Attachment A - Statement of Work.docx

ELY MINNESOTA AIR TANKER BASE IMPROVEMENTS Design Build Services Statement of Work

SUPERIOR NATIONAL FOREST

CONTENTS

1. GENERAL

1.1. Project Specific Definitions and Acronyms

1.2. Government Points of Contact

1.3. Pre-proposal Meeting

1.4. Project Overview

Project Objective Project Components Project Scope Location Project Schedule

1.5. Project Schedule

1.6. Government Furnished Data

1.7. Codes and Standards

2. DESIGN COMPONENTS

2.1. General

2.2. Existing Facilities

2.3. Energy Efficiency and Sustainability

2.4. Preliminary Drawing List and Specification List

2.5. Deliverables Schedule

2.6. Geotechnical Investigation

2.7. Site Work

2.8. Utilities

2.9. Demolition

2.10. Helibase Operations Office

2.11. Materials Storage Building

2.12. Mixing Water Pump Station

2.13. Permits and Regulatory Review

2.14. Pre-Design Submittals

2.15. Preliminary Design (30%) Submittal

2.16. Value Analysis

2.17. Commissioning Team Review

2.18. Intermediate Design (70%) Submittal

2.19. Pre Final Design (95%) Submittal

2.20. Final Design (100%) Submittal

3. PROJECT MANAGEMENT

3.1. Communications

3.2. Quality Control Plan

3.3. Project Design Requirements

3.4. Project Document Sharing

3.5. Meetings and Conference Calls

3.6. Design Phase Meetings

3.7. Construction Phase Meetings

4. CONSTRUCTION PHASE

4.1. General

4.2. Use of Premises

4.3. Construction Phase Submittals

4.4. As-Built Drawings and Photo Record

4.5. Safety

1. GENERAL

Project Specific Definitions and Acronyms

Definitions

a. DB CONTRACTOR refers to the Construction Contractor and the Design Team.

b. GOVERNMENT refers to the USDA, Forest Service, Superior National Forest.

c. Commissioning is the implementation of LEED procedures and guidelines. The Commissioning is completed by the Commissioning Authority/Commissioning Team.

Acronyms

d. CO: Contracting Officer

e. COTR or COR: Contracting Officers Technical Representative

f. EATB-Ely Air Tanker Base

g. LEED-Leadership in Energy and Environment Design

h. SBIP-Sustainable Building Implementation Plan

i. USDA-United States Department of Agriculture

j. USGBC-United States Green Building Council

k. USFS, USDA – Forest Service; FS, PNW, PNW Research Station, Owner, Government, and Service, are all intended to mean

GOVERNMENT Points of Contact

Contracting Officer – Shawn Lacina email: slacina@fs.fed.us, phone: 715-362-1347 Design Phase, Project Engineer – Lori McIntyre email: lorimcintyre@fs.fed.us, phone: 218-626-4306.

Construction Phase, Contracting Officer’s Representative – Dave Mattei email: dmattei@fs.fed.us, phone: 218-365-7617.

0.2. Pre-Bid site visit

0.2.1. A site tour is scheduled for July 12, 2011 at the Forest Service Facilities at the Ely Municipal Airport.

CONTRACTORS will not be allowed to visit the site without making prior arrangements with the CO.

Project Overview Project Objective The Objective of the project is to provide a safe facility that is energy efficient, in compliance with applicable codes, standards and the principles of sustainability, functional, attractive, economical to operate and maintain, eligible for LEED Silver certification, NC 3.0 or current version and is completed within required schedule and budget.

Project Location

a. The Forest Service (GOVERNMENT) EATB facility is located at the City of Ely Municipal Airport in Northern Minnesota, 7 miles south of the City of Ely on State Hwy 1 and near the Superior National Forest.

b. The EATB occupies approximately 4 acres of land that is leased from the City of Ely. Existing facilities are located on 2.6 acres and an adjacent 1.4 acres will be added as part of this project.

c. The mixing water river intake system is located approximately 1500 lf from the EATB at the intersection of State Highway 1 and Bear Island River.

Project Design and Construction Components

d. The project includes design and construction of improvements at the Ely, Minnesota Air Tanker Base (EATB) and along State Highway 1 adjacent to the Bear Island River crossing. Work includes design and construction of the following components.

e. Helibase Operations Office building,

· approximately 3200 sf; completed with modular construction or alternate construction method according to United States Green Building Council (USGBC) LEED NC 3.0 or current version Silver Rating requirements and United States Department of Agriculture (USDA) Sustainable Buildings requirements; furnished; constructed in approximately the same location as the existing temporary building.

· All services and completion of all documentation as required for LEED certification of the building.

· Identification of Commissioning Authority/Team for GOVERNMENT approval.

· Relocation of existing temporary Helibase Operations Office on site during construction and post construction move to Forest Service facilities in Grand Rapids, MN.

· Incorporation of renewable energy systems such as photovoltaic power system, solar hot water and ground water heating/cooling system.

f. Design and construction of new pressurized mound type sewage treatment system.

g. Capacity improvements to existing well.

h. Site work will include earthwork, modifications to the road and parking inside the EATB compound and expansion of the taxiway southeast of the EATB.

i. Associated electrical, communications, signing, and landscaping.

j. Design and construction of mixing water river intake system and pump house at Bear Island River.

Project Scope

k. The services for this project will include, but are not limited to, preparation of construction documents and serving as the Architect/Engineer of record for the project and general construction services,. It will be the responsibility of the Offeror to design and construct this project meeting the specified project requirements on schedule and within budget.

l. The Design Build (DB) contractor shall provide all services, labor, equipment, and materials to complete the required engineering, prepare the construction documents, remove and dispose of identified existing improvements and construct new office, pump building and related utilities and site work at the Ely Air Tanker Base, as further described in this Statement of Work (SOW).

m. The contractor shall provide a complete set of construction drawings and specifications for the demolition, site work, new facilities and utilities to meet the requirements of the project.

n. The drawings and specifications shall be stamped by a Professional Engineer or Architect registered in the State of Minnesota.

0.3. Project Schedule

0.3.1. The following table summarizes key milestones.

Substantial Completion

Sept 30, 2012

Final Completion

Dec 31, 2012

Government Furnished Data The GOVERNMENT provides the following data that can be used by the DB CONTRACTOR. The following attachments in PDF file format are provided to fulfill the requirements of this SOW. AutoCAD drawing files and MS Word documents will be available after contract award:

a. C1 – Existing Ely Tanker Base Site drawing

b. C2 - Soil testing data collected to assess suitability of sewage treatment system

c. C3 - Wetland delineation report

d. C4 - Conceptual Site Plan

e. C5 - Conceptual Helibase Operations Office floor plan

f. C6 - Sample project drawings and specifications: Plans and specifications by Winzler & Kelly Consulting Engineers for the existing Happy Camp, CA Helibase

g. C7 - Existing Ely ATB Photographs

h. C8 – Concept Level Drawing List

i. C9 - Forest Service Standard Specification list for Air Tanker Bases

j. C10 - Design Report Format and Content

k. C11 – Forest Service Standard Small Helibase Plan

0.4. Codes and Standards

0.4.1. Design and construction shall comply with the latest editions of all local, state and national codes and standards including any addenda, supplements, amendments or modifications by national, state or local authorities having jurisdiction and in effect on the day this contract is awarded. Where more than one criterion applies, the more stringent criteria shall be used. The DB CONTRACTOR remains fully responsible for determining if the standards or provisions cited herein have been revised or updated. Any such conflicts between the identified standard and provisions shall be brought to the attention of the Contracting Officer (CO).

0.4.2. Applicable standards and design criteria include, but are not limited to:

a. International Building Code (IBC)

b. International Plumbing Code (IPC)

c. International Mechanical Code (IMC)

d. National Electrical Code (NEC)

e. National Fire Protection Association (NFPA) Codes

f. Uniform Fire Code (UFC) and National Fire Code (NFC)

g. Occupational Safety and Health Act (OSHA)

h. American Society of Heating Refrigerating and Air-conditioning Engineers (ASHRAE)

i. Architectural Barriers Act (ABA) and Americans with Disabilities Act (ADA)

j. 2006 IBC/1990 ADAAG/2005 ADA-ABA Accessibility Guidelines

k. ASTM

0.4.3. Federal Energy Efficiency and Sustainable Buildings Standards

a. Executive Orders 13423-Strengthening Federal Environmental, Energy, and Transportation Management and 13514-Federal Leadership in Environmental, Energy, and Economic Performance.

b. Forest Service Handbook 7309.11, chapter 70 – Sustainable Buildings.

c. U.S. Department of Agriculture (USDA) Sustainable Building Implementation Plan (SBIP), available at www.greening.usda.gov.

d. US Green Building Council (USGBC) Leadership in Energy and Environmental Design (LEED), current version.

e. Energy Conservation Standards for New Federal Commercial and Multi-Family High-Rise Residential Buildings and New Federal Buildings (10 CFR Parts 433, 434, and 435),

f. ASHRAE’s design guide “Advanced Energy Design Guide for Small Office Buildings”

0.4.4. Federal, USDA and Forest Service specific standards and guidelines, Forest Service Design Manuals and Handbooks. The project’s design and construction will comply with:

a. USDA Physical Security Handbook, http://www.hqnet.usda.gov/physicalsecurity/handbook.pdf

d. Built Environment Image Guide, http://fsweb.wo.fs.fed.us/eng/facilities/beig.htm

e. Forest Service 7300 series Manuals and Handbooks.

f. Forest Service IT cabling specifications and design guidelines

0.4.5. Air Tanker Base Specific Standards and Guidelines

a. Air Tanker Base Design Guidelines

b. "The Interagency Retardant Base Planning Guide", as revised in March of 1995.

c. "Airport Pavement Design and Evaluation".

d. Other requirements as defined in FAA distributed bulletins for aviation facilities and operations

0.4.6. The Contractor, Architect/Engineer and duly authorized representatives shall visit the project site as necessary to understand the requirements this project.

DESIGN COMPONENTS

General

All design work must be completed under the supervision of Professional Engineers and Architects registered in the state of Minnesota. Design calculations, reports, drawings and specifications shall be stamped accordingly.

The conceptual design illustrated in these attachments is to be used a guide, but must be further developed by the DB CONTRACTOR and detailed to include complete civil, architectural, structural, energy efficiency, HVAC, plumbing, electrical, Instrumentation and control, landscaping and telecommunications designs as applicable and including any additional surveying or site investigation work deemed to be required.

0.4.7. The DB CONTRACTOR shall work closely with the GOVERNMENT throughout the completion of the Design. The DB’s design documents shall be consistent with the intent of the Conceptual Design Documents provided by the GOVERNMENT and additional information provided at the design meetings.

0.4.8. Field Work: The DB CONTRACTOR shall perform field reconnaissance, surveys, and site investigations, including travel and work necessary to obtain engineering information and design data required for the completion of the design documents for the project.

0.4.9. DB CONTRACTOR shall be responsible for any fees and permits required for execution of the work.

0.5. Existing Facilities

0.5.1. The EATB compound supports both Air Tanker operations and Helibase operations. The air tanker operations are managed out of a 1500 sf office that was constructed along with a garage in 2000.

0.5.2. The Helibase operations are conducted out of a double-wide trailer used as a temporary office. This temporary office does not have plumbing nor is it accessible.

0.5.3. Field Measurements: The DB CONTRACTOR shall make their own field measurements to verify any dimensions shown on government furnished drawings as necessary. Government drawings are provided as conceptual plans only.

Energy Efficiency and Sustainability General

a. The design of new Helibase Operations Office building shall comply with Executive Orders and standards identified above.

b. The USDA Forest Service requires the design to achieve the following Energy Conservation Standards:

· United States Green Building Council’s LEED NC 3.0 or current version Silver Rating is the goal for this project.

· The facility design will integrate energy saving systems, devices, and materials into the design and construction of this project. The design will incorporate energy efficient devices and designs.

· The building shall qualify for energy star ratings, and all appliances and equipment shall be energy star rated, where applicable. Minimum efficiencies for heat and air conditioning equipment shall be 92% AFUE and 12.0 SEER respectively.

· The office building must be at least 30% more efficient than ASHRAE Standard 90.1-2007 requirements.

· A renewable energy source will be used to provide at least 30% of the power need. At the time of the concept development for this project, installation of photovoltaic arrays was identified as an option for the new building and possibly as an addition to the existing office building on site. However, the DB CONTRACTOR is responsible for assessing renewable energy alternatives as described below.

· Energy consumption metering will be included in the design to provide the ability to monitor and control energy consumption.

· Fluorescent lighting and thermostats with timers will be required.

· Building Design Thermal Resistance Values:

(minimum)

c. The Pre-Design Submittal Package shall include an Alternative Analysis Energy Study and Building and Site Simulation Models to demonstrate how the 30% energy reduction can be achieved. An energy audit consistent with Department of Energy Standards will be prepared as part of the Pre-Final (95%) design package.

LEED Documentation and Implementation

d. The DB CONTRACTOR shall provide all services required throughout the LEED process in accordance with the United States Green Building Council (USGBC) LEED-NC 3.0 Reference Guide or the most current version.

e. The DB CONTRACTOR shall register the Project and provide instructions for accessing the USGC web site for all members of the LEED Design Team.

f. The DB CONTRACTOR shall identify a Commissioning Authority/Team for government approval.

g. Implementation Plan

· At the onset of the project, the DB CONTRACTOR shall prepare a project specific LEED implementation plan. The plan shall include required documentation and schedule of action items.

· The plan shall be used throughout the project design and construction and updated as appropriate.

· Updates to the plan shall be provided at each design submittal (30%, 70%, 95%, and 100%).

· The DB CONTRACTOR is responsible for all aspects of the implementation and providing the required documentation and actions with the goal of certification in accordance with the LEED-NC 3.0 Reference Guide or most current version at the Silver Level .

h. DB CONTRACTOR shall be responsible for documentation and services including but not limited to:

· LEED Template preparation

· Drafting the owner’s Owners Performance Requirements (“OPR”)

· Insuring the Basis of Design (BOD) includes the required LEED information

· Developing the commissioning and enhanced commissioning plan

· Commissioning reports

· Equipment testing and validation

· Requesting point interpretation

· Submitting and tracking of points

· Providing all other services required for certification in accordance with the LEED-NC 3.0 Reference Guide or most current version at the Silver Level.

i. The project construction specifications shall include all requirements necessary to insure the project will comply with the LEED NC 3.0 or current version requirements associated with the project during construction.

0.6. Preliminary Drawing List & Specification List

0.6.1. A Conceptual Design Drawing List is included as an attachment to this SOW as C8. This list shall used by the DB CONTRACTOR as a base to further develop the drawing list for a complete drawing set.

0.6.2. A list of specifications commonly used for Air Tanker Bases is included as Attachment C9. Electronic files of these specifications will be provided upon award. This list shall used by the DB CONTRACTOR as a base for further development of the specification list for the project. The specifications will have to be updated to address LEED NC 3.0 or current version requirements and modified to be project specific. The DB CONTRACTOR shall modify these sections and add or delete sections as appropriate to result in a complete functional project.

0.7. Deliverables Schedule

0.7.1. The Design Submittal Packages shall be posted on the DB CONTRACTOR’S project web site at each design submittal phase. In addition, hardcopy and electronic files of the submittal documents shall be provided according to the Design Phase Submittal Deliverables table shown below.

Design Phase Submittals

12 sets

1) Drawings .dwg

2) Drawings, ½ size, pdf

3) Specifications

4) Cost Estimate

5) Construction Submittal

6) Construction Schedule

*Note: the 70% submittal shall be provided electronically only; 2 copies of CD.

0.8. Geotechnical Requirements

0.8.1. The DB CONTRACTOR shall prepare a geotechnical investigation plan to be approved by the GOVERNMENT before the start of any field work.

0.8.2. A minimum of four soil borings shall be drilled with the Helibase Office building foundation to a minimum depth of 15 feet beyond the anticipated depth of the finished floor elevation.

0.8.3. Complete any additional soil borings or soil sampling as necessary for design of pressurized mound system and other areas of the site and at the mixing water river intake and pump house location.

0.8.4. Preparation of a Geotechnical Engineering Report. The report shall include at a minimum site conditions, geotechnical considerations, building grading procedures, fill placement, recommendations on foundation type, drainage, bearing capacity, sizing criteria, sub grade & utility construction, construction dewatering requirements, base material, structural fill, cut and fill slopes, frost susceptibility and parking area sub grade definitions and thickness recommendations.

0.9. Site Work

0.9.1. Site Survey – General

a. The survey shall provide for one foot contours and provide spot elevations at all key tie in points and site features.

b. The survey shall include at a minimum property lines, right-of-way, current tree line, ditch line, roadway, road profile, shoulders, existing structures, finished floor elevations, above and below ground utilities, catch points of slopes, wetland boundaries, soil boring locations etc. and extend a sufficient distance to cover all anticipated site work, embankment and stream work.

c. Elevations shall be tied to established bench marks such as USGS monuments. Assumed elevations will not be permitted.

d. The survey shall provide all the information needed for the required federal, state and local permits.

e. The GOVERNMENT shall identify the rectangular coordinate system to be used throughout the life of the project. Both vertical and horizontal control points shall be established and maintained.

f. Surveying shall be performed by experienced crews utilizing total station equipment and downloadable to software programs identified by the GOVERNMENT.

g. The GOVERNMENT shall be provided a copy of the point files in a format approved by the GOVERNMENT.

0.9.2. Site Survey – Airport Location

a. A preliminary site survey has been completed and will be provided to the DB CONTRACTOR after award.

b. The DB CONTRACTOR shall add to the site survey in sufficient detail for design and construction control throughout the project.

0.9.3. Site Survey – Bear Island River Mixing Water Intake Location

a. The retardant mixing water intake will be located adjacent to State Highway 1 at the Bear Island River. The DB CONTRACTOR shall develop a site survey for the mixing water pump house site located at the crossing of Bear Island River and State Highway 1 in accordance with requirements identified above under General.

b. The site plan shall include

· 50-ft length of Highway 1 on both sides of the pump house site

· Highway Right of Way and property boundary information

· Land ownership

· High and low river levels.

· River depths at 2 foot intervals, 14 feet from low water elevation, at a distance of 25-ft upstream and downstream from the bridge

· Embankment and bridge cross-sections will be developed to fully define the site topography.

0.9.4. Site Improvements –

a. General. The DB CONTRACTOR’s design approach to include:

· Site layouts to minimize wetland impacts.

· Minimal clearing and grubbing for parking area expansion and septic system location.

· Reuse of suitable topsoil where turf will be established.

· Use of compacted select granular fill to raise the grade such that the finished floor elevation of the new office matches the floor elevation of the Air Tanker Operations Office building.

· Positive drainage away from the buildings and off paved areas.

· Parking area elevations shall be established for access to the building entrances with concrete sidewalks at no more than a 1:20 slope and smooth transitions to EATB road and taxiway.

· Establish turf from high quality certified perennial turf seed where shown on the conceptual site plan. Place topsoil, fine grade and amend with peat or equivalent to promote water retention and reduce compaction. Plant seed recommended for the area, fertilize and mulch. Care for the turf until well established.

b. GOVERNMENT Access Road

· The DB CONTRACTOR will assess two GOVERNMENT dedicated access road alternatives and present as part of the Preliminary Design Submittal (30%).

· Alternative 1 is construction of a new road and security gate entrance in the undeveloped area north and east of the City hangars.

· Alternative 2 is to install a vehicle gate south of the City of Ely gate and route traffic along existing paved area south of the City of Ely hangars to the EATB complex. This alternative would include removal and replacement of existing bituminous pavement.

· The DB CONTRACTOR will evaluate the alternatives on the basis of cost, safety, security, environmental considerations and other criteria as identified by the GOVERNMENT.

c. Site Work Components to include

· See attached Conceptual Site Plan C-4.

· LEED Sustainable Sites Guidelines

· GOVERNMENT dedicated access

· Additional parking areas as identified by the GOVERNMENT and associated striping and signing.

· Site grading

· Removal of two 8,000 gallon tanks

· Construction of new concrete base and required overflow storage for one new 10,000 gallon tank

· Installation of one new 10,000 gallon horizontal tank made of non-corrosive materials. Alternative materials of construction options to be provided in design assessing longevity, environmental considerations and cost for GOVERNMENT review and approval.

· Yard piping for potable water system.

· Yard piping for wastewater collection and conveyance to septic system location.

· Patching of existing asphalt pavement as applicable.

· Site security improvements including gate, fencing and site lighting

d. Taxiway Expansion – expansion of the taxi-way southeast of the EATB to improve air tanker access to the loading station, to be designed in accordance with the City of Ely Municipal Airport and FAA requirements.

0.9.5. Wetland Impacts and Mitigation

a. The DB CONTRACTOR shall incorporate minimization of wetland impacts in site design.

b. The Preliminary Design Submittal shall include a wetland impact analysis and up to three alternatives for mitigation of the impacts.

c. The GOVERNMENT will review the mitigation alternatives and provide direction to the DB CONTRACTOR to proceed with implementation of the preferred alternative.

d. The DB CONTRACTOR is responsible for scheduling wetland impact and mitigation discussions between the GOVERNMENT and applicable regulatory agencies.

0.10. Utilities

0.10.1. General

a. As-built site utility drawings for the Ely Air Tanker Base are not available. Not all utilities are shown on the GOVERNMENT furnished base site drawing. Utility drawings for the mixing water intake location are not available.

b. The DB CONTRACTOR shall locate all utilities within the construction areas and show the locations on the updated site drawings.

c. The construction documents shall reflect DB CONTRACTOR’S responsibility to locate and protect any existing underground utilities.

0.10.2. Power

a. Helibase Operations Office

· Three Phase Electrical power is available at the airport site.

· The DB CONTRACTOR shall determine the adequacy of the available power and coordinate with the power utility for any required changes or approval for the Helibase Operations Office.

· The Electrical design shall include underground power distribution system for the office consisting of trench location and backfill details, conduit, conductors, pull boxes, metered main distribution panel, building service entrance panels, subpanels, disconnects, etc.

· Determine the total connected load for new and existing facilities and provide with the Preliminary Design submittal.

b. Mixing Water Pump Station

· Existing utilities to be shown on site plan.

· The DB CONTRACTOR shall determine power needs and adequacy of the available power and coordinate with the power utility for any required changes or approval for Mixing Water Pump Station locations.

c. Emergency Back-Up Power

· In the design of the building allow for future connection to a generator to provide back-up power.

· Provide quick disconnects at the pump station to allow for rapid exchange of electric pumps by gasoline-powered pumps in case of electrical power failure.

0.10.3. Telecommunications and Signal Distribution

a. The design shall be completed in accordance with the Forest Service IT cabling specifications and design guidelines and includes Coordination and review by the Forest Service Chief Information Office (CIO).

b. Design of system components to include:

· Fully operational voice/data wiring system for the site.

· Underground access shall be installed for wiring from the office telephone and data system

· Contact with local provider will need to be made to determine specific requirements.

· Category Five or Six cable according to GOVERNMENT direction shall be used. Provisions shall be made to install fiber optics at a later time.

· Radio system as specified by the GOVERNMENT.

· LAN - telecommunications designed to provide a local area network to link workstations (including PC's) in the Helibase Operations Office.

· Wireless Connection of the Mixing Water Pump Station to the Retardant Mixing Plant building.

0.10.4. Potable Water

a. The existing potable water source is a well located on site. However, this well does not provide the capacity required for the existing and new facility. As part of this project, the well will be improved by increasing well depth, diameter, hydro-fracturing or similar techniques.

b. A copy of the well log will be provided upon award.

c. An iron removal system shall be provided in the new Helibase Operations Office.

d. If the well improvement does not result in adequate quantity or quality of water the design shall include an option for drilling a new well.

e. The project includes new properly sized and bedded potable water lines at proper depth from the existing well to the new facilities.

f. Shut-off valves and valve boxes within 5 feet of new and planned facilities as specified. Water lines and valves shall be shown on the construction drawings and installed as specified.

0.10.5. Wastewater

a. Wastewater from the GOVERNMENT facilities is currently directed to the City of Ely drainfield system. A new mound sewage treatment system will be constructed as part of this project within the area shown on the Conceptual Site Plan.

b. Design new on-site pressurized mound wastewater system sized for the new and existing Forest Service facilities.

c. The pressurized mound drainfield system shall be designed in accordance with State of Minnesota requirements.

d. Some site investigation information will be provided upon award. The DB CONTRACTOR will conduct any additional site investigation as necessary to determine soil characteristics, percolation capacity and water table elevation pumping, removal and disposal of existing septic tank.

e. Provide new sewer gravity lines, septic tank(s), lift station and forcemain from the Helibase Operations Office and existing Air Tanker Operations Office buildings to the septic system. Provide clean-outs within 5’ of buildings and where necessary along route to mound system.

f. Sewer lines and clean-outs shall be shown on the construction drawings and installed as specified. Show details for construction of this system on a separate drawing sheet.

0.11. Demolition

0.11.1. Removal and Disposal of 2-8000 gal storage tanks.

0.11.2. Relocate existing temporary Helibase Operations Office (double-wide trailer) and associated utilities, stairs, skirting, etc. during construction to a location on the EATB compound that allows the Helibase operations to continue while construction of the new building is ongoing.

0.11.3. Post construction, move the temporary Helibase Operations office (double-wide trailer) to a Forest Service location in the city of Grand Rapids, Minnesota as directed by the GOVERNMENT.

0.11.4. DB CONTRACTOR shall be responsible for disconnecting all utilities and providing the necessary materials, labor and permits to render the trailers road worthy and highway legal.

0.12. Helibase Operations Office

0.12.1. Design Characteristics

a. Structure shall require minimal maintenance and have consistent appearance, with aesthetics suitable to the surrounding structures and setting.

b. Preferred aesthetic elements include; lap board siding with corner post trim and horizontal drip board base, 6:12 roof slope, operable metal clad wood windows, metal roof, etc.

c. Minimum maintenance and easy repair of components.

d. Sustainable design practices and construction procedures

0.12.2. Architectural

a. The intent is to use modular construction for the Helibase Operations Office and the Conceptual Floor Plan (Attachment C-5) is laid out accordingly. The DB CONTRACTOR has the option to propose an alternative to modular construction.

b. This facility will be provide at a minimum the same functionality asthe national standard design for the 3138 square feet Helibase Operations office with exercise room. (Attachment C-11).

c. The Helibase Operations building site placement and design will accommodate sight line views of the taxi-way and the retardant mixing and loading areas as well as conform to existing site constraints (property lines, wetlands, solar orientation, driveway access, etc.).

d. The interior spaces will be accessible and designed for maximum efficiency and optimum indoor environmental quality (ventilation, acoustics, lighting, day lighting, heating and cooling, etc).

0.12.3. Exterior.

a. This facility will be designed to match the architectural style of the adjacent air tanker operations building and in accordance with regional and national standards. (I.E.: The Built Environment Image Guide)

b. A 16’ x 20’ covered patio or deck should be included in the building design.

0.12.4. Interior

a. Interior Rooms. See the Operations Building Chapter of the Air Tanker Design Guide referenced in Section 1. The building will include the following rooms or areas:

· Communications-Operations Room

· Kitchen

· Day Room

· 2 Offices – Helitack Base Manager, Assistant Base Manager,

· Two additional work stations.

· Bathrooms – one men’s room and one women’s room, both accessible, with shower areas.

· Laundry Room

· Crew Ready Room, lockers, storage, space for layout table.

· Fitness Room –exercise equipment, well ventilated.

· Storage - Approximately 100 square feet of interior storage

· Mechanical Room

· Pilot Quiet Room

0.12.5. Structural Considerations

a. Structural loading will be identified in the preliminary design. Design loading will be identified for:

· Snow loading

· Wind loading

· Seismic loading

b. The DB CONTRACTOR is responsible for determining the soil bearing capacity based on a geotechnical investigation.

c. Frost Depth: 72 inch minimum frost protection required at foundations.

0.12.6. Mechanical

a. Plumbing and Sanitary System

· The project includes complete plumbing and sanitary systems as required to meet energy efficiency and sustainability requirements and to match the building orientation, and locations of service connections.

· The plumbing system shall be designed to minimize water consumption by incorporating dual flush water closets, low flow fixtures, fittings sinks, and other low flow devices as required by LEED.

· Design will include water, waste and vent piping plans and their corresponding riser diagrams.

· On the building floor plan drawings show utilities to a point five feet beyond the building foundation to be continued on Civil Yard Piping drawing.

· Required fixtures to be shown on architectural drawings.

· Details shall be provided to illustrate special installation procedures and accessory valving, etc., necessary for proper installation of fixtures and equipment as required.

· Provide backflow prevention measures recommended by the applicable codes and standards.

· Provide frost proof valves, hose bibs, spigots, etc. for outside and unheated space.

b. Heating, Ventilating, Air Conditioning (HVAC)

· The design will include a complete site-specific HVAC system for the Helibase Operations Office building in accordance with the energy efficiency and sustainability requirements previously identified in this document.

· Design submittals to include calculations, demonstration of energy efficiency, and description of controls.

c. Well improvements.

· Develop a plan and design to increase capacity of the existing well.

· The design and contract documents shall also include provisions for drilling a new well.

0.13. Materials Storage Building.

0.13.1. The DB CONTRACTOR will assess need for general liquids, petroleum products and chemicals materials storage required for site operations and summarize in the Preliminary Design Report.

0.13.2. The GOVERNMENT will provide example plans and specifications for a materials storage building that can be used by the DB CONTRACTOR as a base for development of the contract documents.

0.13.3. A building size of 200 sf or less is anticipated.

0.14. Mixing Water Pump Station

0.14.1. General - Fire retardant is mixed on site with mixing water pumped with a temporary pump from the Bear Island River located approximately 1500 feet away from the EATB. As part of this project a permanent intake system and pump house will be constructed.

0.14.2. Pump Station

a. Intake – The DB CONTRACTOR shall assess various mixing water river intake systems including a permanent intake structure in the river and a temporary intake to be used seasonally; types of equipment and materials to be used for screening the intake. This analysis shall be provided as part of the Preliminary Design Submittal.

b. Instrumentation – The design shall include the ability to remotely (at Retardant Mixing Plant building) operate the pump and monitor pump status.

Permits and Regulatory Agency Approvals

0.14.3. It is anticipated that permits and/or regulatory approvals or documentation will be required from Minnesota State Department of Natural Resources; Federal Aviation Administration; Pollution Control Agency; Department of Transportation (MnDOT); St. Louis County, City of Ely; and, Federal Fish and Wildlife, Corps of Engineers and other agencies.

0.14.4. The DB CONTRACTOR shall determine all permits, regulatory approvals and documentation that are required and develop a table summarizing the agency, agency contact person, regulatory requirement, application requirements and permit approval scheduling and provide with the Pre-Design Submittal package.

a. The DB CONTRACTOR will arrange for an on-site coordination meeting with all regulatory agencies at times approved by the GOVERNMENT.

b. The DB CONTRACTOR is responsible for completing applications, coordinating with agencies, obtaining an executed permit and insuring compliance during construction.

c. DB CONTRACTOR shall be responsible for any fees and permits required for execution of the work.

Project Pre-Design Submittal includes the following:

Listing of required permits and regulatory agency requirements, Identification of Permit Requirements;

Floor Plan Alternatives analysis DB CONTRACTOR’S plan for conducting additional geotechnical investigation work

0.15. Preliminary Design Submittal Requirements (30%)

0.15.1. Helibase Operations Office Floor Plan Alternatives Analysis

a. The DB CONTRACTOR shall prepare up to three alternative floor plan layouts for GOVERNMENT review based on the Operations Chapter of the “Air Tanker Base Design Guide” referenced in Section 1. A Helibase Operations Office will be similar.

b. One of the three alternatives shall be based on the Conceptual Floor Plan included as Attachment C-5.

c. The other two floor plan alternatives shall not be based on the provided Conceptual Floor Plan. However, each alternative shall have approximately the same square footage and include the same rooms and functions as the Conceptual Floor Plan.

d. A relative preliminary construction cost estimate shall be prepared for the alternatives.

0.15.2. Renewable and Energy Efficiency Analyses

a. The DB CONTRACTOR shall perform a feasibility study to determine the most cost effective way to meet a minimum 30 percent of the total energy consumption by renewable energy sources for the new Helibase Operations office. Initially, a large range of alternatives are to be considered and by utilizing generic and more subjective data and criteria narrow the list down to the four most promising systems. Systems considered should include photovoltaic power, solar hot water, woody biofuel systems, wind power and ground water heat pump heating/cooling

b. Prior to the Preliminary Design Submittal (30%), a conference call or meeting will be scheduled with the GOVERNMENT for review and approval of the four systems for further analysis.

c. Following GOVERNMENT approval, the DB CONTRACTOR shall complete a more detailed analysis of the four alternatives including site specific and energy utilization consumptive data from a simulation model, localized weather data, local utility costs and other site specific elements and include as part of the Preliminary Design Submittal (30%)

d. Life cycle costs for the three alternatives shall be evaluated by a present worth analysis utilizing a 40-year period and a 4% discount rate. Operational & Maintenance costs shall be based on review of vendor data, and discussion with individuals operating similar systems. The cost analysis shall be based on realistic data and anticipated actual costs versus generic information pulled off the internet. Items like fuel and utility costs shall be inflated based on best available estimates. A payback period shall be determined for each alternative.

e. In addition, carbon dioxide emission shall be estimated for each alternative. Emissions shall be estimated and based on the source of local utilities (coal produced electric, natural gas, propane, etc) and be compared to levels with no renewable energy.

f. A draft report shall be provided to the Forest Service at the Preliminary (30%) Design Phase. The Forest Service shall provide comments to be incorporated into the final version. The final report shall be submitted within 10 days of receipt of the Forest Service comments. At which time the Forest Service shall identify which alternative(s) the contractor shall move forward into design.

g. The report shall document the methodologies, procedures, assumptions, and recommendations. The alternatives narratives shall include detail descriptions, sketches, and vendor information to convey their operations. No formal recommendation shall be made in the written report. The report should include a tabularized summary of the alternatives.

0.15.3. Preliminary Design Submittal Components (30%)

a. Updated Project Schedule

b. Geotechnical Analysis Report

c. Updated List of Permits and status report.

d. Draft LEED implementation plan identifying proposed goals, processes and materials.

e. LEED documentation including Basis of Design (BOD)and Owners Project Requirements (OPR) and Preliminary Commissioning Plan

f. Special studies:

· Floor plan alternatives analysis

· Renewable and Energy Efficiency Analysis

· Pump intake alternatives report

g. Wetland Impact and Mitigation Analysis

h. Design Report

i. Drawings (see attached draft Drawing List, Attachment C-8) and Draft Drawing List

j. Draft Specification List and:

· Equipment List identifying type, power requirements, etc

· Materials and equipment cut sheets and product information, of proposed equipment, fixtures or specialty items.

k. Preliminary Construction Cost Estimate.

l. Design Calculations

0.16. Value Analysis

0.16.1. After the 30% submittal a Value Analysis process and will be implemented by the GOVERNMENT.

0.16.2. The DB CONTRACTOR shall provide 12 sets of the Preliminary Design Submittal (all submittal documentation) information for the VA team.

0.16.3. At least two DB CONTRACTOR representatives will participate for up to 5 days of meetings for the Value Analysis.

Commissioning Team Review Concurrent to the Value Analysis, the commissioning authority/team will conduct a review of the Basis of Design.

0.17. Intermediate Design Submittal Requirements (70%)

0.17.1. The Intermediate Design Submittal will not be a formal submittal as required for the other design phases. This submittal is primarily a check on design progress and there won’t be any formal review process. Scans or photocopies of the marked up or work in progress documents will be acceptable. The entire submittal is to be provided electronically only.

0.17.2. The DB CONTRACTOR, incorporating comments of GOVERNMENT review of 30% design and the Value Analysis, and Commissioning Team comments shall prepare and submit the Intermediate Design Submittal including:

a. All drawings initiated (including sketches) and updated drawing list

b. All design specifications initiated and updated specification list.

c. Updated Construction Cost Estimate

d. Responses to Government 30% and Value Analysis comments

0.18. Pre-Final Design Submittal Requirements (95%)

0.18.1. The DB CONTRACTOR, incorporating comments of previous GOVERNMENT reviews of 60% design, shall prepare final construction specifications and drawings and submit with the following:

a. Updated Project Schedule

b. Geotechnical Analysis Report updates

c. Updated List of Permits and status report.

d. LEED implementation plan updates

e. LEED documentation including Basis of Design (BOD)and Owners Project Requirements (OPR) and Preliminary Commissioning Plan

f. Special studies updates:

· Floor plan alternatives analysis

· Renewable and Energy Efficiency Analysis

· Pump intake alternatives report

g. Wetland Impact and Mitigation Analysis

h. Design Report

i. Drawings (see attached draft Drawing List, Attachment C-8) and Draft Drawing List

j. Draft Specification List and:

· Equipment List identifying type, power requirements, etc

· Materials and equipment cut sheets and product information, of proposed equipment, fixtures or specialty items.

· Construction Cost Estimate.

k. Design Calculations

l. Construction Schedule and Phasing plan: Prepare a detailed schedule to include 14 day government submittal review periods, rough-in inspection milestones, specified independent testing requirements and allowances for weather delays. Schedule shall be based on a 5 day work week, excluding federal holidays and developed using Microsoft Project or other GOVERNMENT approved format.

m. Draft Submittal Schedule: DB CONTRACTOR shall prepare a schedule for all shop drawings, material, and equipment submittals that will be required during construction of the facility. Schedule shall be compatible with MS Excel 2007.

n. Commissioning Plan.

0.19. Final Contract Documents Submittal (100%)

0.20. The DB CONTRACTOR shall incorporate comments of GOVERNMENT review of 95% design and shall prepare bid ready final contract documents and associated documentation including:

a. Final Drawings and Specifications

b. Final Construction Cost Estimate

c. Final Design Report

d. Final Construction Schedule.

e. Appropriate LEED documentation including Final Commissioning Plan.

f. Final Geotechnical Evaluation Report

g. Final List of Permits and status report.

h. Final Wetland Impact and Mitigation Analysis

i. Final Equipment Information

· Equipment List identifying type, power requirements, etc

· Materials and equipment cut sheets and product information, of proposed equipment, fixtures or specialty items.

j. Updated Construction Submittal schedule

PROJECT MANAGEMENT

Communications DB CONTRACTOR Point of Contact The DB CONTRACTOR shall appoint a Project Manager to coordinate all contractor activities during design and construction and to liaise with the Contracting Officer Representative/Project Engineer for the US Forest Service.

Quality Control Plan

0.20.2. The DB CONTRACTOR shall provide a proposed Quality Control (QC) Plan for the project to be submitted at the Project Initiation Meeting. As a minimum the plan should discuss the following;

a. Design

· Quality control process during design to minimize errors and omission

· Commissioning Team involvement in Design Phase

· Name and qualifications of person responsible for QC during design

· Methods to insure incorporation of government comments, concerns and feedback

· Quality control process for insuring compliance with the project criteria and project’s goals and objectives

· Constructability reviews (explain interaction between design and construction staff)

b. Construction

· Internal QC process to be performed during construction.

· LEED documentation process to be performed during construction

· Schedule of Commissioning activities

· Company internal quality review process and quality review of submittals

· Name and qualifications of person responsible for QC and LEED NC 3.0 or current version Documentation during construction

· Name and Qualifications of Testing and sampling firm

Project Design Requirements

Drawing Format

c. All drawings shall be prepared in AutoCAD release 2010 version or newer in a D size format (24”x36”).

d. Drawing format and style shall be fully compatible with the GOVERNMENT computer and software systems. The DB CONTRACTOR is responsible for resolving compatibility issues. Font size and line weights shall provide adequate clarity when reduced and reproduced in half sizes format (11” x 17”). Generally, font size less than 3/32” will not be accepted without prior approval. A drawing scale bar shall be provided on each sheet, for each of the different scales represented on that sheet. All existing work shall be shown with a screened line weight.

e. All contract drawings shall be prepared in accordance with the National CAD Standards to show clearly and concisely the type and extent of work to be performed.

f. All drawings shall be stamped by a Professional Engineer or Architect registered in the State of Minnesota.

g. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately.

h. Plans shall indicate design standards or limitations stated by the Design Engineer, such as but not limited to, Roadway Criteria, Structural Criteria, Timber Grades, Steel Grades, Concrete Strength, etc

i. At each of the design submittal stages, the drawings shall be provided in hardcopy and electronic as specified in the Deliverables Schedule included in Section 2.

j.