Affirmation and Disclosure Form.pdf

104 KB Posted

Attached to
FY27 HVAC Preventative Maintenance and Repairs
Solicitation number
SRC0000037454
Issued by
Butler County, Ohio

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This is an Affirmation and Disclosure Form required by the State of Ohio for contractors bidding on state contracts. The form requires contractors to affirm compliance with Executive Orders prohibiting offshore service performance, locating state data offshore, and purchasing from Russian institutions or companies. Contractors must disclose the principal business location of their company, all locations where services will be performed, and all locations where state data will be accessed, tested, maintained, backed up, or stored. The form applies to both prime contractors and any subcontractors involved in the work. For the FY27 HVAC Preventative Maintenance and Repairs contract with the Ohio Department of Veteran Services at Ohio Veterans Home Georgetown, the contractor must perform all work at 2003 Veterans Blvd, Georgetown, OH 45121, and maintain all associated state data within the United States unless an authorized waiver is obtained from the state.

Contractors are required to disclose any changes or shifts in service locations before, during, and after contract execution and must notify the state immediately of such changes. The state retains the right to terminate the contract if any services are performed or state data is located outside the United States without prior written authorization. The authorized contractor representative must sign and date the form, certifying they are duly authorized to execute it on behalf of the company. This affirmation and disclosure form is incorporated into and becomes part of any contract executed with the state, making compliance with these location and data residency requirements a binding contractual obligation.

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Version 5/24 Page 1 of 2

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: ___________________________ Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

Version 5/24 Page 2 of 2

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By: __________________________________ Authorized Contractor Signature

Print Name: ___________________________

Title: __________________________________

Date: __________________________________

Contractor Name:
Contract Number:
Address:
City State Zip:
Name:
Address City State Zip:
Name_2:
Address City State Zip_2:
Address_2:
City State Zip_2:
Address_3:
City State Zip_3:
Name_3:
Name_4:
Address City State Zip_3:
Address City State Zip_4:
Address_4:
City State Zip_4:
Address_5:
City State Zip_5:
Name_5:
Name_6:
Name_7:
Name_8:
Name_9:
Address City State Zip_5:
Address City State Zip_6:
Address City State Zip_7:
Address City State Zip_8:
Address City State Zip_9:
Print Name:
Title:
Date:

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