Corrected_Minutes_from_Preproposal_conference_site_visit.pdf

Minutes from Pre-Construction Conference/Site visit Paraloft Roof Replacement

AG-04GG-S-17-0006

Redmond Air Center

January 17, 2017

Attendees:

NAME COMPANY EMAIL

Barbara Darling USFS, Contracting Officer barbaradarling@fs.fed.us Mat Barnett USFS, Facility Engineer mgbarnett@fs.fed.us Devon Hanson Keystone Specialty Construction LLC Hisservisesbend@gmail.com Randy Montee Keystone Specialty Construction LLC kscconstructionllc@gmail.com Fernando Perez West Coast Roofing & Building ferwer@gmail.com Phil Scarbrough Conwest, Inc phil@conwestinc.com Megan Sinclair for Craig Marker

Cool-Roofing Systems, Inc craig@cool-roofing.com msinclair8@gmail.com

1. Barb Darling, Contracting Officer, opened the meeting by going over the RFP requirements as outlined in the attached PowerPoint slides and highlighted below:

a. Funds are NOT presently available.

b. Desire project to be completed before June 1.

c. Summarized requirements for technical, past performance and price proposals.

d. Reiterated wage and benefit requirements from the wage decision.

e. Best value acquisition, technical and past performance are rated on a scale giving government ability to pay more for better rating, but not required to.

f. Proposals are due by email by Feb 10, 2017 at 2:00 pm. PST.

2. Barb noted that the schedule of items will be changed by amendment to delete the Item 2 for

Demo/Prep since the Specifications include that in the requirement for each roof section. The remainder of Items in the Schedule are renumbered to match the Specification. There is no change to Specification 010101 in Definition of Bid Items.

3. Before going to tour the site, questions were answered by Barb Darling and Mat Barnett as follows:

a. Question: Are bonds required?

Answer: Bid Bonds, Payment and Performance Bonds are not specifically required.

Only Alternate Payments protections are required as outlined on page 18 of the RFP, in 52.228-13 which states Alternate Payment Protections must be provided using one of the following: Payment Bond, Irrevocable Letter of Credit, or Certification of Deposit.

b. Question: Is there any information on the existing conditions and thickness of the roof?

Answer: All information available has been included in the solicitation.

mailto:barbaradarling@fs.fed.us mailto:mgbarnett@fs.fed.us mailto:Hisservisesbend@gmail.com mailto:kscconstructionllc@gmail.com mailto:ferwer@gmail.com mailto:phil@conwestinc.com mailto:craig@cool-roofing.com mailto:msinclair8@gmail.com

c. Question: Will amendments be emailed to the attendees:

Answer: Normally, vendors are notified of amendment by registering for notices in FBO. However, the contracting officer said she would send an email to the attendees.

d. Question: Is there wood decking?

Answer: Yes, 2x6 tongue and groove.

e. Question: Do we need to raise the roof for insulation?

Answer: No. It is not required to raise roof decking. However, new roof system must slope to drains.

f. Question: The drawings don’t show a tapered roof deck?

Answer: While not on the drawings, the specifications require tapered roofing. See paragraph 3.6.C of specification 075423 on Page 6 of 7.

g. Question: What equipment is needed to raise the roof to meet manufacturs specifications?

Answer: The Forest Service is deferring to the roofing experts to address in proposal.

h. Question: Is there a warranty required?

Answer:

1) Required Manufacturers Warranties are identified in the Specifications, Attachment 1 of the RFP.

a. 075423 - Page 1 of 7, paragraph 1.1.D.4 requires as a submittal:

“Warranties: Manufacturer's standard form or customized, without monetary limitation, signed by roofing manufacturer agreeing to repair leaks due to defects in materials or workmanship for period of 20 years.”

b. 076200 - Page 1 of 2, paragraph 1.03 Warranty on Finishes, requires Provide manufacturer’s warranty to provide 10 year warranty period on repairs replacement of sheet metal flashing and trim that shows evidence of deterioration of factory-applied finishes within 10 years.

2) In addition, FAR clause 52.246-21, Warranty of Construction was inadvertently left out. It is being added as part of Amendment 0001 to this solicitation.

i. Question: Is the Edge detail a drip or parapet wall?

Answer: Drip Edge (see drawings)

j. Question: What type of metal is required for the edge?

Answer: Just the minimum for flashing, nothing for the edge.

k. Question: Is manufactured coating of the flashing required to match the building?

Answer: The requirement is to paint the flashing to match. Paint color included in specifications. However, manufactured coating may be proposed as a upgrade if it matches the paint color.

4. After the tour, the following questions were answered:

a. Question: Will there be a staging area for material?

Answer: Yes.

b. Question: Can you provide photos when there is no snow to help determine the existing slope of the roof?

Answer: Photos are provided as an attachment to these minutes.

c. Question: Since we can’t get on roof, how can we tell what equipment is on the roof?

Answer: Drawings show where equipment is located (see page 3 of 7 of the drawings attached to the RFP)

d. Question: Since it is not clear if the existing roof is sloped or not, can you specify whether we should assume there is or is not a slope at deck level?

• Answer: Drawing sheet A-10 of the original (1963) construction drawings shows the roof drains being approximately 3” lower than the inside of the cant along the edge of the roof. Refer to drawing A-10 for more details.

Barbara K Darling

BARBARA K DARLING

Contracting Officer

Attachments:

1. PowerPoint Slides

2. Photos Amendment 0001