Attachment 15 - WY C CO N 01330v20120515.pdf

COORDINATION AND ASSISTANCE

CONSTRUCTION CONTRACTS

01330-1

SECTION 01330

ON GOVERNMENT CONTRACTS

PART 1 - GENERAL

1.1 Coordination and Assistance

Coordination and Assistance between the Contractor, Contractor's personnel and Sub-Contractors, Contracting Officer, Contracting Officer's Representative, Location Monitor, and Research Personnel on the following items will keep all appropriate personnel involved to expedite this project for everyone’s benefit.

1.2 Notice to Proceed

Notice to proceed from the Contracting Officer is needed before the Contractor should incur any costs and before any work is done on site.

1.3 Correspondence

Correspondence between the Contractor, Contracting Officer, and Contracting Officer’s Representative should be dated, logged, and copies kept at the originator’s office.

1.4. Progress schedule

Progress schedule should be completed and submitted to the Contracting Officer before the Pre- Construction Conference.

1.5 Pre-Construction Conference.

A. Schedule: The Pre-construction Conference with the Contracting Officer’s Representative.

B. Attendees shall include the Contracting Officer's Representative, the Contractor, Contractor's superintendent, Location Monitor, and others.

C. Agenda shall include the following:

1. Introductions of Attendees, with designation for 24 hour calls, by the Contracting

Officer’s Representative and the Contractor.

2. Facilities normal working hours are 7:30 to 4.

3. Allowable Contractor’s use of Premises, Office, Work, and Storage areas with safety, housekeeping, and security procedures.

4. Allowable Contractor’s equipment and material deliveries.

5. Contractor’s Progress Schedule and coordination items for any utility outages or hazardous materials.

6. Due to the size of this Project, the Materials, Products, Installation

Procedures, Testing Procedures, etc. shall meet commercial standards and

01330-2 shall be reviewed if requested by the Contractor or the Contracting Officer’s Representative requests a specific item, otherwise review will be at the Final Inspection.

7. Contractor’s Inspection Procedure, including field testing and approvals with a remedial process for any deficiencies.

8. Government’s Quality Assurance Program of random inspections and notifying the Contractor of any noted deficiencies. This does not relieve the Contractor from requirements of the Contract.

9. Procedures for the Contractor to submit Applications for Payment.

D. Safety.

1. Contractor's Safety Competent Person designation will be made at the Pre- Construction Conference.

2. Past safety record will be used as an evaluating factor in future contracts.

3. Request a copy of past 3 yrs OSHA 300A Summary of Work Related Injuries and Illnesses.

4. Investigate past OSHA safety inspections using the establishment search ( http://www.osha.gov/pls/imis/establishment.html ).

5. Request a copy of any OSHA training course documentation for contractor and his/her employees.

6. Request copy of relevant safety plans.

7. Contractor will be required to hold at least weekly safety meetings.

8. Contractor and his employees will be required to follow all requirements of 29 CFR 1926 OSHA Standards for the Construction Industry.

9. All relevant PPE as dictated by the hazards present must be worn by the contractor and all employees working on the job site.

10. Location Monitor will walk the site twice a day with an eye to safety.

11. Possible Hazards of this Contract are:

a. Ladder Use.

b. Excavations.

c. Loading and Hauling.

d. Asbestos Containing Material Handling and Disposal.

1.6 Operations and Storage Areas

A. All water, gas, and electricity are shut off on the site.

B. Telephone: Contractor shall arrange and pay for any telephone service they choose to provide for themselves.

C. Toilet: Contractor shall supply his or her toilet facilities, wash facilities, drinking water, and all necessary disposable materials, comply with regulations and health codes for the type, number, location, operation, and maintenance of fixtures. The COR can waive this requirement.

1.7 Cleaning Up

A. Debris and rubbish shall be removed from the site daily. Upon the end of the work day, the entire area of the contract work shall be cleaned of all excess materials, dirt, rubbish, and debris.

http://www.osha.gov/pls/imis/establishment.html

01330-3

B. Transportation of debris shall be in a manner as to prevent spillage on street or adjacent areas.

1.8 Utilities

No utilities are available on the site.

1.9 Specifications and Drawings.

A. Copies: Additional sets will not be furnished.

B. No scaling. Do not scale drawings for dimensions.

1.10 Schedules and Coordination.

A. Coordination: Coordinate construction activities with the Contracting Officer's

Representative to be in compliance with the Scheduling Requirements. Coordination meetings shall be held once a week usually, but the COR can change the time period depending on the amount of activity by the Contractor. The agenda shall include accomplishments, problems, and solutions since the previous meeting. The Contractor shall prepare and distribute minutes of progress meetings. No later than 3 days after each meeting, the Contractor shall provide a copy of the minutes to the COR.

B. Monitoring the Progress Schedule: The Contractor or the COR shall inform the CO if the Contractor is behind on the schedule, why and what is planned to get back on schedule, so the CO can take appropriate action if needed.

1.11 Quality Assurance

A. Construction Inspector’s Daily Report is the sixth page of this section. The Contractor shall complete and submit the daily reports to the COR weekly, on the first working day of the following week. The COR can waive the requirement for daily reports, at their discretion.

1.12 Protection of Existing Equipment, Utilities, and Improvements.

Contractor is responsible for protection and restoration if damage occurs. See Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (FAR 52.236-9) (APR 1984) in Section H - Special Contract Requirements.

PART 2 - PRODUCTS.

2.1 Progress Schedule

Form provided with the Notice to Proceed.

PART 3 - EXECUTION.

3.1 Cooperation and Assistance

Cooperation and Assistance with this Contract’s Team Members: Contractor with their personnel, Contracting Officer with the Contracting Officer’s Representative; and Research Leader with Location Personnel; will keep everyone informed to expeditiously complete this project to meet the user’s needs.