Amendment No 1 A.rtf

Amendment No. 1, Solicitation No. AG-04M3-S-11-9000 Page 4 of 4

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

CONTRACT ID CODE

PAGE OF PAGES

2 AMENDMENTXXXXXXXXXXX NO.

3. EFFECTIVE DATE

08/15/2011

4. REQUISITION/PUCHASE REQ. NO.

5. PROJECT NO.(IF APPLICABLE)

6. ISSUE BY CODE

7.ADMINISTERED BY (if other than item 6) CODE

Blue Mountain Acquisition Management Area Wallowa-Whitman National Forest PO Box 907, 1550 Dewey Avenue Baker City, OR 97814

8.NAME AND ADDRESS OF CONTRACTOR(No., street, county, State and ZIP Code) X 9A.Amend Solicitation No. AG-04M3-S-11-9000

9B.Dated 07/28/2011

10A.Mod Contract/Order #

10B.Dated (see Item 13) code facility code

11. THIS ITEM APPLIES ONLY TO AMENDMENT OF SOLICITATION

[X] The above numbered solicitation is amended as set forth in the item 14. The hour and date specified for receipt of Offers [ ] is extended [X] is not extended. Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15 and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted, or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegam or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. This change order is issued pursuant to; (specifiy authority) The changes set forth in item 14 are made in the Contract/Order # in item 10A.

B. The above numbered Contract/Order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in item 14, pursuant to the authority of FAR 43.103(b)..

C. This supplemental agreement is entered into pursuant to authority of:

D Other: (Specify type of modification and authority):

E. IMPORTANT: Contractor [ ] is not [ ] is required to sign this document and return _ Original to the issuing office.:

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible) Peep Stewardship, La Grande Ranger District, Wallowa-Whitman National Forest

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A.NAME AND TITLE OF SIGNER (Type or print)

16A.NAME AND TITLE OF CONTRACTING OFFICER

Andrea Stanbro, Contracting Officer

15B.CONTRACTOR/OFFEROR

By ______________________________ (Signature of person authorized to sign)

15C.DATE SIGNED

16B.UNITED STATES OF AMERICA

By_/s/ Andrea Stanbro________ (Signature of Contracting Officer)

16C.DATE SIGNED

08/15/2011 Standard Form 30 Prescribed by GSA FAR (48CFR) 53.243

PRE-PROPOSAL CONFERENCE NOTES

Attendees:

Government – Andrea Stanbro, Tom Burry, Julie Tarvin Contractors – Larry Bankston, Raymond Osipovich representing Grayback Forestry, and Larry McCaulden representing Boise Cascade, and Chris and Donna Heffernan representing North Slope Resources.

Andrea Stanbro, Contract Specialist, led the discussion on the parts of the solicitation and explained the following acronyms: FAR – Federal Acquisition Regulations, AGAR – Department of Agriculture Acquisition Regulations, and FSAR – Forest Service Acquisition Regulations.

Offerors must register in ORCA and CCR. Migrant & Seasonal Work Protection Act and Oregon Farm Forest Labor License apply to work item 1.

The clause, Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items provides instructions for what needs to be submitted with the price quote. Detailed proposals shall be provided and are encouraged. The number of copies required is listed in paragraph (a)(4). Offers must provide information on Past Performance, Technical Approach, Key Personnel (Overall Project Manager) and Utilization of Local Workforce. Follow the instructions carefully and provide the information that is requested in each of the factors.

FAR Clause 52.212-2 Evaluation – Commercial Items describes how the Government will evaluate. All technical factors when combined are approximately equal to price. Offerors Technical Approach and Utilization of Local Workforce will be incorporated into any resultant contract. The accepted proposal will take precedence if there is any inconsistency between the accepted proposal and the Government’s solicitation requirements.

The project objectives and location were discussed. This is a service contract with provisions for product removal. All supplies, equipment, labor and supervision shall be provided by the Contractor.

The Contractor shall identify the quality control system and the Government will use their quality assurance surveillance plan to monitor Contractor performance as stated in each Appendix.

Clause 52.211-10, discussed start work within 10 days after receipt of Notice to Proceed. Work is estimated to begin in the fall of 2011, but this is negotiable based on award date. All work items shall be completed no later than October 31, 2014. Contract time runs continuously without suspensions. Contract time has already taken into consideration fire shutdowns, ground conditions, restricted access, and hauling days.

The clauses that are unique to stewardship were briefly discussed. Although the Government is trading goods for services, based on our information, we know we will not have sufficient goods to cover the cost of the services, therefore the Government will make payments to the Contractor. Any payments made will be 30-day payments. Stewardship credits are accrued when service work activities are completed and accepted. Prior to harvesting any timber, the Contractor must make advance deposits to cover the value of the products expected to be cut in not less than 30 calendar days and not more than 60 calendar days. This amount is based on the offer the Contractor makes for purchasing the product material. On page 13, Clause Contractor Certification is a required monthly certification that must be completed by the Contractor.

Generally discussed the other contract clauses commonly seen in service contracts. The Key Personnel clause was discussed and the Project Manager can’t change within the first 90 days of the contract and the CO needs to be notified within 15 prior to a change being made. Fire requirements are the same from most service/construction contracts. Roads that can be used are listed in Appendix C. Safety is very important. Contractor will be required to submit a safety plan prior to start work. The clause Protection Measures needed for Plants, Animals, Cultural Resources, and Cave Resources was briefly discussed due to two sites, sensitive plant and goshawk located in project units. These are identified on the Contract Area Map.

Many clauses are incorporated by reference. Full text is available at the websites listed on page 37 of 60. Statement of Equivalent Rates is what the Forest Service would pay our employees. It is not a wage determination. The Contractor must pay employees based on the attached wage determination 1977-0079. Requirement of paying the base rate plus the fringe benefits was discussed.

Tom Burry and Julie Tarvin, COR, discussed the technical requirements in Appendix A, B, and C.

Appendix A – standard specifications for this Forest regarding precommercial thinning and piling of the Green Convertible Biomass.

The specifications in Appendix A address the trees of 4.0 – 6.9” DBH, does not apply to the pole size class. Each description of prescription was discussed for all cutting units.

Average spacing is 20 feet.

The order of preference for the leave trees was also reviewed.

Government inspections for the thinning will be visual and this process was discussed.

In regards to fule treatment, anything less than 4.0” DBH becomes slash and the minimum to be left is Listed in Table A-1 in the middle of page 3 of 4 in Appendix A.

Any slash needs to be piled at the landings and fuel pullback is only required at the landings.

There was some discussion on different techniques for removal of the Green Convertible Biomass within the objectives of the project. Suggestions are encouraged as stated in the Instructions for the Preparation of Technical and Business Proposals. A contractor can submit more than one technical proposal.

Government Inspections for the fuels treatment will also be visual and that process was discussed.

Appendix B and C – Timber Removal Requirements and Road Maintenance Requirements.

There are some fences that will need to be taken down and then replaced prior to permitted livestock entry and these fences are designated on the Contract Area Map.