supplier must remove carpet stains, complete vacuum, shampoo using water extraction equipment and supplies and completely re-vacuum all carpets in the specified area.

• The contract supplier must shampoo areas such as corners that are inaccessible to the equipment with manual scrubbing devices.

NOTE: Agency will be responsible for moving equipment (copiers, printers, etc.) and personal items; Supplier will be responsible for moving breakroom chairs & tables, side chairs and desk chairs during Semi-Annual Floor Services.

Specifications for PCT Floor Deep Cleaning

• Flooring and walls located in the restrooms appear to be polished concrete topping (PCT) tile. Tiles should appear clean, polished looking and free of any blemishes. Supplier to determine the best cleaning method to achieve this.

• The services should be organized with contact with the agency at least 2 weeks prior to service. Deep floor cleaning should be done on weekends.

• Supplier to completely remove all nonpermanent floors and seal from tiled floors in bathrooms.

• Floors should be clean and free of debris before waxing/sealing.

• All removable marks, heel marks, scuff marks, rust stains, gum, and other types of stains and soil should be removed before the floors are sealed. This may require the use of scrubbing machine, stripping pads, putty knives, abrasive pads, mops, mops buckets, mop ringers, floor finish remover, and/or rust remover.

• The supplier should use appropriate equipment such as a single disc floor machine that is also capable of scrubbing baseboards of excess solution.

• The supplier must apply to no finish within 1 inch in baseboard and fixed furniture sitting directly on the floor surface. Supplier should remove any floor seal, floor finish, stripper, and stripping slurry from baseboards, furniture, and other such areas. After the finish has dried. The reflectance must be uniform and no streaks, swirls, etc. should be visible.

SUPPLIER REQUIREMENTS:

To meet the nightly specifications and due to the size of the building, three janitorial staff are required with one in a supervisory position.

No subcontracting services.

Must have a minimum of $100,000.00 liability coverage with $50,000.00 for each occurrence.

Worker’s Compensation Certificate is required when employing five (5) or more employees.