AEGIS Draft RFP L-Attachments.pdf

AEIGIS

80JSC020R0039

ATTACHMENT L-1

LABOR CATEGORY POSITION DESCRIPTIONS

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L-2-1

ATTACHMENT L-2

SMALL BUSINESS SUBCONTRACTING TABLES

(To be provided with proposal)

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Table 1 – Proposed Goals as Percent of Contract Value and as Percent of Subcontracting Value:

Column A Column B Column C

Business Category Goal as Percent of Contract Value

Dollar Value to be Subcontracted per Category

Goal as Percent of Subcontracting Value

Small Business Concerns Large Business Concerns Total Dollars to be Subcontracted Subcategories of Small Business Concerns Woman Owned Small Business Small Disadvantaged Business Veteran Owned Small Business Service-Disabled Veteran-Owned Small Business

HUBZone Small Business Historically Black Colleges and Universities

Table 1 Example – Contract proposed at $100M with estimated subcontracts of $50M:

Column A Column B Column C

Business Category Goal as Percent of Contract Value

Dollar Value to be Subcontracted per Category

Goal as Percent of Subcontracting Value

Small Business Concerns 25 percent $25,000,000 50 percent Large Business Concerns N/A $25,000,000 50 percent Total Dollars to be Subcontracted N/A $50,000,000 100 percent* Subcategories of Small Business Concerns** Woman Owned Small Business 9 percent $9,000,000 18 percent Small Disadvantaged Business 5.5 percent $5,500,000 11 percent Veteran Owned Small Business 2.5 percent $2,500,000 5 percent Service-Disabled Veteran-Owned Small Business 1.5 percent $1,500,000 3 percent

HUBZone Small Business 1.5 percent $1,500,000 3 percent Historically Black Colleges and Universities 1.5 percent $1,500,000 3 percent

* Shall be 100% if any dollars are subcontracted.

** The small business subcategories do not necessarily add up to the percentage and dollar amount in the “Small Business Concerns” category above, since some small businesses do not fall into any of the subcategories below, while others will fall into more than one subcategory below.

It is recommended that Offerors first complete Column B by entering the dollar amount the Offeror proposes to subcontract to each business category and subcategory. To complete Column A, divide the dollar amount in Column B by the total offered price of the proposal (that is, total contract value). In the example above, Column A for Veteran Owned Small Business =

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$2,500,000 divided by $100,000,000, or 2.5%. To complete column C, divide the corresponding amount in Column B by the amount in the “Total Dollars to be Subcontracted” cell in Column B.

In the example above, Column C for Veteran Owned Small Business = $2,500,000 divided by $50,000,000, or 5%.

Table 2 – List of Small Business Subcontractors:

Company Name DUNS/Cage Code Type of Business NAICS SOW Ref. Dollar Value

Total

Table 2 Example:

Company Name DUNS/Cage Code Type of Business NAICS SOW Ref. Dollar Value XYZ Corp. 123456789 SB, SDB 811212 3.2 $400,000 Acme Ltd. 5KWH50 Large 541579 2.1 $1,520,000 Smith & Jones VOSB, SDVOSB 541512 2.4 $4,650,000 Total $6,570,000

AEGIS

L-3-1

ATTACHMENT L-3

PAST PERFORMANCE QUESTIONNAIRE

Offerors should complete one set of letters and forms for each Past Performance reference.

Additional space or blank sheets may be added to answer any question.

Transmittal Letter to Accompany Present/Past Performance Questionnaire

FROM:

SUBJECT: Present/Past Performance Questionnaire for Contract(s):

We are currently responding to NASA’s Advanced Enterprise Global Information Technology (IT) Solutions (AEGIS) Request for Proposal (RFP). This RFP requires Offerors to identify customers and solicit their response regarding our performance/ the performance of the key personnel identified.

We are providing present and past performance data to NASA relating to our performance/ the performance of the key personnel identified on contract (contract name/number/key personnel name. The RFP instructs that we provide our customers with the attached questionnaire and requests that you provide requested data and submit it by directly to:

Contract Name: AEGIS 80JSC020R0039 Attn: Michelle L. Berdux @ michelle.l.berdux@nasa.gov And Jenny G. Arkinson @ janet.g.arkinson@nasa.gov

You are requested to email the questionnaire(s).

The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to us, the Offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the NASA points of contact identified above. Thank you for your timely assistance.

Sincerely, (Company Official)

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Offeror Identification

Please provide the following information:

1. Contractor/Key Personnel Name Information Company:

Key Personnel:

Division:

Mailing Address:

2. Contract Number:

3. Contract Type:

4. Product/Service Description:

5. Contract Award Date:

6. Period of Performance (basic and any options):

7. During this contract period of performance, this firm was the: Prime Contractor Significant Subcontractor Team Member Other (please describe):

What percentage of the Total Contract Value for this contract did the firm/key personnel manage/ perform, and what is the Total Contract Value? Percentage of work performed by contractor ___________; percentage of work managed or performed by the key personnel____________; total contract value ___________

8. Unusual contract features or conditions:

Past Performance Evaluation

Based on your knowledge of the contract/key personnel identified above, please provide your assessment of how well the contractor/key personnel performed on each of the following questions. It is very

L-3-3 important to keep in mind that only performance in the past 5 years is relevant.

Please rate the contractor as described below in the following technical, schedule, contract management and cost performance, and general areas.

Exceptional (E) – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good (VG) – Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory (S) – Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal (M) – Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Poor/Unsatisfactory (P) – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Not Applicable – Contractor not required to provide the service or product indicated.

NOTE: IF PAST PERFORMANCE INFORMATION ON KEY PERSONNEL IS BEING REQUESTED, THE

QUESTIONS BELOW NEED TO BE TAILORED ACCORDINGLY.

Technical Performance Category N/A P/U M S VG E

1. Overall performance in planning and controlling the program

2. Overall quality of technical services and support

3. Compliance with technical requirements and performance standards in providing services and support

4. Insight in understanding customer requirements and priorities

5. Ability to infuse innovation into requirements.

6. Initiative in identifying and resolving unforeseen technical and schedule problems (causes, impacts, and resolutions)

7. Responsiveness to emergency situations.

8. Surveillance, and management of major/critical subcontractors

9. Contractor’s ability to correct performance deficiencies

10. Ability to use metrics and other tools to accurately measure and track program

11. Record in demonstrating a thorough understanding of the nature of the work required and the disciplines required to accomplish them

12. Ability to work with other contractors on an integrated project.

13. Record in identifying and mitigating risks

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Technical Performance Category N/A P/U M S VG E

14. Ability to identify risk factors and alternatives for alleviating risk.

15. Ability to work without contract holder oversight.

16. Effectiveness of technical training program

17. Please give a narrative as to why you chose the adjective you did for the 11 areas above, especially for those answers that are other than “satisfactory.”

18. Other particular strong/weak points of contractor’s technical performance.

Schedule Performance Category N/A P/U M S VG E

1. Ability to provide a qualified workforce to fulfill schedule requirements, considering skill level and technical competence of contractor personnel

2. Content, accuracy, and timeliness of technical reports and documentation

3. Adherence to task schedules

4. Timeliness and accuracy of cost and business reports

5. Record in completing technical tasks/milestones, deliverables within established schedules

Contract Management And Cost Performance N/A P/U M S VG E

1. Adherence to estimated costs and contract cost targets

2. Program Manager and supervisory staff possess the qualifications and knowledge necessary to effectively manage this contract

3. Program Manager and supervisory staff maintain an effective relationship with the COR and CO of this contract

4. Ability to effectively plan efforts, provide realistic cost and schedule estimates, etc

5. Ability to forecast and control costs Contractor diligently searched for and applied cost efficient practices

6. Ability to submit accurately and timely financial reports and credible forecasts of future resource requirements

7. Rate the degree of monitoring/guidance required in contract administration

8. Contract change order management (discuss contractor commitment to negotiate and implement contract changes in a timely manner)

9. Rate the contractor’s record in effectively selecting and managing subcontractors

10. Rate the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction

11. Rate the contractor’s record in reacting quickly and adjusting staffing levels and make-up to meet changing requirements

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25. Has the contract been partially or completely terminated for default or convenience? No Yes – If yes, please explain the reason for termination (i.e., inability to meet cost or delivery schedules, performance, etc:

26. What has been the key personnel turnover rate for this contract? _____________________

General N/A P/U M S VG E

1. Rate the contractor’s record in identifying key positions, filling these positions with individuals with required skills, and providing back-ups:

2. Rate the contractor’s record in recruiting, maintaining, and managing a workforce with the required skill mix:

3. Rate the contractor’s compliance with export control requirements:

4. Rate the contractor’s record in complying with safety, health, and environmental procedures/requirements:

5. Record in establishing and maintaining an effective quality assurance program and meeting quality improvement requirements:

6. Approximately how many people were/are employed under this contract? ______________

7. Did any accidents or industrial illnesses resulting in lost time occur under this contract? No Yes – If yes, please provide details:

8. In what areas below do you feel the contractor is strong?

Program/Project Management Risk Identification and Mitigation Attracting and Retaining Qualified Personnel Communication Technical Performance Technical Innovation Small Business Utilization Safety and Environmental Performance Cost Performance Response to Change

9. In what areas below do you feel the contractor is weak?

Program/Project Management

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Risk Identification and Mitigation Attracting and Retaining Qualified Personnel Communication Technical Performance Technical Innovation Small Business Utilization Safety and Environmental Performance Cost Performance Response to Change

7. Provide an example of an OCI issue that arose during contract performance, if any. No Explain how the Contractor mitigated the OCI issue?:

RESPONDENT INFORMATION

1. Name of evaluator: _________________________________________________________

2. Position title: ______________________________________________________________

3. Agency/Company Name: ___________________________________________________ Mailing Address: _______________________________ Telephone Number:_______________________________

Facsimile Number: _______________________________ E-Mail Address: _______________________________

4. Your role in the program/contract:

5. Length of involvement in this program/contract: _____________________

6. Date questionnaire completed: _______________________

ATTACHMENT L-4

PAST PERFORMANCE CONSENT LETTER

SUBCONTRACTOR/TEAMING PARTNER/PROGRAM MANAGER CONSENT FORM

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION TO THE

PRIME CONTRACTOR

[Past performance information concerning key personnel, subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor‘s or teaming partner‘s consent.

Because a prime contractor is a private party, the Government will need that consent before disclosing key personnel, subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume]

SAMPLE

Dear Ms. Berdux and Ms. Arkinson

We are currently participating as a (program manager, subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the NASA, Request for Proposal (80JSC020R0039) for the Advanced Enterprise Global Information Technology (IT) Solutions (AEGIS) for NASA.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process, we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

ATTACHMENT L-5

KEY PERSONNEL RESUMES

Complete one form for each proposed Key Person identified in Clause H.5, Key Personnel and Facilities. The resume shall not exceed two pages.

RESUME ELEMENTS

1. Name of Offeror:

2. Name of Key Person:

3. Proposed Position:

4. Duties and Responsibilities in Proposed Position including elements of the Statement of Work assigned:

5. Chronological Work History (within the last 10 years): Start with current position and work backwards.

A. Name and Address of Firm:

B. Dates of Employment:

C. Position(s) Held:

D. Name, Title, Phone Number, and Email of Supervisor: [Please indicate Yes or No if NASA is authorized to contact your previous employer] E. General Summary: Address the Key Person’s expertise and experience in:

leading and/or managing work similar in size, scope or complexity to the SOW, and driving optimal organizational performance for the position proposed

6. Education: List degree(s); Discipline(s); Year(s); and Institution(s)

7. Citizenship:

8. Level of Security Clearance (if any):

9. References: Name, title, address, current telephone number, e-mail. The proposed Key Personnel should list a minimum of three references.* Signature of Key Person:

* Where an Offeror chooses to list a NASA civil servant employee as a reference for a key person please be advised that a Limited Communications Notice (LCN) has been issued in conjunction with this solicitation. The LCN directs that all NASA civil service personnel shall refrain from communicating with industry on any matters related to this competitive procurement; as a result, while the civil servants may serve as a reference they will be unable to provide status to the Offeror, or communication in any other fashion with the Offeror, as it relates to this solicitation, about that reference request.

AEIGIS

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S O W

S O W

S O W

S O W

S O W

S O W

S O W

S O W

S O W

S O W

[Contract Name/Number] [Contract Name/Number] [Contract Name/Number] [Contract [Contract Name/Number] [Contract Name/Number] [Contract [Contract Name/Number] [Contract Name/Number] [Contract [Contract Name/Number] [Contract [Contract Name/Number] [Contract Name/Number] [Contract Name/Number] [Contract Name/Number] [Contract Name/Number]

[The offeror fills in the SOW Sections for their effort ] Workforce Management Facilities

Other (please define)

Statement of Work (SOW) Section Past Performance Matrix of Relevant Experience

Contract Name and NumberRole

Name of Team

Member

[Name] Prime

Parent Company

Affiliate

[Name] Company Division

[Name]

[Name]

[Name]

[Name]

Major Subcontractor

Minor Subcontractor

Legend of Resources Provided for Past Performance of Parent/Affiliate:

[Name] Program Manager

Note to Offerors: The matrix "Roles" above should be considered an example only. Offerors should provide the matrix roles consistent with their proposal data. Additionally, Offerors should place at least one "dot" (multiple is acceptable) in each appropriate cell per row indicating whether that Team Member (Program Manager, Prime, Subcontractor, Parent, Affiliate, etc) has Past Performance for the specified SOW Section(s) that it is responsible for. Leave cells "blank" if there is no Past Performance for that Team Member for that contract. Additional rows are columns may be added as necessary. This matrix shall be consistent with Vol II Past Performance narrative information.

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ATTACHMENT L-7

PREAWARD SURVEY OF PROSPECTIVE CONTRACTOR ACCOUNTING

SYSTEM (SF1408)

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SECTION II - EVALUATION CHECKLIST

MARK "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in SECTION I NARRATIVE) YES NO

NOT

APPLI-

CABLE

1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH

GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES?

2. ACCOUNTING SYSTEM PROVIDES FOR:

a. Proper segregation of direct costs from indirect costs.

b. Identification and accumulation of direct costs by contract.

c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.)

d. Accumulation of costs under general ledger control.

e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives.

f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.

g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.

h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.

i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.

j. Segregation of preproduction costs from production costs.

3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:

a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments

(FAR 52.216-16).

b. Required to support requests for progress payments.

4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS?

5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION?

(If not, describe in Section I Narrative which portions are

(1) in operation, (2) set up, but not yet in operation,

(3) anticipated, or (4) nonexistent.)

STANDARD FORM 1408 (REV. 1/2014) BACKL-7-3

ATTACHMENT L-8

COST/PRICE TEMPLATES

(Templates are in a separate Excel file)

Attachment L-9

AV Room Descriptions

AV1

HD Voice audio conferencing system - dial and receive calls Ceiling Speakers - (2) Tabletop Microphones - (4) Amplifier Audio Recorder – SDHC Solid State Media, MP3 Wireless handheld and lavaliere microphones Bay credenza

AV2

The OfficeSpace supports a single display Minimum 60" LED Display determined by the space requirements Larger Displays may be purchased under Optional Equipment System includes a single under-table computer interface with HDMI connection Wall mount for Display

AV3

Wall-mounted keypad to control the display, volume, and switch sources The Base System includes one (1) display Minimum 70" LED Display determined by the space requirements Larger Displays may be purchased under Optional Equipment

OR

Projector with screen – size determined by the room requirements

Tabletop Interfaces: Pop-ups Base System includes (1) Pop-up interface Each interface will have standard: AC Power, HDMI

AV4

Touchscreen Control Panel Video Conferencing with Camera Audio: Table Mics - (1) Minimum 70" LED Display determined by the space requirements Larger Displays may be purchased under Optional Equipment Tabletop Interfaces: Pop-ups Base System includes (1) Pop-up interface Each interface will have standard: AC Power, HDMI

AV5

Control System: Integrated controller to handle all the A/V switching and control with integrated Master Controller to include >= 7” touchscreen panel (tabletop or wall-mounted) The Base System includes one (1) display Minimum 70" LED Display determined by the space requirements Larger Displays may be purchased under Optional Equipment

OR

Projector with screen – size determined by the room requirements Audio:

HD Voice audio conferencing system - dial and receive calls

Ceiling Speakers - (2) Tabletop Microphones - (8) Amplifier Tabletop Interfaces: Pop-ups Base System includes (2) Pop-up interfaces Each interface will have standard: AC Power, HDMI, and Quick-Select Buttons Pop-ups: Up to (2) in addition to Base System - maximum (4) Blu-ray Player HD CATV Tuner Audio Recorder – SDHC Solid State Media, MP3 Wireless handheld and lavaliere microphones Wall-Mount Touch Panel (for lectern or wall in addition to tabletop) Controller(s) for Wireless Presentation

AV6

Control System: Integrated controller to handle all the A/V switching and control with integrated Master Controller to include >= 10” touchscreen panel (tabletop or wall-mounted) The Base System includes two (2) displays Minimum 70" LED Display determined by the space requirements Larger Displays may be purchased under Optional Equipment

OR

Projector with screen – size determined by the room requirements Audio:

HD Voice audio conferencing system - dial and receive calls Ceiling Speakers - (2) Tabletop Microphones - (8) Amplifier Tabletop Interfaces: Pop-ups Base System includes (2) Pop-up interfaces Each interface will have standard: AC Power, HDMI, and Quick-Select Buttons

AV7

Control System: Integrated controller to handle all the A/V switching and control with integrated Master Controller to include >= 10” touchscreen panel (tabletop or wall-mounted) Video Conferencing with Camera The Base System includes (2) displays Minimum 70" LED Display determined by the space requirements Larger Displays may be purchased under Optional Equipment

OR

Projector with screen – size determined by the room requirements Audio:

HD Voice audio conferencing system - dial and receive calls Ceiling Speakers - (2) Tabletop Microphones - (8) Amplifier Tabletop Interfaces: Pop-ups