Sol_AG-32SC-S-16-0017_Amd_000001.pdf

(x)

AG-32SC-S-16-0017

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Athens GA 30605

ARS-EBSC-0325-05-Q

Attn: Brenda L Owens 950 College Station Rd ARS EBSC Contracting, Acquisition, ARS EBSC Contracting, Acquisition, 04/22/2016000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/22/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Beltsville Area Research Center (BARC) Steam System Repair

This amendment is written to make changes to the solicitation. Contractors are required to acknowledge amendment with submission of their proposal. Lack of acknowledgement shall determine proposals as non-responsive. Changes are as follows;

A. Change the Proposal due date to May 24, 2016 at 0900 [9:00 AM] Eastern Time.

B. Add Cover Page ~ Instructions to Offerors for Proposal Submission.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

BRENDA L. OWENS

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

05/13/2016

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-32SC-S-16-0017/000001

C. Provide Site Visit Sign-in sheet.

D. Provide responses to questions submitted after May 4, 2016 site visit.

E. Update clauses/provisions in accordance with standard USDA/ARS and FAR guidance.

F. Provide conformed solicitation document with revised Sections, A, J, L, and M.

G. Provide the following Addendum No 1 Drawings dated 05/13/16: Revised Overall Site Plan

(S0.C2.00), Overall Phasing Plan (S0.C2.00A), Demolition Plan (S0.C1.01), Site Plan (S0.C2.01), Stationing Plan (S0.C2.04), Restoration Plan

(S0.C2.07), Utility Profiles (S0.C3.05.

H. Provide Addendum 1 Specification Section 31

00 00 Earthwork.

No further questions shall be answered, all pertinent information is deemed clarified.

All other terms and conditions remain unchanged.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

COVER PAGE

SOLICITATION AG-32SC-S-16-0017

BELTSVILLE AREA RESEARCH CENTER (BARC)

STEAM SYSTEM REPAIR

The U.S. Department of Agriculture, Agricultural Research Service, Eastern Business Service Center, anticipates award of a Firm-Fixed-Price Contract, as set forth in this Lowest Price Technically Acceptable solicitation.

The following instruction will assist you in submitting a responsive offer:

All proposals submitted on this project are preferred via emailed to the Contracting Officer (Brenda.owens@ars.usda.gov) by 0900 [9:00 AM ET] Tuesday, May 24, 2016

For ensured receipt, use Subject Line:

“PROPOSAL AG-32SC-S-16-0017 BARC Steam System Repair”

Submit Return Receipt for your records

In order to be considered responsive, an offeror must complete and return the following:

1. [ ] SF 1442 Solicitation, Offer, and Award – Complete blocks #14 – 20c and Continuation Sheets pages 3 – 7, Base Items #001 - #002 and all Options - #003 - #011

2. [ ] Amendment 000001 Acknowledgement – signed on the SF 1442 or signed SF 30

3. [ ] Section K – Representations and Certifications – SAM (System for Award

Management)

4. [ ] Section L – Instructions, Conditions and Notices to Bidders

[THREE (3) SEPARATE FILES MUST BE SUBMITTED]

a. Technical Proposals – SHALL NOT EXCEED 50 PAGE MAXIMUM

1. Factor 1 - Project Management

2. Factor 2 - Relevant Experience

a. SUB-Factor 1 - Comparable work

b. SUB-Factor 2 - Safety Record/Program

c. SUB-Factor 3 - Quality Assurance/Quality Control

3. Factor 3 - Key Personnel

a. SUB-Factor 1 - Project Manager

b. SUB-Factor 2 - Site Superintendent

c. SUB-Factor 3 - Safety Manager

b. Business Proposals

1. Identify the company name, address, DUNS and principle office.

2. Identify the date and state of incorporation, the names of the company’s president and vice president(s).

3. Identify the number of years the organization has been under its present name.

4. List the work the organization normally performs with its own forces.

mailto:Brenda.owens@ars.usda.gov

Cover Page - 2

AG-32SC-S-16-0017

5. Address whether the company had ever failed to complete any work awarded to it. If so, note when, where, and why.

6. Provide the names, addresses and telephone numbers of the company’s Bonding Company and Agent.

7. Furnish certified financial statements for the last two years.

8. Specify the financial capacity, working capital and other resources available to perform the contract without assistance from any outside source.

9. If applicable, provide an executed Joint Venture or Teaming Agreement.

10. Provide the Bid Guarantee Bond. (Section I - FAR 52.228-1, Bid Guarantee.)

c. Pricing Proposal

i. FAR 52.215-20 Requirements for certified Cost or Pricing Data or Data

Other Than Cost or Pricing Data

ii. Alt III – PROVIDE THE PROPOSAL IN ELECTRONIC MEDIA, EXCEL SPREADSHEET FORMAT

iii. Alt IV – PROVIDE DATA BREAKOUT OF COSTS IN SECTIONS

DIVIDED BY CSI DIVISIONS, LISTING

1. MATERIALS ITEMS< QUANTITY< UNIT PRICE AND

TOTAL FOR EACH MANUFACTURER/SUBCONTRACTOR

or PRIME

2. LABOR by PRIME and SUBCONTRACTOR to include trade/hours/average hourly rate/extended rate and total amount.

Rate should include burden.

3. GENERAL CONDITIONS for PROJECT SITE COSTS by ITEM, Quantity, Unit Price, extended price and total amount that will be spread over life of the contract

4. Overhead and profit shall be included at the bottom of the proposal after total amounts of all categories are added together

5. [ ] Section M –Evaluation for Award

a. Basis for Award is LOWEST PRICE TECHNICALLY ACCEPTABLE

b. It is in the Offerors best interest to offer the best price, as only the lowest price will be evaluated. Discussions are not anticipated

c. Technical Factors for Evaluation ~ All factors are Go/NoGo.

d. Technical proposals are maximum 50 pages, proposals exceeding from page 51 on will be removed and not evaluated.

6. Proposal preparation inquiries shall be submitted to the Contracting Officer only.

Proposals must be date/time stamped in the receiving email In-box by the proposal due date time to be considered. Late proposals will not be considered.

Questions/Comments from Site-Visit Solicitation AG-32SC-S-16-0017 Amendment 001 BARC Steam System Repair

1. Gov Changes: Sheet S0.C2.00A Overall Utility Site Plan West Campus, Points F-H/8-7, notation of section that has been completed and no longer required, perpendicular to 5th street and parallel to 4th street.

Response 1: A revised site plan has been included deleting this section of pipe. The following drawing have been revised: Revised Overall Site Plan (S0.C2.00), Overall Phasing Plan (S0.C2.00A), Demolition Plan (S0.C1.01), Site Plan (S0.C2.01), Stationing Plan (S0.C2.04), Restoration Plan (S0.C2.07), Utility Profiles (S0.C3.05)

2. It was stated at the pre-bid that you only want specialty contractors and no General Contractors. Can you explain this further? Did you want Mechanicals with relevant experience to bid as prime?

Response 2: Because this is a specialty line of work project, with only incidental areas of work, the solicitation is for a Total Small Business Set-Aside performing in the NAICS Code 221330 Steam and Air Conditioning Supply Systems work as a prime.

3. Request: Please provide a section detail drawing showing the steam and condensate piping entering building 10 A mechanical room. Where is the details on the Mechanical room showing the steam pipe entering the Bldg going into the Mechanical Room of Bldg #10A because the information isn’t on the drawings?

Response 3: Connection to pipe will be on the exterior of the building within 5 feet of the Building 10A wall. No detail will be provided.

4. Question: Can we work during hours other than during normal hours of 7:30 A.M. until 4:00 P.M. Mon-Fri and Federal Holidays?

Response 4: In accordance with the contract terms, A contractor may request to work on a weekend or a holiday or ask to change the working hours by written request made to the contracting officer at least 1 week in advance. This requires coordination for Facilities office government overtime for the escort that is required to be present with the contractor during off hours. It is possible that this cost could be bore by the contractor.

5. Question: It is a lot of time to invest to estimate all these phases and not to be able to do all the phases so what if we just do the Base Bid what would happen?

Response 5: The Proposal evaluation is Lowest Price Technically Acceptable with evaluation of Base and All Options. Omitting pricing from any item will disqualify a proposal from consideration.

6. Question: Project Schedule: what is the expectation for delivery of the project?

Response 6: The first two phases are considered in the period of performance. For each following phase it is anticipated that the material submittals and ordering will take place during the site work of the prior phase so that the site work may begin once the prior phase site work is complete, thusly having no delay in site work between phases if options are exercised.

7. Question: Is the Base Bid Funded or do they have to wait until the end of September?

Response 7: The base items are funded and shall be evaluated for immediate award, option items may be exercised at any time up to 30 Sep 2016.

8. Question: Please describe the intended sequencing of phases 3 – 11, confirming whether these subsequent phases will be released all at/by September 30, 2016 or piecemeal over the contract duration, and confirming that subsequent phases will be released with time to procure and fabricate and deliver engineered materials (DDT pipe and manholes) ahead of the work to avoid job demobilizations between phases.

Response 8: Sequencing of Phases 3 – 11 shall be exercised as funding becomes available, up to 30 Sep 2016. The intent is for subsequent phases to be exercised with time to procure, fabricate and deliver engineered materials (DDT pipe and manholes) ahead of the site work to avoid job demobilizations between phases, when possible.

9. Question: Please confirm that surface locating of campus underground utilities will be provided either by Miss Utility or a BARC locator.

Response 9: Subsurface utility locations are the responsibility of the contractor.

The contractor is responsible for contacting Miss Utility prior to any digging and coordinating with BARC who will contact their Utility Contractor to mark any Utilities that would have been installed and managed by BARC. The Contractor is required to get a cleared ticket from Miss Utility and a cleared Notification from BARC Engineering and Construction Branch saying that all is clear to dig.

10. Question: Please confirm that the successful contractor will have access to campus as-built drawing records.

Response 10: After contract award, the awardee may request access to drawing Archives in accordance with standard approval protocols. Please note that the contractor will have an Escort from the BARC Engineering and Construction Branch while searching the Archive File Drawers.

11. Question: [repeated question] Please provide inside mechanical details for connection at Building 10A.

Response 11: Same response as Question 3. Connection to pipe will be on the exterior of the building within 5 feet of the Building 10A wall. No detail will be provided.

12. Question: Will BARC provide a dump area for disposal of excess excavated topsoil and dirt from the pipe and manhole trenches? If so, at what location?

Response 12: No, the contractor shall dispose of all waste as outline in various locations of the Specifications

13. Question: Will BARC provide a borrow site for topsoil for restoring trenches at lawn areas? If so, at what location?

Response 13: No, the contractor shall acquirer topsoil from a source as stated in the Specifications 31 00 00

14. Question: Is the 250 calendar day performance period for completing Phase I and Phase II, or is it for completing all awarded phases?

Response 14: The 250 Calendar Days performance period is for the Base Contract only.

15. Question: Please confirm work hours will be 7:00 to 5:00 as stated in specifications (not 8:00 to 5:00 as stated in plan notes.)

Response15: In accordance with the contract terms and conditions.

The actual working hours for BARC Construction Projects are between the hours of 7:30 A.M. until 4:00 P.M. A contractor may request to work on a weekend or a holiday or ask to change the working hours by written request made to the contracting officer at least 1 week in advance. This requires coordination for Facilities office government overtime for the escort that is required to be present with the contractor during off hours. It is possible that this cost could be billed to the contractor.

16. Question: Please clarify how demolition work should be apportioned to the base and phase prices.

Response16: Only demolish within the area of each phase and to the extent required to complete the specific phase.

17. Question: There is a retaining wall at SE corner of greenhouse G1 that is not shown on plan/profile but will be in conflict with ST-8. Please show on plan and profile and provide note for coordination with new piping.

Response17: Intent is to support retaining wall and pipe beneath; retaining wall will be added to profile. Profile ST-8 on Drawing S0.C3.02.

18. Question: SEC plans do not appear to provide coverage for entire limits of work, for example no LOD/SEC for ST-13 and portions of ST-15 and ST-16.

Response 18: Drawings for this area are included in the addendum. -Drawing S0.C5.00 through S0.C5.03.

19. Question: C5.01 Note 4 refers to “Standard Note 22” for same day stabilization requirements; however, that note could not be found and it is impossible to install DDT systems while performing same day stabilization. Please remove this note.

Response 19: Erosion and Sediment Control Drawings have been revised via addendum. Note 22 has been added which explains contractor is exempt from same-day stabilization after silt fence has been installed. -Drawing S0.C5.05.

20. Question: Please provide typical sediment control drawings with standard sediment control notes and typical details.

Response 20: Drawings have been included in the addendum. -Drawing S0.C5.04.

21. Question: The LOD width in numerous locations is insufficient for efficient trenching and pipe installation operations. Please expand LOD widths to provide space on each side of the trench for equipment on one side (12’ wide zone) and piling trench dirt (15’ wide zone) on the other side for minimal suitable working space.

Response 21: Where possible LOD has been increased via addendum. - Drawing S0.C5.00 through S0.C5.03

22. Question: Will flowable fill concrete be required in grassy areas where new steam pipe is direct buried? It is understood this will be required at areas where new steam pipe is buried under roadways.

Response 22: Flowable fill is only required where there is limited ability to provide proper compaction.

23. Question: Can you please clarify what fencing detail “D” on plan page SO.C4.02 pertains too? Per the bid documents the temporary chain link fence throughout the project will be 6’ high and have movable concrete boots with a lockable 12’ wide gate at driveways.

Response 23: The fencing detail is for temporary fence. There is no permanent fence on the project.

24. Question: Please verify that should a contractor encounter any Hazmat materials during the course of this project, work is to stop and the Government is to be made aware of this. The Government will then address the Hazmat abatement, not the contractor.

Response 24: The contractor will handle all asbestos removal. It is assumed that all insulation to be encountered will be asbestos. Asbestos Hazard Abatement Plan required IAW Appendix A, Section 02 82 14 Asbestos Abatement

25. Question: Is the government requiring both a business and a cost proposal, or a business proposal with the cost/price data contained within?

Response 25: The business proposal and the cost proposal are two separate items.

See Section L.

26. Question: Please verify that certified cost/price data is not required.

Response 26: No, certified cost/price data is not required, however other than cost or pricing data is required. Please refer to Section K - FAR Clause 52.215-20 Requirements for Certified Cost or Pricing Data or Data Other Than Cost or Pricing Data – Alternate III & Alternate IV

27. Question: Page 61 of 93, reference 52.215-21(b) states “Provide information described below: breakout of costs as required in electronic excel spreadsheet that is unlocked and editable.” The reference below (next page) is 52.219-6 Notice of Total Small Business Set-Aside. Is this correct?

Response 27: The page reference is 16 and yes, this is correct.

28. Question: Can the government provide an Excel copy of the cost breakdown template, as stated on page 14 of 93?

Response 28: The cost breakdown requested is for FAR 52.215-21 Requirements for Certified Cost or Pricing Data and Data other Than Certified Cost or Pricing Data- Modifications and this shall be provided to the awardee.

29. Question: Please verify that proposals are to be sent in hard copy form.

Response 29: Proposals are preferred in electronic format, they may be sent in hard copy. Hard copy is not required. Reference Section L, Instructions to Offerors

30. Question: Phase 3, from MH 1 to existing manhole outside Bldg 9. Pipe shown on S0.C2.01 to be 6 HPS, and 3 LPR/2HPR (single conduit). The Manhole 1 detail drawing, 0.SM2.04 shows these to be 8 HPS and 4 CC. Which drawing is correct?

Response 30: Drawing S0.C201 is correct, install 6 HPS, 3 LPR/2HPR.

31. Question: Phase 3, from MH 2 to/From Ex SV 36. Pipe shown on S0.C2.01 to be 6 HPS, 3 CC/3 LPR, and 2 HPR. The Manhole drawing 0.SM2.04 shows this pipe to be 6 HPS, 3 LPR/3 CC, 3 CC. Which drawing is correct?

Response 31: Install 6 HPS, 3 CC/3LPR, 2 HPR per S0.C2.01.

32. Question: Phase 3, from MH 3 to/from Bldg 11. Pipe shown on S0.C2.01 to be 3 CC/2 HPR. Manhole drawing 0.SM2.04 shows 3 CC/2 LPR. Trench section 22 on S0.C4.03 shows a discrepancy, showing this pipe to be 3” HPS and 2” CC in a single conduit. What is the correct configuration of this dual pipe, and is it to be LPR or

HPR?

Response 32: The dual pipe is 3” LPR and 2” HPR.

33. Question: Phase 8, from MH 12 to Building 11 Head House 1 Manhole. Pipe shown on S0.C2.03 is 4 HPS/2 CC in a single conduit. This pipe is shown as 3 HPS/2 CC in a single conduit on Manhole 12 detail on 0.SM2.07. Which is the correct configuration of this dual pipe?

Response 33: The correct configuration is 4 HPS/2 CC.

34. Question: Specification 336313, paragraph 2.1.1 DDT Steam and High Pressure Return Carrier Pipes: Is the HPR carrier to be Schedule 40? It is commonly Schedule 80?

Response 34: The condensate pipe shall be Schedule 80.