PREbidConfHorseshoe_8-20-09.doc

Sol. #: AG-51KN-S-09-0034

Amendment 0002

PRE-BID/PRE-PROPOSAL CONFERENCE and SITE VISIT Date: August 20, 2009

HORSESHOE RECREATION AREA PAVING AND SITE IMPROVEMENTS

SOLICITATION NO. AG-51KN-S-09-0034

A pre-bid/pre-proposal conference was held at 1100 on Thursday, August 20, 2009 at the Cheat-Potomac Ranger District Office, Po Box 368, Parsons, WV 26287.

The following persons representing the Forest Service were present: Willard Church (COR). Debra Huron (CO) attended by phone.

The following prospective bidders were present except J. Smith Excavating:

Company Address Contact Person Ph/Fax/E-mail Meadows Stone. PO Box 10 Claude Cunningham (304)364-5151

& Paving Gassaway Fax: 304-364-5153

WV 26624 ccunningham@wvdsl.ne Orange Const. 170 Old Cheat Rd, David Ware (304)291-6765

Corp. . Morgantown Fax: (304)291-6975 WV 26508 orangeconst@aol.com J. F. Allen Co. P. O. Box 2049 Ed Phares (304)472-8890

Buckhanon Cell: 304-614-2484 WV 26201 Fax: 304-472-8897 WV Paving P. O. Box 367. (304)478-2400

Inc. Parsons Fax: (304)538-2046 WV 26287 ssnyder@wvpaving.com

Laurita. 302 Dents Run Road Mark Pysell (304)296-7531

Excavating Morgantown Fax: (304)292-4606 WV 26501 mark@laurita.com J. Smith P. O. Box 25 James Smith (304)478-4129

Excavating Parsons Cell(304)614-9855 WV 26287 jsmithexcavatyahoo.com Solicitation No. AG-51KN-S-09-0034, “Horseshoe Recreation Area Paving and Site Improvements” was reviewed by Debra Huron, Contracting Officer. It was noted that there was an error in the solicitation number on page 33 of 37, Section L—Instructions, Conditions, and Notices to Bidders. (See change in Amendment 002, Block 14a.)

A visit to the project site was made with all persons that attended the prebid/pre-proposal conference present and James Smith of J. Smith Excavating who did not attend the conference at Parsons.

The following questions were raised during the site visit:

1-Will adjustment for asphalt and aggregate in accordance to Section 109 of the governing specifications be granted if the project carries over to spring? Answer: No, adjustment for asphalt and aggregate in accordance to Section 109 of the governing specifications will not be granted for this project;

2-Will other contractors be working on the site? Answer: Possibly and contractor shall coordinate work with other contractors on site in accordance with FAR 52.236-8;

3-Will the Forest Service provide a waste area? Answer: No;

4-Is this a stimulus project that will require the contractor to purchase and install a sign stating such? Answer: No;

5-Will the contractor be responsible for moving trash cans, signs, fire rings, lampposts, border rocks etc. if necessary to complete work and putting them back after work is completed? Answer: Yes 6-Will the contractor be responsible for repairing water lines that may be damaged during construction? Answer: Yes.

/s/Willard Church Willard Church

COR