FINAL_Amendment_3_AG-024B-S-15-9007_LFS_Solicitation_7-6-15.pdf

1 Amendment 3

National Exclusive Use Large Fire Support Helicopter (34 Items)

Pre-Proposal Conference Notes/Questions

June 8, 2015 0900-1500

RFP AG-024B-S-15-9007

Frank Gomez - Contracting Officer welcomed all and a round of introductions took place.

Frank Gomez noted to all the Meeting Protocols:

Remarks & explanations during the conference will not qualify the terms of the solicitation; and

Solicitation terms and specifications will not change unless the solicitation is amended in writing.

Evaluation of Proposals:

Awards will not be awarded until after October 1, 2015, FY2016. Proposals will need to stay open from the time of submittal to December 30 (see solicitation E-1 (e) Period of

Acceptance of Offers)

Concerns with Proposal Submission:

Request that Proposals are neat, complete and accurate when submitting.

It is the contractor’s responsibility to assure a professionally organized proposal.

Need to include accurate current records as per the evaluation criteria.

Keep in mind that there are several sets of eyes looking at your proposal.

Make it as clear as possible and assure it is accurate, addressing the evaluation criteria in the solicitation.

Use the Offeror’s Checklist as a guide. Check it off as you to make sure you have everything you need.

Safety is very critical when evaluating. Make sure on Exhibit 31 Safety Management

Systems Components Questionnaire and Accident History you provide evidence and supporting documents when asked.

Proposals were due on June 18, 2015, 3:30pm MST - Amended to July 20, 2015, 3:30pm MST (see Amendment 2 – posted June 9, 2015) - Amended once again to July

29, 2015, 3:30pm MST (per Amendment 3).

Submitted Proposal Format - 1 Hard Copy of the Business/Cost Proposal and 1 Hard

Copy or Electronic Copy (no CD’s, prefer memory stick) (see Amendment 2 - posted

June 9, 2015)

Best Value includes evaluating technical capability and price, not just price alone.

However, price is always a consideration and must be reasonable. For example, a helicopter can be the best performing helicopter but if it is not reasonably priced, it will be difficult to reach.

Remember, Safety and Technical are important criteria in our evaluation process.

We intend to evaluate offers and award a contract without discussions as per E-1 (b), always submit your best proposal initially.

2 Amendment 3

Questions:

Q1 Are we moving away from the Call When Needed towards the Exclusive Use?

A1 Data from the past 10 years supports moving more towards Exclusive Use. The number of

Aircraft under Exclusive Use is about the right number for now.

Q2 How are the SMS programs evaluated? Are they objective or subjective?

A2 They are subjective because of the number of variables and especially the size of the vendor. It can also vary throughout each region. We ask that each vendor submit complete programs and supporting evidence (very important to submit) and it would take away from some of the subjectivity.

Q3 On the Weight and Balance forms, vendor doesn’t want to purchase the 2nd AM/FM radio unless awarded a contract - can they note it somewhere in the proposal with the information needed about the radio?

A3 Include items in the summary table (reference E-2, Part II, Sub-Part 1 (j)) including applicable draft modification documentation, proposed installation date and add the item to

Chart C as pending so it is captured on the weight.

Q4 What is a Pending 337?

A4 What was meant by a “pending 337” would be all draft modification documentation; to communicate the planned modifications needed get the aircraft to the contract configuration.

Q5 Does the Forest Service expect the aircraft to be in full contract configuration at the time of proposals?

A5 We understand some equipment may or may not be installed at the time of proposal.

However, the aircraft weight bid must represent contract configuration and must be at or above the equipped weight at the time of inspection.

Q6 In a Standard Category aircraft, should the equipped weight represent with or without seats?

A6 Seats should be removed for weighing purposes and operations.

Q7 Pending STC? We need a time frame.

A7 See Amendment 3

Q8 Is there a Q&A period or a cutoff date for questions?

A8 Questions should be addressed as early as possible, the sooner the better.

Q9 (Offeror’s Checklist #2) If an individual aircraft is not yet on the 133 Ops spec, will there be a provision to bid it as was offered in the recent CWN solicitation?

A9 See Amendment 3

3 Amendment 3

Q10 B-6 Pg. 73 specifies "shall require a minimum compliment of two Interagency carded A&P mechanics.” Are 2 carded mechanics required to be at the helibase at all times?

A10 No, a carded mechanic is required for the aircraft to be available – see Amendment 3.

Additionally, a carded mechanic is required to be on site when maintenance is performed.

Q11 C-4 (d) (26) Pg. 84 specifies FAA approved floor protection. Does this requirement apply to helicopters not contracted to carry passengers or internal cargo? It was accepted under the recent CWN agreement.

A11 See Amendment 3

Q12 C-5 (a) (8) Pg. 86 specifies notification to CO 16hrs prior to any maintenance inspection.

This is a daily occurrence under progressive maintenance systems. Does the 16hr requirement apply to aircraft on progressive maintenance systems?

A12 Yes, your COR is your first point of contact, so you need to be communicating with your

COR that you are on a progressive maintenance system. This is discussed at pre-works prior to starting the MAP.

Q13 C-7 (a) (1) (iii) Pg. 88 specifies one FM and one Auxiliary FM system (AUX FM) {Not

Required for KMAX}. Is the Aux FM still required for Type 1 water delivery only helicopters when

B-12 specifies two FM radios?

A13 See Amendment 3

Q14 C-7 (a) (4) Pg. 90 Is a Type 1 water delivery only helicopter required to meet the requirements of Air Tactical Operations in this section?

A14 No the Type 1 referenced under this section of the solicitation is for a Type 1 Air Tactical

Designation. It is not applicable to Type 1 helicopters.

Q15 C-7 (b) (4) (v) Pg. 97 specifies altimeter maintenance to IFR requirements of

14CFR91.411. Does this apply to aircraft not contracted to perform passenger missions?

A15 Yes, the requirement to have your system checked is 24 calendar months.

Q16 Exhibit 5 (a) (5) Pg. 148 specifies aircraft will be certificated in the normal or transport category except when restricted operations are authorized by the CO. Is the term Restricted

Operations meaning operation in Restricted Category? If so, is award to a restricted category aircraft considered authorization?

A16 Reference has been removed - see Amendment 3.

Q17 Exhibit 8 (f) (1) (iii) Pg. 159 Are CCR/single point fuel nozzles exempt from the nozzle sample requirement? Typical OEM CCR nozzles do not have the means to obtain a sample.

A17 Not required - see Amendment 3.

Q18 Exhibit 8 (f) (3) (ii) Pg. 159, Para. Will filter housing differential pressure, monitored and logged daily (when fuel is used) be sufficient to meet this weekly check requirement?

A18 Yes, it will be sufficient - see Amendment 3.

4 Amendment 3

Q19 In Exhibit 9, the note states “submit verification of pilot security background checks…”.

What check is required (HSPD-12 is no longer required) and how recent?

A19 Background Security Checks are required in accordance with C-12 (b) (4). “Note:” will be removed from Exhibit 9, see Amendment 3.

Q20 TSA Pre-check - they fingerprint and back ground check, so would a letter from TSA work for pilot background checks?

A20 Right now the standard is what is in C-12. If it isn’t working, please let us know what exactly is not working.

Q21 Exhibit 28 Pg. 219 specifies “contractor/company is responsible for providing the following information to the FAA” regarding PAO. In discussions with Art Hinaman at the USFS WO on 28

Jan 15 we understand that the request from the contractor for a PAO declaration is not a requirement but an option for the contractor. If the request for a PAO declaration is not made, the contractor may continue operations as a civil aircraft in compliance with the FAR’s. Is this interpretation correct?

Q21 Yes, that is correct.

Q22 E-2 Part II Sub-Part 1 (d), (e) & (f) Pg. 240 Are aircraft W&B forms A, B and C to be submitted grouped by form type, or may they be bundled A, B, C per aircraft?

A22 We would prefer by aircraft.

Q23 E-2 Part II Sub-Part 1 (k) Pg. 240 specifies Helicopter Load Calculation. Is this a duplicate of the Interagency Helicopter Load Calculation specified in Sub-Part 2 (a) or something else?

A23 It is the same document, so one would suffice. We don’t care which sub part it is filed in as long as it is correct.

Q24 E-8 Pg. 266 the Helicopter Performance Questionnaire is not listed as part of the bid package in E-2. Is the E-8 chart required in bid submission? If so where?

A24 It is not a part of the required documents, but we do reference it a lot for data, so ask that you fill it out.

Q25 Noting that it is impossible to obtain an STC with such short notice for equipment required by this solicitation prior to proposal submission (i.e. Additional Telemetry Unit) will the lack of an

STC for equipment for a particular line item affect possibility of award?

A25 Yes, for award purposes. For proposal include items in the summary table (reference E-2, Part II, Sub-Part 1 (j)) including applicable draft modification documentation, proposed installation date and add the item to Chart C as pending so it is captured on the weight and balance. We anticipate requesting final installation data; data must be provided on or before

December 11, 2015.

Q26 If an aircraft is offered for a particular line item (host base) and it is found that the required documentation for that line item is not present, will the aircraft still be eligible for other line items or is it excluded from the entire proposal? Could it make the entire proposal non-compliant resulting in rejection of the entire proposal?

A26 Potentially yes, but it depends on the scope or magnitude.

5 Amendment 3

Q27 Exhibit 22 Bid Weight Chart

A27 Exhibit has been revised, see Amendment 3.

Q28 Flight Engineer duty time 8 or 10 hours?

A28 Engineer will be limited to 8 hours on a fire. C-16 pertains to flight engineers as it pertains to pilots, 8 hours operational and 10 hours point to point.

Q29 (B-1) Fastfill Buckets – do we include the pump weight on page 2 of the schedule of Items?

A29 Yes

Q30 (B-3) Can you change the weighing date from the day the solicitation was issued?

A30 The requirement will remain as per the solicitation.

Q31 (B-7) Would you consider a 14/14 work schedule?

A31 It will be taken under consideration.

Q32 (B-12) Do you need the entire 337’s and/or STC’s for equipment previously installed on the aircraft.

A32 Yes, we need to see the complete 337’s and STC’s for all equipment required in B-12.

Q33 (B-12) 2 VHF-FM – is there still a requirement for the AUX FM?

A33 See Amendment 3

Q34 (B-12) Addition Telemetry Unit (ATU) is required on all tanked aircraft – How are we going to meet this requirement?

A34 Requirement will be as follows; Include items in the summary table (reference E-2, Part II, Sub-Part 1 (j)) including applicable draft modification documentation, proposed installation date and add the item to Chart C as pending so it is captured on the weight. Provide finalized installation data on or before December 11, 2015 as per Amendment 3.

Q35 (B-12) Tanked aircraft will display the last three digits of the aircraft number on both sides of the tank correct?

A35 Yes and must be on both sides.

Q36 If the numbers are 12” on the aircraft, do we need anything on the tank?

A36 No

Q37 (C-3) Vendors are now responsible in proving their fire shelters and training correct?

A37 Yes, that is correct.

Q38 (C-4) Minimum Equipment List allows for the items in C-4 to be inoperable per our FAA approved MEL.

A38 The items that are not allowed to be deferred while on contract are listed in C-4 even though the FAA approved MEL. These items are required equipment to operate while under contract.

6 Amendment 3

Q39 Can we have the contract copy and modifications on an iPad in the aircraft?

A39 Yes

Q40 (C-4 (d) (13)) Access Steps; this is not a requirement for this contract, correct?

A40 Correct - see Amendment 3.

Q41 (C-4 (d) (17) (i)) This is for a Type 2 aircraft, does it need to be removed?

A41 It is not applicable to Type 1 and states that at the end of the paragraph per Amendment 1 posted May 28, 2015.

Q42 (C-4 (d) (25)) Wire Cutters - do we get an exemption for Type 1 aircraft?

A42 Yes, see Amendment 3.

Q43 (C-5 (a) (12)) When you arrive on MAP and have flown less than 50 hours of the 100 hour inspection, is this at the vendor cost?

A43 Yes, if more than 50 hours has flown, this clause may be used.

Q44 (C-10 (h) (1)) Transportation of Hazardous Material (HazMat) Link doesn’t work?

A44 Link has been replaced, see Amendment 3.

Q45 (C-12 (d)) “Weight Class as Defined” - we have never seen this before.

A45 Weight class definition is used for pilot experience in weight class per the FAA‘s definition.

Q46 (C-12 (g)) Second in Command (SIC) Requirement - should this be in there?

A46 See Amendment 3

Q47 (C-15 (b)) Can you clarify “Maximum of 2 per calendar year”?

A47 No more than 2 per line item.

Q48 (C-18 (d)) If a pilot has to remain in the area of the incident until released per the contract and our drug program requires they get tested right away, what do they do?

A48 Fulfill the drug requirement and have the pilot return back to the incident.

Q49 (C-35) If we are at an alternate base when released, explain how we will get paid our flight time between the home base and alternate base? What if we decide to stay in the area after being release just in case, how do we get paid?

A49 You will be paid when the actual flight takes place. The Government is entitled to a flight from the contractors host base to contractor’s home base, the difference would be computed and paid or deducted as applicable.

Q50 (Exhibit 8 (b)) Fire Extinguishers?

A50 We require a minimum of a 20-B: C rating.

Q51 (B-12 and Exhibit 8) Radios, what do they need to be portable digital or mobile base?

A51 A mobile radio installed in the fuel truck in accordance with Exhibit 8 meets the solicitation requirements. A portable radio with a suitable output power booster Exhibit 8 (g) (3) also meets the solicitation requirements.

7 Amendment 3

Q52 Can we use a portable GPS?

Q52 Yes

Q53 Why the additional VHF?

A53 Region 5 had requested it. They run 4 frequencies. This also could be beneficial for any large fire complex.

Q54 (E-2 Sub-Part 5 (a)) FAR 119 is for a 133. Is this correct?

A54 No, the reference in Section E of the solicitation, FAR 119 will be removed - see

Amendment 3.

Q 55 Can the initial attack bucket allowance for the Kmax provided in C-10 (e) (3) (i) (D) be used by other aircraft with storage or storage access limitations?

A55 Yes, see Amendment 3.

National Exclusive Use Large Fire Support Helicopter Services

AG-024B-S-15-9007

Table of Changes Amendment 3

Section Page Description

Offeror’s Checklist Period of Acceptance of Offeror’s – date change

A Standard Form 1449 Changed proposal due date to July 29, 2015, 3:30pm MST

B B-6 73 Replaced language

C C-4 81 Paragraph (d) (13) – added language to end of paragraph

C C-4 83 Paragraph (d) (25) – changed language in paragraph

C C-4 84 Paragraph (d) (26) – added language to end of paragraph

C C-7 88 Paragraph (a) (1) (iii) – replaced language at end of paragraph

C C-10 103 Paragraph (e) (3) (i) (D) – replaced language

C C-10 104 Paragraph (h) (1) – replaced website address

C C-12 108 Paragraph (g) – deleted language from paragraph

C Exhibit 5 148 Paragraph (a) (5) (i) – deleted language and marked “Reserved”

C Exhibit 8 159 Paragraph (f) (1) (iii) – added language to end of paragraph

C Exhibit 8 159 Paragraph (f) (2) (iii) – added paragraph

C Exhibit 8 159 Paragraph (f) (3) (ii) – deleted language and marked “Reserved”

C Exhibit 8 160 Paragraph (f) (4) (ii) – replaced language

C Exhibit 9 162 Deleted “Note” paragraph from Exhibit

C Exhibit 11 165 Added aircraft to the chart – Bell 214B/B! & 214ST and Boeing CH 46

C Exhibit 12 166 Added aircraft to the chart – Boeing CH-46 & CH-47 and Sikorsky UH-60

C Exhibit 22 205 Changed Computed Gross Weight @7000/20°C for Aircraft S-70 & UH60/A

E E-1 238 Paragraph (e) – Changed “Period of Acceptance of Offers” date

E E-2 239 Added paragraph under Part II Technical Proposal

E E-2 240 Paragraph Sub-Part 1 (b) – deleted language and marked “Reserved”

E E-2 240 Paragraph Sup-Part 1 (f) – added language to end of paragraph

E E-2 240 Paragraph Sup-Part 1 (j) – added language to end of paragraph

E E-2 243 Sub-Part 5 (a) – replaced language

E E-3 244 Paragraph (b) (1) (ii) – deleted language and marked “Reserved”

E E-3 245 Paragraph (b) (1) (x) – added language to end of paragraph

Solicitation No. AG-024B-S-15-9007 US Forest Service National Exclusive Use Large Fire Support Helicopter Services National Office

TABLE OF CONTENTS

OFFEROR’S CHECKLIST

Offeror’s Name_________________________________________________________________

Failure to provide the following information may render your Offer unacceptable. Please use this guide to assist you in completing your package.

Yes No Please review Period of Acceptance of Offers. Awards are anticipated after October 1, 2015. Offerors are on notice proposals will require an acceptance period from the closing date of proposal submittal through January 30, 2016.

Yes No Have you completed the SF-1449, Solicitation for Commercial Items?

Yes No Have you completed B-1, Schedule of Items, availability includes all costs; includes all applicable Federal, State, and Local taxes and any other costs associated with performing under this contract as per the terms and conditions included herein.

Yes No Have you completed Section E-1 Instruction to Offeror-Commercial Items?

Yes No Have you completed Section E-2 Instruction for the preparation of business and technical proposals?

Yes No Have you completed Section E-3 Evaluation-Commercial Items?

Yes No Have you reviewed Section E-4 Contract Award?

Yes No Have you completed Section E-5 Offerors Representations and Certifications-Commercial Items?

Yes No Have you completed Section E-6 Offerors Past Performance and Organizational Experience?

Yes No Have you completed Section E-7 Synopsis of Safety Program?

Yes No Have you completed Section E-8 Helicopter Performance Questionnaire?

Yes No Have you completed all the required information in Section B “Schedule of Items” including signing your proposal?

Yes No In addition to the other requirements in this solicitation, have you enclosed copies of the documentation required in Section E-2

1. Copies of 14 CFR Part 135 Operating Certificate, Operations Specifications and Operations Manual (If applicable).

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-024B-S-15-9007

6. SOLICITATION ISSUE

DATE

May 15, 2015

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Frank Gomez

b. TELEPHONE NUMBER (No collect calls)

(208) 387-5347

8. OFFER DUE DATE/

LOCAL TIME

July 29, 2015 3:30 p.m. MST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100% FOR:

NATIONAL INTERAGENCY FIRE CENTER

U.S. FOREST SERVICE – CONTRACTING

OWYHEE BUILDING - MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

HUBZONE SMALL

BUSINESS

(EDWOSB)

NAICS: 481212

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A)

SIZE STANDARD:

1500 Employees

11. DELIVERY FOR FOB DESTINA-

TON UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

NATIONAL INTERAGENCY FIRE CENTER

U.S. FOREST SERVICE – CONTRACTING

OWYHEE BUILDING - MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

Same As Item 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. ____DUNS NO. ____ _________ .

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE SECTION B (ATTACHED)

Heavy Helicopters – Tanked or Bucket

Large Fire Support

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________ . YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SECTION B

SUPPLIES OR SERVICES AND PRICES

73 Amendment 3

COVERAGE

FUEL SERVICING

VEHICLE DRIVER

MECHANIC

6-Day 6-Day Coverage

No Relief Required

3-Hour Call-up

7-Day

A.

FSVD Required

Relief FSVD Required

3-Hour Call-up

B.

FSVD Required

Relief FSVD Required

Mechanic(s) Required at Host Base/Alternate Base (May serve as FSVD) Relief Mechanic(s) 3-Hour Call-up

C.

Full Time FSVD Required at Host Base/Alternate Base

Full Time Mechanic(s) Required at Host Base/Alternate Base

B-6 MAXIMUM COMPLEMENT OF PERSONNEL BY AIRCRAFT TYPE

Type I (Heavy) Helicopters - A maximum of 10 Personnel may be paid as per the payment clause.

Type 1 helicopters capable of 5000 lbs. HOGE Jettisonable at 8000 PA and 25c require two Interagency carded A&P mechanics. Only one carded A&P mechanic needs to be on site for availability.

Note: Managers may pay up to the Maximum Compliment.

B-7 ACCEPTABLE WORK SCHEDULES (NEED TO CHECK ONE)

12/2 12/12 Other

(If “Other” is checked, Identify requested schedule, which is subject to approval by Contracting Officer)

Note: All Personnel shall be under the same work schedule. Days off schedule may vary.

B-8 STANDBY HOURS PER DAY

9 Hours Standby per day

B-9 EXTENDED STANDBY HOURLY RATE

$46.00 per hour

B-10 OVERNIGHT STANDARD PER DIEM RATE ALLOWANCE

Rates as published in Federal Travel Regulations See Section C

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

81 Amendment 3

(D) Field Approved for installation with supporting FAA Form 8110-3 and all DER supporting engineering substantiation documentation attached

(vi) Installations substantiated to the requirements 14 CFR Part 29 are most desirable. All data pertinent for these installations shall be available for review by the Forest Service prior to contract award. Installations of a seat, seat belt or shoulder harness are not acceptable as a minor alteration. Seatbelt and shoulder harness installations should follow the guidelines and best practices of FAA Advisory Circular (AC) 21-25A and 21-34. Field Approvals based on previously approved installations must match Make and Model. Field Approvals using previously approved "generic" Field Approvals are not acceptable, i.e. a Field Approval for a Bell 212, based on a previously approved similar installation for an S-58, would not be acceptable.

(9) One flight hour meter (Hobbs) installed in a location observable from the cockpit.

The meter shall be wired in series with a switch on the collective control, and a switch activated by engine or transmission oil pressure.

Or

For helicopters with a landing gear incorporating an extendable strut, the hour meter may be activated by a switch mounted in such a manner as to only operate when the strut is fully extended.

The hour meter shall record actual flight time in hours and tenths of an hour only.

(10) Operations from other than the manufacturer’s designated pilot station (right seat in most helicopters) are allowed only with an approved FAA Supplemental Type Certificate (STC) or field approval and designation on the aircraft Interagency Data Card. For single piloted aircraft, field approvals in lieu of STCs are not acceptable unless the appropriate crew door has been modified with bubble window (if available) and operational gauges installed in the door that can be viewed by the pilot while performing vertical reference operations.

(11) Convex mirror for observation of external loads and landing gear (not required for aircraft equipped ONLY for vertical reference operations).

(12) The Fire extinguisher(s) shall be a hand-held bottle, fully charged, with a minimum of

1.5 pounds capacity and 2-B:C rating, maintained in accordance with NFPA 10 and mounted with a quick release attachment accessible to the flight crew while seated.

(13) Standard Category helicopters with a floor height greater than 18-inches shall have an approved personnel access step to assure safe entrance and exit from each door of the helicopter. A section of external cargo rack may be utilized as a step by providing a clear space covered with non-skid material. (Not required for Type 1 helicopters.)

(14) Reserved

83 Amendment 1 & 3

(C) An Operations Manual for the type bucket(s) provided shall be available on site.

(D) Environmental operating conditions may dictate the need for more than one size bucket.

(E) Shall be leak free (1 gallon or less per minute)

(ii) Non-Gated buckets and non-powerfill buckets

(A) A second variable capacity water/retardant is required. At 100% capacity, the second bucket shall be no more than 10% greater than the minimum capacity of the primary bucket.

(B) Bucket capacity at each position or adjustment level shall be marked on the bucket. Collapsible buckets with cinch straps shall only be adjusted to marked graduations (i.e., 90%, 80%, and 70%). Intermediate graduations or capacities below the manufacturer’s minimum graduation (by tying knots, etc.) are prohibited.

(C) Either the weight of the bucket or capacity at each adjustment level shall be marked on the bucket or the operator shall have a written statement of the maximum capacity (weight) at each adjustment point.

(iii) Gated Buckets and Powerfill buckets

(A) Requires electronic hook load measuring system that provides cockpit readout of the actual weight.

(B) Either the weight of the bucket or capacity shall be marked on the bucket or the operator shall have a written statement of the maximum capacity (weight).

(C) If powerfill equipped, bucket must fill to maximum capacity in no more than 90 seconds.

(19) Reserved

(20) Reserved

(21) Fuel Servicing Vehicle (See Exhibit 8 Fuel Servicing Equipment Requirements) (Not required for Alaska).

(22) FAA Approved Extended Height /High Skid Landing Gear (if available by STC or aircraft manufacturer).

(23) FAA approved high visibility, pulsating, forward facing, conspicuity lighting.

(24) FAA approved locking cap(s) on all fuel filler ports. Single point refueling port dust caps need not have an FAA approved locking device.

(25) FAA approved Wire Cutters for Standard Category personnel transport helicopters only.

84 Amendment 3

(26) FAA approved floor protection. Helicopters shall have floor protection within the cargo area. Floor protection is not required within the passenger seating areas. Floor protection in both seating and cargo areas shall not be in excess of ½ inch to allow for installation of all passenger seats and access to all installed anchor points. (Not applicable to Type 1 or Restricted Category helicopters.)

(27) Internal baggage compartment/external cargo basket/racks. Minimum of fifteen

(15) cubic feet of cargo space with isolated internal baggage compartment(s) capable of accommodating 58-inch long shovels, rakes, and other fire fighting tools (requires rear bulkhead modification of baggage compartment of some models).

External cargo basket(s)/rack(s) with a closing mechanical latching lid, if available, may be provided in lieu of baggage compartments, which cannot be modified to accept fire tools. The lid shall cover the entire basket/rack. Cargo basket/rack shall be at least 4-inches deep and shall not hamper ingress and egress of personnel from the cabin area.

The devices shall be simple in function and have the capacity of being installed quickly.

All cargo will be loaded, contained and restrained in a FAA Approved manner that is compliant with the aircraft’s approved flight manual and the operator’s 135 Operations Manual.

All helicopters equipped with an external basket must have an FAA STC or field approval applicable for make and model, for dimension, load carrying capability and material construction. The basket will have a hinged top with a suitable method to secure the top closed in flight, to prevent the contents from exiting.

All helicopters shall have FAA approved internal cargo area restraints or barriers which extend from the floor to the ceiling, isolating the passenger area from the cargo area (transmission wells), sliding door area and will not compromise passenger ingress and egress. Cargo behind soft passenger seats must be restrained while seats are occupied per 14 CFR Part 29 requirements. Restraints or barriers must be capable of being removed within 15 minutes. Restraints within the cargo area of the transmission wells shall have netting restraints only.

(28) Reserved

(29) Engine inlet air filtration system/particle air separator for all medium and light helicopters.

(30) Heating system for windshield de-fog.

(31) Kit for disposal of fuel during start-up/shut down; i.e., EPA Bell Kit if commercially available.

(32) Reserved

(e) Optional Items, as selected in B-12

(1) Electronic Weight and Balance, tablet or similar device to calculate electronic weight and balance and transmit it via email (when internet access exists). This is for operational weight and balance and is not a substitute for other contract requirements.

85 Amendment 3

(2) Fast Fin and Strake, FAA approved tail boom and vertical fin modifications. BLR is a known supplier of this equipment

(3) Auto re-ignition kit if commercially available for make and model of aircraft offered.

(4) Aircraft shall have a Supplemental Type Certificate for Left Seat Operations under Part 91, 135 and 133.

C-5 HELICOPTER MAINTENANCE

(a) General

(1) The Contractor shall be capable of providing field maintenance support to each helicopter for extended periods during heavy use.

(2) Helicopters shall be operated and maintained in accordance with 14 CFR requirements and manufacturers’ recommendations. Special equipment and/or modification of the helicopter to meet requirements of this contract shall be inspected, repaired, and altered in accordance with 14 CFR requirements and manufacturer's recommendations or engineered data and, if required, be FAA approved. All "time change" components, including engines, shall be replaced upon reaching the factory recommended time, or FAA approved extension if applicable. Helicopters operated with components and accessories on approved TBO extension programs are acceptable, provided the Contractor who provides the helicopter is the holder of the approved extension authorization (not the owner if the helicopter is leased), and shall operate in accordance with the extension.

(3) FAA, CFR 14, Part 145 Repair Stations, may be used for specific maintenance functions that the repair station is certified for. The helicopter must be returned to service under the repair station certificate, and not under an individual’s certificate for the repair station; for example repairman or A&P mechanic. The repair station may not be used in lieu of a carded mechanic if required by this contract.

(4) Contract performance may subject the helicopter engine to frequent smoke, sand and dust ingestion. All helicopters shall comply with the erosion inspection procedures at the recommended intervals in accordance with the engine operation and maintenance manual for the Contracted aircraft.

(5) All maintenance performed shall be recorded in accordance with 14 CFR 43 and 91 including helicopter time-in-service and hour meter reading.

(6) A copy of the current maintenance record required by 14 CFR 91 shall be kept with the aircraft, and at least every 12 flight hours or 7 days- whichever occurs first;

transmitted to the operator’s home office (Location that Certificate is held).

(7) Maintenance of aircraft records shall be in accordance with the FAA Advisory Circular (AC) No. 43-9C as revised.

86 Amendment 3

(8) Contractor shall notify the Contracting Officer at least 16 flight hours prior to the initiation of any maintenance inspection. In addition the Contractor shall immediately notify the CO of any change of an engine, power train, control, or major airframe component and circumstances inducing the change.

(9) Routine maintenance shall be performed before or after the daily standby or as approved by the CO.

(10) All inspection times and intervals shall comply with the Contractor's FAA Approved Maintenance Program.

(11) Inspections shall be performed in a maintenance facility, host or alternate base, or in the best field conditions available. Flight time to and from a maintenance facility or alternate base or location in excess of 30 minutes of flight time will not be paid.

(12) When less than 50 hours remain before the initial 100-hour inspection, the first 100 hour inspection shall be performed before or after the daily standby, or as approved by the Contracting Officer.

(13) Helicopters on an FAA Approved Aircraft Maintenance Programs (for example 100

hr. Inspections, phase or progressive type inspection), and after having flown 50 or more hours following the start of the Mandatory Availability Period, the Contractor May Perform scheduled inspection or maintenance without loss of availability. From that time, after every subsequent 100 hours of flight (±10%), scheduled inspections or maintenance may be performed without loss of availability per the requirements in (i) thru (iii) below.

(i) When the inspection is due and the aircraft and flight crew have been released for the day, the contractor will be allowed to perform this scheduled inspection and/or maintenance, up to the end of the following calendar day, without assessment of unavailability.

(ii) When the helicopter is available for service, it is the Contractor’s responsibility to ensure that the flight crew is also available. If the flight crew is not available when the aircraft is returned to service, unavailability will be assessed from that time until such time that they do become available.

(iii) If the entire calendar day is not used to perform maintenance, no credit of that unused time shall be granted.

(14) During the MAP, contractor may, with the approval of the CO, elect to use 2 additional non-paid calendar days for the accomplishment of scheduled maintenance.

These 2 days need not be consecutive; however they will each be full calendar days.

Contractor shall request approval from the CO at least 48 hours prior to the initiation of the additional scheduled maintenance days. Contractor will not be assessed unavailability for performance purposes and will not be paid availability.

87 Amendment 3

(15) All weighing of aircraft shall be performed on scales that have been certified as accurate within the previous one (1) year. The certifying entity may be any accredited weights and measures laboratory using standards traceable to the National Institute of Standards and Technology (NIST). The scales should be listed by make model and calibration date in the aircrafts weight and balance documentation (See Form B, Exhibit 21).

(16) Helicopter(s) under initially awarded contract(s) under this solicitation shall remain at or below contracted helicopter equipped weight as proposed in the base year of the contract. Helicopters will be allowed a total of 1% above the awarded contracted helicopter equipped weight as proposed during the combined contract option periods.

The helicopter’s equipped weight is determined using weight and balance data which was determined by actual weighing of the aircraft within 12 months prior to the due date of proposal submission and 24 months thereafter or following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft. If the government requires additional equipment after contract award no penalty will be assessed.

(17) A list of equipment installed in the aircraft at the time of weighing shall be compiled.

The equipment list shall include the name, weight, arm and moment of each item installed. Items that may be easily removed or installed for aircraft configuration changes (seats, doors, radios, cargo hook, baskets, special mission equipment, etc.) shall also be listed including the name, weight, arm and moment of each item. Each page of the equipment list shall identify the specific aircraft by serial and registration number. Each page of the equipment list shall be dated indicating the last date of actual weighing or computation. The weight and balance shall be revised each time equipment is removed or installed which more than negligibly affects the center of gravity of the aircraft. See Exhibit 21 for an acceptable example.

(18) When the contract equipped weight of the aircraft, as noted by registration number in Section B, Schedule of Items, changes, the Contractor shall notify the CO of the change and submit a revised weight and balance as required by the Contract.

(b) Turbine Engine Power Assurance Checks

(1) A power assurance check shall be accomplished on the first day of operation, and thereafter within each 10-hour interval of contracted flight operation unless prohibited by environmental conditions (i.e. weather, smoke). The power assurance check shall be accomplished by the contractor in accordance with the Rotorcraft Flight Manual or approved company performance monitoring program. A current record of the power assurance checks will be maintained with the aircraft under this Contract and any renewal periods.

(2) Helicopters with power output below the minimum published performance charts or if the trend analysis indicates significant deterioration in performance the aircraft shall be removed from service. The power condition shall be corrected before return to service and contract availability.

88 Amendment 3

(c) Maintenance Flights

A functional maintenance flight shall be performed following overhaul, repair, and/or replacement of any engine, power train, rotor system or flight control equipment, and following any adjustment of the flight control systems before the helicopter is returned to service. The flight will be performed at the Contractor’s expense. Results of the maintenance flights shall be reported to and approved by the FS or DOI Aviation Maintenance Inspector before the helicopter is returned to Contract availability.

C-6 AIRCRAFT AND EQUIPMENT SECURITY

(a) The security of Contractor provided helicopter and equipment is the responsibility of the Contractor.

(b) Helicopter shall be electrically and/or mechanically disabled by two independent security systems whenever the helicopter is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the helicopter or interfere with safety of flight.

(c) Examples of unacceptable disabling systems are:

(1) Locked door/windows; and/or

(2) Fenced parking areas.

C-7 AVIONICS

(a) Minimum Requirements

All avionics used to meet this agreement/contract shall comply with the requirements of paragraph (b) Avionics Specifications and paragraph (c) Avionics Installation and Maintenance Standards. The following are the minimum avionics which shall be installed. Additional avionics may be required in Section B of this agreement/contract.

(1) All Helicopters

(i) One VHF-AM Radio (COM 1)

(ii) One VHF-FM Radio (FM 1)

(iii) One Auxiliary FM system (AUX FM) {Not applicable to Type 1 helicopters with 2 VHF- FM radios installed.}

(iv) An Intercom System (ICS) {Not required in single occupant aircraft}

(v) Audio Control systems applicable to the type of aircraft offered

(vi) One Global Positioning System (GPS)

(vii) An Emergency Locator Transmitter (ELT)

(viii) An Automated Flight Following System (AFF)

103 Amendment 3

(C) When a bucket is attached directly to the cargo hook, it is critical to measure the maximum length of the extended bucket from the shackle on the control head to the extended dump valve/fire sock, making sure that it is at least 6-inches less than the distance from the belly hook to the closest possible point on the tail rotor. Lines attached between the cargo hook and the bucket shall extend the bucket past the outside arc of the tail rotor, the line shall be no shorter than 50 feet.

(D) For initial attack only, vendors operating aircraft with limited storage or limited storage access are authorized to use any water bucket with a capacity of over 200 us gallons. Higher capacity, compact, lightweight buckets are no longer available or no longer supported. Vendors shall switch to a bucket meeting contract specifications as soon as practical, typically after the first fuel cycle.

(ii) Non-gated bucket operations

(A) Partial dips are not authorized.

(B) At the beginning of the fuel cycle, bucket capacity shall be adjusted so that the bucket, when filled to the adjusted capacity, does not exceed the allowable payload.

(C) Bucket capacity at each position or adjustment level shall be marked on the bucket. Collapsible buckets with cinch straps shall only be adjusted to marked graduations (i.e., 90%, 80%, and 70%). Intermediate graduations or capacities below the manufacturer’s minimum graduation (by tying knots, etc.) are prohibited.

(iii) Gated bucket operations

(A) Requires electronic hook load measuring system that provides cockpit readout of the actual weight.

(B) Partial filling is authorized, based on aircraft performance and environmental conditions.

(4) Tank Operations

The following procedure shall be used for all Tank operations (also see Exhibit 5):

(i) Snorkel removal and installation shall be the Pilots responsibility at all times.

However, Government personnel may assist with removal and installation when properly trained by the mechanic or pilot.

104 Amendment 3

(ii) Prior to or during the helicopter’s first start-up of each day, tank doors shall be checked for normal and emergency operation, to include checking the snorkel for proper operation. These operational checks should be incorporated into the aircraft’s cockpit checklist. Not required in conditions that present potential damage to tank or snorkel system.

(f) Reserved

(g) Dual Controls

Dual controls are required and shall be made accessible to an approved agency Helicopter Inspector Pilot (HIP) for all pilot performance evaluations. During flight operations the front seat not occupied by a pilot may only be occupied by a Helicopter Manager, or briefed and authorized by PIC or HMGR. For Type III aircraft, the dual controls shall be removed except during pilot evaluation.

(h) Transportation of Hazardous Material (HazMat)

(1) Helicopters may be required to carry hazardous materials. Such transportation shall be in accordance with DOT Special Permit and the DOI or FS Aviation Transport of Hazardous Materials Handbook/Guide (NFES 1068). A copy of the current Special Permit and handbook/guide and DOT Emergency Response Guide (ERG) shall be aboard each aircraft operating under the provisions of this Special Permit and can be found at this website:

http://www.fs.fed.us/fire/aviation/av_library/index.html#f

(2) It is the responsibility of the Contractor to ensure that Contractor employees have received training in the handling of hazardous materials. Documentation of this training shall be retained by the company in the employee’s records and made available to the Government as required. Training is available at this website:

https://www.iat.gov/Training/modules/a110/pre-110.html

(3) The pilot shall ensure personnel are briefed of specific actions required in the event of an emergency. The pilot shall be given initial written notification of the type, quantity, and the location of hazardous materials placed aboard the aircraft before the start of any project. Thereafter, verbal notification before each flight is acceptable. For operations when the type and quantity of the materials do not change, repeated notification is not required.

C-11 CONTRACTOR’S ENVIRONMENTAL RESPONSIBILITIES

(a) The Contractor is responsible to ensure that all maintenance, fueling, and flight activities do not cause environmental damage to property or facilities. The contractor shall ensure tanks and buckets are cleaned appropriately when requested by the government to eliminate invasive aquatic species in known contaminated water sources. Cleaning product(s) (i.e. bleach, etc.) will be provided by the government.

http://www.fs.fed.us/fire/aviation/av_library/index.html https://www.iat.gov/Training/modules/a110/pre-110.html

108 Amendment 3

Medium aircraft – aircraft weighing more than 12,500 up to 41,000lbs.

Large aircraft – aircraft weighing 41,000 up to 255,000.

Additional Special Mission Requirements:

Contract Pilot-in-Command – (as related to the applicable Special Mission approval): Minimum Experience Flying Hours:

Mountain Flying (see 1) Mountain Flying Experience – Make and Model Vertical Reference (VTR) Experience ........................................................................ 10* Annual VTR Recurrency Training .............................................................................. 2*

*Mandatory for Type I, II & III Exclusive Use and Type I & II CWN Pilots. Optional for CWN Type III Pilots

1 Mountain Flying - Helicopter Pilot: 200 hours experience operating helicopters in mountainous terrain identified in 14 CFR 95 Subpart B-Designated Mountainous Area.

Experience operating outside the United States may be considered “Mountain Flying” providing it is conducted in mountainous regions defined as 2000 feet above surroundings containing long slopes, deep valleys, and high ridges. Operating includes maneuvering and numerous takeoffs and landings to pinnacles, ridgelines and confined areas.

(e) Pilot - Equipment Proficiency

Pilots shall be required to demonstrate proficiency with all mission equipment.

(f) Pilot - Vertical Reference Proficiency

(1) Pilots may be required to demonstrate this capability during an agency evaluation.

(Exhibit 10, Interagency Guidelines for Vertical Reference/External Load Training Standards)

(2) Vertical reference qualified pilots shall maintain proficiency in vertical reference or external load operations. When active under Contract for a period of 30-consecutive days and no vertical reference activity occurs, the pilot will be provided a 1-hour proficiency flight at Government expense. This will include snorkel operations on tanked aircraft.

(3) The Contractor may be considered unavailable for failure to maintain vertical reference proficiency.

(g) Second in Command (SIC) Requirements (if applicable)

Second-In-Command shall meet requirements of operator’s certificate. The requirements for the second pilot shall be a commercial pilot certificate with rotorcraft category, helicopter class rating and at a minimum a valid second class medical certificate. They are not issued a Helicopter Pilot Qualification card.

148 Amendment 3

EXHIBIT 5 - ADDITIONAL SUPPRESSION/PRESCRIBED FIRE EQUIPMENT (C-4 (d) (7), C-4 (d) (18), C-10 (e) (4) (Continued)

(iv) Emergency systems operated by pneumatic or fluid pressure shall be isolated from the normal tank system pressure. Normal function or failure of the normal system shall not affect the emergency system pressure. Emergency systems dependent on normal operating aircraft or tank systems for initial charge shall have a pressure gauge or indicator readily visible to the crew. Emergency systems dependent on precharged bottles shall have a positive means of checking system charge during preflight.

(v) The primary emergency dump control shall be positioned within easy reach of the pilot and copilot while strapped in their respective seats. Electrically operated controls shall be wired direct to a source of power isolated from the normal aircraft electrical bus and protected by a fuse or circuit breaker of adequate capacity.

(5) Certifications

(i) Reserved

(ii) Weight and balance computations shall be made with the tank full, empty, and removed, showing the helicopter to remain within acceptable center of gravity limits at all times.

(iii) The tank shall accept filling at a rate sufficient to allow the tank to be filled to capacity in no more than 1-minute.

(6) For Type II and Type III helicopters

(1) Fixed Suppressant / Retardant Tank must be manufactured with an opening that allows use of the cargo hook for external load operations while tank is attached.

(2) Extended Height landing gear that ensures a minimum of 12 inches clearance between the attached delivery tank and the level ground shall have an extended height access step or equivalent to provide a minimum of one step half the distance to the skid.

(7) For Type II Standard Category helicopters

(1) Snorkel will be removable.

(2) Snorkel assembly will be Supplemental Type Certificated (STC) to allow for personnel transport with the snorkel in the stowed position during day time operations.

159 Amendment 3

EXHIBIT 8 - FUEL SERVICING EQUIPMENT REQUIREMENTS (Continued)

(f) Fuel Quality Control Procedures

Compliance with fuel quality control requirements is the responsibility of the…