AFPRR18-99004 Q and A.pdf

AFPRR18

Questions and Answers

RFP #180000001435

Q1. Can you please clarify the anticipated start date for the contract and the budget amount for the first year? Will the first-year budget/ units available run from May – October 2018, or May 2018 – April 2019?

A1. The anticipated start date of this contract is May 1, 2018. The first-year will end September 30, 2018 to coincide with the State of Michigan fiscal year.

Q2. Question B1 on Pg. 38 of the RFP, lists “Relative licensing specialist” as one of the positions for which a bidder needs to provide a description. Was the inclusion of this position an oversight, or is this position expected to be a part of the program?

A2. This is an oversight. The relative licensing specialist position will not be included in the region 1a or 1b contracts.

Q3. Question C5 on Pg. 41 of the RFP, asks for an “agency wide org chart.” Given the size and breadth of some organizations, how much of the “agency” should the org chart represent? Just the local office where the program will be administered? Or, should the corporate structure be included as well?

A3. The agency wide organization chart should include detailed information about the office that would be administering the contract, as well as where this office fits into your agencies corporate structure.

Q4. Is it possible to submit a proposal based on cost reimbursement that would be billed monthly with a line item breakdown?

A4. No, bidders must submit a unit rate per the unit definition of each service.

Q5. Will consideration be given for any additional reimbursement for travel expenses?

A5. Travel for recruitment, retention and PRIDE training should be billed as a part of the unit rate. For example, if the recruitment event is a 60-minute drive from the office one way, and the event is 3 hours, you could bill 5 units for this event.

Q6. Service #1, bulletin #13, a: Is that six presentations in each county, or six in each tri-county grouping as described in 13b for events?

A6. It is expected that six presentations in each county grouping or as identified in the county AFPRR plan will provided.

Q7. Service #3, bulletin #1, h: If there are costs to provide for day care needs, can that be charged to the actual cost component? Or does it have to be rolled into the unit rate?

A7. Day care provided to relative caregivers attending PRIDE training would need to be rolled into the unit rate.

Q8. Per service #3, bulletin #2: Where do the funds come from for potential conference costs (e, g,: space, speakers, food child care, etc.)?

A8. Costs to coordinate the conference can be billed as actual costs in the actual cost funding of this RFP.

Q9. Does the supervisor’s time fall under the unit definition of one hour equals one unit?

A9. The supervisor’s time should be billed per the unit definition of each service provided.

Q10. Does all time for reporting requirements fall under the unit definition of one hour of time equals one unit?

A10. Yes

Q11. 3.1 Mileage: Does an employee’s time for travel have to be calculated into the unit rate, or is it just the reimbursement for mileage?

A11. Travel for recruitment, retention and PRIDE training should be billed as a part of the unit rate. For example, if the recruitment event is a 60-minute drive from the office one way, and the event is 3 hours, you could bill 5 units for this event.

Q12. 2.2. Credentials, bulletin d, i: How does navigators cost for time and travel for attending the licensing certification get paid for?

A12.The unit rate can be billed for navigator time spent in training. Note: Travel/ mileage should be calculated in the unit rate for the activities described in Services #1 – #3 only per

3.1. Mileage on page 27 of the RFP.

Q13. Can units be charged for employee training and/or shadowing?

A13. Yes, as long as the training is required and relevant to the employee’s role within the contract.