Revision Pages 3 through 9.pdf

Revision Pages 3 through 9

1. INSTRUCTIONS

This Request for Proposal (RFP) is issued by USDA Forest Service – EROC East, 1720 Peachtree St., NW, Suite 700, Atlanta, GA 30309, hereinafter referred to as FS, to obtain the services of one General "Prime" Contractor (GC), also referred to as Offeror or Contractor, who shall be singularly responsible to satisfy the terms of the resulting contract. The contract is for Design Build Services for Road & Watershed Restoration in accordance with the scope of work, design drawings, specifications and contract requirements included herein.

The contract will be a Firm-Fixed-Priced. The contractor for this contract will be competitively chosen using Source Selection procedures as described within this RFP. FS will evaluate all responses using the criteria stated herein. This is a Best Value Selection, therefore, FS may award, should it determine it to be in its best interest, to other than the lowest priced offeror, and other than the highest technically rated offeror. Therefore, for this procurement, the technical evaluation factors when combined will be more important than cost or price in accordance with the lowest price technically acceptable source selection process.

This is a competitive RFP for Small Business Entities ONLY.

1.1. General Description of Work

Road work will include roadside brushing, drainage excavation, removal and installation of culverts, removal and installation of road bridge, removal and installation of gates, and removal and installation of earth berms and boulders. The requirement shall include design, fabrication, demolition, removal and reconstruction of approximately 7.5 miles of road; as specified in the

Scope of Work, including replacement of one bridge at Cooks Brook on the CC Road, three culverts for Aquatic Passage AOP), removal and replacement of 32 cross drain culverts, installation of boulders, and removal and replacement of eleven gates at specified locations

1.2. What Must Be Included with Proposal Submission

In order to properly evaluate proposal received it should include, at minimum, the following:

Cover Should reference this Request for Proposal number and include:

Dunn & Bradstreet Number ______________________________ Tax ID Number ____________________ Note: This information must match the information in the Central Contractor Registration (CCR) website.

PHASE I

Other than price (TECHNICAL)

1. Past Experiences Provide past bridge and/or major culvert design and construction Experiences on similar projects completed over the past five (5) years. No more than five of the most relevant projects shall be submitted. Experience is relevant when the offeror has been confronted with the kinds of challenges that will be present under the contract contemplated by the RFP. The offeror will be assessed by relevant experience on the basis of its breadth and its depth. For each relevant contract or reference the offeror is requested to provide:

a. Name of the project,

b. Project location’

c. Contact person and phone number,

d. Whether a prime contractor or subcontractor,

e. Key subcontractors and suppliers used,

f. Brief project description, and

g. Work performed on each project.

2. Past Performances Provide Experience relevant when the offeror has satisfied performance factors with customers in the past, and complied with Federal, State, and local laws and regulations.

Provide past performance that meet following criteria:

� That you were capable, efficient, and effective;

� That your performance conformed to the terms and conditions of your contract;

� That you were reasonable and cooperative during performance;

� That you were committed to customer satisfaction; and

� That you were committed to quality work and timely completion.

The government may consider past performance on other governmental projects when that information is available.

3. Staffing Provide names and title of key personnel to be assigned to the project, i.e., Design Engineer, Structural Engineer, Project Manager, Project Superintendent, and Project Foreman. The key personnel shall be indicated in an organizational chart relative to each person’s role. The offeror shall provide the qualifications of all key personnel, including but not limited to, experience, education and for engineers the states they are licensed to practice.

Provide experience and education related to aquatic passage, erosion control, hydraulic design, low volume, road design and structural engineering ,construction staff relative to erosion control, working in waterways, dewatering, Project Manager and/or other staff with the regulatory permitting processes required by the project is significant. At least one professional must be licensed to practice engineering within the State where the project is located. Failure to meet the licensing requirement will result in an overall unsatisfactory rating.

4. Quality Control and Quality Assurance Provide Quality Control and Quality Assurance (QC/QA) Plan criteria as follows:

� Quality control process during design to minimize errors and omission

� Methods to insure incorporation of government comments, concerns and feedback.

� Quality control process for insuring compliance with the project criteria and project’s goals and objectives.

� Constructability reviews (explain interaction between design and construction staff)

� Review process and certification for submittals

� Name and Qualifications of Testing and sampling firm

� Name and qualifications of person responsible for QC during construction

� Internal QC procedure to be performed during construction.

5. Project Schedule Provide preliminary project schedule a graphically format. It should depict the proposed start dates, durations and end dates. Tasks which fall on the critical path should be highlighted. As a minimum the schedule shall include the following major tasks and associated subtask criteria:

� Each design phase as identified in the submittal schedule

� Government review time as identified in the submittal schedule

� Regulatory permit process (preparation through issuance)

� Proposed dates for review meetings and preconstruction meeting.

� Start construction date

� Site mobilization

� Road closure

� Demolition and removal

� Establish erosion control measures

� Waterway diversion and control

� Excavation

� Foundation construction

� Superstructure erection

� Road alignment and approach work

� Site stabilization

� Paving.

� Project completion

Provide approach to monitoring and maintaining the project schedule. The contractor shall explain his methodology for monitoring the submittal process to insure timely submission, review and certifications of submittals.

PHASE II:

The following are to be submitted by proposer determined to be included in the technical range and shall be submitted only after receiving notice from the Contracting Officer.

6. Project Approach Provide approach of both the design and construction of the project.

Team interactions between the owner, designers and construction staff shall be explained to demonstrate the advantages the design-build process to the project.

In addition, sufficient project data shall be provided in order for the government to evaluate the feasibility and acceptability of the contractors approach when weighed against the criteria identified in the project scope of work. Information should include a narrative discussion along with conceptual sketches. As a minimum the following information should be included;

� Type of superstructure being considered, materials, treatments, etc.

� Foundation type being considered

� Approximate Structure length

� Method of water control during construction

7. Price Proposal

• Price proposal shall be submitted under separate cover and include at minimum:

• Full breakout of labor and materials anticipated.

• Completed Schedule of Items attached in Section I.

• Completed SF1442

• Completed SF 330

Price proposals shall include all fees and charges.

II.Price

Provide Price proposals shall be provided separately from the Technical Proposal. Each Price Proposal shall be evaluated to determine its reasonableness for the effort proposed and to determine the demonstrated understanding of the level of effort needed to successfully complete the project.

A detail cost break down shall be provided, which displays labor hours, material costs, and subcontractor costs by task.

Provide costs summarized into the Schedule of Items provided in Section B of the Solicitation.

The government reserves the right to request additional information as required to fully understand the contractor’s pricing structure and determine its reasonableness. The government also reserves the right to award without discussions if it is deemed in its best interest.

Financial- Proposal shall provide verification of financial status of the company, credit information

1.3. Schedule of Proposal Activities

Submission:

Proposals for the RFP shall be received at the following location:

Attention:

Cassandra Carey, Contracting Officer 1720 Peachtree St., NW Suite 700 Atlanta, GA 30309

RFP submissions must be delivered complete by 2:00 PM, EST on December 17, 2009 to the above address.

Proposal received after the 2:00 PM EST on December 17, 2009 will not be considered and will be returned unopened.

Quantity: The Offeror shall submit two (2) copies of all proposals

1.4. Location of Work

Work is to be performed on the Northern Research Station at the White Mountain National Forest in York County, Maine.

1.5. Questions

Questions: All questions concerning proposal submissions shall be directed to the Contracting Officer, Cassandra Carey at cncarey@fs.fed.us, the Contract Specialist JoAnn Doughty at jdoughty@fs.fed.us and the Contracting Officers Representative (COR)jormes@fs.fed.us via email only.

The subject line shall read: Questions RFP # AG-4419-S-10-0002

THE LAST DAY TO SUBMIT QUESTIONS IS: December 10, 2009 at 4:00pm EST

1.6. Proposal Sealing

The contents of each proposal submission are to be placed in sealed envelopes or other sealed enclosure and identified with Offeror’s Name, Project Name, submission material title/heading, Dunns Number , RFP number, and the time/date delivery requirement.

1.7. Basis for Proposal Evaluation

In accordance with FAR part 15 – Contracting by Negotiation, the Best value continuum shall be used with the following criteria for selection:

Award will be made to that offeror (1) whose proposal is technically acceptable and, (2) whose technical/cost relationship is the most advantageous to the government.

Evaluation factors other than price, when combined, are approximately equal to price in the award decision. The critical factor in making any cost/technical trade-off is not the spread between the technical ratings, but, rather, the significance of that difference. The significance of the spread of ratings will be determined on the basis of what the difference might mean in terms of the performance and what it would cost the Government to take advantage of it. Award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make cost/technical trade-offs that are in the best interest and advantageous to the Government. The offeror’s proposal shall be concisely written to the evaluation criteria. Technical proposals will be evaluated based on the first 20 pages of the proposal. Pages beyond this amount including attachments and enclosures will not be considered. Award may be made without further discussions. Offers should be submitted initially on the most favorable terms, from a price and technical standpoint, which the Contractor can submit to the Government. The Government may, after evaluation of proposals, conduct further oral or written discussions as appropriate, with all offerors whose proposals are within the competitive range. Failure to provide all information requested by the RFP may render the proposal as unacceptable.

1.8. Letter of Acknowledgment

Please complete the attached letter of acknowledgment (Attachment A) and forward to the Contracting Officer at cncarey@fs.fed.us by December 9, 2009 to verify your intention to place a proposal.

1.9 RECOVERY

This project is funded in whole by the American Recovery and Reinvestment Act (ARRA) of 2009 and is subject to mandatory quarterly reporting pursuant to FAR 52.204-11

1.10 PRE PROPOSAL CONFERENCE:

Date: 12/7/2009

Time: 10:00 am

Location: USDA Forest Service

Maine Department of Forestry, 2281 Alfred Road (Route 111), Lyman ME