AG-0489-S-10-0166 Upgrade Lighting Protection.pdf

Solicitation # AG-0489-S-10-0166

Malheur National Forest

Lightning Protection Upgrade for 13 Fire Lookout Sites

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Design-Build of

REQUEST FOR PROPOSAL

Solicitation No. AG-0489-S-10-0161

U.S. Department of Agriculture

EROC-NW CONTRACTING OFFICE

16400 CHAMPION WAY

SANDY, OR 97055

NOTICE TO OFFEROR

This procurement is full and open competition under the small business competitive demonstration program.

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PROPOSAL BOOKLET

It is the responsibility of the offeror to verify that this proposal booklet is complete. The offeror is responsible for submitting all required forms and documents with the offer.

Applicable FAR provisions and clauses in this RFP are incorporated by reference or full text.

FAR provisions and clauses incorporated by reference can be accessed on the Internet at www.arnet.gov/far/. Offerors are strongly encouraged to review the provisions and clauses referenced in this document before submitting a proposal.

CENTRAL CONTRACTOR REGISTRATION

You must register in the Central Contract Registration (CCR) prior to award of this contract.

Failure to register prior to contract award will require award to be offered to the next successful registered Offeror. See FAR Subpart 4.1103(c). Register online at www.ccr.gov or call toll free: (888) 227-2423.

BONDING

Reimbursement will be made for premiums paid by the Contractor to obtain performance and payment bonds required under this contract. Payment will be included in the mobilization item and shall not be in addition to the contract price.

INSTRUCTIONS TO OFFERORS

GENERAL:

By submission of its offer in accordance with the instructions provided in this Section, the offeror unconditionally assents to the terms and conditions in this solicitation document and in any attachments hereto.

DISCREPANCIES:

If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

SUBMISSION OF OFFERS:

This procurement will be conducted in accordance with Federal Acquisition Regulation (FAR), Subpart 36.3—

Two-Phase Design-Build Selection Procedures, authorized by 41 U.S.C. 253m.

For Phase I, Offerors shall submit the following information by 1600 Hrs on April 7, 2010

Phase I Proposals http://www.arnet.gov/far/ http://www.ccr.gov/ http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

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1. Offeror‘s specialized experience and technical competence to perform the requirements of this solicitation;

2. Offeror‘s capability (available personnel with necessary skills) to perform the requirements of this solicitation; and

3. Offeror‘s past performance, including information on planned partners in the project (ie:

arch fabricators/designers, architect-engineers and construction members) demonstrated over the past 3 years.

Based upon the evaluation of Phase I proposals, the five (5) highest rated Offerors will be selected to submit Phase II proposals. For Phase II, The Government will evaluate the Offeror‘s price and technical proposals.

Do not complete Section B for Phase I submittals

For Phase II, Offerors shall submit the following information by 1600 Hrs on April 29, 2010.

Phase II Proposals

1. Price proposal, including itemized price breakout which will be used as a Schedule of Items for payment purposes;

2. Technical/ Quality Proposal including;

a. Design concept

b. Time schedule for design and construction phases; and

3. Bid bond.

The packaging used in submitting the proposal must clearly identify the solicitation number and the date and local time specified in the solicitation for receipt of proposals. Offerors using commercial carriers should ensure that this information is marked on the outermost wrapper. Proposals should be submitted to the following address:

EROC-NW, CONTRACTING OFFICE

ATTN: AG-0489-S-10-0072

16400 CHAMPION WAY

SANDY, OR 97055

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PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

To be competed for Phase II proposals only

B- 1 SCHEDULE OF ITEMS – Design and Reporting

B-1 Bid Schedule Design

Solicitation No. AG-0489-S-10-0166 Project Name:

Design Build

Lightning

Protection

Upgrade for 13

Fire Lookout

Sites

Location:

Malheur NF

Contractor: Issuing and Billing Office:

EROC-NW

16400 Champion Way

Sandy Or 97055

Item No. Schedule of Services Quantity Unit Unit Price Amount

01 a Antelope Lookout Inspection, Design, and Reporting 1 LS

01 b Construction (Materials and Labor) 1 LS

02 a Calamity Butte Lookout

Inspection, Design, and Reporting 1 LS

02 b

Construction (Materials and

03 a

Dixie Lookout Inspection, Design, and Reporting 1 LS

03 b

04 a

Dry Mountain Lookout Inspection, Design, and Reporting 1 LS

04 b

05 a

Dry Soda Lookout Inspection, 05 b

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3/8/2010

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Scope of Work Lightning Protection, Electrical and Mechanical Inspection, Reporting and Design for Lookout Towers

06 a Fall Mountain Lookout Inspection, 06 b

07 a

Flagtail Lookout Inspection, 07 b

08 a

Sugarloaf Lookout Inspection, 08 b

09 a

Fraizer Point Lookout Inspection, 09 b

10 a

Indian Rock Lookout Inspection, 10 b

11 a

King Lookout Inspection, Design, and Reporting 1 LS

11 b

12 a Snow Mountain Lookout

Inspection, Design, and Reporting 1 LS

12 b

13 a

West Myrtle Lookout Inspection, 13 b

14 Salvage Value 1 LS

Notes

Total $

Contractor Name

Signature of Authorized Representative: Date:

TIN: DUNS: email:

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Scope of Work Lightning Protection, Electrical and Mechanical Inspection, Reporting and Design for Lookout Towers

Section C – Statement of Work

Scope of work

Lightning Protection, Mechanical and Electrical Inspection, Reporting and

Design for Lookout Towers

Prairie City, Blue Mountain, and Emigrant Creek Ranger Districts

Prepared By: Date

Prepared By:

Date

Prepared By:

Date

Reviewed By:

Assistant Forest Engineer Date

Recommended By:

District Ranger Date

Approved By:

Forest Engineer Date

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Scope of Work Lightning Protection, Electrical and Mechanical Inspection, Reporting and Design for Lookout Towers

TABLE OF CONTENTS

1. 1 - STATEMENT OF ARCHITECT - ENGINEER SERVICES

1.01 PROJECT SUMMARY

1.02 SCOPE OF SERVICE

1.03 MATERIALS

1.04 WORK

1.05 REFERENCES

1.06 DEFINITIONS

1.07 PERSONNEL QUALIFICATIONS

1.08 HEALTH, SAFETY, WORK SEASON AND USE OF PREMISES

2. 2 - SITE SPECIFIC DATA

2.01 SCHEDULE

2.02 SITE INFORMATION

3. 3 - CONTRACTING OFFICER PROPERTY, CODES, STANDARDS AND

RIGHTS

3.01 CO FURNISHED PROPERTY - MATERIALS

3.02 CODES

3.03 CONTRACTING OFFICER UNLIMITED USE RIGHTS

3.04 SUBCONTRACTORS AND OUTSIDE ASSOCIATES AND CONSULTANTS (ARCHITECT-

ENGINEER SERVICES) (FAR 52.244-4) (AUG 1998)

4. 4 - DRAWINGS, SPECIFICATIONS, CALCULATIONS, COST ESTIMATES

AND EQUIPMENT SUBMITTALS

4.01 SUBMITTALS

4.02 FINAL DELIVERABLE ELECTRONIC MEDIA

4.03 FINAL ENGINEERING REPORTS

4.04 FINAL CONSTRUCTION DRAWINGS

4.05 COST ESTIMATES

4.06 FINAL CALCULATIONS

4.07 PHOTOGRAPHS

5. 5 - R-6 CAD DRAFTING STANDARDS

5.01 CAD DRAFTING GENERAL REQUIREMENTS USFS R-6 (5/17/2006)

5.02 CONTRACTING OFFICER-FURNISHED CAD STANDARDS

6. 6 - PROGRESS REVIEWS, SUBMITTALS, QUALITY CONTROL

6.01 PROJECT MANAGEMENT AND QUALITY CONTROL

6.02 PHASE DETAILS, PROGRESS REVIEWS AND CHECKPOINTS

6.03 CORRESPONDENCE AND DATA TRANSFER

7. 7 - ELECTRICAL SYSTEMS

7.01 ELECTRICAL DESIGN REQUIREMENTS

7.02 CALCULATIONS

7.03 DRAWINGS

7.04 LIGHTNING PROTECTION DETAILS

7.05 EARTH GROUNDS

7.06 CONSTRUCTION DETAILS

7.07 SPECIFICATIONS

7.08 LIGHTNING PROTECTION CONTROL CABLE

7.09 COST ESTIMATES

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Scope of Work Lightning Protection, Electrical and Mechanical Inspection, Reporting and Design for Lookout Towers

8. 8 - ELECTRICAL SITE SURVEY FORMS

8.01 ELECTRICAL INSPECTIONS

8.02 GROUND RESISTANCE AND EXISTING GROUND CONDUCTOR LOCATION

8.03 LIGHTNING PROTECTION SITE INSPECTION FORM

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1 - STATEMENT OF ARCHITECT - ENGINEER SERVICES

Project Summary

Goal

The goal of this project is as follows:

To provide engineering drawings, reports and cost estimates detailing necessary materials and labor to remove and replace existing lightning protection systems at 13 remote fire lookouts.

To furnish all labor and material necessary for the installation, connection, testing and adjustment of all Lightning Protection equipment designed by this contract and delivered to the Government as a complete installation in all respects ready for use. Components and installation shall conform to U.L. 96 and

96A for U.L. Certification. Components and installation shall also conform to

NFPA 780.

Buildings

Most of the lookout towers were built from 1920 to 2002 and existing drawings may not accurately depict on site conditions. Some utility buildings do not have any construction drawings.

Sites have no commercial power. Some sites have solar panels, propane heating, lighting, cooking systems.

This project will be completed in three phases:

Phase I: Field Investigation, site visit and measurements

Phase II: Engineering report of findings and construction cost estimate. Project design and deliverables for each project site.

Phase III: Construction

Earth Grounds.

See Electrical design section for details.

Equipment to be protected.

Various equipment and systems at the site require proper grounding. Inspect, report on, and design grounding system. See Electrical sections for details.

The Lookouts and other structures usually contain items that need to be properly grounded, supplied with power or fuel gas, and installed to code. These items may include, but are not limited to: down leads, metal components of buildings and interior equipment such as stoves, radios, lighting systems, power systems, fencing and adjacent towers and telecom buildings etc., propane tanks, P a g e | 13 appliances and delivery system, water lines, fire finders, communications lines, and other similar features and utilities.

Government communication facilities that are located within the cone of protection shall be properly protected.

Qualifications

Copy of certification or license shall be attached to proposal. Contractor shall describe experience in designing, installing, inspecting, and repairing lightning protection systems which comply with

NFPA 780 Standard for the Installation of Lightning Protection Systems and other referenced standards in this document on the attached Experience Questionnaire. Applicable experience will be evaluated during award determination

SCOPE OF SERVICE

It is the purpose of this agreement to secure, engineering services including:

Provide a detailed listing of mechanical code violations and corrections required to replace or repair these items to correct deficiencies. Furnish labor and materials necessary to correct these violations. This normally will consist of propane heating, appliances, and lighting systems.

Design lightning protection systems for each project site and furnish all labor and material necessary to remove and replace the entire existing ―above grade‖ lightning protection system (air terminals, conductors, down conductors, bonding conductors, etc) as determined by engineering design and analysis.

Determine adequacy of existing ―below grade‖ grounding conductors. If inadequate, this project includes the design and installation of new grounding conductors that incorporates the existing grounding system, if practical.

Engineering Drawings and Reports

Provide a report to the Contracting Officer of required materials and labor to replace the main protective system and to incorporate the existing ―below grade‖ grounding conductors into the new design.

Provide detailed stamped engineering drawings for the removal and replacement of each new lighting protection system and mechanical systems using government provided standard details, drawings, and specifications.

Provide engineering reports detailing calculations and field work necessary for the design and installation of the new lightning protection systems.

As-builts – see section 16010 1.05 E (3)

Provide a cost estimating spreadsheet with all costs necessary to furnish labor and materials necessary for the installation, connection, testing and adjustment of all lightning protection and mechanical systems designed and delivered by this contract. The report shall include a break down of material and labor costs of required work items per site.

Restore all trenching to virgin conditions as close as possible.

All other services required by referenced specifications.

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MATERIALS

Materials and labor needed for of the new lightning protection and mechanical system will be reimbursed at cost by the government using the Materials and Labor for Installation bid items in the schedule of items. All Contractor purchased materials must be pre-approved by the Contracting Officer.

The Contractor shall credit the government a percentage of the salvage value of all ―above grade‖ copper materials removed from the site using the Salvage Value bid item in the schedule of items.

Bonding clamps, air terminals, and lightning rods shall remain property of the government and be delivered to the Contracting Officer‘s Representative.

Work

Contractor shall not begin work on any phase until written approval is received from the

Contracting Officer. Not all Contractor proposed work items may be approved by the

Contracting Officer.

Once identified work items are approved by the Contracting Officer, complete the work in accordance with the attached specifications, NEC code, and NFPA to provide a safe and fully functional lightning protection system at each lookout.

REFERENCES

02318 - Excavation and Backfill for Utilities

16010 - General Technical Provisions for the Removal and Replacement of Existing

Lightning Protection Systems

16050 - Basic Materials and Methods

16650 - Ground Resistance Testing

16675 - Lightning Protection System

16800 – Ground Connector System

DEFINITIONS

Contracting Officer (CO): an individual designated and authorized by the United States to award contracts, authorize the payment of contractors and perform contract administration activities.

Contracting Officer‘s Representative (COR): an individual designated and authorized by the

CO to perform contract administration activities, on his/her behalf, within the limits of delegated authority.

Contract Administration: Contract administration means the performance and coordination of all actions subsequent to the award of a contract that the CO must take to obtain

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Personnel Qualifications

Electrical Portions of Project

All design work including the preliminary work shall be performed by or under the direct supervision of professional Engineers, licensed in the State of Oregon.

The Engineers shall be qualified by education and experience in lightning protection and electrical systems.

The Engineer responsible for the work shall stamp reports and drawings.

All installation work shall be performed by an electrician licensed in the State of

Oregon. The electricians shall demonstrate experience in installing lightning protection systems.

Mechanical Portions of Project

All design work including the preliminary work shall be performed by or under the direct supervision of professional Engineers, licensed in the State of Oregon.

The Engineers shall be qualified by education and experience in the protection of mechanical systems from lightning.

Mechanical code deficiencies shall be corrected by an individual who can demonstrate experience, education, and licensure in the trade necessary to correct found mechanical deficiencies.

Health, Safety, work season and Use of Premises

Health and Safety

Contractors shall comply with applicable federal, state, and local requirements for protecting the safety of the contractor‘s employees, building occupants, and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this specification.

Driving to the site, available utilities and parking on the job site.

The contractor may use any access roads in the vicinity of the project site(s). The CO will provide a guide to direct the contractor to difficult to access areas.

Access to each site is detailed in Section 0.

The Contractor is authorized to park vehicles on the job site while on the job as designated by the CO, except in Wilderness and Primitive Areas. See restrictions below.

Utilities. It is not likely that restroom facilities, electricity or water exists at the site(s).

Lookout Tower sites may have an ‗outhouse‘ available.

Keys for the gates and lookouts will be issued at the respective Ranger Station offices. The

Contractor shall be responsible for return of the keys. Final payment will not be made until all keys are returned.

Access Limitations or Restrictions

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Ground resistance testing must be done in the driest month of the year, usually August.

Contract inspection period must include enough time to ensure that readings reflect the worst case ground design.

END OF SECTION

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2 - Site Specific Data

SCHEDULE

The Contracting Officer will have the option of not awarding a site(s) listed below.

Site information

PARAMETER

LOOK OUT NAME

Antelope Calamity Butte Dixie

National Forest Malheur Malheur Malheur

Ranger District Prairie City Emigrant

Creek

Blue

Mountain

Elevation, Feet 6456 6695 7592

Lat and Long

(NAD 83)

N 44°

02.313 W

118° 24.979

N 43° 55.729

W 118° 49.526

N 44°

34.976 W

118°

37.589

Year Built 1963 2000 1968

Tower Type Treated

Timber

Pole Tower Ground

Level

Tower Height 30' 50' N/A

Cab Size 15‘x15‘ 15‘x15‘ 15‘x15‘

Cab type R-6 New R-6

40 miles NE of Burns

26 miles NNE of Burns

20 miles

NE of

John Day

Locked Gate Y Y Y

SCOPE OF WORK

Phase I X X X

Phase II X X X

Phase III X X X

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LOOK OUT NAME

Dry

Mountain Dry Soda

Fall

Mountain Flagtail Sugarloaf

National Forest Malheur Malheur Malheur Malheur Malheur

Ranger District Emigrant

Creek

Blue

Mountain

Blue

Mountain

Blue

Mountain

Emigrant

Creek

Elevation, Feet 6281 5593 5946 6584 6128

Lat and Long

(NAD 83)

N 43°

40.317 W

119° 33.822

N 44.208

W

118.910

N 44°

17.621 W

119° 02.564

N 44°

11.175 W

119° 16.869

N 43° 54.944

W 119°

14.357

Year Built 1932 1941 1933 1966 1948

Tower Type Steel Tower Treated

Pole Tower Treated

Timber

Treated

Tower Height 70' 60' 15' 53' 32'

Cab Size 7'x7' 15‘x15‘ 15‘x15‘ 16‘x16‘ 14.5‘x14.5‘

7'x7' metal L-4 L-4 R-6 L-4

27 miles

WNW of

Burns

14 miles

S of John

Day

9 miles

SSW of

John Day

23 miles SW of John Day

25 miles

NNW of

Burns

Locked Gate Y Y Y Y Y

Phase I X X X X X

Phase II X X X X X

Phase III X X X X X

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LOOK OUT NAME

Fraizer

Point Indian Rock King

Snow

Mountain West Myrtle

National Forest Malheur Malheur Malheur Malheur Malheur

Ranger District Prairie City Blue

Mountain

Emigrant

Creek

Emigrant

Creek

Emigrant

Creek

Elevation, Feet 6290 7353 6678 7163 6384

Lat and Long

(NAD 83)

N 44.094

W 118.648

N 44°

45.404 W

118° 41.500

N 43° 48.631

W 118°

52.144

N 43° 58.224

W 119°

29.772

N 43° 58.479

W 119°

09.617

Year Built 1938 1957 1947 1980 1929

Tower Type Treated

Ground

Level

Steel Treated

Timber

Steel

Tower Height 100' N/A 10' 10' 60'

Cab Size 6'x6' 16‘x16‘ 13‘x13‘ 16‘x16‘ 7'x7'

Cab type L-6 R-6 CL100 R-6 7'x7' metal

27 miles

SE of John

Day

27 miles

NNE of

John Day

18 miles

NNE of

Burns

35 miles NW of Burns

27 miles

NNW of

Burns

Locked Gate Y Y Y Y Y

Phase I X X X X X

Phase II X X X X X

Phase III X X X X X

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3 - CONTRACTING OFFICER PROPERTY, codes, Standards and Rights

CO Furnished Property - materials

The CO will deliver to the Contractor the following listed materials, supplies, property, or services, hereinafter referred to as ―CO-furnished property‖ or GFP, at the places and times specified below. The Contractor shall be liable for all loss or damage of such delivered CO-furnished property until completion and final acceptance of work required under this contract. At the time of delivery, the CO will identify which items are to be returned.

The following related materials will be provided at contract award:

One set of 11‖ x 17‖ prints and AutoCAD drawing files of all drawings available.

This will include architectural, site and utility plans, if available.

Prints of photos of tower site, if available, as a general reference.

The Contractor shall download the following reference items from the listed web sites. Note:

There is no guarantee expressed or implied that these documents, details or drawings are accurate, or will be used on any of the contract drawings. They are made available for the contractors use, at the contractors discretion. The contractor shall assume liability for their use. Drawings or details used from the drawing library must be brought up to layering standards in the template drawings.

The standard CO border template, with layering standards and plot style table

(USFSR6.CTB file). Template drawings layering standards and plot style tables are at: http://www.fs.fed.us/database/acad/aecad

Cad library of drawings and details: http://www.fs.fed.us/database/acad/.

R6 Division 16, Electrical Construction Specifications, including a base Lightning

Protection System Specification.

Auto-CAD Legend drawings for schematics and wiring symbols at:

http://www.fs.fed.us/database/acad/elec/elec.htm

Codes

All designs and selected equipment shall meet the requirements of the listed standards and codes. The most stringent code or standard shall apply if requirements conflict.

IBC: International Building Code with State Supplements.

IFC: International Fire Code with State Supplements.

IFGC: International Fuel Gas Code, with State Supplements.

NESC: National Electrical Safety Code.

NFPA (National Fire Protection Association), National Fire Codes. Including:

NFPA 54, ANSI Z223.1, National Fuel Gas Code

NFPA 58, Liquefied Petroleum Gas Code

NFPA 70, National Electric Code

NFPA 780, Installation of Lightning Protection Systems

UL: Underwriters‘ Laboratories Inc. UL, labeling of entire system is not required.

U.L. 96 and 96A.

http://www.fs.fed.us/database/acad/aecad http://www.fs.fed.us/database/acad/ http://www.fs.fed.us/database/acad/elec/elec.htm

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CONTRACTING OFFICER Unlimited USE RIGHTS

Submitting documents, materials, equipment, supplies or other items to the CO shall transfer to the CO perpetual unlimited use rights in those objects and intellectual properties.

This applies to all drawings, designs, CAD drafting disks, specifications, photographic materials, notes and other works developed in the performance of this contract including the right to use same on any other design or construction project without additional compensation to the contractor. The contractor hereby grants the CO a paid-up license throughout the world to all such works to which he/she may assert or establish any claim under design patent or copyright laws. The entity generating the materials (ie. Engineer, Contractor) will not be held professionally liable if these drawings, specifications or other materials are used in future projects.

SUBCONTRACTORS AND OUTSIDE ASSOCIATES AND CONSULTANTS (ARCHITECT-

ENGINEER SERVICES) (FAR 52.244-4) (AUG 1998)

Any subcontractors and outside associates or consultants required by the Contractor in connection with the services covered by the contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations or prior to award. The Contractor shall obtain the CO‘s written consent before making any substitution for these subcontractors, associates, or consultants.

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4 - drawings, SPECIFICATIONS, calculations, cost estimates AND EQUIPMENT SUBMITTALS

SUBMITTALS

See Section 6 for schedule of submittals and details required.

Final deliverable electronic media

Provide two copies on CD-ROM of all final drawings, details, plot style table (.CTB), fonts, engineering reports, specifications, photographs, cost estimates, calculations, and PDF files required below.

Provide a separate CD-ROM for each project site for all electronic data listed above.

Label the disk with project name and date and contractor name and contact information.

Contractor shall back up all project data on CD-ROM during life of project and shall keep a copy in an alternate location for disaster recovery.

FINAL ENGINEERING REPORTS

Provide the completed engineering report with an original color print of the engineering report with the PE stamped cover (P.E. registered within the State the project is located). Engineering report to be in MS word 2000 with all pictures, site maps, cost estimates inserted into this document. Use USFS ―aespecs.dot‖ template for engineering report for auto numbering of document. All pictures shall be inserted into tables and narratives with arrow pointing to deficiencies in table.

FINAL CONSTRUCTION DRAWINGS

All drawings will be drawings with AutoCAD Release 2000 or later. See Section 5 for details.

Provide the CO with the completed PE stamped original construction drawings of electrical.

No composite overlays will be accepted. All sheets shall have the stamp and signature of the Engineer. Provide the original drawing set.

Provide One set of black line prints of final drawings.

Provide an Adobe Acrobat file PDF format for each drawing plotted in black and white to

11‖x17‖ size for each drawing. See http://www.fs.fed.us/database/acad/elec/doc/dwg_to_pdf.doc for instructions on converting drawings, specifications and spreadsheets to PDF format.

Provide CAD drawings and details, on CD-ROM. Contractor to keep one copy of each disk at his premises during life of contract for backup.

COST ESTIMATES

Provide Electrical construction cost estimates via latest RS Means Electrical Cost Estimation

Guide or other cost data sources as needed Provide cost estimate in Excel 2000 spreadsheet XLS format, detailed in terms of labor, materials, overhead, and profit.

Final Cost Estimates shall be current to the time of submission of final construction documents. Include any site specific access costs.

http://www.fs.fed.us/database/acad/elec/doc/dwg_to_pdf.doc

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FINAL CALCULATIONS

Provide CD-ROM disks described above and one copy of all electrical / mechanical calculations. All calculations shall be done using Excel 2000 spreadsheet format where possible.

Soil resistivity

Ground system resistance and design of grounding system.

Ground Resistance

Photographs

See Section 6.

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5 - R-6 CAD DRAFTING standards

CAD DRAFTING general requirements USFS R-6 (5/17/2006)

For all drawings, utilize AutoCAD (CAD) version 2000 or later with software on a commercial computer. No other CAD software will be allowed. Programs that use

―DXF‖ files to exchange data into AutoCAD format are not acceptable.

Drawings standards for construction of drawings and details shall be as specified in National

CAD Standards Version 2.0 or latest version.

All Contractor produced AutoCAD drawings, menus, or CAD drafting disks shall become the property of the CO and the CO shall have the right to reuse these items in future projects as it sees fit without further compensation to the Contractor.

The Architect or Engineer will not be held professionally liable if these drawings are used in future projects.

CONTRACTING OFFICER-FURNISHED CAD STANDARDS

The CO will also supply all available existing AutoCAD library drawings and details, and available symbols for use in creating new drawings.

The contractor shall use these USFS R6 drafting standards and all standard drawing templates, standard borders, layering standards, plot style tables and standard reference

AutoCAD drawings and details located at:

http://www.fs.fed.us/database/acad/aecad/r6cadstds.htm Standard USFSR-6 templates, standard borders, layering standards, plot style tables. These standards are based on the National CAD standards version 2.0.

http://www.fs.fed.us/database/acad/ Standard drawings and details.

There is no guarantee expressed or implied that these details or drawings will be used on any of the contract drawings. They are made available for the contractors use to reduce drawing time.

END OF SECTION

http://www.fs.fed.us/database/acad/aecad/r6cadstds.htm http://www.fs.fed.us/database/acad/

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6 - PROGRESS REVIEWS, SUBMITTALS, Quality Control

Project Management and Quality Control

The Contractor shall designate a point of contact for coordination of this project. This individual shall have overall responsibility for the performance of the work to ensure the work progresses on schedule and within budget.

The Contractor shall maintain communication records, cost-tracking information on a monthly basis, project budget summary sheet, project log; all project related conversations, meeting notes, and quality assurance audits. Make these available to the CO as requested.

The Contractor shall prepare a project schedule noting the submittal points for each task and other critical phases in the design process. The proposed design schedule will incorporate a timeline beginning at the notice to proceed and ending with the completion of the lightning protection installation.

Phase Details, Progress Reviews and Checkpoints

Phase I Field Investigation and Engineering Report

A Field visit to each site will be required to assess each projects unique requirement.

Provide the following:

Document field investigation findings.

As built plans of structures, electrical systems and site plan.

Description of existing electrical and mechanical system, appliances, equipment and site features needing grounding.

Engineering reports with narratives and photos.

Calculations and preliminary cost estimates.

Provide an original color print of the engineering report with the PE stamped cover. Engineering report to be in MS Word© with all pictures, site maps, cost estimates inserted into this document. Use USDA Forest Service

(USFS) ―aespecs.dot‖ template for electrical engineering report document.

Document Submittals for Preliminary and Final Phase I.

Two (2) copies of engineering reports.

One (1) full size (24‖x36‖) copy of any drawings generated.

Two (2) copies half size (11‖x17‖ or 12‖ x 18‖) blue line copies of any drawings generated.

Presentation documents or sketches created to justify proposals.

Cost Estimates. Costs shall be based on known information at time of submittal.

The Contractor shall:

Inspect each site

Identify all equipment and materials to be protected in the design of the lightning protection system and to correct any NEC code violations.

Perform ground resistance measurements and find existing ground conductor location

See Electrical Design section for details.

Site Photos

P a g e | 26

Digital high resolution photos are critical to the Engineering Report and to convey to reader the hazards to be corrected.

Take photos of overall site from all angles including all out buildings and structures.

Provide detailed photos of interior and exterior of cab, all items to be grounded or bonded, and any other item requiring correction for lightning protection, NEC or other hazard.

Investigation Photographs. Document the propane system. Photograph tanks, valves, piping, regulators, appliances, venting, chimneys, floor penetrations, wall penetrations and connections.

Utilize these photos in Engineering Report in table format similar to sample report to indicate needed new grounding systems required and electrical system repairs or replacement.

Prepare an Engineering Report to include the following:

Project specific reports (one for each for each tower, ground house site investigated).

Cover page.

Locations investigated.

Contract number, CO, and COR.

Contractor contact information.

Part 1 Lightning protection, Mechanical Systems, and Electrical

Power report listing existing conditions.

Show all deficiencies in a tabular form with digital color photos sized to 320x200 from original full size photos to keep report size reasonable.

With each photo describe with an arrow and captions problem being identified.

Part 2 Work Items.

Provide lightning protection work items

Provide recommendations to correct any other NEC code violation.

Provide Mechanical system work items

Part 3 Provide a Site Plan drawing including but not limited to the following:

All structures including lookout towers, ground houses and communication buildings and towers, propane storage structures, toilet buildings, special use buildings and any other structure not listed here. Include all guy wires on all structures.

All underground utilities and on ground utilities.

Location of existing ground conductors.

All water tanks, propane tanks and lines.

Fences, walkways, all other metal objects.

Provide scaled drawings, legend for all utilities both existing and proposed and any other symbols required.

P a g e | 27

Part 4 Grounding calculations.

Part 5 Ground testing drawings of locations tested.

Part 6 Preliminary cost estimate.

Part 7 detail needed grounding requirements and costs for each building lightning protection system.

Discuss communications towers in relation to lookout towers and if they are too close to properly protect the lookout towers.

Provide recommendations for correcting both lookout tower and communications tower lightning protection systems.

Safety—The Contractor shall prepare a Safety Plan addressing climbing, as needed. The Safety Plan shall address protection as well as other OSHA related requirements having to do with the type of inspection that will be done.

Phase II Design

The contractor will be expected to:

Utilize common construction details for all projects where possible.

Provide a project specific scaled site plan of all structures and facilities, towers, antennas and other equipment and systems to be included in this project.

Provide cover sheet with location map, sheet index and all required existing drawings and new construction details.

Update tower and other structure drawings as necessary to reflect existing conditions for both mechanical and electrical systems.

Provide a common set of specifications and final construction cost estimates.

Provide a master set of detail drawings for future use for all construction details used in this project for both mechanical and electrical items.

Provide a project specific cost estimate in Excel format for each project. Include any remoteness costs as applicable or site conditions such as wilderness areas which may affect construction costs.

Provide adequate construction details for installation and mounting details of all electrical equipment and grounding systems. Include:

Grounding details on external tower legs, in ground details, bonding details.

Site Plan with grounding details and preliminary grounding layout

Project Drawings. Include the following:

An isometric 2D drawing of tower, plan and profile drawings of cabs and other structures.

Lightning protection plan view and elevations of towers showing grounding details, bonding connections for all items such as guy wires, metal connectors, fencing, and miscellaneous metal items.

Trench details for each utility show backfill material type and ground supplements such as Coke breeze.

Plans of any electrical system not listed here such as: Solar Power and controllers, Batteries.

Electrical materials.

Electrical plans and details.

Electrical calculations including, soil resistivity, ground resistance, grounding, P a g e | 28

Electrical material and equipment selection cut sheets.

Outline Specifications in CSI format. Provide table of contents and pages numbered by CSI section. Use Government supplied ―aespecs.dot‖ template for all specifications.

Project cost estimate in XLS spreadsheet format. Use RS Means© or obtain materials costs from suppliers. Estimate to reflect known information at time of submittal, reflecting content of design documents.

Final Construction Drawings.

Final Electrical Calculations.

Final Electrical Specifications.

Final site utility specifications including excavation and backfill.

Final Project Cost Estimate (Material and Labor Take-Off).

Documents for Phase II Submittals.

Three (2) copies half size (11‖x17‖) copies of any drawings generated.

One (1) full size (22‖x34‖) blue line copy of any drawings generated.

Two (2) copies of engineering calculations.

Two (2) copies of project specifications.

Two (2) copies of catalog data and equipment cut sheets on all specified equipment and systems.

Two (2) copies of cost estimates.

Submittals are required for the following:

Electrical Equipment:

Grounding equipment, air terminals, bonding connectors, lightning protection conductors.

Other power related equipment.

Review Final Submittal.

Final Submittal:

One (1) full size set of drawings and one (1) half-size set on reproducible. The drawings (both sizes) shall be signed and stamped with the seal of the responsible engineer(s).

One (1) copy of the cost estimate(s), one (1) copy of the project specifications, and one (1) copy of the catalog data and equipment cut sheets.

Provide one (1) copies of final project disks.

Store one project site per CD. Label the disk with project name and date and contractor name and contact information.

Include all drawings, specifications, ―pdf‖ files of cut sheets, details, plot style table (.CTB), fonts, engineering reports, photographs, calculations and cost estimates, on CD-ROM.

Contractor to archive a copy of the project for backup.

Phase III: Construction.

See referenced specifications

Contractor shall furnish all labor and materials to construct lightning protection, electrical corrections, and mechanical system modifications at the 13 fire lookouts once approval is received from the Contracting Officer.

P a g e | 29

CORRESPONDENCE and data transfer

Contractor shall have high-speed Internet access for email, data transfer for all project data.

Contractor shall have Microsoft Net meeting capability for ‗in progress‘ work.

All correspondence shall be typed in MS Word©, XLS or converted to an Adobe© ―.pdf‖ and hard copy mailed or emailed to the CO using the supplied email address, phone numbers and faxes. Drawings maybe FTP‘ed or emailed (depending on size). See

FTP address below.

FTP SITE: All specs, drawings, cost estimates, and correspondence will be available via a

COs FTP site to be provided after contract award.

END OF SECTION

7 - ELECTRICAL SYSTEMS

ELECTRICAL DESIGN REQUIREMENTS

Investigate Lookout Towers facilities for electric code conformance and lightning protection and grounding. Define level of inspection and corrections needed for solar systems etc.

NEC code violations

Provide detailed investigation and listing of NEC code violations and corrections required to replace or repair these items to meet code.

Equipment may include:

Solar panels.

Disconnects.

Calculations

Calculations: Submit all calculations in Excel 2000 spreadsheet form including:

Soil resistance calculations.

Existing Ground resistance and Calculated total final earth resistance of 25 ohms or less.

Drawings

Drawings: Insert an Excel spreadsheet for all tables including into AutoCAD drawings as a block using spreadsheets in AutoCAD. Provide the following for each structure.

Provide drawings and detail references on all sheets showing where each detail is used for each project. Update site plan to include all proposed new construction required.

Provide an isometric 2D drawing of tower.

Provide plan and profile drawings of cabs and other structures.

Provide tower plan and profile details that are the full height of the sheet to enable all connections and details to be viewed and referenced.

Lightning protection plan view and elevations of towers showing all grounding details.

Provide grounding details on separate sheets.

All grounding details and plans.

Provide the following details:

Trench details for each utility.

P a g e | 30

Bonding connections for all items such as guy wires, metal connectors, fencing, and miscellaneous metal items.

Provide plans of any other electrical system not listed here such as:

Solar Power and controllers.

Batteries.

Lightning Protection Details

Provide Lightning protection details of all air terminals, down leads, bonding conductors, conductor routing, interconnections, bonding of all appliances and metal objects.

Show tower in plan and isometric views to show relative locations of all lightning protection devices and conductors.

See the following location for similar project details.

http://www.fs.fed.us/database/acad/elec/lightning/lightning.htm

Earth Grounds

Measure soil resistivity by 3 point probe method only. Provide detailed calculations spreadsheet format.

Measure a minimum of 3 locations at each site.

Inductive AEMC type testers are not allowed.

Contractor shall supply all testing equipment.

Draw a site map of tower and show locations on a scale drawing of actual test locations for ground resistance measurements taken.

Trace route of existing ground conductors with inductive circuit locator. Mark on ground with red flagging tape location of underground conductors and take photographs from tower of actual ground grid location for use in design.

Design new grounding system and provide calculations to achieve a maximum of 25 ohms to ground for the final grounding system. Describe additional earth grounding system additions needed to achieve 25 ohms.

Provide calculations in XLS format to design new grounding system.

Provide design detail for permanent ground connection reference electrodes to allow future testing at original location that the design was performed.

Incorporate any existing buried conductors in new design to supplement new grounding conductors. Provide trench backfill details.

Design new grounding system, incorporate existing if practical, specifying materials and methods.

Discuss specific grounding problems at each site, such as solid rock etc.

Show all trenching details, backfill details, marking tape, backfill ground enhancement material (coke Breeze and salts).

Provide grounding details for earth grounding in various types of soils. Define soil types and grounding methods.

Soil types vary widely and may be loose soil to rock face surfaces.

http://www.fs.fed.us/database/acad/elec/lightning/lightning.htm

P a g e | 31

Equipment to be protected. Protect and properly ground all equipment at the site. These items may include, but are not limited to: building air terminals, down leads, guy wires for towers and antennas, metal buildings component, interior equipment such as beds, fire finders, refrigerators, stoves, radios, range finder, lighting systems, power systems, fencing, adjacent towers, telecom buildings, toilets etc. Include:

Propane tanks, delivery systems and propane appliances.

Metallic Water lines.

Communications lines.

Communications towers next to lookout towers.

Other similar utilities.

All existing grounding materials not incorporated into new system shall be removed and replaced with new materials (except underground conductors which shall be bonded to any new earth ground conductors installed. .

CONSTRUCTION DETAILS

Provide adequate construction details for installation and mounting details of all electrical equipment and grounding systems.

Plans and elevations for all towers and buildings

Grounding details on external tower legs, in ground details, bonding details.

Other details which are critical for correct construction of the above systems.

Show all trenching details, backfill details, marking tape, backfill ground enhancement material (coke Breeze and salts).

All power systems if on site for any commercial power.

Telecommunications system grounding and NEC code violations in Cab.

specifications

Provide CSI specifications based on Government provided specifications from previous projects and master specification as detailed in section 4.

lightning protection control cable

Provide lightning protection on any communications conductors entering cabs and other structures.

Cost Estimates

Cost estimates in Excel format XLS using RS Means as a base. If RS Means does not have lightning protection hardware, obtain materials costs from suppliers. Include costs for on-site testing of ground system and inspection of contractor work.

END OF SECTION

8 - Electrical site survey forms

Electrical INSPECTIONS

Fill out Government supplied electrical lightning protection and building electrical condition surveys and document needs for each structure and provide a written engineering report with recommendations to correct deficiencies. Add any additional items as necessary to

P a g e | 32 condition survey form to provide complete details of required corrections. Condition survey form attached at end of this document.

Identify all equipment and materials to be protected in the design of the lightning protection system and to correct any NEC and NESC code violations.

See Sections 7 and 8 for specific mechanical items to be inspected.

Provide a preliminary cost estimate spreadsheet to correct deficiencies in each location and provide a new lightning protection system and any other NEC violations observed.

See Section 8 Propane Inspections for required details.

Ground resistance and existing ground conductor location

Measure soil resistivity by 3 point probe method only. Provide detailed calculations spreadsheet format.

Measure a minimum of 3 locations at each site.

Measure actual resistance of any existing earth ground using 3 point method only. Inductive

AEMC type testers are not allowed.

Draw a site map of tower and show locations on a scale drawing of actual test locations for measurements taken.

Trace route of existing ground conductors with inductive circuit locator. Mark on ground with red flagging tape location of underground conductors and take photographs from tower of actual ground grid location for use in design.

Provide calculations to achieve a maximum of 25 ohms to ground for the final grounding system.

Describe additional earth grounding system additions needed to achieve 25 ohms.

Discuss specific grounding problems at each site, such as solid rock etc.

P a g e | 33

LIGHTNING PROTECTION

SITE INSPECTION FORM

Site ______________________ CO ____________________ Region ________________

By: __________________________ Company ____________________ Date:

Weather_______________________ Temp. ______________________ Wind

Type of Cab _________ Height of Tower __________ Approx. Const Date _________

Is there an existing Lightning Protection System? _____ General Condition___________

Size of existing conductors; Primary? ________ Secondary? _______ Ground? _______

Are conductors Solid or Stranded ? ___________________________________________

Make site map with reference measurements to major structures and guy anchors

Take high definition digital pictures of overall site for reference and future report cover.

Document location of Toilet and Propane Tank on site map with distances.

Make min. 3 soil resistivity tests if possible in different areas. Show Loc. on site map.

SR1. Resistance ______ Ohms Remarks _______________________________

SR2. Resistance ______ Ohms Remarks _______________________________

SR3. Resistance ______ Ohms Remarks _______________________________

Trace existing ground conductors and record layout on site drawing.

Measure resistance of existing ground system in a direction without influence of existing system or grounded components.

R1. Resistance _______ Ohms Remarks ________________________________

Inspect Cab Exterior, record all problems by Item Number on back of form, and take HDD pictures of each item.

Inspect Cab Interior, record all problems by Item Number on back of form, Take HDD pictures of each item

Inspect any electrical equipment, solar panels, generators lighting any others for NEC

AND NESC code violations.

Inspect Tower, record all problems by Item Number on back of form, Take HDD pictures of each item. Are the Tower anchor guys grounded

Inspect Tower fence, record all problems by Item Number on back of form, Take pictures of each item

Inspect propane tank for grounding if one exists

Are there any other out buildings?___ Are they Protected ? _____ Grounded? ____

Is there a locked access gate to the Lookout ? _____________________________

Are there Federal Property signs on the Lookout? __________________________

Communications Equipment and Facilities.

Inspect Communications facilities if existing:

Is there a Communication Tower or Towers? _______ How many? ______

Is there a Communications Building or Enclosure?___ How many? ______

Who owns the facilities? _________________________________________

How High are the antennas ? _______________ Sketch layout_____________

Type of Antennas? ________________________

Are there Solar Panels for Power ? _____ Do they have accessible Disconnects? ____

P a g e | 34

Are they grounded? ________________ Are they accessible for maintenance? ____

Is the enclosure or building grounded? How ____________________Size _______

Are the Leads to the antenna grounded ? How __________________ Size _______

Are the Antenna(s) tower(s) anchor guys grounded? ________________

List any obvious NEC Code violations: Wire size, insulation, attachments, mounting, grounding, panel marking – voltage ampacity etc., List any obvious Safety Violations.

1.__________________________________________________________________

2.__________________________________________________________________

3.__________________________________________________________________

4.__________________________________________________________________

5.__________________________________________________________________

6.__________________________________________________________________

7.__________________________________________________________________

P a g e | 35

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

P a g e | 36

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-12 Inspection of Construction (AUG 1996) http://www.arnet.gov/far/

P a g e | 37

SECTION…