Instructions_For_the_Preparations_of_Technical_and_Business_Proposals.pdf

Amendment 1

AG-9A40-S-15-0017

INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS

PROPOSALS

(a) General Instructions. Proposals submitted in response to this solicitation shall be furnished in the following format with the numbers of copies as specified below.

(1) The proposal must include a technical proposal and business proposal. Each of the parts shall be separate and complete so that evaluation of one may be accomplished independently from evaluation of the other. The technical proposal must not contain reference to cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the contractor's understanding of the statement of work may be evaluated.

(2) Offerors may, at their discretion, submit alternate proposals or proposals which deviate from the requirement; provided, that an offeror also submit a proposal for performance of the work as specified in the statement of work. Any "alternate" proposal may be considered if overall performance would be improved or not compromised, and if it is in the best interest of the Government. Alternate proposals, or deviations from any requirement of this RFP, must be clearly identified.

(3) The Government will evaluate proposals in accordance with the evaluation criteria set forth in this RFP.

(4) Offerors shall submit their proposal(s) in the following format and the quantities specified:

(a) 1 copy of the business/cost proposal which includes, signed offer (SF-

1449, page 1 & 2 of the Solicitation, and Schedule of Items.

(b) 1 copy of the technical proposal.

(c) 1 electronic copy on an external flash drive (Technical Proposal

Only).

NOTICE: Facsimile or e-mail Proposals will Not be Accepted.

(b) Technical Proposal Instructions. The technical proposal will be used to make an evaluation and arrive at a determination as to whether the proposal will meet the requirements of the Government. Therefore, the technical proposal must present sufficient information to reflect a thorough understanding of the requirements and a detailed, description of the techniques, procedures and program for achieving the objectives of the specifications/statement of work. Proposals which merely paraphrase the requirements of the Government's specifications/statement of work, or use such phrases as "will comply" or "standard techniques will be employed" will be considered unacceptable and will not be considered further. As a minimum, the proposal must clearly provide the following:

Price will be evaluated after the technical evaluation is completed. The award decision will be made in accordance with the award statement.

AMENDMENTS TO PROPOSALS (AGAR 452.215-72) (Feb 1988)

Any changes to a proposal made by the offeror after its initial submittal shall be accomplished by replacement pages. Changes from the original page shall be indicated on the outside margin by vertical lines adjacent to the change. The offeror shall include the date of the amendment on the lower right corner of the changed pages.

DISCUSSIONS OF PROPOSALS

The Contracting Officer may enter into discussions with those offerors whose responses fall within a competitive range. The competitive range will be established by the Contracting Officer after price evaluation of all proposals, pursuant to the procedures described in the Federal Acquisition Regulations, Part 15.609.

AWARD WITHOUT DISCUSSIONS

Award may be made without further negotiations. Proposals should be submitted initially on the most favorable terms, from a price standpoint, which the offeror can submit to the Government. However, the Government may, after evaluation of proposals, conduct further oral or written discussions.

AWARD STATEMENT

Award will be made to that offeror who’s technical and cost is the most advantageous to the Government. The critical factor in making any cost / technical trade-offs is not the technical spread, but rather what is the significance of that difference. The significance of the spread will be determined on the basis of what that difference might mean in terms of performance and what it would cost the Government to take advantage of it.

Award may not necessarily be made to that offeror submitting the lowest offer. Also, award may not necessarily be made for the technical capabilities that would appear to exceed those needed for the right to make cost / technical tradeoffs that are in the best interest and to the advantage of the Government even if more than one contractor scores technically higher in points on the Evaluation factors.

Price will be evaluated after the technical evaluation is completed. The award decision will be made in accordance with the award statement.

NOTE: Relative importance of the evaluation factors. Non-price evaluation factors, when combined, are of more importance than price. An offer must be acceptable in order for the offeror to be eligible for award.

Failure to provide a technical proposal will disqualify you from award of the resulting contract.