AFROTC Advertising Items RFQ.docx

REQUEST FOR QUOTE (RFQ)

(THIS IS NOT AN ORDER)

Purchase Request #: F2XJB16159AW01 Date Issued: 22 July 2026

Issued by: 42nd Contracting Squadron Delivery: FOB Destination 50 LeMay Plaza, South Offeror Due Date: 05 Aug 2026 Maxwell AFB, AL 36112-6334 01:00 pm CDT

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement for an Indefinite Delivery Indefinite Quantity contract to purchase a wide variety of marketing items for detachment-specific and Air Force Reserve Officer Training Corp (AFROTC)-specific recruiting efforts from government-approved vendors for 145 AFROTC detachments, 4 AFROTC Regions, and HQ AFROTC.

This requirement is being solicited as a 100% small business set-aside on the open market. GSA or other GWAC quotes will not be accepted. All quotes from small businesses will be reviewed for this procurement. .

SCHEDULE OF SUPPLIES/SERVICES:

DELIVERY INFORMATION: All items will be shipped to the AFROTC Detachment or Region requesting the item. The 145 AFROTC Detachments and Regions are located across the United States, to include Hawaii and Alaska. Depending on items purchased, vendors may be required to install (banners, flight simulators). Delivery locations for individual orders shall be identified at the time of order.

INSTRUCTIONS TO OFFERORS:

a) Offeror must agree to hold prices firm for 90 days after submission of their quote. Offeror must submit a dated quote with unit prices and extended prices in response to this solicitation. Include CLIN pricing and a total price for the requirement.

b) Product Specifications: Quotes must include specifications and documentation that clearly demonstrate the ability to meet the requirements as outlined in Attachment 1 - Statement of Requirements (SOR) para.’s 2.0 and Attachment 2 - Marketing Items Order Sheet.

c) Pricing Information: The offeror shall provide pricing for all items listed on Attachment 2 – Marketing Items Order Sheet, or as many as the offeror is capable of providing, to include set up costs and delivery costs. The offeror must be capable of providing at least 80% of the requested items.

d) Delivery Date: Offeror must propose a realistic delivery date (days after date of contract). Delivery schedule must account for availability, ordering, shipping, and any other factors affecting delivery. Delivery date will be incorporated into the resulting contract.

e) SAM Registration: To be eligible for award, contractor MUST BE REGISTERED and ACTIVE in the DOD System for Award Management (SAM) database at time of quotation submission. No exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

f) Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, SrA Malik Bacon, (334) 953-2253, malik.bacon@us.af.mil and the Contracting Officer, Jeremy Kersey, (334) 953-3526, jeremy.kersey.1@us.af.mil. All responses shall be received by 01:00 pm CDT on 05 Aug 2026. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If confirmation has not been received within 24 hours, please contact the Contract Specialist and Contracting Officer identified in this notice.

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest priced offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

a) Product Specifications: Offers shall be evaluated to ensure they included specifications and documentation that clearly demonstrate the ability to meet the requirements as outlined in Attachment 1 - Statement of Requirements (SOR) para.’s 2.0 and Attachment 2 - Marketing Items Order Sheet.

b) Pricing Information: The offer shall be evaluated to ensure pricing was provided for all items listed on Attachment 2 – Marketing Items Order Sheet, or as many as the offeror is capable of providing, to include set up costs and delivery costs. The offeror must be capable of providing at least 80% of the requested items.

2. Award will then be made upon determining a fair and reasonable price in accordance with RFO 12.204(a).

ATTACHMENTS (4):

1. Attachment 1: AFROTC Marketing Items SOR

2. Attachment 2: Marketing Items Order Sheet

3. Attachment 3: AFROTC Unit Roster

4. Attachment 4: Provisions and Clauses