planting_rfp.pdf

AG-569R-S-15-0007 Chequamegon-Nicolet NF’s Hand Tree Planting Services IDIQ

SOLICITATION, OFFER AND AWARD 1.THIS CONTRACT IS A RATED ORDER RATING PAGE OF

UNDER DPAS (15 CFR 700) 1 57 PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE

AG-569R-S-15-0007

SEALED BID (IFB)

02/19/2015

NUMBER

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

USDA Forest Service, Lake States Acquisition Team;

412 Red Apple Road, Manistee, MI 49660

Same as Block 7 Attn: AG-569R-S-15-0007

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in N/A until 3:30 EST local time Mar 20, 2015

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

A. NAME

B. TELEPHONE NO. (NO COLLECT

CALLS)Area Code/Number/Extension

C. E-MAIL ADDRESS

CALL: Tamie Thompson 231-723-2211 x3134 trthompson@fs.fed.us

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E

INSPECTION AND ACCEPTANCE X K REPRESENTATIONS, CERTIFICATIONS AND

X F DELIVERIES OR PERFORMANCE OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION DATA X L INSTRS., CONDS., AND NOTICES TO OFFERORS

X SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS

(See Section I, Clause No. 52-232-8) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated):

15A.

NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NO. (Include area code and extension)

15C. CHECK IF REMITTANCE ADDRESS

17. SIGNATURE

18. OFFER DATE

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN

COMPETITION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253(c) ( ) (4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV.9-97)

BLANK PAGE

SECTION B - Supplies or Services/Prices

See Section L - 452.215-71 Instructions for the Preparation of Technical and Business Proposals. (SEP

1999) for Cost Proposal Instructions. Information and Pricing will be requested for four (4) task orders.

These task orders may be awarded after formal award(s) of this solicitation.

Contractor Notes:

1. Contractor must be registered in www.sam.gov in order to submit an offer on this project. THIS

IS A FREE REGISTRATION.

2. The Government may make multiple awards from this solicitation not to exceed two (2).

452.216-73 Minimum and Maximum Contract Amounts. (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of 25,000 trees, but not in excess of 6,000,000 trees.

Future Task Order awards will be made on a competitive basis amongst IDIQ contract holders. Task

Orders will be evaluated based on price and technical factors identified in the Task Order. Government reserves the right to award a Task Order at any time and for any reason to meet minimum quantities.

For technical questions, contact:

Benjamin Walker – Lakewood-Laona Ranger District (715) 276-6333

Katie Theisen – Eagle River-Florence Ranger District (715) 528-4464

Andy Branch – Medford-Park Falls Ranger District (715) 762-5112

Casey Krogstad – Great Divide Ranger District (715) 264-2511 ext 238

Jamie Paterson – Washburn Ranger District (715) 373-2667 ext 239 http://www.sam.gov/

SECTION C – DESCRIPTION / WORK STATEMENT

452.211-73 ATTACHMENTS TO STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

C.1 SCOPE OF SERVICES

This is an Indefinite Delivery Indefinite Quantity type contract with a specified minimum and maximum ordering amount. Individual Task Orders will be placed for services as they develop.

The Contractor shall provide all services, facilities, materials, and supplies required for the performance and completion of the projects outlined in these specifications and maps.

The Contractor will follow the general contract requirements as stated herein, the specific specifications for the Forest within which the Contractor is working, and the specifications of each Task Order. If there is a conflict among the three sets of specifications, the most specific area, the task order, will rule, then the

Forest specifications, and the general specifications.

The Contractor shall utilize products and materials that promote energy conservation, pollution prevention, waste reduction, use of recovered materials (e.g., concrete with fly ash), that are environmentally preferable, with recycled content and that are recyclable, are made from biobased materials (e.g., insulating foam and composite panels), and are energy efficient (Energy Star-qualified) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered.

Hand Tree Planting Specifications

SCOPE OF CONTRACT

This contract requires hand tree planting and related work in compliance with its terms, specifications, and provisions. This includes furnishing labor, equipment, supervision, transportation, operating supplies, and incidentals.

It is the intent of this contract to secure hand tree planting services required for the Chequamegon-Nicolet

National Forest for the BASE year of 2015, with options to renew for the years 2016, 2017, 2018 and 2019.

Contractors may bid on all items, Chequamegon Districts only (Great Divide, Medford-Park Falls, and

Washburn) or Nicolet Districts only (Eagle River-Florence and Lakewood-Laona). The Contractor shall furnish all labor, equipment, supervision, transportation, supplies (except those designated as Government-

Furnished), and incidentals to perform all work necessary to plant tree seedlings.

Information on the number of trees, species and other planting requirements will be provided to the

Contractor along with other performance requirements before March 15.

The actual number of trees and sites to be planted may vary depending upon funding, availability of planting stock, and completion of scheduled site preparation.

If renewal of this contract will not be exercised, the Government will notify the Contractor on or before

January 1, of the year affected by the non-renewal notice.

The Government will place the initial order for planting services by no later than March 15 for the option years, if any. Orders will contain the number of trees to plant, individual site prescriptions, District maps and site locations.

Quantities estimated below are approximate, and are not guaranteed.

C.2 UNIT ESTIMATED NUMBER OF TREES

CHEQUAMEGON DISTRICTS

Great Divide

2015 80 M Spring Planting

2016 81 M Spring Planting

2017 55 M Spring Planting

2018 9 M Spring Planting

2019 50 M Spring Planting

Medford-Park Falls

2015 71 M Spring Planting

2016 128 M Spring Planting

2017 69 M Spring Planting

2018 79 M Spring Planting

2019 75 M Spring Planting

Washburn

2015 37 M Spring Planting

2016 63 M Spring Planting

2017 44 M Spring Planting

2018 48 M Spring Planting

2019 50 M Spring Planting

NICOLET DISTRICTS

Eagle River-Florence

2015 0 M Spring Planting

2016 0 M Spring Planting

2017 25 M Spring Planting

2018 0 M Spring Planting

2019 25 M Spring Planting

Lakewood-Laona

2015 133 M Spring Planting

2016 78 M Spring Planting

2017 90 M Spring Planting

2018 37 M Spring Planting

2019 50 M Spring Planting

LOCATION AND DESCRIPTION

All planting sites are located on the Chequamegon landbase (Great Divide, Medford-Park Falls, and

Washburn Ranger Districts) and the Nicolet landbase (Eagle River-Florence and Lakewood-Laona Ranger

Districts) of the Chequamegon-Nicolet National Forest.

INSPECTION AND ACCEPTANCE

1. CONTRACTOR QUALITY CONTROL

The general Quality Control Plan must demonstrate how the Contractor will assure quality to meet the requirements and specifications of the contract. The Plan shall describe how quality will be monitored to assure the performance standards are met, the supervision of crew and work, and personnel that will be performing the quality control. Quality control shall include monitoring quality while planting is in progress, tree care, and other associated tasks

2. GOVERNMENT INSPECTION

The Government will inspect planting to determine compliance with specifications and to provide the basis for computing the rate of payment. Inspections will consist of observations of tree handling, planting spot preparation, planting procedures, and examinations of individual planted trees. The inspection plots will be located throughout the planting sites so as to obtain a representative sample of the work. Each individual planting site will be inspected separately, and inspection results on one planting site will not be averaged with inspection results on other planting sites. The Government will inspect, as a minimum, 1% of the planted trees per site, with the plots being well-distributed across the site.

Determination of the acceptability of the work performed will be based on these inspections, which will be considered conclusive, except as otherwise provided in the contract. The Contractor or Contractor’s

Representative is encouraged to observe inspections while they are underway.

3. RE-INSPECTION UPON CONTRACTORS REQUEST

If the inspection results are unacceptable to the Contractor, a re-examination may be requested. Requests for re-inspection must be made in writing within 5 days after receipt of initial inspection results. The same inspection procedure will be used. New plots will be selected and an additional 1% of the planted trees will be sampled for total of at least 2% of the planted trees. The inspection pattern will be shifted so new inspection plots will not overlap previously inspected plots.

Results from the new inspection will be used in determining the planting quality. The Contractor will bear the cost if the re-inspection results are equal to or lower than original results.

Any inspection needed due to the Contractor reworking an area, shall be at the Contractor’s expense.

4. REWORK

The Government will permit the Contractor to rework an area only if planting stock is available and the existing deficiencies can be corrected.

Any Government quality assurance assessment needed due to the Contractor reworking an area, either at the Contractor's request or because of unacceptable work (original planting quality below 80%), will be at the Contractor's expense. The Contractor may be assessed actual damages which may include but are not limited to wages of the COR and Government inspector(s) incurred due to the rework, costs of vehicles that are incurred while administering the contract during the rework, and the cost of planting stock in excess of the trees originally planned for the site.

5. ACCEPTANCE

Work on individual planting sites will be accepted following the final inspection by the COR. Work with a

90 percent quality or better will be accepted at full payment plus incentive for quality above 90 percent.

Planting sites which have an inspection quality between 80% and 89% will be accepted at a reduced pay rate as indicated in Payments and Deductions Section. The Government reserves the right to require rework of areas with planting quality between 80% and 89%, if planting stock is available and the existing deficiencies can be corrected. The Contractor will not be assessed damages for rework if the original planting quality was at least 80% and the rework is at the Government’s request. Work with an inspection quality less than 80% is not acceptable, and will not be paid for.

RESTRICTION ON WORK

Work may be performed at any time during the period of the contract, except as outlined in this part.

Restrictions are as follows:

a. Access is restricted by State or Forest Service Closure Order.

b. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

c. Work is suspended by notice of a Work Order for non-compliance with requirements of this contract.

d. Site conditions are not favorable for planting.

MEASUREMENT

Where the unit of measure is by the tree, the measure of the number of trees planted shall be determined by the number of trees placed in the bags or trays at the nursery. The Forest Service will do quality assurance inspections on the tree count in the bags or trays.

PAYMENTS AND DEDUCTIONS

Payment will be based on number of trees planted and quality of planting as accepted by the Government.

Payment will be processed for completed items only. Wasted Trees will be charged for at a rate of $264 per M for bare-root trees or $425 per M for container trees.

Planting quality at 90 percent or above will be paid at the full price for the individual site with a 1% increase for each percent above 90. If planting quality falls below 90 percent for a site, a deduction will be made against the site payment for every percent below 90 as shown in the following table. Planting quality below 80 percent will be rejected without payment.

Examples of the payment schedule are shown below:

PLANTING QUALITY ADJUSTMENT (%) FINAL PAYMENT (%)

100 +10 110

98 +8 108

96 +6 106

94 +4 104

92 +2 102

90 0 100

89 - 4 96

88 - 8 92

87 -12 88

86 -14 86

85 -15 85

84 -16 84

83 -17 83

82 -18 82

81 -19 81

80 -20 80

79 and lower will be rejected

WORK PROGRESS SCHEDULE

The Contractor shall be required to present with their signed tasked order a written plan of work providing for the orderly and timely completion of the contract requirements. This plan is subject to the approval of the Contracting Officer Representative. The schedule may be modified in writing during the course of the contract when conditions warrant it. However, changing the schedule may result in a shortage of seedlings.

Seedlings are freshly lifted at the Toumey Nursery, and delivery of seedlings are contracted to be delivered on specific dates based on the work plan submitted with the task order.

If the work progress falls behind schedule, the Contractor shall take such action as necessary to ensure that the timely completion of the contract is not jeopardized. In addition, the Contracting Officer may require the Contractor to submit a revised plan of work showing how he intends to complete the project on time and in compliance with all contract requirements.

SUPERINTENDENCE BY THE CONTRACTOR (FAR 56.236.6) (APR 1984) (DEVIATION)

At all times during performance of this contract and until work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has the authority to act for the Contractor.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting

Officer may require in writing that the Contractor removes from the work any employee the Contracting

Officer/ COR deems incompetent, careless, or otherwise objectionable.

The Contractor’s onsite representative shall be fully conversant in the English language, spoken and written, sufficient to read and understand the contract, and communicate effectively with Contracting

Officer’s Representative.

Planting shall be performed in an organized manner.

Planting with scattered crews within or between sites shall not be permitted except as necessitated by on-the-ground conditions and only when authorized by the Contracting Officer Representative. The

Contractor shall provide one non-planting supervisor for each crew of up to 10 planters unless otherwise authorized by the Contracting Officer.

DEFINITIONS

TASK ORDER AND PLANTING LOCATION MAPS - Specify the type of scalping, planting, species, target stocking levels, desired spacing and/or pattern of planted trees and unplanted openings, estimated number of trees to plant and geographic location of planting area.

EXCLUSIONS - Areas to be left unplanted for roads, inclusions, wildlife openings, and other reasons as may be shown on the task order map, and/or as designated on the ground by the

Contracting Officer Representative. Do not plant within thirty-three (33) feet of any designated system road, fence, power line, or pipeline right-of-way, or within thirty-three (33) feet of an existing tree line unless instructed to do so by the Contracting Officer Representative.

FULL PLANT IN TRENCHES OR BRÄCKE SPOTS - Normal open field planting usually consisting of

500 or more trees per acre. Planting spot will be in trench or bräcke spot. Spacing of trees in trenches will be identified on task order.

FULL PLANT ON Rx BURN SITE OR NO PRIOR SITE PREP – Normal open field planting usually consisting of 500 or more trees per acre. Planting spot location will be identified by the tree planter and be free of debris, duff, ashes, or similar material. Planted trees must be placed in a mineral soil area of approximately 6 inches in diameter, which may require the clearing of some vegetation or slash with the planting tool, with uniform spacing being less important than planting in mineral soil. Spacing of trees will be identified on task order.

FULL PLANT ON ROCK RAKED OR CHAINED SITE – Normal open field planting usually consisting of 500 or more trees per acre. Slash will be reduced by rock raking, salmon blading, or chaining process but specific planting spots will not be created. Planting spot location will be identified by the tree planter and be free of debris, duff, ashes, rocks, or similar material. Spacing of trees will be identified on task order.

FILL-IN-PLANT IN TRENCHES OR BRÄCKE SPOTS - Fill-in planting of an area previously planted or seeded that had unacceptable survival. It consists of replacing dead trees or filling in open spots in the stocking pattern, typically less than 500 trees per acre. May be either open field or under a partially stocked stand of trees. Spacing of trees will be identified on task order.

FILL-IN PLANT AFTER NATURAL REGENERATION - Planting of an area previously regenerated by natural means where existing stocking levels of desired species do not meet site objectives. It consists of recognizing under-stocked locations based on task order to achieve desired planted tree and existing tree density. Planted trees must be placed in a mineral soil area of approximately 6 inches in diameter, which may require the clearing of some vegetation or slash with the planting tool, with uniform spacing being less important than planting in mineral soil. No trees shall be planted within 6 feet of a residual tree greater than

4 inches in diameter. Planting required under this bid item shall be no less than 100 trees per acre. Spacing of trees will be identified on task order.

GAP PLANT - Planting canopy gaps existing underneath a partially stocked stand of trees. These gaps will be 40 feet or larger in diameter. Planting spot location will be identified by the tree planter and be free of debris, duff, ashes, or similar material. Planted trees must be placed in a mineral soil area of approximately

6 inches in diameter, which may require the clearing of some vegetation or slash with the planting tool, with uniform spacing being less important than planting in mineral soil. Planting of these canopy gaps will be 7 x 7 feet spacing, unless specified differently on task order. No trees will be planted within 7 feet from the base of any existing tree that is 6 inches dbh or greater.

HAND SCALP – Scalps shall be made with a hand tool, such as a hoedad. Scalping shall completely remove sod, litter, duff and debris, but shall not be more than 4 inches deep. The size of the scalp shall be approximately 15 inches by 15 inches, and may incorporate existing areas of mineral soil. Hand scalping areas and spacing will be identified on task order.

HAND SCALP AND FULL PLANT - Normal open field planting usually consisting of 500 or more trees per acre. Specific planting spots will not be created but will be identified by the tree planter. Scalps shall be made with a hand tool, such as a hoedad. Scalping shall completely remove sod, litter, duff and debris, but shall not be more than 4 inches deep. The size of the scalp shall be approximately 15 inches by 15 inches, and may incorporate existing areas of mineral soil. Hand scalping areas and tree spacing will be identified on task order.

SCALP AND UNDERPLANT WITH NO PRIOR SITE PREP - Planting underneath a partially stocked stand of trees. Planting spot location will be identified by the tree planter; no trees shall be planted within 6 feet of a residual tree greater than 4 inches in diameter. Planting spot shall be prepared with a 15 inch by 15 inch scalp before planting. Scalps shall be made with a hand tool such as a hoedad. Scalping shall completely remove the sod, but shall not be more than 4 inches deep. Spacing of trees will be identified on task order.

SCALP AND FILL-IN PLANT AFTER NATURAL REGENERATION - Planting of an area previously regenerated by natural means where existing stocking levels of desired species do not meet site objectives.

It consists of recognizing under-stocked locations based on task order to achieve desired planted tree and existing tree density. Planting spot shall be prepared with a 15 inch by 15 inch scalp before planting. Scalps shall be made with a hand tool such as a hoedad. Scalping shall completely remove the sod, but shall not be more than 4 inches deep. No trees shall be planted within 6 feet of a residual tree greater than 4 inches in diameter. Planting required under this bid item shall be no less than 100 trees per acre. Spacing of trees will be identified on task order.

TREE PROTECTOR - Place individual tree protectors on all planted trees of a specified species so that the protector completely covers the seedling, and that the seedling is within 10 degrees of vertical reference to the ground, and stem and branches are not pinned between the ground and the protector; protector stake is to attach at three (3) points on the protector, be driven two (2) feet into the ground, and be within 10 degrees of vertical reference to the ground. Tree protectors will be placed concurrent with seedling planting.

UNDERPLANT ON DOZER PREPARED OR CHAINED SITE- Planting underneath a partially stocked stand of trees where slash has been reduced and soil scarified by salmon blade, root rake, or anchor chains.

Planting spot location will be identified by the tree planter and be free of debris, duff, ashes, or similar material. No trees shall be planted within 6 feet of a residual tree greater than 4 inches in diameter.

Spacing of trees will be identified on task order.

UNDERPLANT WITH NO PRIOR SITE PREP - Planting underneath a partially stocked stand of trees.

Planting spot location will be identified by the tree planter and be free of debris, duff, ashes, or similar material. Planted trees must be placed in a mineral soil area of approximately 6 inches in diameter, which may require the clearing of some vegetation or slash with the planting tool, with uniform spacing being less important than planting in mineral soil. No trees shall be planted within 6 feet of a residual tree greater than 4 inches in diameter. Spacing of trees will be identified on task order.

WASTED TREES – Consists of trees which are ordered by the contractor but not planted in a timely fashion that can no longer be used, trees mishandled by the contractor that can no longer be used, or planted trees more than 20% above the target density for a site as specified on the site map. Law Enforcement will be notified if Wasted Trees are due to theft, burying, hiding, or unnecessary discarding.

KEY PERSONNEL – All personnel considered essential for successful completion of this contract (e.g.

Project manager, planting foreman, quality control inspector, etc).

TASKS AND CRITICAL SUB TASKS

This part of the contract identifies the critical tasks and subtasks required in the contract. It also specifies the quality standard of each task and related subtask, as well as the acceptable quality level for each task and related subtask, the means of measuring the level of quality and any penalties or incentives associated with the level of quality.

For each crew or change of crew members on this contract, at the job site immediately prior to the start of planting by each crew, the contractor or his designated foreman shall discuss the following specifications with all crew members:

- Care of Tree Seedlings

- Preparation of Trees by Contractor

- Field Handling

- Spacing and Spot Selection

- Planting Spot Preparation

- Preparing the Planting Hole

- Tree Placement

- Filling and Firming

- Tree Protector Installation

Quality Standards for Care and Handling of Seedlings and Related Subtasks

Planting Equipment: Planting tools shall be provided by the Contractor and shall have a blade of sufficient size to produce a planting hole at least 12 inches deep and 4 inches wide. When planting oak, a planting hole greater than 4” wide may be required to accommodate their larger tree roots.

Work Methods: The Forest Service will provide trees for one planting site at a time. The Contractor shall complete one planting site prior to starting another.

Planting Bags: Bags shall be a light color, have a minimum depth of 15 inches and be free of defects.

Planting bags shall be used for bare-root trees only. Container trees shall remain in styroblocks until each tree is removed for immediate planting unless other arrangements are approved by the Contracting Officer

Representative.

Care of Tree Seedlings

The Contractor shall adhere to the following specifications for care and protection of trees in their possession:

Trees shall be protected at all times from drying, heating, smothering, freezing, crushing, drowning, abrasion, rapid temperature fluctuations or contact with injurious substances.

Transporting trees from tree cooler to planting site (required for Medford-Park Falls district, optional for the other four districts). Do not expose trees to fuel or fumes when transporting them. Trees shall only be transported from the cold storage building to the planting site, within an insulated trailer, approved by the Contracting Officer Representative.

Trees stored in trays or bags shall not be exposed to direct sunlight. Punctured or torn bags must be promptly resealed. Containers of trees shall be opened only in full shade. Each tray or bag of trees shall be stored in insulated boxes while in the Contractor's possession.

Trees shall not be removed from shipping containers until immediately prior to planting.

Trees shall be planted without further root or top pruning or culling. If pruning or culling appears necessary, or if mold, dry roots, evidence of injury or drying is seen, the condition shall immediately be reported to the Contracting Officer's Representative (COR) in charge.

Trees that are frozen shall not be handled until completely thawed. Trees shall be thawed in full shade.

Trees removed from storage shall be field-stored in a manner in which the roots are not in contact with water or snow.

Trees will be planted in the order they are removed from the refrigeration coolers.

All unused tree seedlings remaining in the contractor’s possession upon completion or suspension of planting are to be returned to the government in sealed, original shipping packages, dated when they were removed from the refrigeration cooler the first time.

Quality Standard - Seedlings remain moist, cool with good needle/bud vigor at all times prior to actual planting. Seedlings are free of mechanical damage and root elongation is minimal.

PREPARATION OF TREES BY CONTRACTOR

The contractor shall prepare trees for planting in accordance with the following:

For all bare root seedlings the Contractor shall break the tie on each bundle of trees and loosely separate the roots. Contractor shall not shake dirt from the roots. Contractor shall not dip the seedlings in water; only spraying of water should be used to moisten the seedling roots when needed. When treeing up, the

Contractor shall not remove trees from shipping containers until just prior to planting.

Quality Standard - Seedlings remain moist, cool with good needle/bud vigor at all times prior to actual

FIELD HANDLING

Trees in possession of planters shall be handled in accordance with the following:

Trees in planting bags shall have only their tops exposed.

Trees shall not be removed from planting bag until immediately before planting in a prepared hole.

Trees shall be gently removed, one at a time, to prevent stripping or other injury, and quickly and gently inserted into the planting hole.

Trees carried in planting bags shall not exceed the amount that can be carried and removed without injury, or which can be planted before critical heating or drying occurs. Trees placed in planting bags shall be planted within one hour, unless conditions warrant a shorter time. Trees placed in planting bags shall be planted out and not returned to storage. Unless otherwise authorized by Contracting Officer’s

Representative, when treeing up planters shall start with a maximum of 100 trees to assure trees are not being carried for more than one hour. Planting bags shall be kept emptied of accumulated debris and water.

Planters shall work in one group whenever possible.

Planters leaving the boundary of the planting site shall leave all trees inside the site.

Quality Standard - Seedlings remain moist, cool with good needle/bud vigor at all times prior to actual

SPACING AND SPOT SELECTION Plant trees within the Bracke scalps when they are present.

Tree Spacing Requirements. Plant trees within the Bräcke scalps when they are present. Where Bräcke scalps are not present, trees shall be planted in spots distributed over the area at the average spacing specified on the Project Location Map, unless directed to do otherwise by the COR. Where an unplantable spot is encountered, the planter shall disregard spacing limits and plant in the closest suitable spot. Spacing may be varied up to 25 percent to take advantage of shade-providing material and the most favorable planting spots.

Planting Spot Selection. Where Bräcke scalps are present, planting holes shall be located near the center and on the higher edge of the scalp in a vertical position. Where trenches are present, planting hole location within the trench will be specified on the site map. Where Bräcke scalps or trenches are not present, as much as possible within the requirements set forth in Tree Spacing Requirements, planting spots shall be selected where stumps slash, logs, dead brush, and terrain features provide partial protection from sun, wind, animals, loose debris, and other agents detrimental to tree survival and growth.

Quality Standard – The specified spacing in the individual site Project Location Map sheet is met.

PLANTING SPOT PREPARATION

When directed to do so on the Project Location Map, the contractor shall make a hand scalp to expose bare mineral soil. Trees shall be planted near the center of the scalp. If the hand scalp is made adjacent to a stump, rock or other shade providing object, the contractor shall plant as close to the object as possible.

Planters shall prepare the planting spot so that it is not possible for loose dirt or other debris to fall on the planted tree seedling.

Quality Standard – Seedlings will be planted in mineral soil.

PREPARING THE PLANTING HOLE (Hoedad or other planting tool)

Planting holes shall be oriented at an angle, within fifteen degrees of perpendicular to the slope and true vertical. An open hole, broken out and large enough to fully accommodate the roots of the trees to be planted, is required. When planting oak, a planting hole greater than 4” wide may be required to accommodate their larger tree roots. Up to three attempts at opening a planting hole at any given planting spot will be required. The contractor is expected to open planting holes in difficult as well as easily plantable ground. Slit planting will not be permitted.

Quality Standard – Seedlings will be planted in holes within fifteen degrees of vertical.

TREE PLACEMENT

Trees shall be placed near the center of the hole with roots in a near natural arrangement at a depth that will, after filling, packing and leveling the soil, come to a point even with, or up to one inch above the root collar. No portion of the roots or root collar shall be exposed. The roots shall not be doubled up, twisted, spiraled, bunched or cut. The root system shall be aligned with the axis of the planting hole with all roots extending downward in a near natural position for their entire length. See section J for drawings of the planting location.

Quality Standard – Seedlings will be planted so that the root collar is even with the soil surface or within one inch below the soil surface.

FILLING AND FIRMING

Moist mineral soil shall be filled in and firmed around tree roots. Planting holes shall be free of dry soil, ash, organic matter, rock, other foreign material, and air pockets. Soil shall be filled in and firmed progressively, starting at the bottom of the hole, so that no loose soil or air pockets remain and the tree is as firmly planted as soil conditions will allow. The Contractor shall not wedge the sides of the planting hole, and firming the soil around the tree shall be done in a manner that assures the tree and root systems are not damaged. After planting, the tree stem shall be erect and be vertical or perpendicular to the ground level of the planting spot. The tree shall not be weighed down with mud or debris. Firmness will be inspected by gently pulling upward on the stem of the seedling. The soil shall be firm enough around the root system so no movement occurs to the seedling.

Quality Standard. No debris or foreign material shall be incorporated into the planting hole. The planted tree shall be located near the center of the planting spot and the roots shall be oriented at an angle between perpendicular to the slope and true vertical. No portion of the roots or root collar shall be exposed. The root system should be free of j-roots and tangled or balled roots. The soil shall be firm enough around the root system so the seedling does not move when gently pulled and no air pockets exist.

TREE PROTECTOR INSTALLATION

Place individual tree protectors on planted trees so that the protector completely covers the seedling, and that the seedling is within 10 degrees of vertical reference to the ground, and that stem and branches are not pinned between the ground and the protector; protector stake is to attach at three (3) points on the protector, be driven two (2) feet into the ground, and be within 10 degrees of vertical reference to the ground.

Quality Standard. Each planted tree has one tree protector. No debris or foreign material shall be incorporated into the tree protector. The planted tree shall be located near the center of the tree protector within 10 degrees vertical reference to the ground, and no portion of stem or branches will be pinned between the tree protector and the ground. Tree protector stake is to attach at three (3) points on the protector, be driven two (2) feet into the ground, and be within 10 degrees of vertical reference to the ground.

PERFORMANCE REQUIREMENTS SUMMARY

Tasks and Critical Subtasks

Quality Standards

Acceptable Quality Level

(AQL)

Monitoring Methods by COR/Inspector

Negative Incentives

Positive Incentives

Care of Tree Seedling

Task Accomplished as described in

TASKS &

CRITICAL

SUBTASKS

99% of all tree seedlings shall meet Quality Standards.

Visual Sampling

Suspend work Until Deficiency is Corrected. Poor Performance Rating. No option year renewal.

Good Performance Rating.

Possible option year renewal.

Preparation Of trees by Contractor

Task Accomplished as described in

TASKS &

CRITICAL

SUBTASKS

99% of all tree seedlings shall meet Quality Standards

Visual Sampling

Suspend work Until Deficiency is Corrected.

Poor Performance Rating. No option year renewal.

Good Performance Rating.

Possible option year renewal.

Field Handling described in

TASKS &

CRITICAL

SUBTASKS

99% of all tree seedlings shall meet Quality Standards.

Visual Sampling

Suspend work Until Deficiency is Corrected.

Poor Performance Rating. No option year renewal.

Good Performance Rating.

Possible option year renewal.

Spacing And Spot Selection described in

TASKS &

CRITICAL

SUBTASKS

90% of all Government plots showing correct number of trees shall meet Quality Standards.

Plot Sampling.

Rework at no cost to the Gov’t or Gov’t accept with price Reduction. No option year renewal.

Contractor Shall receive Full payment For meeting AQL. Possible option year renewal.

Planting Spot Preparation.

described in

TASKS &

CRITICAL

SUBTASKS

90% of all tree seedlings shall meet Quality Standards.

Plot Sampling

Rework at no cost to the Gov’t or Gov’t accept with price Reduction. No option year renewal.

Contractor Shall receive Full payment For meeting AQL. Possible option year renewal.

Preparing the Planting hole

Sub-Task Accomplished described in

TASKS &

CRITICAL

SUBTASKS

90% of all tree seedlings shall meet Quality Standards.

Plot Sampling

Rework at no cost to the Gov’t or Gov’t accept with price Reduction. No option year renewal.

Contractor Shall receive Full payment For meeting AQL. Possible option year renewal.

Tree placement

Sub-Task Accomplished described in

TASKS &

CRITICAL

SUBTASKS

90% of all tree seedlings shall meet Quality Standards.

Plot Sampling

Rework at no cost to the Gov’t or Gov’t accept with price Reduction. No option year renewal.

Contractor Shall receive Full payment For meeting AQL. Possible option year renewal.

Tasks and Critical Subtasks

Quality Standards

Acceptable Quality Level

(AQL)

Monitoring Methods by COR/Inspector

Negative Incentives

Positive Incentives

Filling and Firming

Sub-Task described in

TASKS &

CRITICAL

SUBTASKS

90% of all tree seedlings shall meet Quality Standards.

Plot Sampling

Rework at no cost to the Gov’t or Gov’t accept with price Reduction. No option year renewal.

Contractor Shall receive Full payment For meeting AQL. Possible option year renewal.

Tree Protector Installation

Sub-Task described in

TASKS &

CRITICAL

SUBTASKS

90% of all tree seedlings shall meet Quality Standards.

Plot Sampling

Rework at no cost to the Gov’t or Gov’t accept with price Reduction. No option year renewal.

Contractor Shall receive Full payment For meeting AQL. Possible option year renewal.

QUALITY ASSURANCE SURVEILLANCE PLAN

FOR TREE PLANTING

Objective: The purpose of this plan is to provide a quality surveillance plan for Tree Planting performed under this contract. This plan provides a basis for the Contracting Officer’s Representative to evaluate the quality of the Contractor’s performance. The oversight provided for in the contract and in this plan will help to ensure that quality levels reach the required levels of performance.

Quality Level: By monitoring the Contractor, the COR will determine whether the performance levels set forth in the contract have been attained. Quality standards for all tasks are specified in the Tasks and

Critical Sub Tasks Section.

On-site Inspections: The COR will evaluate the current levels of performance, according to the standards set forth in this contract at the discretion of the COR.

Documentation: The COR will keep a file containing the following:

Copy of the contract

All modifications to the contract

Copy of the COR appointment letter

All contract correspondence initiated or received by the COR

Copies of all completed inspection reports, checklists, logs, diaries, and other contract forms

Records of meetings attended

Copies of processed invoices and receipt documents

Evaluation Methods: The COR will conduct periodic on-site inspections. Planting procedures will be observed and planted seedlings on representative sample plots will be examined to ensure and measure compliance with specifications. Inspection of planted seedlings will be recorded on form R9 FSH 2417-2.8

(attached). Specific inspection items include but are not limited to:

Above Ground Inspection:

Planting spot selection.

Planting spot preparation.

Tree location on planting spot.

Planting depth and exposed roots.

Stem position or damage.

Firmness.

Spacing.

Tree Shelter Installation

Below Ground Inspection:

Planting hole preparation.

Planting hole orientation.

Root configuration and orientation.

Altered root length and damage.

Foreign material in planting hole - rocks, sticks, wood, duff, etc.

Loose soil or air pockets.

Tree Shelter Stake depth

Plot Inspection Procedure

The inspector will mark on the ground a series of plots sufficient in number to sample at least one percent of the planted trees.

Suggested inspection plot sizes:

TABLE 1

Inspection Plot Size Plot Radius Target planting density range

1/100 acre 11.8 feet >1000 trees/acre

1/50 acre 16.7 feet 500 – 1000 trees/acre

1/20 acre 26.3 feet 200 – 500 trees/acre

Other plot sizes may be appropriate for some planting specifications.

Inspection within each plot will be as follows and the sequence in which these steps are done may vary.

All trees inspected using Form R9FSH 2417-2.8 (attached).

1. Locate and mark the plot center on the ground.

2. Determine from Table 1(above) the inspection plot size based on target planting density.

3. Record the total number of trees sampled on the plot.

4. Use Table 2 (below) to determine the minimum number of trees to be dug up to check below ground planter performance. For example if you have 9 trees on the plot, then inspect every tree above ground and every third tree above and below ground

TABLE 2

Number of Planted Trees on Plot Minimum Number to be Dug

1 1

2 – 6 2

7 – 9 3

10 - 12 4

13 plus 5

5. Locate and examine the condition of planted trees working in a clockwise direction from north. A poorly planted tree may have more than one violation, but record only the most severe violation.

6. Compute the Planting Quality Percentage (PQ %) by the following formula:

PQ% = (Total planted right X 100) / Total Sampled

7. Percentage of planting quality as calculated above will be rounded upward to the nearest whole percent. Upon completion of each planting site, the Contractor may request in writing a final evaluation of planting. The evaluation results will be made available within three days of receipt of the Contractor's request. In the event Forest Service Inspectors become aware of planting quality falling below 90 percent or repetitive type planting errors are found, the Contractor will be notified.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E -Inspection and Acceptance

52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

SECTION F - Deliveries or Performance

Clauses Incorporated by Reference

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989)

52.242-16 Government Delay of Work (APR 1984)

452.211-75 Effective Period of the Contract. (FEB 1988)

The effective period of this IDIQ contract is from Date of Award through September 30, 2019.

Each Task Order awarded under this contract will have an established period of performance for the work specified.

http://www.arnet.gov/far/

SECTION G - Contract Administration Data

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful bidder is required. It will be scheduled within 5 days after the date of contract award, unless otherwise mutually agreed. The conference will be held at a mutually agreed upon time and location on the Chequamegon-Nicolet National Forest.

GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

Item Number Description Quantity Delivery Date

01 SEEDLINGS SEE SITE MAPS AS AGREED

UPON

02 STORAGE CONTAINER AS NEEDED AS NEEDED

03 ICE BAGS/BLOCKS AS NEEDED AS NEEDED

04 SPRAY CANS/WATER AS NEEDED AS NEEDED

05 TREE PROTECTORS AS NEEDED AS NEEDED

06 PROTECTOR STAKES AS NEEDED AS NEEDED

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer will designate Contracting Officer's Representatives (CORs) at the time of the task order award, one COR for each Ranger District.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

On all matters that pertain to the contract terms the contractor must communicate with the Contracting

Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the contracting officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal for a contract claim.

SECTION H - Special Contract Requirements

452.237-74 Key Personnel. (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

Project Manager

On Site Representative

Non-Planting Supervisor

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below.

After the initial 90-day period, the Contractor shall submit the information required by paragraph

(c) to the Contracting Officer at least 15 days prior to making any…