draft AG-8447-S-12-0001.pdf

REQUEST FOR PROPOSAL

SOLICITATION NUMBER: AG-8447-S-12-0001

U.S. Department of Agriculture (USDA)

NATIONAL AGRICULTURE IMAGERY PROGRAM (NAIP)

U.S. DEPARTMENT OF AGRICULTURE

FARM SERVICE AGENCY

AERIAL PHOTOGRAPHY FIELD OFFICE

NOTICE TO PROSPECTIVE OFFERORS :

This solicitation is for an Indefinite Delivery Indefinite Quantity (IDIQ), fixed-price contract. The contract covers the base year (2012) and four option years (2013 through 2016). Prospective contractors are instructed to submit a single proposal in response to this solicitation AG-8447-S-12-0001 and the task order solicitation NAIP-TO-3-12-1. Proposals will be evaluated based on the combined response to both documents. Contracts will be awarded prior to award of any task orders. Task orders are the method by which project item areas are awarded. See Section L of the contract for proposal preparation instructions.

Proposals must be presented in two parts: a pricing proposal and a technical proposal. Two complete printed copies of the proposal are required. Please do not secure the proposal using a “plastic comb” or spiral type bindings (3-ring binders are preferred).

The pricing proposal (part I) shall contain two signed documents, the contract form SF-33 (page 1 of this RFP), and the task order pricing proposal (pages 1-3 of the task order RFP).

The technical proposal shall respond to information requested herein and shall be limited in size to a maximum of 100 double-sided, letter sized pages (camera reports and documents may be placed in separate volume without page limitations). Do not include any pricing or cost information in the technical proposal. Attachments that contain reference material may be submitted has separate documentation and will not be counted toward the page limitation.

The Government’s obligation under this procurement is contingent upon the availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment, other than the minimum guaranteed amount, may arise until funds are made available to the Contracting Officer for all or part of the task order requirements.

NOTICE TO OFFEROR

Any proposal submitted for this RFP must be identified with the following information labeled on the outside of the mailing package:

SOL.NO: AG-8447-S-12-0001

DUE DATE: MAR 2, 2012, 4:30 PM

RECEIVING OFFICE: CONTRACTS

Mail To: AERIAL PHOTOGRAPHY FIELD OFFICE

CONTRACTING OFFICER

2222 WEST 2300 SOUTH

SALT LAKE CITY UTAH 84119-2020

The complete text of any or all clauses referenced herein may be obtained by submitting a request, identifying this solicitation number, to the Contracting Officer, USDA, FSA, Aerial Photography Field Office, 2222 West 2300 South, Salt Lake City, Utah 84119-2020. Complete copies of the FAR in loose-leaf or CFR form may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington D.C. 20402.

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PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS AG-8447-S-12-0001

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1

AERIAL PHOTOGRAPHY AND DIGITAL IMAGERY SERVICES

This is a performance-based procurement for nationwide orthophotography designed to promote economy and efficiency of image acquisition and processing by providing offerors flexibility in the equipment used, procedures employed, selection of areas of interest, and quantity of project item areas proposed. Requirements for this contract are to furnish digital imagery and all related services and supplies in accordance with the requirements, specifications, terms, conditions, clauses, and provisions specified herein. This is a single year indefinite-delivery, indefinite-quantity (IDIQ) contract with four option years, effective for the contract performance periods stated in the schedule. The project item areas, quantities, and other parameters will be listed in the individual task order. In the event of conflict between the requirements listed herein and the awarded task order, the contents of this contract shall take precedence.

1.1

Intended use of Products

National Agriculture Imagery Program (NAIP) imagery is available for distribution within 60 days of the end of flying season and is intended to provide current information of agricultural conditions in support of U.S. Department of Agriculture (USDA) farm programs. For USDA Farm Service Agency (FSA), the imagery provides an ortho image base for maintaining Common Land Unit boundaries and other data sets. The NAIP imagery is generally acquired in projects covering full states in cooperation with partnering agencies, who use the imagery for a variety of purposes, including land use planning and natural resource assessment. NAIP imagery is also used for disaster response, often providing the most current pre-event imagery.

1.2

Importance of Timely Image Acquisition and Product Delivery

The principal objective of this contract is to provide timely imagery to USDA Service Centers, acquired during peak agriculture growing seasons. Imagery not acquired during the contracted acquisition period or data products not delivered within the requirements specified herein will significantly impact the Government’s ability to complete its mission.

Materials not meeting the minimum delivery requirements will be subject to price reduction based on the diminished usability of the product. Due to the time constraints of this procurement, the Government reserves the right to impose price reductions without allowing the Contractor a chance to reacquire or reprocess the imagery.

1.3 Importance of Image Quality

Any imagery submitted to the Government that does not meet the minimum quality requirements may impact the Government’s ability to properly use the imagery for its intended purpose and will be subject to a price reduction based on the diminished usability of the product.

1.4

Optional or Alternative Award Item

Optional or alternative award items for new and innovative technical products or improved methods of acquiring or delivering imagery may be submitted by the Offeror for review and consideration by the Government, or proposed in the task order by the Government.

Some optional or alternative award items that may be considered include, but are not limited to: ½ meter resolution imagery, digital elevation model update or creation, stereo imagery, or spectral imagery of more than 4-bands.

B-2

MINIMUM PROJECT REQUIREMENTS

2.1

General Requirements

(a) The following contract deliverables shall be prepared and submitted by the Contractor in accordance with the requirements identified in the task order:

(1) Quarter Quadrangle Image Tiles

(2) Compressed County Mosaics (CCMs)

(3) Accuracy and Quality Control Reports

(4) Progress Reports

(5) Metadata and other text files

(b) All contract materials shall be prepared in accordance with specifications and work statement (Section C), packaging and marking (Section D), inspection and acceptance (Section E), and delivery schedule (Section F) requirements.

(c) A product warranty shall be provided on all deliverables in accordance with Section I-

8, Warranty of Supplies of a Noncomplex Nature

2.2

Project Flight Planning

The contractor is responsible for all necessary flight planning, including, but not limited to determination of exposure locations, altitudes, and flight directions, required to acquire the imagery. See section C-5.2, Flight Planning

2.3

Imagery Acquisition

Digital acquisitions require the Contractor to comply with the technical requirements and specifications of this contract, and Attachment A: Specification for Digital Camera Based Acquisition which defines the essential elements in securing high quality direct digital imagery. The digital system shall be a tested, stable, geometrically calibrated system with appropriate documentation, suitable for use in the acquisition and production of precision photogrammetric orthoimagery, and in accordance with NAIP contract requirements.

2.4

Priorities for Project Item Areas

The Contracting Officer or Contracting Officer Representative (COR) may direct, by written order, certain project item areas or regions within those areas listed under a Contract Award Item to be acquired in a priority order, weather and ground conditions permitting. All reasonable effort will be directed toward providing a schedule of operations favorable to both the Government and Contractor.

B-3 GOVERNMENT-FURNISHED PROPERTY

Pursuant to the Government-Furnished Property (GFP) clause (see Section I-9) the Government shall only furnish items of property listed below or identified in the individual task orders.

3.1

Metadata Template

The Contractor will be furnished upon award three (3) data text files (.txt) containing Federal Geographic Data Committee (FGDC) compliant metadata template to be used when creating the CCM metadata (as required in Section C-6.3(f)(1), Mosaic Metadata) and creating the county-based and state-based shapefile metadata (as required in paragraph 6.3(f)(3), Seamline Shapefile Metadata, and 6.2(h)(3), Metadata

, respectfully).

3.2 The Contractor will be furnished upon award one (1) Esri Required Coverage compatible shapefile containing the required contract coverage. The shapefile contains, at a minimum, the following attributes: USGS Geographic Name Information System (GNIS) quad name, latitude and longitude of the southeast corner (expressed in both decimal degrees and degrees, minutes, seconds), and UTM zone.

3.3

State Project Area – DOQQ List

The Contractor will be furnished upon award one (1) data text file (.txt) containing a list of all Digital Ortho Quarter Quadrangles (DOQQ) tiles required for complete physical coverage of that state project area. The data text file will contain quad name, quadrant, state, latitude and longitude of the SE corner of the quad, USGS quad number, NAPP station number, latitude and longitude of the quad center, USDA arckey number, flying height AGL (for reference only), and the native UTM zone. The following is a sample of the data:

“AZTEC SE”,“SW”,“AZ”,“324500N”,“1131845W”,”3211314”,“1133W-0282”,

“32-46-53N”,“113-20-38W”,“3245001131845”,20000,12

“AZTEC SE”,“NW”,“AZ”,“324845N”,“1131845W”,”3211314”,“1133W-0284”,

“32-5038N”,“113-20-38W”,“3245001131845”,20000,12

“CALIENTE”,“SW”,“AZ”,“325230N”,“1131845W”,”3211306”,“1133W-0286”,

“32-454-23N”,“113-20-38W”,“3252301131845”,20000,12

3.4

Compressed County Mosaic (CCM) Coverage – DOQQ List

The Contractor will be furnished upon award one (1) data text file (.txt) containing a list of all DOQQ tiles required for the creation of the CCM coverage for each county in that state project. The data text file will contain the same information and same format as the state list above (paragraph 3.3, State Project Area – DOQQ List

). All CCMs shall be projected in the NAD83 UTM zone listed in this data file.

B-4

TASK ORDERS

4.1

Task Order Quantities

Awarded quantities shall be made by issuance of authorized task orders in accordance with specified ordering procedures. The quantities of services and supplies specified in the task order Request for Proposals (RFPs) are estimates only. See Section I-2, Ordering, and Section L-3, Task Order Procedures

4.2

Minimum Task Order Award

The guaranteed minimum amount for the NAIP contract shall be a total of $2,500.00, as met through the issuance of one or more task orders within the contract performance period as stated in Section B-4.3 below. See Section I-5, Order Limitations

4.3

Contract Performance Period

(a) The contract performance period for the Base Year (FY2012) for issuance of task orders is: Date of Award through December 31, 2012.

(b) The contract performance period for the option years are:

Option year 1 (FY2013) January 1 through December 31, 2013 Option year 2 (FY2014) January 1 through December 31, 2014 Option year 3 (FY2015) January 1 through December 31, 2015 Option year 4 (FY2016) January 1 through December 31, 2016

(c) The Government solely reserves the right to exercise the option to extend the term of the contract for option years 1 through 4 based on the evaluation of contractors past performance on previous task orders awarded during the contract performance periods (See Section F-5.4, Option to Extend the Term of the Contract

). The guaranteed minimum amount does not apply to option years that have not been exercised by the Government.

4.4

Delivery Order Authorization

Only authorized Contracting Officers from USDA-FSA-Aerial Photography Field Office have authority to issue task orders for the purchase of product and services under this contract. Oral orders are not authorized under this contract.

4.5

Task Order Ombudsman

The Director of USDA-FSA-Aerial Photography Field Office shall serve as the Task Order Ombudsman responsible for reviewing complaints from the contractors and ensuring that all of the contractors are afforded a fair opportunity to be considered for task orders issued under this contract. The task order Ombudsman may be contacted at telephone (801) 844- 2907, or mail to: Director, APFO, 2222 West 2300 South, Salt Lake City, UT 84119.

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT AG-8447-S-12-0001

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1

SCOPE OF CONTRACT

The general scope of the contract is to procure precise current year digital orthoimagery. The orthoimagery will be used in the administration of FSA Farm Programs and to update the USDA GIS Orthoimagery Base. Other multi-agency program uses include, but are not limited to agriculture land use analysis, natural resource inventory, disaster preparation and response, and extraction of data by means of photogrammetric interpretation and measurement.

Introduction

The Contractor is responsible for furnishing imagery and related services and supplies in accordance with requirements, specifications, terms and conditions specified herein.

(a)

Technical Requirements and Specifications

The technical requirements and specifications of this contract are described in this section and Attachments A, B and C, which define the essential elements in securing high quality digital orthoimagery. Any deviation from the specifications stated herein may cause increased time and effort in using the imagery as intended.

(b)

Delivery and Performance

The delivery and performance requirements of this contract are described in Section F, Deliveries or Performance

. All contract materials shall be shipped within the time limits and to the place of delivery specified herein. Performance of the contract shall be authorized and monitored by the Contracting Officer and/or the Contracting Officer's Representative.

(c)

Quality Control

Quality control shall be exercised by the Contractor continuously throughout the performance of the contract, see Section C-8, Quality Control

Location of Work

The project item area(s), quantities, and acquisition periods will be identified in the individual task orders. The Contractor’s place of performance where work will be performed on this contract shall be indicated in ORCA Certification.

1.3

Project Management and Flight Planning

The Contractor is required to provide the necessary project management, coordination, and supervision to conduct project planning, flight planning and acquisition, image processing, product delivery, and related technical and progress reports as required in the contract (see Section C-7, Project Management

Labor and Materials

The Contractor shall furnish all materials, equipment, transportation, superintendence, and labor as required herein. The Contractor shall execute and finish the imagery acquisition, orthoimagery production and related services for the project specified and shall deliver to the USDA all materials called for in the individual task orders.

C-2

APPLICABLE DOCUMENTS

2.1

Attachments

The following documents attached to this solicitation document are considered requirements and specifications under the resulting contract(s), as applicable to the Contractor’s technical proposal:

(a) USDA Specification for Digital Camera Based Acquisition, dated February 1, 2012

(b) USDA Digital Imagery Quality Specification, dated February 1, 2012

(c) NAIP Digital File Format Specification, dated February 1, 2012

2.2

References

The following documents referenced in this solicitation document are considered requirements and specifications under the resulting contract(s), as applicable to the Contractor’s technical proposal:

(a) Federal Geographic Data Committee (FGDC) Specification, FGDC-STD-001-1998

(“Content Standard for Digital Geospatial Metadata”)

(b) Code of Federal Regulation (CFR) Title 14 (“Federal Aviation Regulations")

(c) GeoTIFF Revision 1.0 Specification, dated December 28, 2000 (Version 1.8.2)

(d) TIFF Specification Revision 6 dated June 3, 1992 (Adobe Systems Inc.)

C-3

GENERAL REQUIREMENTS

The Contractor shall furnish all materials, equipment, transportation, superintendence, and labor required to plan, acquire, manage, process, and orthorectify aerial imagery for the project item areas and requirements specified in the individual task orders.

3.1 Ground Control. The Contractor shall be responsible for acquiring all ground control needed to meet the absolute horizontal accuracy specification specified in paragraph C- 6.2(b), Horizontal Accuracy

C-4

EQUIPMENT REQUIREMENTS

4.1 Platform/

Camera Requirements

(a) Platform/Camera Approval. Any equipment (platform and cameras, in addition to those submitted at the time of task order offer) proposed to be used by the Contractor must be approved for use by the Contracting Officer (see Attachment A paragraph 4.0, Digital Camera Approval Requirements

, for instructions and process for platform/camera approval). If the platform and camera proposed for use are not owned by the Contractor, a written statement of availability from the owner of the equipment shall be furnished to the Contracting Officer.

(b) System Malfunctions. The Contracting Officer shall have the right to require the removal of a camera from use when deficiencies in imagery attributable to the camera are found to exist (see Attachment A paragraph 3.7, System Malfunctions)

. Any platform/camera removed from use by the Contracting Officer shall not be returned to use on any APFO contract until the cause of the malfunction is corrected to the satisfaction of the Contracting Officer. That determination will be based on acceptable samples, field reports, manufacturer reports, and/or calibration reports.

4.2 Aircraft Requirements

(airborne platforms only)

(a) FAA Certification

. All aircraft used in the performance of this contract shall be maintained and operated in accordance with all regulations required by the U.S.

Department of Transportation, Federal Aviation Administration (FAA). Aircraft operated in the acquisition of aerial imagery under this contract shall be FAA certified to a service ceiling with operating load (crew, sensor system, oxygen, and other required equipment) of not less than the highest altitude required.

(b) Positive Control Airspace. The project item areas may contain areas of controlled or restricted airspace. It is the responsibility of the Contractor to obtain all approvals necessary to assure that required clearances are achieved. When the flight plan and location of any project area coverage fall within positive-control airspace, the aircraft must contain the appropriate equipment to operate in such positive-control areas within the purview of the Federal Aviation Regulations. In addition, 18 USC Section 795 requires permission of the commanding officer to photograph or map some military and naval installations. If any delay to the acquisition or production schedule is caused due to 18 USC Section 795 or similar statutes, the Contractor is required to notify the Contracting Officer in writing within 72 hours and shall include detail information regarding the issue, point of contact at the installation, and estimated delay. (See Section H-1, Permits and Clearances

(c) Aircraft Configuration

. The design of the aircraft shall be such that when the sensor system is mounted with all its parts within the outer structure, an unobstructed field of view is obtained. The field of view shall be shielded from the exhaust gases, oil, effluence, and air turbulence. The sensor system port glass shall be free of scratches and of such quality that it will not degrade the resolution or the accuracy of the sensor system.

C-5

IMAGERY ACQUISITION REQUIREMENTS

5.1

Photographic Conditions

Imagery shall be acquired when skies are clear, free from smoke or excessive haze, and well-defined images can be resolved. Digital Ortho Quarter Quadrangles (DOQQ) image tiles with greater than ten percent (10%) cloud cover or cloud shadows will not be accepted. The ground shall be free from snow below timberline, standing water (other than natural or man-made ponds and lakes), flood waters from streams which have overflowed their banks, and wet ground which obscures field, soil or crop boundary lines. The Contractor shall minimize specular reflections, especially in agriculture areas, by avoiding acquisition during periods of peak solar reflectivity, or by patching the area using imagery from other exposures.

5.2

Flight Planning

The Contractor shall provide flight line planning necessary to acquire precision, high quality imagery for the production of digital quarter quadrangle centered orthoimagery, which shall include at a minimum, exposure locations, flight altitude determinations (airborne platforms only), and overlap stereoscopic coverage.

5.3

Flight Requirements

The Contractor shall obtain precise vertical aerial photography in accordance with the following technical requirements:

(a) Acquisition Periods. The Contractor shall acquire imagery only during that portion of the day when the sun angle exceeds the minimum thirty degrees (30º). The Contractor shall limit image acquisition to the dates specified in the individual task order or as otherwise provided in writing by the Contracting Officer as stated under Section F-5, Performance of the Work

(b) Tilt

(airborne platforms only). It is desired that exposures be made when the optical axis of the camera is in a vertical position. The Contractor shall not acquire imagery when the tilt (departure from the vertical) of any exposure exceeds four degrees (4º) or relative tilt between any two successive exposures which exceed six degrees (6º). Tilt shall not average more than two degrees (2º) in any 16 km (10 mile) section of a flight line and shall not average more than one degree (1º) for the entire project.

(c) Off NADIR Angle (space-based platforms only). The Contractor shall not acquire imagery when the off NADIR angle exceeds 20 degrees (20º).

C-6

DIGITAL IMAGERY PROCESSING

6.1

Digital Orthoimagery

Unless otherwise specified in the individual task order, the Contractor is required to provide 1-meter GSD, 4-band (color and color near-infrared) digital ortho-rectified imagery. The highest image resolution required under this contract is ½-meter GSD.

6.2

Quarter Quadrangle Image Tiles

Contractor shall provide rectification services to produce 4-band (color and color near-infrared) digital orthorectified imagery at 1-meter GSD in accordance with paragraph 6 of Attachment B, Orthorectified Imagery

, unless otherwise stated in the individual task order.

The digital image shall cover the entire image area of one USGS standard quarter quadrangle (QQ), with a 300 (±30) pixel buffer on all four sides of the QQ and shall be projected in the NAD83 Datum, using corresponding native UTM zone.

(a) Image Quality. All tiles shall meet the image quality requirements specified in Attachment B, USDA Digital Imagery Quality Specification

. The Government’s preference is not to have the tiles “radiometrically balanced” with other neighboring tiles. Unless otherwise allowed by the Contracting Officer, radiometric requirements listed in Attachment C shall have priority over matching a Government-furnished sample. The tile shall not contain any borders, artifacts, or other non-image items.

(b) Horizontal Accuracy

. Unless otherwise specified in the individual task order, all DOQQ titles shall have a 95% confidence interval, as defined in FGDC-STD-007.3- 1998, page 3-10, of well-defined points tested fall within 6 meters of true ground.

(c) File Format. Unless otherwise specified in the individual task order, the DOQQ tiles shall be an uncompressed, georeferenced tagged image file format (GeoTIFF) in accordance with paragraph 4 of Attachment C, GeoTIFF Requirements

(d) Naming Convention.

The titles shall be saved using the following naming convention:

<n>_<lat><lon><quad>_<loc>_<xx>_<r>_<yyyymmdd>.tif

Where:

n – film type/bandwidth designator (“o”=black & white; “n”=natural color;” “c”=color

IR, or “m”=multispectral) lat - latitude, identified by 2 digit numerical value of a 1º block lon - longitude, identified by 3 digit numerical value of a 1º block (including the leading

“0” if needed) quad - quadrangle number, identified by grid number loc - quadrangle location, identified by grid letters (nw, ne, sw, se) xx – two digit UTM zone r - resolution („h“=better than 1 meter; „1“=1 meter; „2“=2 meter, etc) yyyymmdd - date of acquisition (majority date)

File Name Example: m_3509320_ne_15_1_20120721.tif

(e) Media Requirements. All tiles shall be in an uncompressed, georeferenced tagged image file format (GeoTIFF) and be delivered on internal hard drives as defined in Contract Section D-1.1, Internal SATA Hard Drives

. No more than one project item area may be placed on a drive. All archive members (file names) on the medium shall be in lower case only.

(1) Table of Contents

. The Contractor shall include an ASCII text file which is a listing of all quarter quadrangle tiles included on the medium in the order they appear in the archive file.

Description File Name 30

Number of Characters in Field

This content file shall be named content_<item#>_ <state>_<media#>.txt (i.e., “content_3-12-1_mo_1.txt”). The file should contain only the following attributes: (the attribute shall only contain lower case characters and shall not contain any white spaces before or after the attribute).

File Name Example

: c_3509320_ne_15_1_20040721.tif

(2) Archive File

. No other archive members will be allowed on any media. Archive files shall not contain symbolic links, use compression of any type, be created using GNU extensions, or as the super user (e.g., root). Archive member names must not contain a directory structure.

(f) Digital Elevation Model (DEM). The Contractor may use any digital elevation model for terrain-correcting the imagery required to meet horizontal accuracy specifications in C-6.2(b), Horizontal Accuracy, and quality requirements specified in Attachment B, USDA Digital Imagery Quality Specification

(a) Documentation. The Contractor shall document the elevation dataset used during the orthoimagery production process including, but not limited to corrections made to an existing dataset, in the process description metadata in paragraph C-7.3(a), Production Process Description

(b) Price Proposal. If the Contractor uses any DEM other than an uncorrected version of the most current/recent USGS National Elevation Database (NED), the Contractor shall deliver a separately priced proposal to the Government for an optional award for the delivery of the dataset used during the orthoimagery production process.

The proposal is due no later than sixty (60) days after the acquisition period. The Government reserves the right to award, and will evaluate the proposal based on the price and data rights granted to the Government. The dataset proposed will be in a file format that is mutually agreeable between the Government and the Contractor.

(g) Radiometric Sample

. For each project item area, the Contractor shall submit a single radiometrically corrected image within 21 days of the first image acquisition for Government review. The sample shall be a TIFF (GeoTIFF preferred), and submitted on a standard CD or DVD . The Government will evaluate and provide an approval or disapproval letter with comments no later than 3 business days, with a goal of 24 hours. Additional project item area samples may be submitted for review if approved by the Contracting Officer Representative (COR).

(h) Seamline Shapefile. The Contractor shall provide a state-based Esri® compatible polygon shapefile index. The index shall be topologically correct and contain a polygon for each exposure used in the creation of the imagery. The polygons shall completely cover the entire area represented by the extents of the visible imagery and not have gaps (slivers) within the area represented by the extents of the visible imagery. There shall be no overlapping or multiple-part polygons in the shapefile.

The smallest area covered by a single polygon shall not be smaller than 40,470 square meters (approx. 10 acres). If any reflights or image reprocessing changes either the actual seamline polygon or one of the attributes, the Contractor shall resubmit a revised shapefile(s) with imagery resubmittal.

(1) Attributes

. The shapefiles shall be attributed with the following data columns:

COLUMN DATA

ATTRIBUTE DATA NAME TYPE EXAMPLE

Image acquisition date IDATE Char(10) 2012-07-23

Polygon start date/time1 SDATE Char(16) 07/23/2012 13:52 Polygon end date/time1 EDATE Char(16) 07/23/2012 13:53 Color Type2 BCON Char(3) M4B Camera type (Digital or film) CAM_TYPE Char(20) Digital Camera manufacturer CAM_MAN Char(50) Leica Geosystems Camera model CAM_MOD Char(25) ADS-80 Camera HW and FW version3 HARD_FIRM Char(50) camera F/W v2.14 Sensor or lens serial number SENSNUM Char(50) 30029 Aircraft type4 AC_TYPE Char(50) C441 Aircraft tail number ACTAILNUM Char(10) N12345R Polygon area (square meters) SHAPE_AREA Double(19)5 250000.0000

1 Local 24-hour clock. The start/end time will be for the collection of the individual polygon (will be the same for frame-based systems)

2 Possible values are: NC (natural color), CIR (color infrared), and M4B (4-band) 3 Top level information specific to camera system. Other hardware information (i.e GPS/IMU) is optional.

4 ICAO designator (i.e, use C441 for a Cessna 441 Conquest II)

Double data type shall be length of 19 (18 precision, 11 scale)

The geometry of the shapefile shall conform to the extents of all QQs delivered in all project item areas in the state (i.e., one shapefile for the whole state). State-level shapefiles shall use the GCS North American 1983 (NAD83) coordinate system and be delivered with QQs.

(2) Naming Convention

<st abbr> - two letter official state abbreviation

: The State-level shapefiles shall use the standard extensions (i.e., .shp, .shx, .dbf, and .prj) and the following naming convention:

“Seamlines_<st abbr><st FIPS>_<yyyy>”. Where:

<st FIPS> - two digit state FIPS code <yyyy> - calendar year of the task order

: Seamlines_GA13_2012.shp

(3) Metadata

. The Contractor shall create a Federal Geographic Data Committee (FGDC) compliant, per the FGDC-STD-001-1998 specification, metadata file using the Government provided template for each seamline shapefile generated.

The metadata must parse cleanly through the USGS metadata parser “mp” version

2.8.10 (or later version) without any errors. The metadata shall use the same file naming convention as the seamline shapefile but with an “txt” extension.

6.3

Compressed County Mosaics

The Contractor shall produce compressed county mosaic (CCM) files using the imagery associated with the tiles created in Section C-6.2, Quarter Quadrangle Image Tiles

. For counties that are split by UTM zone lines, the county shall be re-projected to the UTM zone listed in the individual task order.

(a) Image Quality

. The Contractor shall tone balance the composite DOQQs to give the CCM a consistent and uniform image quality appearance that eliminates a checkerboard effect. The resulting CCM should maintain as much of the original color and appearance of the color corrected tiles as practical.

(b) Horizontal Accuracy. The accuracy requirements from C-6.2(b), Horizontal Accuracy, shall be preserved when creating the CCM using the imagery associated with the quarter quadrangle tiles

(c) File Format

. The CCMs shall be compressed in the file format specified in the individual task order .

(d) Naming Convention.

The CCMs shall be saved using the following naming convention: ortho_<x-x>_<r><n>_<f>_<stnnn>_<yyyy>_<v>.sid where:

x-x - disk number and total count (i.e., “1-2” = disk 1 of 2) r - resolution („h“=better than 1 meter; “1” = 1- meter or “2” = 2-meter) n – film type/bandwidth designator (“o” = black & white; “n” = natural color; “c”

= color IR, or “m”=multispectral) f - compression format (“s”=MrSID®; “j”=JPEG 2000) stnnn – state and FIPS code yyyy - year of aerial acquisition v - version number

Example: ortho_1-1_1n_s_mo137_2012_1.sid

(e) Media Requirements. The CCMs and related metadata shall be submitted on a single internal hard drive as defined in Contract Section D-1.1, Internal SATA Hard Drives.

No more than one project item area may be placed on a drive. .

(f) Metadata and Related Information

(1) Mosaic Metadata

. The Contractor shall create a Federal Geographic Data Committee (FGDC) compliant, per the FGDC-STD-001-1998 specification, metadata file using the Government provided template for each CCM generated.

The metadata must parse cleanly through the USGS metadata parser “mp” version

2.8.10 (or later version) without any errors.

(2) Seamline Shapefile. The Contractor shall provide a polygon seamline shapefile index using the same projection as the CCM and shall be delivered on the same media. The shapefile shall have the same attributes and requirements, including the metadata file, as stated in C-6.2(h), Seamline Shapefile

, expect the using use the same CCM file name but with a use a “.met” extension for the naming convention.

: ortho_1-1_1n_mo137_2004_1.shp

(3) Seamline Shapefile Metadata. The Contractor shall create metadata files for the shapefile using the requirements stated in Contract Section C-6.2(h)(3), Metadata with the exception of the file name.

6.4

Regional Settings

All digital files, including imagery and metadata, shall be created using standard ANSI English-US setting. For example, periods (“.”) shall be used to separate the whole number from the fractional portion when recording decimal numbers, and data representing a long date shall be recorded as “Wednesday, August 17, 2005 5:09:38 PM.”

6.5

Production Sample

Prior to submitting imagery for the first project item, the Contractor shall submit a “true” production sample set for Government review. The Government will evaluate and provide an approval or disapproval letter with comments no later than 5 business days after receipt.

Items submitted under the Production Sample requirement are not considered a deliverable for purposes of schedule or performance compliance. Production Sample shall be submitted in an internal hard drive (see D-1.1(a), Internal SATA Hard Drives). Once approved, all items must be resubmitted to be considered meeting deliverable requirements.

The Production Sample set shall meet all contractual requirements and shall include at least one DOQQ (but no more than four DOQQs), a CCM and all related files (if CCM contains multiple volumes, all volumes must be submitted), Production Process Description file, and Project Data File. Items submitted in the Production Sample set must be from the same county.

C-7

PROJECT MANAGEMENT

The Contractor shall establish and maintain a project management system with a designated project manager for this effort. Project management consists of those activities required to plan, manage, administer, and control efforts to accomplish the objective of the contract. The project manager will serve as the primary point of contact for the Contractor’s activity with the Government. The project manager’s name and contact information shall be identified, in writing, to the Contracting Officer within 20 days of contract award.

7.1

Progress Reports

A Progress Report is required for each day progress is made in acquiring project photography. Reports shall be transmitted by e-mail following each day of progress. E-mail address will be provided at contract award. See Section F-5.2 for instructions and Section J, Exhibit 2, Progress Report for syntax and example.

7.2

Subcontract Management

If the Contractor uses subcontractors in the performance of the contract, a plan and procedure will be established to manage its subcontractors. Contractor should give prior notification of any subcontracts in accordance with G-4, Subcontracts

. The Contractor is encouraged to maximize its use of partnerships and subcontractors to accomplish the requirements of this contract. However, the Contractor is solely responsible for the performance and cost control of its partnerships and subcontractors.

7.3

Project Files

(a) Production Process Description. The Contractor shall create detailed descriptions of the digital image processing system from the initial planning phase through delivery which shall include a narrative explanation of the process steps taken to produce the imagery in accordance with Section F-1.6(a) and the FGDC specification, paragraph 2.5.2.1, Process Description. These description files will be ASCII text using Courier New as the font, the Font style will be Regular, and the point size 10. Each line in the process description file will be no longer than 65 characters; the ending character is a line feed/newline character (\n). Separate descriptions are required for the quarter quadrangle image tiles and CCM. If multiple digital camera systems (see Attachment

A, paragraph 3.8, Multiple Camera Approval) are used, separate descriptions for each camera system are required. The CCM and QQ Production Process File should be identical to the process description in the FGDC compliant metadata delivered under Paragraph 6.3(f), Metadata and Related Information

. The content of the descriptions shall include, at the minimum, the following topics:

- Camera Manufacturer

- Camera Model (e.g. ADS40 SH52)

- Camera Hardware/Firmware Version

- Camera serial number

- Film or Digital Acquisition

- Camera Calibration Detail

- Camera Footprint Description

- Raw Capture Pixel Resolution and Bit-depth

- Final Pixel Resolution of Product

- Total Bands of Data Acquired

- Band IDs and Spectral Range (µm)

- Aircraft Type

- Aircraft Tail Number

- Aircraft Average Flying/Acquisition Height (AGL)

- Use of Ground Control and/or GPS/IMU and Associated Internal Validation or

Inspection Processes

- DEM Used and Detail (e.g. date DEM obtained from NED, resolution, did it require repair, etc.)

- Film Scanner Type (If applicable)

- Film Scanning Resolution (If applicable)

- Flight Planning Detail

- Software/Hardware Used During Phases of Acquisition and Production

- Quality Control Detail - Tests for Accuracy (Spatial, Spectral, etc.)

(b) Project Data Files

. The Contractor shall create a project description file in accordance with Section F-1.6(b) of this contract and at a minimum include the following data:

Description Project Item Area (name as it appears in the task order)

Contract Award Number (to be assigned upon award, i.e. AG-8447-C-12-0001) State (2-letter USPS state abbreviation - MO, KS, etc.)

Nominal Lens Focal Length Coordinate System Datum Ortho Rectification System used to produce images: "Free text with quotations”

(50 characters max)

Example Missouri, AG-8447-C-12-0001),MO,1:40,000,153mm,NAD83,, "production hardware & software description"

(c) Naming Convention.

The project data files shall be saved using the following naming convention: <type>_<solno>_<item>_<st>.txt type - file type (must be “process” or “project”) solno - contract solicitation number item - item number st - state abbreviation

Example: process_3-04_1_mo.txt project_3-04_1_mo.txt

C-8

QUALITY CONTROL

Quality control shall be exercised by the Contractor continuously throughout the performance of the contract. Procedures shall be established to assure that all contract materials are delivered in accordance with the delivery schedule and at the required level of accuracy and quality. The Contractor shall inspect and constantly monitor the image quality and coverage, and shall undertake immediate reflights of any imagery where the quality fails to meet minimum requirements of the contract specifications. Any marginal photography/imagery submitted for inspection which does not meet minimum requirements may be rejected. The marginal photography may be accepted, at the Government’s convenience, but shall be subject to a price reduction based on the diminished utility of the product. The nature and urgency of this project may require the Government to make equitable financial adjustments for materials deemed rejectable or where product use is adversely impacted. USDA inspection and acceptance procedures are described in Section E, Inspection and Acceptance

8.1

Accuracy and Quality Control Report

The Contractor shall provide RMSE accuracy reports in RMSE and CE95 and quality control reports generated during the AT or orthorectification processes for all quarter quadrangle image tiles in accordance with Section F-1.3.

SECTION D– PACKING AND MARKING AG-8447-S-12-0001

SECTION D - PACKAGING AND MARKING

D-1

PREPARATION OF MATERIALS FOR SHIPMENT

Digital Files

All digital imagery and text files shall be labeled and shipped in packaging designed for their protection. The individual task order will specify which digital storage format the files shall be delivered on.

(a) Internal SATA Hard Drives. All hard disk drives (HDDs) used to deliver imagery shall be internal Serial Advanced Technology Attachment (SATA) 3½ inch, 3.0 Gbit/s transfer-rate hard drives, with a minimum rotation speed of 7,200 rpm. The SATA drives shall be formatted using Microsoft’s NTFS file system. Each drive will be enclosed in a static bag and shall have a label attached directly to the outer surface of the static bag identifying the project contained on the drive in accordance with Section J, Exhibit 1, Hard Drive Label

. Labels shall NOT be placed directly on the internal hard drive. The drives shall become property of the Government and will not be returned to the Contractor. External hard drives are not allowed on this contract.

D-2

PACKAGING FOR SHIPMENT

All material shall be packed for shipment in such a manner that ensures acceptance by common carrier and safe delivery at the destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation. Damaged materials shall be replaced by the Contractor at no cost to the Government.

A packing slip shall accompany each shipment, itemizing all materials included in the shipment.

D-3

SHIPPING RECEIPTS

Receipts from common carriers for shipment of materials shall be retained by the Contractor and made available to the Contracting Officer upon request.

D-4

SHIPPING CONTAINER MARKINGS

All shipping containers shall be clearly marked with the delivery address. See Section F-2.

SECTION E – INSPECTION AND ACCEPTANCE AG-8447-S-12-0001

PART I -THE SCHEDULE

SECTION E - INSPECTION AND ACCEPTANCE

E-1 INSPECTION AND ACCEPTANCE

(FEB 1988)(AGAR 452.246-70)

The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

Inspection and acceptance will be performed at:

Aerial Photography Field Office 2222 West 2300 South

Salt Lake City, Utah 84119-2020

E-2

INSPECTION PROCEDURE

All materials specified in Section F-1, Materials to be Delivered will be inspected to determine conformance to all contract requirements and specifications. (Refer to FAR 52.246-2, Inspection of Supplies-Fixed Price and FAR 52.246-4, Inspection of Services-Fixed Price.)

If the inspection of materials reveals deficiencies that may cause increased time and effort in using the digital imagery and aerial photography as intended, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

(a) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and

(b) Reduce the contract price to reflect the reduced value of services performed.

E-3

INSPECTION SCHEDULE

The Government will make every effort to inspect the Quarter Quadrangle Image Tiles, Compressed County Mosaics, and related data material within 12 months after they are received at the point designated. Should the inspection procedure be delayed longer than 12 months, the Contractor will be notified of the reason(s) for delay and given the estimated completion date.

Contract materials will be inspected in the order of their receipt, unless otherwise prioritized by the Government.

The Contractor will be notified in writing whether the materials are satisfactory and what materials, if any, shall be remade because of non-conformance with contract requirements.

E-4

PRELIMINARY INSPECTION

USDA will perform a comprehensive inspection of all contract materials submitted to determine compliance to contract requirements. A preliminary inspection of the Digital Ortho Quarter Quads submitted will be prioritized to expedite delivery to users. Based on this preliminary inspection, a contract status report will be generated recording all acceptable imagery as well as rejectable imagery and the deficiencies discovered. Final acceptance will be determined from the combined inspection results covering all contract materials submitted.

E-5

PARTIAL COVERAGE

If the Contractor obtains only partial coverage for any project item area and/or county during the season, then all partial imagery shall be processed and delivered according to the requirements specified for completed imagery. The requirement for processing partial coverage may be waived only by the Contracting Officer.

E-6

ACCEPTANCE

Final acceptance will be made after inspection by the Government of all required materials delivered at the specified destination. Delivery dates for individual products by project item areas are specified in Section F-3. The acceptance date will be the date of the letter by the Government to the Contractor stating all materials are acceptable and an invoice may be submitted.

Partial acceptance on any fully completed project due to rejection of deficient or non-compliant material will be made based on both preliminary inspection results of the digital imagery and the final…