Prebid06152010MeetingNotes.pdf

AG-4419-S-10-0525, Recovery, Shawnee Horse Trail Pre-bid Meeting Notes

Location: Eddyville, IL at 10:00 AM

Discussed the following items with the potential Bidders.

Note the Amendment and Solicitation, 2 copies of each need to be returned

Discussed the Revised 06/07/2010 Schedule of Items which includes Base Bid Item plus 5

Optional Bid Items

Base Item will be awarded and Optional Bid Items as funding is available

Discussed Section C

Accessibility of trails, Standard Spec book, Use of motorized equipment being <60”, Timber rattlesnake being protected, Certified in ORCA, CCR

Aug. 23 estimated start date

Discussed Special Project Specifications

Attachment B and C trail details

FAR Clauses, 52.222-6 Davis Bacon Rates, 52.228-1 Bid Guarantee is 20% of bid price, 52.228-15

Performance and Payment Bonds, 100% of contract total

Section M – Evaluation Factors for Award

Rated on Past Experience and Performance

All bidders shall submit a summary of prior trail construction experience, 4 completed projects

Project Schedule – listing of all existing contracts with percent work completed

Price and technical evaluations will be basis for award

Submit forms with company info

Discussed drawings and maps

We then traveled to the Lusk Creek Trailhead location and talked about keeping aggregate dump sites over to the sides so traffic can still use site. All dumpsites in contract are accessible by tandum dump trucks.

We then went to Bay Creek area to the beginning of FT 033A. Discussed the blue center line flagging with stations written on it. All trails center line is marked this way.