amend 1 q and a.additions.corrections.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment 1 8/22/2011

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

ROCKY MOUNTAIN ACQUISITION SERVICE TEAM -

DURANGO OFFICE

15 BURNETT COURT

DURANGO, CO 81301

SAME AS BLOCK 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

X

AG-82X9-S-11-9002

9B. DATED (SEE ITEM 11)

8/6/2011

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _1_ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

Changes Clause

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _1_ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

See page 2 for changes made

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

THOMAS C. FULLER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

8/18/2011 (Signature of person authorized to sign) (Signature of Contracting Officer)

Attached are the show me trip questions asked and answers given.

The following attachments are added to the solicitation:

Cruise Data for the Echo Task Order – 80 pages

Cruise Data for the Lefthand Task Order – 50 pages

Cruise Data for the Chris Add-on Task Order – 98 pages

Maps for the following future Task Orders:

Kenney Flats 2 (tentatively planned for 2012) – 1 page Peterson Gulch 1 (tentatively planned for 2012) – 1 page Paul Springs (tentatively planned for 2012) – 1 page Dunagan/Devil Creek (tentatively planned for 2013) – 1 page West Fork North (tentatively planned for 2013) – 1 page West Fork South(tentatively planned for 2013) – 1 page

Beaver Meadows – 1 page

Pagosa‐Area Long‐term Stewardship Contract – Show‐Me Trip questions/followup

8/18‐19/11

Attendees:

Brian & Andrea Rue 719‐850‐0151 ruelogging@yahoo.com

JR Ford 970‐264‐5000 pagosaland@pagosa.net

Bob Frye 970‐264‐2574 pagosaland@pagosa.net

Cody Neff 970‐921‐5460 cody@westrangereclamation.com

Lance Armstrong 970‐399‐1102 lance@elmllc.net

Forest Service personnel: Joe Milburn, Contract Specialist; Richard Mendoza, sale prep forester; Scott

Wagner, fuels forester (in a.m.), Steve Hartvigsen, Supervisory Forester – San Juan National Forest.

Questions:

Q1 ‐ What is typical size of a Task Order and how much time will be allotted to complete?

A1 ‐ The initial solicitation includes a good representation of the range that can be expected in TO size, from Lefthand (@ 159 acres) to Echo (@ 622 ac). (Chris Add‐on is 292 ac.) Time to complete is based on a reasonable rate of production, plus assumed down‐time/weather delays, plus assorted other service work (road work, erosion control, etc.), and move‐in/move‐out.

Q2 ‐ How often should a Contractor be expected to move?

A2 ‐ The tentative schedule through the first 6 years of the 10‐year contract calls for 3‐4 Task Orders per year.

The Forest Service is not expected to require more than one move per TO.

If the FS requires a significant move, negotiations may lead to the Forest Service paying extra mobilization costs.

Q3 ‐ Is there flexibility on start‐work dates?

A3 ‐Yes – within reason. The intent is to have task orders started and completed in the order in which they are issued. There may be a time in the next ten years when the first task order from a subsequent year has to be completed prior to the last task order issued in the previous year. These issues will be dealt with on a case‐ by‐case basis.

Q4 ‐ How many subcontractors can work with a contractor; or in other words, can subcontractors complete the work for the prime contractor?

A4 ‐ There are no limits on the amount of work the prime contractor can subcontract to others on this project.

Q5 ‐ Would portable sawmills be allowed on the Forest to deal with the Timber Products associated with the contract?

A5 ‐ The Forest Service did not anticipate this, but would consider this as an alternate proposal. Contractors who submit alternate proposals shall include all pertinent details related to the alternate proposal.

Q6 ‐ How does the FS ensure that prescriptions for treatment – resulting in expected wood products that

Contractors are finding markets for – remain consistent over the life of the contract? If the FS personnel that are involved now retire or leave to other duty stations, there could be a transition to prescriptions that are disadvantageous to Contractors over the life of the contract.

A6 ‐ The agency will file and retain information re: prescriptions and cruise data. Also, we will set up representative areas, by cover type, that will be retained thru much of the contract term to provide visible plots of treatments. The timber designation could be by any means that lasts thru multiple years.

Q7 ‐ Can the cruise data, per Task Order, be made available to prospective Contractors?

A7 ‐ That information is attached to this amendment.

Q8 ‐ Can prospective Contractors be allowed to use ATV’s to recon the Task Order/project areas?

A8 ‐ The Pagosa District Ranger, Kevin Khung, will allow ATV use, obtained from the Pagosa Front Desk, for the period of Aug 22‐26th. He will not allow ATV use after that period due to the beginning of hunting (archery) season.

Q9 ‐ Is the guaranteed minimum quantity of green tons, per year, based on cruise estimates or on actual scaled weight? Contractors felt that it should be on scaled weight.

A9 ‐ It will be based on actual scaled weight.

Q10 ‐ How will the FS determine that 95% of the cut‐tree material is removed?

A10 – Forest Service personnel would generally rely on ocular estimates to determine if Contractor is complying with requirement. SJNF staff hope to initiate a monitoring program, ideally involving a third‐party conducting the monitoring for the agency and Contractor, that would measure before‐and‐after treatment conditions to determine compliance.

Q11 ‐ Will the estimates of material left on‐site, following treatment, as tied to the 95% requirement above, include material that was on the ground prior to treatment?

A11 ‐ No. Steve pointed out the contract language that states: “..removal from treatment area of approximately 95% of the cut‐tree material [emphasis added], including boles, limbs and tops…”. Material that is already on the ground, prior to treatment, will not be included in estimates tied to treatment. In other words, the FS will only focus on “activity‐generated” material from this treatment.

Q12 ‐ Is there information on out‐year/upcoming Task Orders that could be made available to prospective

Contractors?

A12 ‐ Though preliminary in nature, and not a guarantee of this solicitation, maps for the three Task Orders proposed for 2012 and the four Task Orders proposed for 2013 are attached to this amendment.

Q13 ‐ A concern was expressed that combining differing Timber Products into single truckloads (such as small sawtimber, POL, and miscellaneous biomass all being chipped and hauled as one type of product) could result in unfair valuation of the material.

A13 ‐ Proportional weighting of sawlogs, POL, and miscellaneous biomass by volume estimates and bid value allows these products to be removed and weighed singularly or in any combination while ensuring costs and value are apportioned appropriately.

Q14 ‐ What is the minimum sawlog size? Appendix B, Division A states it is 8”, but the task orders state it is

10”. Which is correct?

A14 ‐ 10” in correct.

Make the following change to Appendix B, Divisions A, bottom of page 2 of 14, “Designation by Description or Prescription H.10.1.2 to H.10.15” – change H.10.1.2 to H.10.12