Aftermarket_Upfitting_Services_for_Fleet_Equipment_and_Vehicles.pdf
PDF 313 KB Posted
- Solicitation number
- ITB 26-063
- Issued by
- Lee County, Fort Lauderdale City, Florida
About this file
This Scope of Work document establishes the requirements for aftermarket upfitting services for the City of Fort Myers' fleet equipment and vehicles in Florida. The contractor shall provide comprehensive installation, modification, repair, and furnishing services for light-duty, medium-duty, heavy-duty, and specialty fleet vehicles. Services encompass vehicle accessory installation including emergency lighting systems, dash cameras, mobile radio equipment, backup cameras, toolboxes, ladder racks, trailer hitches, bed liners, vehicle wraps, and graphics; fleet equipment upfitting such as utility body installations, service bodies, flatbeds, lift gates, hydraulic equipment, air compressors, cranes, hoists, auxiliary power systems, and custom storage solutions; and electrical and mechanical services including electrical wiring, battery system modifications, switch panel installations, and equipment repair and troubleshooting. The contractor must acknowledge service requests within one business day, provide estimated completion timelines with each work order, prioritize emergency requests, and notify the City of delays. All work shall comply with manufacturer specifications, industry standards, and applicable federal, state, and local safety regulations.
The contractor shall furnish all materials, parts, components, tools, hardware, and equipment necessary to complete services unless otherwise specified, with all materials being new, unused, and of commercial quality. A minimum one-year warranty on workmanship is required for all installations and services performed, with manufacturer warranties passed through to the City. The contractor must maintain all required business licenses and insurance coverage, employ trained personnel knowledgeable in aftermarket installations and fleet equipment, and comply with OSHA and DOT regulations. All work is subject to inspection and approval by the City, with the City reserving the right to reject work that does not meet specifications, safety standards, or quality expectations. Deficient work shall be corrected by the contractor at no additional cost. Invoices must include vehicle identification numbers, work descriptions, itemized parts and materials, labor hours, and service completion dates submitted to the City's designated representative for approval and payment processing.
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Other files
| File | Type | Posted |
|---|---|---|
| Multiple_Vendor_-_Aftermarket_Upfitting_Services_for_Fleet_Equipment_and_Vehicles.pdf | ||
| AGREEMENT-SERVICE_AGREEMENT_Upfitting_7-17-26_(1).docx | DOCX document | |
| AGREEMENT-CONSTRUCTION_6-4-26.docx | DOCX document | |
| CONSTRUCTION_SUPPLEMENTAL_CONDITIONS_2-6-26.pdf | ||
| Solicitation_Checklist_Summary_5.18.26.xlsx | XLSX spreadsheet |
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Text version
SCOPE OF WORK
Aftermarket Upfitting Services for Fleet Equipment and Vehicles
1. PURPOSE
The purpose of this Scope of Work is to establish requirements for the furnishing, installation, modification, and repair of aftermarket accessories, specialty equipment, and upfitting components for agency-owned fleet vehicles and equipment. Services shall include all labor, materials, tools, supervision, transportation, and incidentals necessary to complete installations and related services in a professional and timely manner.
2. SCOPE OF SERVICES
The Contractor shall provide complete aftermarket upfitting services for light-duty, medium-duty, heavy-duty, and specialty fleet vehicles and equipment. Services may include, but are not limited to, the following:
A. Vehicle Accessory Installation
Emergency and warning lighting systems LED light bars, strobes, flashers, and work lights Sirens, speakers, and public address systems Dash cameras and onboard camera systems Mobile radio and communication equipment Backup cameras and proximity sensors Toolboxes and cargo storage systems Ladder racks and material carriers Trailer hitches and towing accessories Bed liners, caps, and tonneau covers Running boards and grille guards Winches and recovery equipment Vehicle wraps, striping, decals, and graphics
B. Fleet Equipment Upfitting
Utility body installations Service body installations Flatbed installations Lift gates and hydraulic equipment Air compressors and pneumatic systems
Cranes and hoists Auxiliary battery and power systems Inverters and charging systems Custom shelving and interior storage solutions Safety equipment and warning devices
C. Electrical and Mechanical Services
Electrical wiring Battery and charging system modifications Switch panel installations Fuse and relay integration Mechanical mounting and fabrication Repair and troubleshooting of installed equipment
3. PERFORMANCE REQUIREMENTS
The Contractor shall:
Perform all work in accordance with manufacturer specifications and industry standards.
Ensure all installations comply with applicable federal, state, and local safety regulations.
Provide qualified and experienced technicians for all work performed.
Maintain a clean and safe work environment during all installations and repairs.
Coordinate scheduling with the Agency’s designated fleet representative.
Notify the Agency immediately of any unforeseen issues affecting cost or completion timelines.
Complete work within mutually agreed-upon turnaround times.
4. MATERIALS AND EQUIPMENT
The Contractor shall furnish all materials, parts, components, tools, hardware, and equipment necessary to complete the required services unless otherwise specified by the Agency. All materials and equipment shall be new, unused, and of commercial quality.
Equivalent products may be substituted only with prior approval from the Agency.
5. WARRANTY
The Contractor shall provide a minimum one (1) year warranty on workmanship for all installations and services performed. Manufacturer warranties for parts and equipment shall be passed through to the Agency. The Contractor shall correct defective workmanship at no additional cost during the warranty period.
6. DELIVERY AND RESPONSE TIMES
Acknowledge service requests within one (1) business day.
Provide estimated completion timelines upon receipt of each work order.
Prioritize emergency repairs or installations when requested by the Agency.
Notify the Agency of delays related to parts availability or unforeseen conditions.
7. INSPECTION AND ACCEPTANCE
All work performed shall be subject to inspection and approval by the Agency. The Agency reserves the right to reject work that does not meet specifications, safety standards, or quality expectations. Deficient work shall be corrected by the Contractor at no additional cost.
8. CONTRACTOR QUALIFICATIONS
Possess experience in fleet vehicle and equipment upfitting services.
Maintain all required business licenses and insurance coverage.
Employ trained personnel knowledgeable in aftermarket installations and fleet equipment.
Comply with OSHA, DOT, and applicable industry regulations.
9. SAFETY REQUIREMENTS
The Contractor shall comply with all applicable safety standards and regulations while performing work under this contract. The Contractor shall be responsible for the safety of its employees, subcontractors, equipment, and work areas.
10. INVOICING
Invoices shall include:
Vehicle or equipment identification number Description of work performed Itemized parts and materials Labor hours Date of service completion
All invoices shall be submitted to the Agency’s designated representative for approval and payment processing.
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