AE SOW 687-26-100.pdf

Jonathan M Wainwright Memorial VA Medical Center 77 Wainwright Dr 7/1/2025 Walla Walla, WA 99362

ARCHITECT-ENGINEER DESIGN STATEMENT OF WORK

As of 10/09/2025

PROJECT NO: 687-26-100

PROJECT NAME: Modernize Physical and Electronic Security Systems - Walla Walla, WA

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

1. GENERAL INTENT:

The Contractor (herein referred to as “A-E”) shall provide Architect-Engineer (A-E) services to design a construction project at the Jonathan M Wainwright Memorial VA Medical Center (VAWW) and Community Based

Outpatient Clinics in accordance with this design statement of work.

2. SCOPE OF WORK:

A-E Part One Services (also known as Design Phase Services) for this design project include: site visits, field investigations, reports from investigations, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to replace the campus physical access control (PACS) and security surveillance systems (SSTV), inclusive of all equipment, programming, accessories, and infrastructure required for a fully functioning, modernized, fully integrated single network and software platform on the Walla Walla VAMC campus. Project will expand coverage of PACS and

SSTV to close security vulnerabilities. All lock cores and, as necessary for compatibility with new cores and PACS equipment, door hardware shall be replaced throughout the domain of the Walla Walla VAMC. Additionally, lock cores, and door hardware where necessary to accommodate new lock cores, shall be replaced at Community

Based Outpatient Clinics (CBOCs) and Primary Care Telehealth Outpatient Clinics (PTOC) located in Union Gap, WA; La Grande, OR; and Boardman, OR. Aged, failing, and incompatible surveillance cameras will be replaced.

The project shall include items such as the following:

1. Walla Walla VAMC campus:

a. Replace the current end-of-life PACS systems with a FIPS 201 compliant platform that is approved by the VA Technical Reference Model (TRM) to reside on the VA network.

b. Replace the current end-of-life SSTV system and fully integrate with the new PACS system.

c. Replace the current end-of-life intrusion detection and duress/panic button system and fully integrate into the new PACS system.

d. Provide corrections to all physical and electronic security deficiencies listed on Facility Condition Assessment (FCA) deficiencies.

e. Extend, enhance, and/or supplement data infrastructure to accommodate the addition of the electronic security systems to the VA network and the addition of electronic security to additional buildings.

f. Calculate projected bandwidth and data transmission burden to be added to the VA network.

g. Assess endpoint security accessories such as: card readers, door hardware, intrusion detection devices, motion detectors, control panels, door controllers, power supplies, and cameras for

DRAFT

Walla Walla, WA 99362 retention or replacement based on such factors as condition, age, and interoperability with the new system.

h. Create a basis of design performance criteria for video analytics within the Video Management

System (VMS).

i. Add electronic security systems to Buildings 31, 41, 48, 49, 63, 65, 66, 76, 82, 99, 101, 135, 141, and 148.

j. Provide new telecom closets within buildings that do not have an existing telecom closet.

k. Add exterior and pole-mounted SSTV at strategic locations throughout the campus.

l. Replace electronic security systems in Buildings 74, 81, 86, 140, 143, and 145.

m. Develop the electronic security systems with a minimum of 20% capacity for future expansion.

n. Coordinate with ongoing projects that will result in the relocation of the campus data center from Building 74, the renovation of police facilities in Building 78, and the change of use of

Buildings 31, 41, and 66, to ensure seamless integration resulting in a single unified and integrated campus electronic security system.

o. Assess existing door hardware and replace as required to function with the new PACS.

p. Assess existing door hardware and replace as required to meet VA security requirements.

q. Identify existing electronic security deficiencies through site investigations and assessments and furnish corrections.

r. Recommend and facilitate applications for any deficiencies for which the project would benefit from security waivers through VA Central Office.

s. Provide badge workstations, remote viewing stations, and control stations as required and as requested by the WWVA.

t. Replace and upgrade related electronic security products such as workstations, NVRs, switches, UPS, and any other component relating to or supporting the new campus-wide electronic security system.

2. All listed locations (Walla Walla campus – all buildings; La Grande, OR CBOC; Boardman, OR PTOC; Union

Gap, WA CBOC):

a. Develop a keying schedule for implementation based on the 7-pin keying system currently in use in Building 86.

b. Keying schedule shall be flexible and expandable to cover four additional sites within the umbrella of the WWVA.

c. Assess door hardware for compatibility with the 7-pin lock cores and replace as needed.

A-E Part Two Services (also known as Construction Period Services) for this design project include responding to construction contractor Requests For Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project; attendance at pre-bid, post-award, and commissioning kick off construction project conferences; review of construction material submittals and shop drawings; approximately

1 site visit per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications; preparation of site visit reports; coordination with project commissioning requirements (see Third-Party Commissioning under section 14); review of any construction project modifications for cost and technical acceptability; attendance and participation during the final acceptance inspection;

Walla Walla, WA 99362 preparation of the punch list; and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A-E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log, and provide meeting minutes for weekly construction meetings throughout the duration of construction. All Part Two Services are optional line items and will not be exercised at the time of award.

The above paragraphs constitute a basic outline of the work to be accomplished, and in no way comprise all the details for design of this project. The A-E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of VAWW record drawings and infrastructure documents will be made available to the highest rated A-E firm. The A-E will verify the validity of the record drawings prior to the start of design work and conduct site investigations to provide thoroughly developed submittals throughout the design. The following attachments will give the A-E firm a basic understanding of the

VAWW campus: SOW Attachment 04 - VAWW Campus Map and SOW Attachment 05 - Fiber Optic Distribution

Site Plan.

The A-E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A-E shall further provide meeting minutes for all meetings held under this design project.

The A-E firm’s representatives performing site investigations on VAMC campus must have the following additional requirements before starting site investigations on campus:

1. Annual influenza shot is required for all staff performing work on VA campus

2. Contractor or representative must always obtain and wear a contractor badge while on campus

If at any time an employee of the A-E firm is found in deficiency of the listed requirements, a stop work order will be issued for the safety of VAMC patients. A

3. DESIGN WITHIN FUNDING LIMITATIONS:

The design shall be prepared by the A-E to permit the award of a construction contract, using Federal Acquisition

Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract price. The design project must comply with VAAR 836.606-71, Application of 6 percent architect-engineer fee limitation. In accordance with FAR 36.204, the estimated magnitude of construction is between $5,000,000 and $10,000,000.

4. DESIGN INDEPENDENCE, FURNITURE, AND EQUIPMENT:

Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A-E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project.

The A-E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

Walla Walla, WA 99362

5. DESIGN CRITERIA:

The VA Technical Information Library (TIL), available at Technical Information Library (TIL) - Office of

Construction & Facilities Management (va.gov), is managed by the VA Office of Construction & Facilities

Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning, and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.

All design documents shall be developed in accordance with the VA TIL, including the listed Department of

Veterans Affairs References such as the following:

PG-18-1 Master Construction Specifications

SOW Attachment 01 VHA Required Division 01 Specification Sections List

PG-18-3 Design and Construction Procedures [such as: Codes, Standards, and Executive Orders]

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide List

H-18-8 Seismic Design Requirements

PG-18-9 Space Planning Criteria

PG-18-10

Design Manuals (by discipline) [such as: Guiding Principles checklists as indicated in Sustainable Design Manual, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Barrier-Free Design Standard

PG-18-14 Room Finishes, Door, and Hardware Schedule

PG-18-17 NEPA Interim Guidance for Projects

H-7545 VA Cultural Resource Management Procedures

See SOW Section 17 OIT Infrastructure Standard for Telecommunications Spaces

The following references shall also be used to complete the design documents:

VA Directive 0730: Security and Law Enforcement

Modified Infrastructure Survey Tool (MIST) – This information will be provided to the AE upon award as this is information that can only be distributed on a need-to-know basis due to federal security restrictions.

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A-E shall bring this to the attention of the COR. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department-wide.

6. DESIGN COLLABORATION:

The A-E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities

Programs Special Engineering Program (HEFP/SEP) staff, VISN 20, and the Independent Life Safety Review Agent

(LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEFP/SEP and/or VISN deliverables shall be coordinated with the A-E’s design submittals to ensure compliance with all requirements is met. The A-E is required to ensure all elements of the

Walla Walla, WA 99362 design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

7. PHYSICAL SECURITY:

The A-E must include a certified physical security specialist. The specialists must be involved with the design, beginning with the concept phase, and the qualifications must be submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the VA

Physical Security and Resiliency Design Manual (PSRDM), located on the TIL

(https://www.cfm.va.gov/til/dManual.asp#PSR). The A-E shall ensure that all applicable aspects of the VA

PSRDM are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VAMC. The A-E must inform the COR of any physical security items that will be difficult to achieve during the concept/basis of design phase and assist the VA with waiver requests as necessary. This waiver request is included as SOW Attachment 06.

8. TELECOMMUNICATIONS DESIGN:

In accordance with Telecommunications and Special Telecommunications Systems Design Manual, February 2016, (https://www.cfm.va.gov/til/sAlert/sAlert017.pdf)paragraph 1.2 (d), “Telecommunications design must be performed and stamped by a BICSI® Registered Communications Distribution Designer (RCDD®) for all projects.”

9. SUBMITTAL REQUIREMENTS: STN 687 PG-18-15 2025

Design submittals shall follow the requirements of Program Guide, STN 687 PG-18-15, Volume C, A-E Submission

Instructions for NRM Construction Program dated January 2025. This document is included as SOW Attachment

07 Submittal documents shall be prominently marked “For Official Use Only (FOUO)” if they contain qualifying data as defined in VHA Memorandum 2019-11-13 Sensitive Infrastructure Data Classification - For Official Use

Only (FOUO). This memo is included as SOW Attachment 02 as it is hosted on a non-public VHA site.

The A-E shall deliver design submittal documents that follow the iterative phase breakdown for design work in

687 PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in 687 PG-18-15. It is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A-E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Statement of Work. Each new submittal will incorporate all VA comments from the previous submittal. The Asbestos Abatement requirements in 687 PG-18-15 are applicable at the VAWW due to the age of the campus (construction began in the 1850s).

The following submittals will be required for this project:

Quality Assurance/Quality Control (QA/QC) Plan

Basis of Design (BD) - 10% - In addition to the requirements in 687 PG-18-15, a Basis of Design is required.

Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details and their ultimate presentation in the final drawings and specifications will be based on sound architectural and engineering decisions.

Walla Walla, WA 99362

Conceptual drawings of the planned design and the initial cost estimate will additionally be included. The basis of design shall include a detailed assessment, limited to the security systems that are addressed in the scope of work, that provides the following information:

o A breakdown of the security systems needed for each different kind of space on our facility.

o Creation of building specific heatmaps for each building based on the extent of applicable security requirements. The security levels should be identified as follows:

Level 1: No Security – This space has been identified to have no electronic security systems needed.

Level 2: Staff Entrance or Common Space Monitoring – Any common staff room that has a PACS reader or hallway that has cameras will be designated this level

Level 3: Heightened Security – Any specific space that has greater security requirements.

o Creation of site exterior/envelope security heatmaps for each building based on the extent of applicable security requirements. The security levels should be identified as follows:

Level 1: No exterior security – This exterior/envelope has been identified to not need any exterior security systems

Level 2: Exterior Cameras – The exterior of the building has been identified to have cameras

Level 3: PACS at Staff Entrances – The building envelope has PACS for staff entrances

Level 4: Heightened Security – The building exterior and envelope has PACS and exterior cameras o Investigate and report existing conditions as compared to VA design requirements.

o Finalize all investigations and reports called out in the SOW prior to moving onto SD.

Schematic Design (SD) - 35%

Design Development (DD) - 65%

Construction Documents (CD) - 95%

Final Bid Documents (Bid) - 100%

10. DRAWING FORMAT:

All drawings shall adhere to VA project software requirements for Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp.

The A-E shall provide a computer 3D model and prepare various 3D renderings to present to VA throughout the design phase to adequately represent architectural, mechanical/electrical/plumbing (MEP), site conditions, and other items in the design to aide with facility visualization and contractor coordination.

Walla Walla, WA 99362

11. SUBMITTAL FORMATS:

Submittals shall be provided in electronic and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), and AutoCAD Project (.dwg) files are acceptable. The A-E must establish a submittal exchange service or SharePoint site to provide all electronic copies of required submittals.

The A-E must ensure the submittal exchange service is accessible by VA personnel and provide station personnel and PCAC with the information necessary to access the service. Submittals shall additionally be compliant with

Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at https://section508.gov/. The A-E shall be responsible for providing:

Meeting/Conference Agendas and Minutes

Agendas and other required documents for all status update meetings will be provided to the Post-Award CO/CS and COR a minimum of 24 hours in advance of the meeting. At the initial status update meeting, the frequency of subsequent status update meetings will be established and mutually agreed to by the contractor, VA station personnel, and the Post-Award CO/CS.

Meeting minutes for all formal meetings and conferences held with the VA, including weekly construction meetings, shall be submitted within seven calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements

Project name, project number, meeting host, meeting name

Date, time, meeting ID, call-in number, duration, and consecutive number of total related meetings

Participant list (name, title, phone number (office and mobile), email, attended meeting (yes/no))

Meeting purpose, roll call, COVID-19, and additional items

Agenda items (decisions, action items, and fixes or next steps)

Next meeting date and time

Detailed attachment list

Construction Cost Estimates

Construction cost estimates shall comply with the VA Cost Estimating Requirements for Veterans Affairs

Facilities dated August 1, 2022, located on the TIL (http://www.cfm.va.gov/cost/index.asp). All estimates in any of the electronic formats listed above.

Quality Assurance/Quality Control (QA/QC) Plan

All documents in any of the electronic formats listed above.

Basis of Design (BD)

All documents in any of the electronic formats listed above.

Walla Walla, WA 99362

Two half-size paper bond sets of drawings to VA

Schematic Design (SD)

All documents in any of the electronic formats listed above.

Two paper bond sets of specifications to VA

Two paper bond sets of investigation reports, design calculations, space planning data, and cost estimate to VA

Design Development (DD), and Construction Documents (CD)

All documents in any of the electronic formats listed above.

Memo annotating what was not upgraded and corresponding justifications.

One full-size paper bond set of drawings to VA

Two half-size paper bond sets of drawings to VA

Two paper bond sets of specifications to VA

Two paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW), and cost estimate to VA

Final Bid Documents (Bid)

PDF files of drawings, specifications, and any miscellaneous design analysis documents, such as submittal log and physical security compliance report

Certified memo annotating what areas/times were not upgraded and the corresponding justifications

Certified memo that the A-E design is independent of future projects and includes all equipment required for the project to be activated/fully functional

Word files of specifications

AutoCAD files of drawings

One full-size paper bond set of drawings to VA

Two 11”x17” paper bond sets of drawings to VA

Two paper bond sets of specifications to VA

One paper bond set of investigation reports, design calculations, space planning data, construction schedule, construction SOW, and cost estimate to VA

12. OPTION ITEM REQUIREMENTS:

Solicitation Support Services

Walla Walla, WA 99362

Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period.

Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A-E within five calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five-calendar-day requirement.

Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period that require edits to the issued specifications and/or drawings, the A-E shall provide any final revisions to the 100%

Construction Documents as part of the construction contract. The A-E shall make these changes within 14 calendar days of closing of the solicitation. These documents shall be labeled Final Construction. Fully updated hardcopy and electronic construction drawings and specifications shall be issued as a complete package, of sizes and quantities identical to the requirements of the Final Bid package submittal package.

Construction Period Services (CPS)

Requests for Information (RFI)

Requests for Information shall be submitted within five calendar days of submittal to the A-E.

Submittal Reviews

Submittal reviews shall be submitted within seven calendar days of submittal to the A-E.

Site Visit Reports

Site visit reports shall be submitted within two calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests

Modification requests shall be submitted within seven calendar days of submittal to the A-E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A-E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A-E shall also supply cost estimates as requested by the COR for Requests for Proposals

Walla Walla, WA 99362 for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

Punch List

Punch list shall be submitted within three calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings

Record drawings shall be delivered to the VA within 30 calendar days after VA acceptance of the construction project in PDF and AutoCAD (.dwg) format.

Third-Party Commissioning

The A-E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL

(https://www.cfm.va.gov/til/spclRqmts.asp#Cx). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning

(facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process based on the following

Systems to be Commissioned:

Electrical (VA Master Specification Section 26 08 00): Grounding and Bonding Systems

Communications (VA Master Specification Section 27 08 00): Grounding and Bonding Systems, Structured

Cabling System

Electronic Safety and Security (VA Master Specification Section 28 08 00): Grounding and Bonding, Physical Access Control Systems, Access Control Systems, Security Access Detection Systems, Video

Surveillance System)

13. PROJECT SCHEDULE/PERIOD OF PERFORMANCE:

The A-E shall perform Part One Services/Design Phase work according to the schedule shown below. The A-E is also responsible for following Specification Section 01 32 16.01, Architectural and Engineering CPM Schedules, located in SOW Attachment 03. If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or

Weekends.

Walla Walla, WA 99362

QA/QC Submittal & 10% BD Submittal

60 calendar days after receipt of Notice of Award

QA/QC & 10% BD Review Meeting 21 calendar days after VA receipt of QA/QC & 10% BD Submittals

35% SD Submittal 95 calendar days after VA acceptance of QA/QC & 10% BD

Submittals

35% SD Review Meeting 21 calendar days after VA receipt of 35% SD Submittal

65% DD Submittal 61 calendar days after VA acceptance of 35% SD Submittal

65% DD Review Meeting 21 calendar days after VA receipt of 65% DD Submittal

95% CD Submittal 30 calendar days after VA acceptance of 65% DD Submittal

95% CD Review Meeting 21 calendar days after VA receipt of 95% CD Submittal

Final Bid Documents Submittal 14 calendar days after VA acceptance of 95% CD Submittal

Final Bid Documents Acceptance Meeting

21 calendar days after VA receipt of Final Bid Documents

Submittal

Total Part One Services/Design Phase Schedule

365 calendar days

The 365 calendar days listed for Total Part One Services in the project schedule may fluctuate based on when 95%

CD Submittal meets all VA guidelines and acceptance is issued. If 95% CD Submittal is not accepted due to insufficient design requirements throughout the design period and additional time is deemed necessary, it is the responsibility of the A-E firm to cover all costs associated with such delays.

Construction Period Services (including Solicitation Support Services) and Third-Party Commissioning of construction shall be performed for the length of time the option(s) is/are exercised and acceptance of the

Construction Completion. The VA has 365 calendar days from final acceptance of the design to unilaterally exercise the option(s) for Construction Period Services and Third-Party Commissioning.

14. CONTRACT OVERSIGHT:

All contracts for this project shall be awarded by Network Contracting Office (NCO) 20; only a warranted VA

Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders, and changes to the statement of work.

NCO 20 CO shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A-E’s performance under the design project contract. The COR shall be a representative of the VAWW Engineering team and have the technical knowledge required to monitor and oversee the project.

Walla Walla, WA 99362

A COR from the VAWW Engineering team shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s

Representative” and does not supersede or eliminate the A-E’s responsibility for Part Two Services/Construction

Period Services. The A-E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

15. OI&T INFRASTRUCTURE STANDARD FOR TELECOMMUNICATIONS SPACES:

The Contractor must ensure compliance with VA policies and standards, such as VA Handbooks 6102 and 6500;

VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and

Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.

16. REPORTING REQUIREMENTS:

The Contractor shall be required to report to the VA Police Service (Building 78) to register as a visitor. This check-in is mandatory. VA Police Service will issue a badge that will expire after 14 days. The Contractor is now cleared to report to Facilities Management Service, BLDG. 82 RM 1205 to log in during normal working hours. This check-in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible field service report. The Contractor shall return to the same service and building to submit the field service report to the COR for signature.

SOW ATTACHMENTS:

The following documents are attached to this SOW for A-E use and incorporation into the project documents:

SOW Attachment 01 - Required Div 01 Spec Sections

SOW Attachment 02- Sensitive Infrastructure Data Classification Memo

SOW Attachment 03 - 01 32 16.01 EHRM A-E CPM Schedules

SOW Attachment 04 - VAWW Campus Map

SOW Attachment 05 - Fiber Optic Distribution Site Plan

SOW Attachment 06 - Engineering Design Waiver Template

SOW Attachment 07 - STN 687 PG-18-15, Volume C, A-E Submission Instructions

SOW Attachment 08 - FCA Report Redacted

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