Advanced Water Addendum No_ 2.pdf

1600 Battle Creek Road, Morrow, GA 30260

ADVANCED WATER TREATMENT AND CAPACITY UPGRADES

ADDENDUM No. 2

DATE Friday, March 22, 2024

PROPOSAL NUMBER 2024-WP-11

PROPOSAL OPENING DATE Friday, April 12, 2024 at 11:00 a.m. (local time)

PRE-PROPOSAL MEETING DATE Tuesday, February 27, 2024 at 11:00 a.m. (local time)

ADDENDUM MUST BE SIGNED AND INCLUDED IN YOUR RESPONSE TO THE RFP.

REVISIONS TO THE RFP

1. Attachment B Progressive Design Build Agreement is updated as follows:

RFP Section 2.3 Small Local Business Enterprise Participation provides minimum requirements for SLBE participation as applied to the Phase 2 Contract Price. To provide clarification on how to meet these requirements, Exhibit K “SLBE Documents” is added to Attachment B Progressive Design Build Agreement.

The forms included in Exhibit K are not required to be completed as a part of the Phase 1A Proposal submittal but will be required as a part of the Phase 2 Proposal (forms SLBE- 1, SLBE-2, SLBE-3, and SLBE-4) and as a part of each payment application submitted during Phase 2 (forms SLBE-5 and SLBE-6, if applicable).

2. RFP Section 5.2 Submission Format is updated as follows:

The Proposal must not exceed fifty (50) forty-five (45) total, single-sided pages (most or all 8½ x 11 inches with 1-inch or greater margins), excluding the transmittal letter, index or table of contents, front and back covers, title pages/separation tabs, fee and rate proposal, and appendices. A maximum of ten (10) of the total pages may be single-sided 11 x 17-inch tri-fold format. Eleven-point font or larger must be used in Proposal Parts 1

– 6. Font smaller than eleven-point can be used on graphics, charts, tables, and photo/figure captions.

QUESTIONS:

1. Please provide chemical doses for Hicks, Smith, and Hooper (5 years preferred).

Answer:

Chemical dosing information for the years 2021-2023 is provided as an attachment to this addendum for Hicks WPP and Hooper WPP. No data is made available for Smith WPP. Additional historic data will be made available for the selected Design Builder as a part of Phase 1A Services.

ADDENDUM No. 2

DATE Friday, March 22, 2024

PROPOSAL NUMBER 2024-WP-11

PROPOSAL OPENING DATE Friday, April 12, 2024 at 11:00 a.m. (local time)

2. Please provide the existing raw water quality per the attached table.

Answer:

See question and answer 17 below.

3. What is the estimated construction budget?

Answer:

RFP Sections 1.3 (Owner’s Objectives) and 2.2 (Project Budget and Funding) provide the Owner’s budget.

4. Typically, the Designer is not eligible to enroll into an OCIP program. Please confirm eligibility if a firm is both the designer and contractor.

Answer:

Designer and Design Consultants who are not performing direct labor for construction on the Project Site are not required to enroll into an OCIP. See Section 2.1 of Exhibit E of the Agreement. If the selected Design-Builder is both the designer and contractor, it must enroll into the OCIP.

5. Please confirm that eligible firms may review a copy of the OCIP Manual.

Answer:

OCIP Manual will be made available for review to the selected Design-Builder upon request. See Section 1 of Exhibit E of the Agreement.

6. RFP Exhibit E. Insurance Requirements, Item 3 states, “Design-Builder shall procure and maintain, and as applicable shall ensure that all Subcontractors, Sub-Subcontractors, and Design Consultants of any tier purchase and maintain, the types of insurance coverage required and set forth in this Section 3.

Coverage shall be in accordance with, and conform to, the requirements of Section 3 and as otherwise set forth in this Exhibit.” Does the DB decide this or does the Owner?

Answer:

The Contract Documents, including Exhibit E of the Agreement, describe the insurance required of the Design-Builder’s Subcontractors, Sub-Subcontractors at

ADDENDUM No. 2

DATE Friday, March 22, 2024

PROPOSAL NUMBER 2024-WP-11

PROPOSAL OPENING DATE Friday, April 12, 2024 at 11:00 a.m. (local time) every tier, and Design Consultants. It is the Design-Builder’s responsibility to ensure compliance by its Subcontractors and Sub-Subcontractors at every tier, and Design Consultants. The coverage terms and policy limits therefor are stated in Section 3 of Exhibit E of the Agreement.

7. Damage to a crane is covered by the Builder's Risk policy. The Owner is providing the Builders' Risk Policy. Is this covered under the Owner's Builders Risk Policy? Please confirm.

Answer:

Crane re-erection expense is covered via sub-limit under the Owner’s Builder’s Risk policy. The Builder’s Risk policy does not cover damage to cranes nor any contractor supplied equipment that is not intended to become a permanent part of the structure.

8. RFP Exhibit E. Insurance Requirements, Item 4.1E states, “Owner, in its sole discretion, shall have the right to reject any insurance company selected by Design-Builder.” This should be deleted or pre-confirm in writing with the Owner if ACE American Insurance Company (Chubb) is approved prior to executing a contract.

Answer:

As per RFP Section 5.3 Submission Content, part 5.3.3.3 Proposer Capability (page 18 of 28), each Proposer must "provide a letter or Certificates of Insurance from the Proposer’s insurance company stating Proposer’s ability to acquire and provide the insurance coverage required by the Exhibit E of the Agreement (Insurance Requirements).”

To date, Owner has not made any determinations regarding any potential insurer’s acceptability. Upon receipt of the Proposal, Owner will review proposed insurers and policies and reserves the right to reject any insurer or policy that fails to comply with the Contract Documents.

ADDENDUM No. 2

DATE Friday, March 22, 2024

PROPOSAL NUMBER 2024-WP-11

PROPOSAL OPENING DATE Friday, April 12, 2024 at 11:00 a.m. (local time)

9. Are drawings available on the procurement site so Switchgear can be reviewed?

Answer:

Existing drawings and specifications, as available, have been provided to prospective Proposers. Consideration regarding the use of existing or addition of new equipment will be made by the Design Builder as a part of Phase 1A and 1B Services.

10. Please confirm current zoning, land use rights, and limits of land use at the Smith RWPS.

Answer:

The Smith RWPS is located in Clayton County on parcel 05050A B001. Please refer to Clayton County real property records for current zoning information for this parcel.

Any needed easements or resolution of land use issues will be reviewed or secured by CCWA and provided to the Design Builder as a part of the Phase 1A Services.

11. Please provide any relevant information regarding protected archeological zones within the designated project areas in Exhibit A, Figure 4-1, at Terry R.

Hicks WPP.

Answer:

A Cultural Resource Survey was completed on behalf of CCWA in 2000 as part of the construction of the Huie Constructed Wetlands. A copy of this report is attached to this addendum.

12. Has a project waiver been obtained for “Build America, Buy America Act” (BABA) requirements or will those requirements apply to this project?

Answer:

A BABA waiver has not been obtained for this project. CCWA anticipates applying for a project waiver during Phase 1B Services after funding is finalized. If accepted, the terms of the waiver will apply.

ADDENDUM No. 2

DATE Friday, March 22, 2024

PROPOSAL NUMBER 2024-WP-11

PROPOSAL OPENING DATE Friday, April 12, 2024 at 11:00 a.m. (local time)

13. RFP Section 5.1 references the opportunity for negotiations prior to award and execution of the Contract. We believe there are modifications that would benefit both the Owner and the Design-Builder. Please clarify the time and manner that terms and conditions may be raised and discussed?

Answer:

If selected, Proposers should be prepared to execute, without modification, the draft Agreement attached as Attachment B to the RFP. In its sole discretion, Owner may consider proposed modifications to the Agreement. Any proposed modifications must be submitted in writing as a part of the Proposal. The Owner will review the proposed modifications as a part of its proposal review process and will determine which items, if any, will be discussed as a part of its review of proposals or execution of Contract.

14. In review of the proposed Payment and Performance Bond forms, our sureties noted several terms that are onerous and require additional clarification. Please clarify how the potential modifications should be raised and discussed.

Answer:

See question and answer 13 above.

15. There appears to be a discrepancy with where the insurance costs (that are not provided by OCIP) are to be carried. Please confirm if Design-Builder’s insurance cost is an allowable Cost of Work in accordance with Exhibit E Insurance Requirements Article 2.2 or Indirect Costs in accordance with Article 7.3.1.2.1?

Answer:

All reimbursable insurance costs are Indirect Costs under Agreement Section

7.3.1.2.1. Exhibit E Section 2 describes certain insurance costs that are not reimbursable as Cost of the Work (whether Direct Costs or Indirect Costs). These non-reimbursable insurance costs are those insurance costs paid by Design-Builder for insurance that is already covered under the Owner’s OCIP. This provision is intended to, among other things, avoid duplication of insurance costs.

ADDENDUM No. 2

DATE Friday, March 22, 2024

PROPOSAL NUMBER 2024-WP-11

PROPOSAL OPENING DATE Friday, April 12, 2024 at 11:00 a.m. (local time)

16. The Reference Projects, Reference Projects summary table, and Additional Projects in Part 2 – Experience and Capabilities request many pieces of information for each project. This is effectively presented on 11x17 page format and uses a majority of the ten 11x17 pages allowed per Section 5.2 Submission Format. Since the project involves a significant scope at various project locations, can page limit be expanded understanding that a high-quality and concise proposal response is desired. We request the maximum page limit be increased to 50 total pages and the maximum limit of 11x17 pages increased to 15 to 20 pages.

Answer:

See revisions to the RFP above.

17. Please provide the following water quality data if available for the existing Hicks and Hooper WTP raw water. Please provide multiple samples if available.

a. Calcium (as ion or calcium hardness)

b. Magnesium (as ion or total hardness)

c. Sodium

d. Strontium

e. Barium

f. Chloride

g. Sulfate

h. Silica

i. Silt Density Index

Answer:

CCWA has begun sampling a number of water quality parameters (including those requested in this question) on a monthly and quarterly basis. The first round of sampling results is not yet available; if they are received by CCWA prior to the Final Addendum Issued deadline as provided in RFP Section 4.3 Procurement Schedule, they will be made available to Proposers via a future addendum. Sampling will continue throughout 2024; the results of subsequent sampling will be provided to the selected Design Builder as a part of Phase 1A Services.

ADDENDUM No. 2

DATE Friday, March 22, 2024

PROPOSAL NUMBER 2024-WP-11

PROPOSAL OPENING DATE Friday, April 12, 2024 at 11:00 a.m. (local time)

PRE-PROPOSAL MEETING DATE Tuesday, February 27, 2024 at 11:00 a.m. (local time)

ADDENDUM MUST BE SIGNED AND INCLUDED IN YOUR RESPONSE TO THE RFP.

ATTACHMENTS

1. Exhibit K SLBE Documents (.PDF)

2. Hicks WPP – Chemical Usage (2021 – 2023) (.XLSX)

3. Hooper WPP – Chemical Usage (2021 – 2023) (.XLSX)

4. Huie Properties - Cultural Resource Survey (TRC 2000) (.PDF)

Acknowledgment of receipt of this addendum must be signed and included in your bid response.

COMPANY NAME

SIGNATURE

DATE

https://www.ccwa.us/wp-content/uploads/2024/03/Exhibit-K-SLBE-Documents.pdf https://www.ccwa.us/wp-content/uploads/2024/03/Hicks-WPP-Chemical-Usage-2021-2023.xlsx https://www.ccwa.us/wp-content/uploads/2024/03/Hooper-WPP-Chemical-Usage-2021-2023.xlsx https://www.ccwa.us/wp-content/uploads/2024/03/Huie-Properties-Cultural-Resource-Survey-TRC-2000.pdf