AFH CHVPH1_Pre-Bid_WIP_REV4.pdf

ARMY FAMILY HOUSING: PHASE 1

CHIÈVRES AIR BASE

US Government team

USACE

Matthew Willett – Project Manager

Luke Twilley – AE Design Manager Leah Caldwell – Contracting Officer Lindsay Jaime – Contract Specialist Dmitri Goubarkov – Assistant District Counsel Gabriel El-Swaify – Field Resident Engineer Anil Miglani – Field Project Engineer

Benelux Garrison Kylee Moore – Director of Public Works Saleem Mithwani – Master Planning Chief Philippe Noel – Senior Engineer

CHIÈVRES AIR BASE LOCATION

CHIÈVRES ARMY FAMILY HOUSING – PROGRAM OVERVIEW

PN 093241 - W912GB19D0006

Phase 1 – 84 Units

PN102735 – W912GB24D0026

Phase 3 – 100 Units

PHASE 1

PHASE 2 SOUTH

PHASE 3.D

PHASE 3.C

PHASE 2 NORTH

PHASE 3.A

PHASE 3.B

284 Homes in 3 Phases

PN94497 - W9123622D2007

Phase 2 – 100 Units + Community Building

CHIÈVRES ARMY FAMILY HOUSING – PROGRAM OVERVIEW

CHIÈVRES AFH PHASE 1 – SITE OVERVIEW

PN 093241 - W912GB19D0006

84 Units + PV Panels

PHASE 1

84 Homes + PV Panels

CHIÈVRES AFH PHASE 1 – KEY ELEMENTS

I

H

GK

F

J

D B

E

C

A

3BR ABA Unit Vacant areas PH3 New electrical substation Existing electrical substation

3BR JNCO Unit

4BR JNCO Unit

Site boundary

Legend

CHIÈVRES ARMY FAMILY HOUSING – PHASE 2 OVERVIEW

PHASE 2 SOUTH

PHASE 2 NORTH

100 Homes + Community Building + PV panels

PN94497 - W9123622D2007

Phase 2 – 100 Units + Community Building

CHIÈVRES AFH PHASE 2 - OVERVIEW

• New Construction of 100 Family Housing Units

• 26 Enlisted 3BR Townhouses

• 8 Junior Enlisted 5BR Townhouses

• 2 Senior Enlisted 4BR Townhouses

• 2 Senior Enlisted 3BR Townhouses

• 60 Junior Enlisted 3BR Apartments

• 5 ABA Units

• 2 Senior Enlisted 4BR Houses

• All ABA Units

CHIÈVRES AFH PHASE 2 - OVERVIEW

CHIÈVRES AFH PHASE 1 - SITE ACCESS

SITE LOCATION

CHIÈVRES

GATE 14

HAUL ROUTE

ACCESS CONTROL POINT

CHIÈVRES AFH – ONGOING PROJECTS

AFH PROJECTS

1. Utilities upgrade project

(IN CONSTRUCTION)

2. New medium voltage loop

(IN DEVELOPMENT)

3. Relocate existing fuel pipeline

(IN DEVELOPMENT)

1 & 2

CHIÈVRES AFH PHASE 1 - BID ITEMS

• NEW CONSTRUCTION OF 52 TOWNHOUSES AND SEMIDETACHED

HOUSES

• 3BR JNCO TOWNHOUSES : 46 Units - Blocks A, B, C, E, F

• 4BR JNCO TOWNHOUSES: 24 Units - Blocks G, H, I

• 3BR JNCO ABA SEMIDETACHED HOUSES: 4 Units - Blocks J, K o Neighborhood recreational amenities o Civil and Landscape work o Trash collection enclosures o Utilities o Lighting

• NEW CONSTRUCTION OF ELECTRICAL SUBSTATION & PV PANELS

SUBSTATION

• UXO SURVEY

CHIÈVRES AFH PHASE 1 – BID ITEMS

• NEW CONSTRUCTION OF 10 UNITS OF 3BR JNCO TOWNHOUSES – BLOCK D

• Balcony and Exterior Stairs for Townhouses

• Venetian Blinds for Townhouses

PHASE 1 - TOWNHOME RENDERINGS

CHIÈVRES AFH PHASE 1 – DEMOLITION OVERVIEW

Area to be demolished Demolitions to be carried out by a third party

1. Foundations remains in the North within site boundary.

2. Main road: road connections and roundabout.

3. Bike path.

4. Football field, track.

5. Concrete slabs.

6. Tree cutting.

7. Existing utilities on site that might be relocated. Refer to civil demolition drawings for more information.

8. Existing concrete roadways on site.

9. Foundations – previously optional during 35% Concept

Design.

10. Scat tanks and fuel infrastructure remains + remediation plan.

11. Buildings 20121, 20122 and freezer.

12. Building 20203.

13. Old BVBS remedial system

14. Oil Water Separator

15. Bleacher’s demolition + retention wall construction.

16. Demolition of Pipeline under high pressure

17. Containing wall with mounted fence

CHIÈVRES AFH PHASE 1 – TECHNICAL

Architectural:

• 56x 3 BR units + 24x 4 BR units Townhouses, 4x 3BR ABA Semidetached (Duplex) Houses

• Pitched roofs

• The facades will be made of 200mm reinforced concrete walls and external and brick slips finish in accordance with regional character

• Garages within the unit footprint, living areas on levels above in the Townhouses

• Internal partitions are drywalls.

• Ventilated radon system beneath foundation slab.

• Townhouses

• Units arranged as blocks, with reinforced concrete separation walls between them.

• Two-tone brick design to visually subdivide long blocks

• Balconies built with a steel structure and steel composite deck.

• Semi-detached Houses

• Reinforced concrete walls for the exterior wrapping the whole building.

Structural

• Load-bearing system using reinforced concrete shear walls and precast filigree slabs with 18 cm in-situ concrete topping

• Timber-framed pitched roof supported by reinforced concrete or steel perimeter beams

• Reinforced concrete beams and frames enhance transversal stability and support stair openings.

• Stairs designed as semi-prefabricated three-part elements

K e y F e a tu r e s

Structural roof system for semi-detached houses

Structural roof system for townhouses

Fire Protection/Life Safety

• Load-bearing structure 60 min FR

• TH3BR ceiling slabs 30 min FR and TH4BR ceiling slabs 60 min FR

• Every 2 units separated by 90 min FR wall even under mechanical stress

Fire Suppression and Fire Alarm

• Fully sprinkler protected (except bathrooms < 5,1 m²/ linen closets) .

• Fire water supplied by a new dedicated Fire Loop, under construction by others.

• Smoke- and CO-Detection at all floors / Separate Smoke Alarms Connected to the FACP for

4 BR Units

Mechanical – Heating & Ventilation

• Heating is provided by high-efficiency individual air-source heat pumps, supplying hot water to low-temperature radiators throughout each dwelling.

• Hot water towel radiators are installed in bathrooms, and electric radiators maintain frost-free conditions in garages (> 6ºC) and mechanical rooms (> 10ºC).

• The heat pump outdoor units are located in the backyards. Mechanical ventilation includes air renewal via air handling units, ensuring temperature, humidity, and air quality control.

• The ABA units share a mechanical room serving two dwellings, while equipment remains individual.

Plumbing

• Potable water supplied by a new dedicated Potable Water Loop, under construction by others.

• Dark and grey drainage systems are separated inside the dwellings up to the outdoor sewage connection.

Roof Drainage

• Pitched roof system with gutters and downpipes connected to centralized rainwater tanks.

Collected rainwater will be reused for non-potable purposes such as toilet flushing.

K e y F e a tu r e s

Roof drainage

Firewalls disposition- one every two units

Electrical

• New electrical loop dedicated to the AFH projects is being developed by DPW. Phase

1 network to be connected to that new loop

• 2 new substations to be developed as part of the project

• Exterior lighting to match existing system

• New LED Lighting throughout

• New PV panels field, to match the existing one

• Lightning Protection System

• EV chargers pre-installation (load availability and conduits)

Telecom

• Building Automation System (BAS) with smart meters to control and monitor equipment & utilities to be interfaced with base-wide Utility Monitoring and Control System (UMCS)

• PROXIMUS provides telephone, internet and CATV services.

• No NIPR or SIPR connections

Environmental / Geotechnical

• Non-homogeneous and bad quality soil present on-site -> cavities may be encountered during excavation

• PFAS impacts observed in topsoil. No groundwater investigations conducted

• TPH (total Petroleum Hydrocarbons) present on the northern side of the project:

remediation plan already developed. However, potential risk remediation and / or removal to be consideredK e y

F e a tu r e s

Exhaust system for radon gas

Typical installation of radon gas collection pipe

FLOOR PLANS - TOWNHOUSES 3BR – BLOCKS A, B, C, D, E, F

FIRST FLOOR:

Entrance, Garage, Technical room, Backyard

SECOND FLOOR:

Living areas: Living Room, Dining Room, Kitchen, Toilet, Laundry

THIRD FLOOR

Night Areas: Master Bedroom with ensuite bathroom & closet, Bedrooms 1& 2 , Bathroom.

First Floor Second Floor Third Floor

SECTIONS – TOWNHOUSES 3BR

3BR Section

FLOOR PLANS - TOWNHOUSES 4BR – BLOCKS G, H, I

First Floor Second Floor Third Floor Fourth Floor

FIRST FLOOR:

Entrance, Garage, Technical room, Backyard

SECOND FLOOR:

Living areas: Living Room, Dining Room, Kitchen, Toilet, Laundry

THIRD FLOOR

Night Areas: Master Bedroom with ensuite bathroom & closet, Bedrooms 1,2 & 3 , Bathroom.

FOURTH FLOOR

Bedroom 3 & Bulk Storage

SECTIONS – TOWNHOUSES 4BR

4BR Section

SEMI-DETACHED HOUSES RENDERINGS

FLOOR PLAN - SEMI-DETACHED HOUSES

FIRST FLOOR:

Entrance, Garage, Laundry, Open Living Room & Dining, Bathroom, Master Bedroom with ensuite bathroom & closet, Bedroom 1, Bedroom 2 Keyplan Shared mechanical room serves two units

SECTIONS - SEMI-DETACHED HOUSES

3BR (ABA) Sections

CONSTRUCTABILITY – TOWNHOUSES

INDOOR STAIRS

CONSTRUCTABILITY – TOWNHOUSES

OUTDOOR STAIRS

Section

Plan

CONSTRUCTABILITY

SOUND AND VIBRATION CONTROL

Sound and vibration control

• All the living areas will include impact sound insulation within the floor assembly to avoid sound transmission. It is also applicable to the garage and technical areas to minimize sound transmission between dwellings.

• In townhouses, the prefabricated concrete stairs are decoupled from the slabs at first floor (entrance) and second floor (living area) with impact insulation but they will have a rebar connection.

Impact sound insulation

Impact insulation

Typical floor assemblyBottom of stair sectionTop of interior stairs section

Unit separation wall

AVOID OPPOSITE FACING OF OUTLETS ON

WALLS BETWEEN UNITS AND ROOMS !

WALLS

OUTLETS

Unit separation wall sound proofing and fire rating

- Minimum sound attenuation required of 58dB by host nation.

- Separation walls: Combination of a 190mm reinforced concrete wall plus the lining on both sides, composed of 1x12.5m standard gypsum board + 1x12.5mm of acoustic gypsum board on an 18mm galvanized metal substructure “omega shape”.

- The Townhouses will provide separation walls following the fire requirements aligned with the International Residential Code (IRC) and the International Building Code (IBC), requiring one wall every 2 units to be a firewall with a 2-hour fire rating without penetrations to separate each building In the ABA semi-detached houses, the separation wall between dwellings must be a 1-hour fire-rated wall.

Thermal Envelope

• The facades will be made of a 190mm concrete block in townhouses, 200mm of reinforced concrete in semi-detached houses, 140mm EPS board insulation, adhesive mortar, and brick slips. Internally, there will be an insulated drywall system.

• First floor insulation: In townhouses, the first floor will be insulated under the slab. The Foyer and Storage feature 90mm of PUR insulation above the slab, and the rest of the floor requires at least 120mm of XPS insulation under the slab. In semi-detached houses, the first floor will be made of a concrete slab.

120mm thick XPS Insulation will be placed below the slab and extended till the foundations.

• The roof: Townhouses will have a traditional timber structure, with 285mm of mineral wood insulation enclosed by an upper 15mm cementitious panel and a lower 18mm OSB panel. In semi-detached houses, the roof will be made of timber structure divided into two areas:

o Above the foyer, kitchen, laundry, dining room, and living room, there will be a timber structure with mineral wool insulation encapsulated in 350 mm-thick rafters by an upper 15mm cementitious panel and a lower 18mm OSB panel.

o Above bedrooms and toilets, there will be a timber structure with mineral wool insulation encapsulated in the rafters of 285mm thickness by an upper 15mm cementitious panel and a lower 18mm OSB panel. Semi-detached Houses

Townhouses

Materials

UTILITY BUILDINGS

Main Façade

Floor Plan

Substations Plans

Lateral Façade

New electrical substation

Existing electrical substation

CIVIL WORKS AND LANDSCAPE – STREET SECTION

CIVIL WORKS AND LANDSCAPE – PEDESTRIAN AND BIKE

NETWORK

Secondary pathways

Bikepath

Sidewalks Primary pathways

Recreational areas

CIVIL WORKS AND LANDSCAPE – LANDSCAPING

Group of low-height shrub planting Mix of low-height ornamental shrub planting Hedge Amenity grass turf Groundcover Ornamental perennials and grass mix Meadow – multi-purpose species rich meadow grass Existing turf Existing turf – vacant area Phase III Turf renovation after earthworks

CIVIL WORKS AND LANDSCAPE – PARKING

Parallel on-street parking stall (33) Perpendicular on-street parking stall (5) On-street ABA parking stall (2)

Access to garages (2 parking spaces each unit)

• 40 PARKING SPACES FOR VISITORS

• 168 GARAGE PARKING SPACES

Bus Stop

CIVIL WORKS – UTILITY CONNECTIONS – STORM SEWAGE

Stormwater chambers Attenuation tanks Rainwater tanks Swales

Bioretention area

CIVIL WORKS – UTILITY CONNECTIONS – DOMESTIC WATER

Potable water line by others

Potable water line by others

Potable water connection to connect to existing network

Potable water Potable water developed by others Conection point to potable water line developed by others

CIVIL WORKS – UTILITY CONNECTIONS – SANITARY SEWAGE

Sanitary sewage line Connection developed by others

Connection points to sanitary system being developed by others

Legend

New Lift Station and Holding Tank

Holding Tank

Lift Station

Fire protection pipe Fire hydrant

CIVIL WORKS – UTILITY CONNECTIONS – FIRE PROTECTION

SYSTEM

Fire protection and potable water lines to be developed by others

CIVIL WORKS – UTILITY CONNECTIONS – POWER SUPPLY

Low voltage line New electrical substation

Existing electrical substation

Medium voltage line by others

Legend

MV line to be developed by others

MV line to be developed by others

CIVIL WORKS – UTILITY CONNECTIONS – TELECOMMUNICATIONS

MV and comms diversion

UMCS line Proximus connection to existing network

New electrical substation

Existing electrical substation

Proximus line

UMCS connection to existing network by manhole MH-209

CIVIL WORKS – UTILITY CONNECTIONS – STREET LIGHTING

Lighting line Lighting bollard Lighting pole

ARMY FAMILY HOUSING OVERVIEW

• “Permitting” or Notification Process ongoing, permit file under review by Service Public de Wallonie (SPW) and other concerned local authorities.

• Design Criteria:

In accordance with the ABG75 US, the Contractor must comply with all applicable Belgian Laws, Regulations, and Technical Standards, including Walloon housing regulations, accessibility requirements, civil code provisions, and urban planning guidelines (GRU), as well as any other Belgian or European standards representing recognized rules of good practice (“les règles de l’art généralement reconnues”).

A list of required DoD criteria is provided below. Unless noted otherwise, the latest version of each must be followed:

US REGULATIONS have been followed with Belgian codes

- UFC (Unified Facilities Criteria)

- IRC (International Residential Code)

- IBC (International Building Code)

- ABA (Architectural Barriers Act)

- NFPA (National Fire Protection Association)

- ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers)

CHIÈVRES AFH PHASE 1 - PERMITTING

• New construction of a residential neighborhood comprising 84 single-family homes for military personnel, located on the U.S.-occupied Chièvres Air Base (CAB) within the municipalities of Brugelette and Chièvres. The project also includes the development of road infrastructure, utility networks, and drainage systems to support the housing.

• PEB compliant according to «Décret relatif à la performance énergétique des bâtiments, 28 novembre 2013».

• Simple Environmental Impact Notice according to «Code de l’environment»:

- Removal of 27 trees. Required protection, compensation and replacement measures according to CAB and BMoD procedures and ARHEM Walloon Region Regulation.

- The site is flat, and no significant changes to the terrain are planned, except for the creation of a natural infiltration basin/pond.

- Water Management: rainwater is collected from the roofs in underground harvesting tanks for flushing, and from the streets to the underground stormwater chambers

- Execution of demolition and clearing work outside the breeding season

- Minimization of sealing and working width

- Traffic managed within CAB.

• Combined study and Protection of soil according to «Décret Sols, 05 décembre 2018» (To be determined)

• Site is 5.31 ha, with a constructed area of 9,132.60 m², below the 2-ha threshold that would trigger the requirement for an

Environmental Impact Assessment (EIA). EIA will be developed for the entire program in later phases, as agreed with SPW.

• Project includes a solar array serving the housing units, 600m west of the project boundary, within CAB.

• The homes will match existing site/ local architecture, with brick facades (slips over insulation), dark zinc roofs, and grey doors and windows. Renderings show materials and color schemes.

• Wastewater disposal is carried out by discharging into the public wastewater system (IPALLE).

• The project meets DoD accessibility requirements and is fully compliant with ABA standards and the GRU (Guide régional d’urbanisme)

Doing Business with the U.S.

Army Corps of Engineers

Lindsay Jaime Leah Caldwell

Overview

• General Information: Registrations & ID Numbers

• Unique Entity ID

• Cage / NCAGE Code

• SAM Registration

• Procurement Integrated Enterprise Environment (PIEE)

Source Selection Process

Bidder Inquiries

Registrations & Identification numbers

System Description Website General Timeline

Unique Entity Identifier (UEI)

Unique nine-digit identification number for each physical location of your business https://www.sam.gov/ 7-10 business days

CAGE /

NCAGE

Commercial and Government Entity (CAGE) Code

NATO Commercial and Government Entity (NCAGE) Code https://cage.dla.mil/Ho me/UsageAgree https://eportal.nspa.na to.int/AC135Public/def ault.aspx

7-10 business days

SAM System for Award Management (SAM) is a registration database required for all US Federal Government Contracts and where you will find opportunities.

https://www.sam.gov/ 2 weeks to go active **Review Alerts to

See Possible Delays** https://www.sam.gov/ https://cage.dla.mil/Home/UsageAgree https://cage.dla.mil/Home/UsageAgree https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://www.sam.gov/

Unique Entity Identifier

What is Unique Entity Identifier (UEI) (formerly DUNS)?

It’s a unique identification number that identifies your entity registration in SAM.gov and used in other federal award systems (FPDS, FSRS, eSRS, FAPIIS, CPARS).

DUNS Number to Unique Entity ID transitioned in APRIL 2022 - DUNS Number is no longer valid.

How does my firm obtain a UEI? Go to sam.gov obtain a UEI at no cost.

CAGE and NCAGE Code

The CAGE or NCAGE code is a required piece of data for registering in the System for Award Management (SAM).

• What is a CAGE Code? The Commercial and Government Entity (CAGE) Code is a unique identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and also various organizations.

• How does your company obtain a CAGE Code? If you are a vendor located inside the United States, one can be obtained by visiting: https://cage.dla.mil/

• What is an NCAGE Code? The NATO Codification System (NCS) was established in 1954. In order to differentiate between the U.S. and NATO systems, CAGE was referred to as NATO COMMERCIAL and GOVERNMENTAL ENTITY CODE (NCAGE) in the NCS community.

• How does your company obtain an NCAGE Code? If you are a vendor located outside the United States, one can be obtained by visiting https://eportal.nspa.nato.int/AC135Public/default.aspx https://cage.dla.mil/ https://eportal.nspa.nato.int/AC135Public/default.aspx

NCAGE PORTAL

REQUEST NCAGE:

https://eportal.nspa.nato.int/AC135Public/CageTool

NATO Support Agency (NSPA):

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/CageTool https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

System for Award Management

• Provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11.

Solicitations Provision: FAR 52.204-7 SAM Contract Clause: FAR 52.204-13 SAM Maintenance or

Contractors are required to update SAM registration ANNUALLY.

• In order to eligible for contract award, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office. IF YOUR FIRM IS NOT ACTIVE IN

SAM.GOV AT TIME OF PROPOSAL RECEIPT, YOUR PROPOSAL WILL NOT BE

EVALUATED.

Source Selection Information

Best value Trade-Off process allows the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror.

Evaluation will result in a trade-off analysis of technical proposals and price based on identified strengths and weaknesses. Potential non-price factors may include:

– Past Performance

– Technical Approach

– Schedule

– Management Approach

Only those firms registered and incorporated in a NATO country will be eligible for award.

Source selection process overview

Develop Requirement & Conduct Market Research Develop Acquisition Strategy/Plan Government Issues Solicitation on sam.gov

Offerors submit questions and Government may amend solicitation

Offerors Submit Proposals Government Evaluates Proposals If Necessary, Establish Competitive Range, Hold Discussions, & Request & Receive

Final Proposal Revisions Evaluate Final Proposals & Make Source Selection Decision Contract Award Debriefings, as requested

Pre-proposal inquiries via ProjNet

Offerors shall submit inquiries via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. See the solicitation for ProjNet registration instructions.

Bidder Inquiry Key:

To be provided with the solicitation http://www.projnet.org/projnet

U.S. Procurement Law & Overseas Contracting Mr. Dmitri Goubarkov Office of Counsel

Overview

• US Procurement Regulations.

• Prime Contractor Project Management.

• US Contracting Officers.

• Joint Ventures, Teaming Agreements, Key Subcontractors, and Affiliates.

• Defense Base Act Insurance.

• Bonding Requirements.

U.S. Procurement law and regulations

Contracts are awarded and executed under United States Procurement laws and regulations.

Federal Acquisition Regulation (FAR) https://www.acquisition.gov

Defense FAR Supplement (DFARS) https://www.acquisition.gov

Army FAR Supplement (AFARS) https://www.acquisition.gov https://www.acquisition.gov/ https://www.acquisition.gov/ https://www.acquisition.gov/

Choice of law (overseas)

“By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.”

DFARS 252.233-7001

DISPUTES AND CLAIMS REGULATIONS

• 41 United States Code (U.S.C.),§7101-7109 (Contract Disputes Act).

• FAR Subpart 33.2 (Disputes and Appeals).

• FAR 52.233-1 (Disputes).

U.S. Government Immunity From Legal Process

• Sovereign immunity limitations.

• Indemnification against all claims and suits arising under or incidental to the performance of this contract by any subcontractor.

• Only recourse against the United States Government is under the Contract Disputes Act and FAR provisions.

Compliance with local labor laws

• Contractors must comply with all host nation labor laws and regulations including laws and regulations relating to hours of work and compensation.

• Applies to subcontractors and the prime contractor.

• The prime contractor must ensure that all workers on the project are properly paid, regardless of whether they are employed directly by the prime contractor, principal subcontractor, or subcontractors at any tier.

• Responsibility for compliance lies with the prime contractor.

Prime Contractor Project Management

• The U.S. Government contracts are with the prime contractor.

• The prime contractor bears the responsibility to actively manage the project and ensure the work meets contract requirements.

• The U.S. Government expects the prime contractor to resolve issues with subcontractors.

• The prime contractor responsibilities and obligations.

• Adequately manning and staffing the project.

• Assuming the risk and cost of obtaining the necessary labor to execute the project.

• The U.S. Government will not compensate the prime contractor if labor turns out to be more expensive than expected, even if the reason for the added expense is a change in the host nation laws/regulations that increases labor cost.

• The U.S. Government cannot influence the HN regarding visas or work permits.

U.S. CONTRACTING OFFICERS

• The U.S. acts through warranted Contracting Officers (KOs).

• Contracting Officers are assisted by Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) acting within the bounds of authority delegated to them by the Contracting Officer.

• Only a warranted Contracting Officer (or designated ACO) may provide direction to a contractor on a U.S. Government contract.

Changes to the Contract

• What is a change to the contract?

- A condition or requirement that is different from what you agreed to perform.

• Who can authorize?

- Only the Contracting Officer.

• What do you do if you think a contract change has occurred or has been directed?

- Inform the Contracting Officer in writing.

Joint ventures

• In a joint venture (JV), two or more companies become the Prime and the

Government deals directly with the designated point of contact for the JV.

• Each JV member must agree to be jointly and severally liable to the US Government and responsible for all work performed (liability and responsibility for work is not tied to the members’ contributions).

• Experience and past performance for each JV member will be considered for the JV entity.

• JV must submit the following:

• A legally binding JV agreement signed by an authorized officer from each of the firms comprising the JV.

• Identification of the chief executive foe each entity in the JV.

• English translation.

• A detailed statement outlining, in terms of percentages, which JV member is responsible for what aspects of the project, the relationship of the JV in terms of ownership/capital contribution, profit/loss sharing; and which party has overall control, etc.

• The JV Agreement should state that JV members are jointly and severally liable for any obligations under the contract.

Teaming Arrangements - Letters of Commitment

• If forming a JV is not an option:

• The prime contractor may receive credit for the experience, past performance and capabilities of a teaming partner (i.e., a subcontractor, formal teaming partner or an affiliate) but only if the proposal includes a Commitment Letter with the substantive terms of the Solicitation attachment. Do not add or delete any terms to that attachment.

• The U.S. Government must be able to assess the experience of the teaming partner (~ at least one of the projects you submit for past performance and experience should include a relevant and recent past project for that team member).

• The Commitment Letter or proposal must:

• Explain major or critical aspects of the work to be performed by each team member.

• Identify team members and describe their roles and responsibilities (the nature and extent of the proposed participation each teaming partner determine the “credit” given in the proposal evaluation).

Commitment Letters

LETTER OF COMMITMENT SAMPLE

If an Offeror wishes to be credited with the past performance of a subcontractor, team member, or affiliate (defined in FAR 2.101), the appropriate Letter of Commitment below must be completed with all information required, signed by authorized representatives of all parties and submitted with the proposal. Offerors should select the appropriate Commitment Letter sample from the following alternatives as applicable:

- Alternative 1 Subcontractor Commitment (Describe the work to be performed by the subcontractor, e.g., electrical, mechanical, civil, etc.)

- Alternative 2 Team Member Commitment (Describe the type[s] of contributions and services to be performed by Team Member Y, e.g., electrical, mechanical, civil, design, services; or the specific equipment or types and quantities of Team Member Y personnel who will be committed to work on this

Contract.)

- Alternative 3 Affiliate Commitment (Describe the type[s] of contributions and services to be performed by the Affiliate Y, e.g., electrical, mechanical, civil, design, services; or the specific equipment or types and quantities of affiliate personnel who will be committed to work on this Contract.

There must be sufficient detail provided here about Affiliate Y's contributions to the Contract effort to enable the Government to assess if the Affiliate Y's participation will be meaningful enough to warrant crediting Prime Contractor X with the experience, expertise and/or past performance of Affiliate Y).

teaming agreements - key subcontractors and affiliates

• Reliance on teaming arrangements for past performance and experience does not relieve the Offeror of its obligation to demonstrate its own past performance and experience on the portions of the contract it will perform or manage.

• Prior successful work of proposed teams will be considered (also true for JVs).

• If no prior experience together, address in the Management Factor why the lack of prior experience working together does not present risk to successful performance.

• Inability or failure to use the proposed JV members, teaming partners, key subcontractors, key personnel, and affiliates in the manner proposed could result in a termination of the contract after award.

• Generally, substitutions are not guaranteed. The KO must determine if the substituted entity or person is comparable to the entity or person proposed in terms of experience and capabilities. If not, the proposed substitution may be declined.

WHAT IF A SUBSTITUTION IS NEEDED?

Defense base act (DBA) insurance

• Belgium has a waiver from compliance with DBA insurance requirements for workers who are covered by Belgian “COMPULSORY

WORKERS’ COMPENSATION LAWS.”

• A copy of the terms of the waiver can be found at:

• https://www.dol.gov/sites/dolgov/files/owcp/dlhwc/dbaWaivers/DBAWai ver-Belgium.pdf

• The waiver does NOT apply to US citizens, lawful residents of the US, or employees hired in the US or to anyone not covered by Belgium’s compulsory workers’ compensation laws.

https://www.dol.gov/sites/dolgov/files/owcp/dlhwc/dbaWaivers/DBAWaiver-Belgium.pdf https://www.dol.gov/sites/dolgov/files/owcp/dlhwc/dbaWaivers/DBAWaiver-Belgium.pdf

Defense base act (DBA) insurance, cont.

• The DBA covers persons employed at US defense bases overseas. The DBA is designed to provide medical treatment and compensation to employees of defense contractors injured in the scope and course of their work for the U.S. Government.

• DBA insurance is commercially available from insurance carriers and self-insured employers authorized by the Department of Labor (DOL) (see the list of authorized carriers and employers at https://www.dol.gov/agencies/owcp/dlhwc/lscarrier).

https://www.dol.gov/agencies/owcp/dlhwc/lscarrier

Bonding requirements

• Typically, the US Government requires 100% Performance and Payment bonds issued by approved surety companies (FAR 52.228- 15).

• The RFP may allow a Bank Letter of Assurance (BLA) and after award a Bank Letter of Guarantee (BLG) to be submitted instead.

• Note: If a Joint Venture (JV), the Bank Letter of Assurance must cover the JV, not just one member of the JV.

USACE/U.S. Government Specific Requirements

1. Construction Quality Management Course

2. Safety

3. CPM Schedule & Payments

4. Resident Management System (RMS)

Course developed in partnership with Associated Builders and Contractors (ABC) and the Associated General Contractors

(AGC)

Details:

• Instructs Contractor Superintendents, Quality Control (QC) Staff, and

Foreman in construction quality control and how it relates to Owner quality assurance (QA)

• Describes the QC/QA system successfully used by USACE

• Required prior to commencement of construction. [Refer to §01 45 00]

Upcoming Courses:

Offered Every Quarter Check for dates

Registration:

https://www.nau.usace.army.mil/B usiness-With-Us/CQM/

For other questions regarding registration or course information please email CENAU-EC- CQM@usace.army.mil.

Construction quality management course (Cont.)

Registration Fee is $250.00 paid to University of North Florida during registration.

Course is taught between 0900 – 1700 Central European Time (CET) both days.

The course is taught in English and requires that proficiency.

Course registration is on a first-come, first-served basis.

Upon completion of the course, the certificate is good for 5 years.

https://www.nau.usace.army.mil/Business-With-Us/CQM/ https://www.nau.usace.army.mil/Business-With-Us/CQM/ mailto:CENAU-EC-CQM@usace.army.mil mailto:CENAU-EC-CQM@usace.army.mil

Engineer Manual (EM) 385-1-1 USACE Safety & Health Requirements Manual:

http://www.publications.usace.army.mil/USACE- Publications/Engineer-Manuals/

USACE Specifications:

• 01 35 26 Safety and Occupational Health Requirements

• 01 45 00 USACE Quality Control

• 01 45 05 Contractor Site Personnel Requirements – CQC

Personnel http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

PROJECT SCHEDULE (SECTION 01 32 01 )

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment.

Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

PAYMENTS

FAR 52.232-5 Payments under Fixed-Price Construction Contracts Monthly Invoices An itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

A listing of the amount included for work performed by each subcontractor under the contract.

A listing of the total amount of each subcontract under the contract.

A listing of the amounts previously paid to each such subcontractor under the contract.

Additional supporting data in a form and detail required by the Contracting Officer.

RESIDENT MANAGEMENT SYSTEM (RMS) (SECTION 01 45 01)

Comprehensive contract administration software used for ALL construction contracts.

For example; Submittals, schedules, pay estimates, contract modifications

CPM Schedule, Progress Payments and RMS

The Resident Management System (RMS) is the contract administration program designed by the Corps Engineers. The systems provide an efficient method to plan, schedule, and control all aspects of construction.

Support and tutorials:

RMS Support Center YouTube Channel:

https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg

RMS 3 Contractor Mode User Manual:

https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMS3CM.pdf

Download RMS 3.0 Contractor Launcher:

https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMSLauncherSetupKtr25.exe

Installing RMS 3.0 Contractor Mode https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/Installing%20RMS%203.pdf

Resident Management System (RMS) https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMS3CM.pdf https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMSLauncherSetupKtr25.exe https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/Installing%20RMS%203.pdf