Amendment 0001.pdf

Amendment 0001, AG-05G1-S-12-0019, Wiring and Telecommunications, Page 1

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 0001 8/28/2012 604101

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA Forest Service

Colville National Forest 765 South Main

Colville, WA 99114

Contracting Officer Colville National Forest 765 South Main

Colville, WA 99114

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.

AG-05G1-S-12-0019

Wiring and Telecommunications

X 9B. DATED (SEE ITEM 11)

8/14/2012

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not ex-tended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

This amendment is to add the meeting notes from the site visit (pre-proposal meeting) held on August 24, 2012. In addition FAR Clause 52.232-18 is added to the solicitation and the drawings in the solicitation are replaced with the attached drawings.

Proposals remain due on September 4, 2012 at 3:00 p.m.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Cathy VanAlyne

Contract Specialist

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001, AG-05G1-S-12-0019, Wiring and Telecommunications, Page 2

Pen and Ink changes:

Add the following clause to the solicitation (in Part I):

FAR 52.232-18 Availability of Funds (APR 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Section J: Attached Drawings replace the one in the contract:

G-1 Title Sheet A-1 Building #2002 – Telecom T-1 Telecom Details

Meeting Notes for Site Visit (Pre-Proposal Conference) held on June 13, 2012.

Attendees:

Kevin Judd - Colville National Forest, 765 South Main, Colville, WA 99114 509.684.7127 Jennifer Knutson - Colville National Forest, 765 South Main, Colville, WA 99114 509.684.7254 Cathy VanAlyne - Colville National Forest, 765 South Main, Colville, WA 99114 509.684.7114 Joseph Lucero - IT Connect Inc – 3900 Paseo Del Sol, Suite C15, Santa Fe, NM 87505 505.315.5589, 505-428.2828 Daryl Ando - Cochran Inc - 11115 E Montgomery, Suite E, Spokane, WA 99206 509.720.3543 Susie Reagan - Galt & Associates LLC, 4742 42nd Ave SW #7, Seattle WA 98116 206.331.2063 Ken Pipkin - Galt & Associates LLC, 4742 42nd Ave SW #7, Seattle WA 98116 206.331.2063 Don Franck - Floener Electric, 423 W First Ave, Colville, WA 99114 509.680.1816 John McNamara – Electric Smith, 5150 N. Freya Street, Spokane, WA 99217 509.998.4536

The requirement is a Request for Quotation. The Government’s estimate is between $100,000 through $250,000.

This requirement is being solicited under the Simplified Acquisition Procedures (SAP) which is limited to projects under $150,000.

The awarded Contractor must be registered in the Central Contractor Registration (CCR) and the Online Representative and Certification Application (ORCA) databases (www.acquisition.gov).

A Payment Bond will be required on the project.

The Contractor will have 90 calendar days from the notice to proceed to complete the work.

Proposal Evaluation

The Government will issue an order as a Request for Quotations to the responsible quoter whose quote is determined to be the Best Value to the Government considering both price and other factors as stated below. (pages 46-47).

Price is approximately equal to all technical factors combined.

For technical, the Government will review past performance and technical. Past performance is equal to technical.

http://www.acquisition.gov/

Amendment 0001, AG-05G1-S-12-0019, Wiring and Telecommunications, Page 3

A. Past Performance: (Page 46)

1. Similar Projects. Experience on projects similar in scope and complexity to the proposed project. :

2. Quality of Services: Demonstrated ability to perform services in accordance with the contract specifications. Conformance to good standards of workmanship.

3. Customer Satisfaction: Satisfaction of end users with the Contractor’s completed services.

4. Timeliness of Performance: Compliance with delivery schedules; reliability; and responsiveness to technical direction. No assessment of liquidated damages.

5. Cost Control: Ability to complete contracts with budget (at or below); reasonableness of price change proposals submitted; providing current, accurate, and complete billings.

6. Business Relations: Effective management, ability to manage project involving subcontracts, working relationship with the Contracting Officer and technical representatives, reasonable and cooperative behavior, flexibility, effective Contractor recommended solutions, and businesslike concern for Government’ interests.

B. Technical Factors

1. Proposed construction schedule of work and technical approach. Evidence of understanding the project requirements to include, but not limited to, proposed dates of ordering and receiving materials;

coordinating with subcontractors; proposed progress schedule of operation and the realism of the construction schedule. Contractors visiting the site may receive more points than those who did not.

2. Project Management Plan and Skills and Skill Levels in the Firm. How the personnel and communication flow will benefit the project in ensuring a quality product is delivered and effectiveness of the communication plan. The skills and skill levels within the firm to accomplish the project. Personnel meet the requirements of the solicitation (example experience, certifications etc.)

3. Quality Control Plan. Quality Control Plan will be evaluated on how Contractor plans to implement and carry out quality control measure throughout the life of the contract to ensure a quality product is delivered.

4. Safety Plan. How it will be implemented through the life of the project. Past contracts were completed with no accidents recorded. Contractor and all subcontractors were working in accordance with established Safety Plan and/or within OSHA Standards.

5. Use of Biobased Items on this Contract and Recycling. How the Contractor will use Biobased products on this contract if any and the dollar value. How the Contractor will recycle the wires which are pulled from the building.

Past Performance is of equal importance to Technical.

It is highly recommended to review Pages 46-47 along with Pages 39-40.

Amendment 0001, AG-05G1-S-12-0019, Wiring and Telecommunications, Page 4

Questions

1. Part 1 General: Paragraph 1.02.A, states that we are to provide a small analog phone system for emergency use. Could you please specify the requirements for this phone system (type and number of phone sets & options etc.) and any cabling that may be required for it?

The analog phone system is already in place, any changes to the analog system will be done by the Forest Service outside the work of this contract.

2. Part 2 Products: Paragraph 2.07.C, is not clear as to how many patch cords of any specific length are required. Could you please provide clarification on the counts and lengths of each?

Please see attached clarification. Drawings Construction Note 7 on Sheet 2.

3. Part 2 Products: Paragraph 2.12A2, states that we are to provide both plenum AND non-plenum cable.

Could you please clarify which areas are to have plenum cable and which areas are to have non-plenum cable?

NON-PLENUM CABLE is to be used throughout the building.

4. Part 2 Products: Paragraph 2.06 calls for the installation of PDU’s on each rack. However, I do not see any on the Telecom Detail Drawings (Page T-1 sheet 3). Please clarify if these are required?

PDU’s will not be required on this project.

5. Part 2 Products: Paragraph 2.18, Building Cable Raceway System, states the requirements for cables raceways. Since this is an existing building retrofit, are the existing Raceways acceptable to be re-used, or must new Raceways be installed?

Please see attached clarification. Construction Note 1 of Sheet 2.

6. Will there be any requirement for new Raceway such as conduit, cable tray or Panduit Raceway for this installation?

Please see attached clarification.

7. Will there be any requirement for new electrical outlets?

There should not be a need for any new electrical outlets.

Government is not adding any equipment.

Site Visit Notes:

1. Quotes are due September 4, 2012. There may not be an extension due to the potential for “fire transferring”.

Fire transferring means that the Agency will use funds that have not been already committed for contracts for the fires throughout the country.

2. CCR and ORCA have been centralized into a new website called “SAM” (www.sam.gov). CCR and ORCA should have “rolled over” into SAM. If you are not in SAM, Cathy will contact you.

http://www.sam.gov/

Amendment 0001, AG-05G1-S-12-0019, Wiring and Telecommunications, Page 5

3. Page 46 – We’re evaluating on “Past Performance” and “Technical Proposal”. All questions must be answered otherwise your quote may not be considered.

4. The Government is emphasizing use of bio-based products. We did not determine any but if you will be using them, please list them.

5. The purpose of the site visit is so you can see the existing communications, what needs to be upgraded and answer any questions as a result of the site visit.

6. The drawings will be amended. Refer to drawings on Sheet 2, Construction Notes #1.

7. Specification 270000 shows a picture that looks more like a ladder. Contract calls for trays/baskets. If a ladder is more feasible, that may be proposed after award.

8. Shallow wall cabinets have a punch down for all of the phones. Conduit comes out and connects to all of the jacks.

9. Post construction walls conduit goes up into the ceiling; posts are staying.

10. There are a few surface mount outlet configurations throughout the building.

11. New fiber needs to be pulled from the telecomm room, located on the first floor, to replace old fiber for all sub-panels. Fiber type can be found in Specification 270000.

12. We want to keep as much of the communications up and running. In the Technical Proposal, you may include option to work in quarters within the building; lines will be down _____ amount of time. Or, you will keep things running and initialize _______.

13. The potential may exist that you may be working over the heads of employees.

14. Review of the downstairs communications room:

The Forest Service (FS) will install a rack; ready to go.

Will there be a patch panel for phones? It will be a fiber optic panel. Refer to Sheet 3, Construction Notes Will there be incoming service to other buildings from the outside? No, it is not part of the contract.

Old fiber optic is ST; new fiber optic is being standardized to SC.

15. We want the least disruption to employees.

16. Work will be conducted during normal business hours or maybe on week-ends. Jen Knutson will need to be present on week-ends or after normal business hours.

17. If we need to do a cutover, we can do it on the week-end.

18. The quadrant can be torn down. It will affect approximately 25 employees. They will need to make other arrangements for working during this time.

Amendment 0001, AG-05G1-S-12-0019, Wiring and Telecommunications, Page 6

19. Additional poles may be needed.

20. In each of the sub-panels, the lower two 48-port patch panels for voice will remain. Patch cables connecting the voice patch panels to the main patch panels will be needed. See Sheet 3, sub-cabinet details.

21. The downstairs south end of the building wires directly into the downstairs communications room.

22. We had Lucent telephones and now have Mitel telephones. This conversion was made in June 2012.

23. Q and A:

Q: If existing raceways are too small for the number of required cables for the outlets, are we allowed to come down with service mount raceway?

A: Yes

Q: If you do a big chunk of a raceway, could we use ladder trays or something else?

A: Use basket trays for drop ceilings, as specified in Spec 270000

Q: Products, Part 2, Section 2.20 – Picture looks like caddy cat tracks.

A: Need to quote based on what’s in the contract. Please refer to Spec 270000

24. New face plates, jacks, replacing skinny surface raceways in case they break should be included in your quote.