AG-2019-15 SCOB.docx

Wis. Statutes s.16.75

DOA-3070 (R08/2003)

BIDS MUST BE SEALED AND ADDRESSED TO:

DATCP – FINANCE SECTION

ATTN: Mary Hensler 2811 Agriculture Drive PO Box 8911 Madison, WI 53708-8911

REQUEST FOR BID

Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

“Something Special from Wisconsin” items Due Date: May 10??, 2019 TIME: 2:00 PM CT

Buyer Name: MARY HENSLER Email: marya.hensler@wi.gov Phone: 608-224-4752 Date Issued: May 2, 2019

|_| Fax bids are accepted |X| Fax bids are not accepted

BID RESPONSE INSTRUCTIONS:

1. Read the entire bid including all terms, conditions and special specifications. The standard terms and conditions apply to any subsequent award.

2. Bid number and bid opening date must be on outside front lower left corner of the sealed bid envelope/package (bid or no-bid).

Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection.

3. Bids must be in ink or typed (pencil is unacceptable), signed and dated.

4. Bid responses (bid or no-bid) must be submitted on this form. Make copies for your records.

5. For a “No-Bid” response, return only the signature page, signed and marked “No-Bid”.

6. Each Numbered, sealed bid response (bid or no-bid) must be in a separately identified sealed bid envelope/package and must be received in the Purchasing Office prior to specified time. Late bids will be rejected.

7. Bids submitted by “express/overnight” services must be in separate inner envelopes, sealed and identified as stated above.

8. Use one of the options below to return your bid response:

Madison, WI 53708-8911

9. Delivery can be made: _____________ days or ________ weeks after receipt of order.

10. Payment terms:___________________

11. Prices shall be firm for acceptance _______ days from date of bid opening, or as stated in the special conditions of bid.

12. Vendor’s quotation reference number, if any _________________ This number will appear on the purchase order.

13. Minimum order amount, if any $ ____________ Minimum quantity, if any ________________

14. Vendor contact person: _________________________________ Phone # _____________________________

15. Email address: ________________________________________ Fax # _______________________________

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print) Title Phone ( )

Fax ( )

Authorized Signature

Date Federal Employer Identification No.

Social Security No. if Sole Proprietor (Voluntary)

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

REQUEST FOR BID

AG-2019-15

SOMETHING SPECIAL from WISCONSIN

PROMOTIONAL ITEMS

Issued: May 21, 2019

Responses Due: May 101, 2019, 2:00PM CT

TABLE OF CONTENTS

1.0 INTRODUCTION AND PURPOSE

1.1 DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

accomplish or to provide under this RFB.

1.2 PURPOSE AND SCOPE OF THE REQUEST FOR BID

The Wisconsin Department of Agriculture, Trade and Consumer Protection (DATCP), requests Bids for the purchase of various styles and sizes of signage, shelf danglers, shelf sliders, and dry erase signs for the “Something Special from Wisconsin™” program, and intends to use the results of this process to award a Contract. DATCP does not guarantee it will purchase any specific quantity or dollar amount. Bids that require a minimum number of commodities or Services be ordered will be rejected. There will be no guarantee to purchase any specific quantity, or pay any minimum Contract price during the term of the Contract.

1.2.1 OVERVIEW OF PROCURING AGENCY, BACKGROUND, AND OBJECTIVES

Something Special from Wisconsin™ is a trademarked marketing program administered by the Division of Agricultural Development of the Wisconsin Department of Agriculture, Trade and Consumer Protection, based in Madison, Wisconsin.

Founded in 1983, the Something Special from Wisconsin™ program has helped its members stand out above the rest. The program logo provides a quick and reliable way to identify genuine Wisconsin products and services at grocery stores, retail outlets, farmers' markets and restaurants throughout the state.

1.3 CONTRACT TERM

This Contract will run for an initial one (1) year period. DATCP and the Contractor, upon written mutual agreement, may renew the Contract for up to an additional two (2) one-year periods. Pricing will remain unchanged during the first year of the original contract. The Contract shall be effective on the date it is executed by the Procuring Agency. If no formal Contract is executed, the effective date of the Contract is the date of the purchase order.

The RFB documents, the awarded Bidder's response as accepted by DATCP, and any purchase order related to this RFB shall become the Contract between the parties unless a separate Contract is executed.

1.4 MODIFICATIONS OF CONTRACT

The Contract shall not be used for purchasing commodities or Services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid and be rendered in writing and signed by both parties or they will be void.

1.5 EVALUATION PERIOD

This contract is subject to an initial ninety (90) day evaluation period. If at the end of that time, the quality and/or responsiveness of the contractor are unacceptable according to the terms of this bid, the contract will be canceled and awarded to the next lowest responsible bidder or rebid.

1.6 NEW ITEMS

DATCP reserves the right to add new printing items that are exact as the same description and size, with the only change being the color of ink being used and different artwork. This contract is based on technology changes to standards unknown at the time of this bid. Contractor prices must be comparable to current contract pricing for like products. Contractor should promptly notify the Finance Office of any new or discontinued products.

1.7 ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by the Procuring Agency, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Final Signed Contract with clarifications included

· Bid Response as accepted by the State of Wisconsin

· Request for Bid

If the Official Purchase Order serves as the final Contract, in the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Official Purchase Order

· Bid Response as accepted by the State of Wisconsin

· Request for Bid

1.8 COOPERATIVE PURCHASING SERVICES

Commodities and Services may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the commodities and Services procured under the Contract at the same rates agreed to by the Procuring Agency and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the Procuring Agency and providing appropriate documentation and support and reporting Contract usage by Municipalities.

1.9 RESPONDING TO BID REQUIREMENTS

Mandatory Bidder qualifications and/or requirements in this RFB document must be minimally met without exception; failure to meet such will disqualify your Bid. Before the award of any Contract, the Procuring Agency shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint the Procuring Agency with these qualifications by submitting appropriate or supporting documentation.

Certain qualifications/Specifications will be presented by the Procuring Agency as itemized questions that require an affirmative response from you that you can meet them (e.g., "yes/no" prompt, dropdown menu, required attachment). Other requirements may be presented in a grouped manner (e.g., "Does your company meet requirements 2.1-2.8?"). For any itemized or grouped requirements that you cannot meet, you must check "no" and provide a supplemental document as an attachment to explain.

Failure to meet a qualification will disqualify your Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.

2.0 BIDDER QUALIFICATIONS AND REQUIREMENTS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid. Bidder shall use the Bidder’s Response Sheet, Attachment A to respond to this section.

2.1 PROOFS

Stock: Stock samples with ink draw down must be submitted with bid for EACH stock style ordered. Recycled stock is preferred, but not mandatory. Within your bid, state name of stock and identify whether it is recycled or not. Color draw down required on all stocks must be submitted on original run. Unless requested, a color draw down on subsequent orders will not be required once original draw down proof has been approved.

A high resolution, full color proof will be required before approval by DATCP prior to printing and submitted within four (4) working days after receipt of order. Any changes required at any proofing stage as a result of bidder’s error will be made at no expense to the agency. Changes required by DATCP, following submission of proofs which are not a result of bidder’s error will be paid for as additional costs at bidder’s current labor and material rates.

Send proofs to: DATCP – Finance Section, Mary Hensler, 2811 Agriculture Drive, Madison, WI 53718.

2.2 UNDER / OVER RUNS

This is an exact count bid with no under runs allowed. Overruns are not to exceed 10%, see Section 9 of the Standard Terms and Conditions for State of Wisconsin Printing. In the case of under runs, agency may require an order be placed back on the press, at no additional charge to the agency or the agency may accept lower quantity at a negotiated price. Depending on the needs of the agency, over runs will be priced based on the unit price per thousand cost only.

2.3 YEAR IN BUSINESS

Bidder shall be in the business of providing screen printing on vinyl and other paper stock as requested for the past three (3) years.

2.4 CONTRACT MANAGER

Bidder shall designate a Contract Manager to provide on-going communication, coordination of services, answer questions, and resolve issues, from 8am CT till 5pm CT. This individual will act on the Contractor’s behalf for all matters involving the contract. The Contract Manager shall be the individual who assumes ultimate responsibility for the Contractor’s performance.

3.0 MANDATORY SPECIFICATIONS OF BID

All requirements in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid.

3.1 TECHNICAL / PERFORMANCE REQUIREMENTS

Bidder shall use Bidder’s Response Sheet, Attachment A INSERT TITLE OF ATTACHMENT OR OTHER INSTRUCTION to respond to this section.

3.1.1 IInk and Logo Specifications: PMS colors: 1856 RED, 109 YELLOW. These colors must be an exact match to existing SSfW items remaining inventory. Please feel free to request a previous printed sample/s. Red is 185, 109 Yellow, also add in data for PMS Black and PMS White. You have this outlined under attachment B.

3.1.2 Availability: Bidder shall have a Contract Manager, or an designee, that shall be available Monday through Friday from 8:00am to 5:00pm CST.

4.0 SPECIAL TERMS AND CONDITIONS OF BID

The State reserves the right to negotiate special terms and conditions when it is in the best interest of the State to do so. The Bidder shall not submit its own Contract document as a substitute for the State's Special Terms and Conditions.

Bidders shall accept all terms and conditions or submit point-by-point exceptions along with proposed alternative language for each point. The State may or may not consider any of the Bidder's suggested revisions. Any changes or amendment to any of the terms and conditions will occur only if the change is in the best interest of the State.

4.1 ORDERS

DATCP may use the following methods to purchase from this contract:

· Specific Purchase Orders may be placed for one-time shipments.

4.2 DELIVERY REQUIREMENTS

Delivery requirements are as follows: As Soon As Possible. Failure to accept this delivery requirement may disqualify the Bid.

4.3 DUPLICATES AND OVER SHIPMENTS

Upon notification by the Procuring Agency of a duplicate or over shipment, goods shall be removed at the Contractor's expense. If such goods are not removed within seven (7) business days of receipt of written notification from the Procuring Agency, the Procuring Agency shall dispose of them at its discretion and will not be held liable for the cost.

4.4 RETURN POLICY FOR DEFECTIVE OR DAMAGED GOODS

DATCP reserves the right to reject any shipments, in part or in whole that it deems defective.

The Contractor shall be responsible for all return shipping expenses for defective goods.

The Contractor shall refund DATCP for any defective or damaged clothing.

4.5 NEW AND DISCONTINUED ITEMS

Contractor shall immediately notify DATCP Purchasing staff of any item(s) to be discontinued.

New or replacement items for discontinued products shall meet or exceed the original Bid specifications and quality requirements.

Contractor shall send a sample of any new or replacement item to the DATCP Purchasing staff for prior approval.

Substitutions shall be provided at same or lower price as discontinued product.

4.6 RANDOM PRODUCT SAMPLING

Prior to the notice of award, DATCP Purchasing staff shall request samples of certain items that were bid by the potential awarded Bidder.

Samples shall be provided at no cost to DATCP Purchasing staff in order to verify product compliance with the Bid Specifications.

All samples provided by the Bidder will be reviewed by DATCP Purchasing staff in an identical manner in order to verify product compliance with the Bid Specifications.

Samples NOT meeting Bid Specifications will be rejected and the Bid will be disqualified. DATCP Purchasing staff will be sole judge of sample compliance with the Bid Specifications.

A Bidder may request the return of samples at its own expense. Samples shall be retrieved within 15 calendar days of the date the samples were provided to DATCP Purchasing staff. Any samples not retrieved within the designated time-period will be disposed of at DATCP’s discretion.

Required Samples: Awarded bidder must supply a minimum of two (2) non-returnable sample of each type of stock requested in this RFB. Samples must be clearly identified as to specific paper/stock weight including vendors name and address. All samples supplied by the awarded bidder must have been produced in the bidder’s plant, on their own equipment, during the twelve (12) months prior to submission of the bid. These samples will be used to verify compliance of each bidder. Bids submitted without samples may be rejected.

4.7 BACKGROUND CHECKS

Due to the nature of this solicitation, the Procuring Agency reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors, if applicable, in order to determine whether any conviction exists that is substantially related to the solicited Commodity or service, or if such conviction may otherwise adversely affect the Bidder's ability to perform under the resulting Contract. The State is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements.

4.8 LIQUIDATED DAMAGES

The Procuring Agency may suffer damages due to Bidder's lack of performance of certain terms and conditions of the resulting Contract. Since it is impractical and extremely difficult to fix the actual damages sustained in the event of any such non-performance, DATCP will impose the following liquidated damages for the performance failures.

The Contractor agrees that DATCP shall have the right to liquidate such damages, through deduction from the Contractor's invoices, in the amount equal to the damages incurred, or by direct billing to the Contractor.

4.9 PAYMENT TERMS

Payment will not be made until the SSfW items are determined to meet all Specifications, requirements and deliverables and has been accepted by DATCP.

4.10 CERTIFICATES OF INSURANCE

Upon request by the State of Wisconsin, the Bidder shall provide copies of insurance policies and/or insurance certificates in effect during this Contract. The insurance policies shall be issued by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A- unless otherwise approved in writing by the State's Contract Administrator and the signature of an authorized agent.

The policies and/or certificates shall be submitted to DATCP upon request, for annual review, and/or when insurance coverage(s) or providers are changed. In the event the Contractor's required insurance policies in effect during this Contract are modified or cancelled, Contractor shall immediately provide notice to the State of Wisconsin.

The Certificates of Insurance listed in Section 4.10 shall be provided as stated herein to:

DATCP

Finance Section / Mary Hensler 2811 Agriculture Drive

PO BOXC 8911

Madison, WI 53708-8911

4.11 ACCESS TO SECURE FACILITIES

The Department of Agriculture, Trade and Consumer Protection, at 2811 Agriculture Drive in Madison, WI has building security policies and procedures. There is a security checkpoint at the first-floor lobby. All visitors will be required to provide current identification and sign in for a visitor's pass. Security personnel will call the intended Procurement Specialist prior to the visitor being allowed to proceed to their destination in the DATCP building. This means Bidders shall have the Procurement Specialist's name to allow the security guard to place a call to the Procurement Specialist. The Bidder shall allow ample time to clear security before reaching the Bureau of Procurement office to obtain the required Bid time-stamp.

DATCP is not responsible for deliveries that do not reach the Finance Office by the required due date and time.

4.12 CANCELLATION AND TERMINATION

TERMINATION FOR CAUSE

The State may terminate this Contract after providing the Contractor with thirty (30) calendar days written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The Contractor may terminate this Contract after providing the State a one hundred and twenty (120) calendar day notice of the State's right to cure a failure of the State to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the State of Wisconsin by providing at least a thirty (30) calendar day notice to the Contractor, and the Contractor providing at least a one hundred and twenty (120) calendar day notice to the State in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract. The Contractor shall also be compensated for partially completed Services. In this event, compensation for such partially completed Services shall be no more than the percentage of completion of the Services requested, at the sole discretion of the State, multiplied by the corresponding payment for completion of such Services as set forth in the Contract. Alternatively, at the sole discretion of the State, the Contractor may be compensated for the actual Service hours provided. The State shall be entitled to a refund for goods or Services paid for but not received or implemented, such refund to be paid within thirty (30) days of written notice to the Contractor requesting the refund.

CONTRACT CANCELLATION

The State reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

· Fails to perform any material obligation required under the Contract

· Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity

· Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30-day notice

· Makes an assignment for the benefit of creditors

· Fails to follow the sales and use tax certification requirements of §77.66 of the Wisconsin Statutes

· Incurs a delinquent Wisconsin tax liability

· Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054)

· Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair Employment Law)

· Becomes a federally debarred Contractor

· Is excluded from federal procurement and non-procurement contracts

· Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract

· Fails to maintain the confidentiality of the State's information that is considered to be Confidential Information, proprietary, or containing Personally Identifiable Information

· Contractor performance threatens the health or safety of a State employee or State customer

5.0 COST STRUCTURE AND COST SHEET INSTRUCTIONS

5.1 METHOD OF BID

The Bidder shall submit a net unit price and, if applicable, an extended net total for each item specified and grand total. All prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail. Bidder must bid on Bid Price Sheet, Attachment E. __.

5.2 FOB DESTINATION, FREIGHT PREPAID AND ALLOWED/INSTALLED

Delivery will be made by common carrier or Bidder's vehicle, with unloading to be performed by the carrier or Bidder and carton(s) transported to the interior or ground floor, or inside dock at 2811 Agriculture Drive, Madison, WI 53718. Bid prices shall include all packing, freight, insurance charges, and installation/operation manuals.

Failure to bid FOB DESTINATION, FREIGHT PREPAID AND ALLOWED in the Bid price or discount will disqualify the Bid.

Universal and Hazardous Waste shall be removed by Bidder in accordance with State and Federal regulations and guidelines.

Failure to bid FOB Destination Freight Prepaid Included and Installed in the Bid price will disqualify the Bid.

5.3 PRICE SHEET INSTRUCTIONS

Bidders shall complete the attached Bidder’s Price Sheets (Attachment A). Bidders may not alter the Price Sheet in any manner unless instructions on the Price Sheet indicates otherwise.

5.4 REQUESTING PRICE ADJUSTMENTS

The awarded Contractor shall hold the accepted prices for the initial contract period which shall begin on the date that the Contract is fully executed.

DATCP will review any adjustment of prices before the beginning of a contract renewal period. Request for price increases shall be provided by the Contractor, in writing, to DATCP 45 days prior to the renewal period. Price increase requests shall be justified with supporting documentation of industry-wide increases. Any price increase shall be mutually agreed upon between DATCP and the Contractor.

Any price decreases from the manufacturer or supplier that are passed through to the Contractor are required to be passed to the Agency within 30 days of the effective date of the price decrease.

6.0 BID PROCEDURE AND INSTRUCTIONS

6.1 CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that the Procuring Agency finds it necessary to change any of these dates and times (except estimated dates and times), it will do so by posting an amendment to Wisconsin VendorNet system via email notification.

6.2 CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions they have concerning the RFB document by May 6, 2019. If at any time prior to the Bid due date a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder shall immediately notify the Procuring Agency representative named below of the issue in writing and request modification or clarification of the RFB document.

Email is the preferred method of written contact. Please email to: marya.hensler@wi.gov

All communication and/or questions on all matters regarding this Bid shall be made in writing and refer to Request for Bid #AG-2019-15 and be directed to Mary Hensler via email: marya.hensler@wi.gov In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted to the Wisconsin VendorNet System via email.

All contact or communication with any employee or officer of the State of Wisconsin concerning this RFB, except Mary Hensler is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. Mary Hensler may authorize in writing contact or communication with another State employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract with the Procuring Agency may continue to communicate with the Procuring Agency Contract Administrator regarding the performance of that current Contract only.

6.3 REASONABLE ACCOMMODATIONS

Upon request, DATCP shall provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with a disability. If accommodations are needed at a Bid opening or Bidders' Conference, please contact: Mary Hensler, 608-224-5742, or preferred method is email: marya.hensler@wi.gov

6.4 SUBMITTING A BID

Bidders have two option in responding to this RFB.

6.5 ELECTRONIC BID SUBMITTAL (STRONGLY PREFERRED)

Respond as directed herein and via email responses submitted to marya.hensler@wi.gov If you respond via email, you will need to confirm that the entire bid contents have been received. You do not need to submit a mailed copy of any materials unless you are directed to do so elsewhere in the Bid document.

6.6 HARD COPY BID SUBMITTAL

Bidders have the option to mail or otherwise provide a hard copy Bid when responding to this RFB. If your company elects to do so, Bidders shall submit an original signed Bid, marked as stated below, and one hard copy and of all materials required for acceptance of their Bid by the deadline to:

All Bids shall be received and time-stamped at the above location no later than May 10, 2019, 2:00PM, CT. Bids not time-stamped will be considered late and rejected. Receipt of a Bid by the State mail system does not constitute receipt of a Bid by DATCP Finance Section.

All Bids shall be packaged, sealed in a box or envelope, and clearly marked with the following information on the outside of the package:

BIDDER NAME AND ADDRESS

RFB TITLE: Something Special from Wisconsin

RFB NUMBER: AG-2019-15

RFB DUE DATE AND TIME

Hand Delivered Bids:

The Department of Agriculture, Trade and Consumer Protection, at 2811 Agriculture Drive, Madison, WI, has building security policies and procedures. There is a security checkpoint at the first-floor lobby. All visitors will be required to provide current identification and sign in for a visitor's pass. Security personnel will call the intended Procurement Specialist prior to the visitor being allowed to proceed to their destination in the DOA building. This means Bidders shall have the Procurement Specialist's name to allow the security guard to place a call to the Procurement Specialist. The Bidder shall allow ample time to clear security before reaching the Bureau of Procurement office to obtain the required Bid time-stamp.

The State is not responsible for deliveries that do not reach the Bureau of Procurement office by the required due date and time.

6.7 EMAILED BIDS

An emailed Bid SHALL be received by DATCP’s Purchasing Office prior to the Bid opening due date and time, at the place shown on the Request for Bid.

Prior to the Bid opening deadline, the Bidder is responsible for confirming that their emailed Bid response has been successfully received by the Procuring Agency. Proof of transmission doesn't constitute proof of receipt.

Bid responses shall be emailed to marya.hensler@wi.gov Submitting a Bid to any email address other than marya.hensler@wi.gov does not constitute receipt of a Bid by DATCP Finance Office.

It is the Bidder's responsibility to verify that the emailed Bid has been timely received and delivered to the Procuring Agency by the Bid opening date and time. The Procuring Agency is not responsible for late receipt of a Bid, regardless of the reason for the delay. Proof of transmission doesn't constitute proof of receipt.

Emailed Bids that do not meet this requirement will be rejected.

6.8 FORMAT OF BID RESPONSE

Bidders responding to this RFB shall comply with the following format requirements:

Signed Request for Bidder’s Bid Sheet: Include the signed, required form (Attachment E) with your bid response along with the required forms. Bids submitted in response to this RFB shall be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. DO NOT COPY AND RETURN THE ENTIRE BID DOCUMENT.

By submitting a signed Bid, the vendor's signatories certify that in connection with this procurement: (a) the vendor's organization or an agent of the vendor's organization has arrived at the prices in its Bid without consultation, communication, or agreement with any other respondent or with any competitor for the purpose of restricting competition; (b) the prices quoted in the Bid have not been knowingly disclosed by the vendor's organization or by any agent of the vendor's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor; and (c) no attempt has been made or shall be made by the vendor's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.

Wisconsin Standard Terms for and Conditions for State of Wisconsin Printing (DOA-3604) These Terms and Conditions shall govern this Bid and subsequent award. Vendors shall accept these Standard and Supplemental Terms and Conditions or submit point-by-point exceptions along with proposed alternate or additional language for each point. Submission of any standard vendor Contracts as a substitute for language in the Terms and Conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal. The State reserves the right to negotiate contractual Terms and Conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

Additional Information: Include all additional information that shall be essential to an understanding of the Bid. This might include diagrams, excerpts from manuals, or other explanatory documentation that would clarify and/or substantiate the Bid document.

Cost Information: Provide price information on the Bidder’s Price Attachment E Attachment E, included in this RFB. Include one hard copy of the Price Sheet with the Bid response and one electronic copy in Excel format. All prices for furnishing the product(s) and/or service(s) included in the Bid in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted. Alternate price formats may eliminate consideration for this Bid.

Bid Response Qualifications and Requirements: The Bidder shall include the Bid Response Qualifications and Requirements Attachment A, included in this RFB. A response to each qualification and requirement listed shall be clearly checked and/or submitted as applicable and the sheet signed.

Any alteration of the Bid forms or Appendices is prohibited and will result in rejection of the Bid.

6.9 INCURRING COSTS

Neither the State of Wisconsin nor the Procuring Agency is liable for any costs incurred by the Bidder in responding to this RFB.

7 BID ACCEPTANCE AND AWARD

7.1 BID OPENING

A public Bid opening will be held on May 10, 2019, 2:00PM, CT. The names of all Bidders may be read aloud at that time.

7.2 BID REVIEW

All Bids will be reviewed by DATCP Finance Office to ensure compliance with submittal requirements. DATCP shall be the sole judge as to Bidders' compliance with the Bid instructions.

7.3 BID ACCEPTANCE

Bids that do not comply with Mandatory Requirements or Mandatory Specifications will be rejected. Bids that do not comply with Special Terms and Conditions of Bid may be rejected. DATCP in its sole discretion retains the right to accept or reject any or all Bids, or accept or reject any part of a Bid, if deemed to be in the best interest of the State.

7.4 METHOD OF AWARD

The Bid award(s) will be made on the basis of the lowest price, responsive, responsible Bidder. Prices Bid shall be in US dollars unless otherwise indicated. Bids that require a specific quantity or dollar amount will be disqualified. In the event of Bidder error in calculation, unit price shall prevail in award.

DATCP intends to award to one Bidder, whichever is judged to be in the best interest of the State. The State is the sole determinant of its best interests.

Award(s) will be based on lowest total unit price.

7.5 SAMPLES

Bidder shall submit a sample(s) at no cost to the Procuring Agency in order to verify product compliance with the Bid Specifications.

Samples shall be clearly labeled as "Sample" and shall be identified with the Bidder's name, the RFB number, due date, and Bid Item number.

Samples shall be delivered no later than May 10, 2019, 2:00PM, CT., along with bidder’s response and required forms:

DATCP / Finance Office ATTN: Mary Hensler 2811 Agriculture Drive PO Box 8911 Madison, WI 53708-8911 All samples provided by the Bidder will be reviewed by the Procuring Agency in an identical manner in order to verify product compliance with the Bid Specifications.

Samples NOT meeting Bid Specifications will be rejected and the Bid will be disqualified. The Procuring Agency will be sole judge of sample compliance with the Bid Specifications.

A Bidder may request the return of samples at its own expense. Samples shall be retrieved within 30 calendar days of the Notice of Award. Any samples not retrieved within the designated time period will be disposed of at the Procuring Agency's discretion.

The Procuring Agency will retain the sample(s) submitted by the Successful Bidder. Once a sample has been approved, the Bidder shall supply the Procuring Agency with the same product, of the same quality, from the same manufacturer as the original samples submitted, for the duration of the Contract.

7.6 BIDDER REFERENCES/CLIENT LIST

The Bid shall include Bidder references by completing DOA-3832, listing at least three (3) names or companies with whom the Bidder has done business similar in size and scope as required by this RFB within the last three (3) years. For each organization listed, the Bidder shall include the company name, address, contact person, email address, and telephone number along with a brief description of the product or service that formed the basis of the business relationship. DATCP will determine which references to contact in order to assess the quality of the product or service.

7.7 USE OF SUBCONTRACTORS

The Contractor will be responsible for the Contract performance of its subcontractors. The Contract will be between the DATCP and the awardee. The Contractor will be responsible for its subcontractors' performance of the pertinent Contract obligations including related Specifications, insurance requirements, and applicable regulations. The Bidder shall identify any potential subcontractor it intends to use to provide the product or service it will provide if awarded the Contract.

All subcontractors shall be approved in writing by the Procuring Agency. Any proposed substitution of an approved subcontractor shall be submitted in writing to the DATCP 30 days prior to implementation of the substitution, and include the substitute's qualifications, the reason for the change, and the intended effective date of the substitution. Failure to notify the Procuring Agency may result in cancellation of the Contract without notice and without penalty to the State.

7.8 DEBARMENT

Federal Executive Order (E.O.) 12549 "Debarment" requires that all contractors receiving individual awards using federal funds and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or Agency from doing business with the

Federal Government. Information on debarment is available at the following website: https://www.sam.gov/portal/SAM. See Section 15.0 of the Standard Terms and Conditions (DOA-3054).

7.9 AWARD NOTIFICATION

All Bidders who respond to this RFB with a Bid shall be notified in writing of the Agency's intent to Contract.

8 REQUIRED FORMS

The following is a list of forms pertaining to this RFB. An "X" preceding the form indicates that it shall be completed and returned with the Bid response.

Bid Cover (Signature) Pages (X) Addendum Cover (Signature) Page(s), if applicable to this bid request (X) DOA- Vendor Information Sheet, DOA-3832 (X) References Sheet, DOA-3832 (X) Bidders Response Sheet, Attachment A (X) Wisconsin Printing Terms and Conditions (DOA-3604), Attachment B Bidders Price Sheet, Attachment E (X) Wage Information – Attachment F (X)

Failure to provide this information with your bid submittal may disqualify your bid.

ATTACHMENT A

BIDDER RESPONSE SHEET

NOTE: SECTION NUMBERS IDENTIFIED CORRESPOND TO THOSE SHOWN IN THE

SPECIAL CONDITIONS OF BID.

YES NO

2.1 Bidder understand the turn-around time on proofs.

2.2 Bidder understands the under / over runs requirement.

2.3 Bidder has been in this business the required term.

Number of Years _______ in business.

2.4 Bidder understands to have a contract manager available 8am till 5pm

3 Bidders understands mandatory specifications of bid.

3.1.1 Bidder understands the ink and logo specifications.

4.11 Bidder understands the requirement of security and confidentiality of materials.

4.12 Bidder agrees to terms regarding contract cancellation.

5.2 You are bidding all prices FOB Destination, freight included

5.4 Bidder understands the terms of requesting a price increase.

6 Bidder will hold pricing firm during the first original term.

7.5 Bidders have submitted required samples.

7.6 Bidder has supplied three references on DOA-3832

7.7 Bidder will comply with terms on subcontracting.

8 Bidder has completed and returned all forms as required.

Company Name (print or type) Bidder's name & title (print or type)

Bidder’s Signature Date

ATTACHMENT B –

PRINTING SPECIFICATIONS – Basic Information

Ink: All pieces: PMS #185 red, 109 yellow, and black; white? (I realize the print stock will be White) oor 4-color process to equal PMS colors listed. UV color fast required. Ink process must be identified in bid.

Stock: Stock samples with ink draw down must be submitted with bid for EACH stock style ordered. Recycled stock is preferred, but not mandatory. Within your bid, state name of stock and identify whether it is recycled or not.

Color draw down required on all stocks must be submitted on original run. Unless requested, a color draw down on subsequent orders will not be required once original draw down proof has been approved.

Graphics Standard

Preferred Usage

The Something Special from Wisconsin logo is trademarked by the Wisconsin Department of Agriculture, Trade & Consumer Protection.

This logo, by law, (DATCP 161.22) can only be used by members in good standing of the Something Special from Wisconsin marketing program.

To insure consistency and accuracy is usage of graphics, follow these color standards:

Font Style:

Modified serif based on ITC Cheltenham

ATTACHMENT C – PRINTING SPECIFICATIONS

Line 1, 2, & 3 - Rectangular Shelf Slider

(Not actual size)