Administrative Information.pdf
PDF 350 KB Posted
- Solicitation number
- QSE--36C78626Q50046
About this file
This document is an Administrative Guidance for Offerors for a federal solicitation issued by the Department of Veterans Affairs (VA). Key details include a site visit scheduled for 01/20/26 at 1000 PST, with mandatory pre-registration via email to Contract Specialist Roberto Escobedo and COR Aaron Shoupe by 01/19/2026 at 3PM PST. Vendors must submit questions about the solicitation by 01/23/26 at 1600 PST, with answers to be provided through amendments on SAM.gov.
The guidance emphasizes strict requirements for quote submission, including active SAM.gov registration, complete and accurate documentation, and timely submission. Late quotes will not be accepted, and vendors are responsible for monitoring SAM.gov for amendments. The government will only evaluate information directly submitted and will not make assumptions about vendor capabilities or performance not clearly documented in the quote. Failure to comply with these guidelines may result in quotes being deemed non-responsive.
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Other files
| File | Type | Posted |
|---|---|---|
| PWS Benicia GMC Revised.pdf | ||
| QSE_36C78626Q50046_0001.pdf | ||
| Responses to Questions.pdf | ||
| RFQ_Addendum_Submission Instructions_ Evaluation.docx | DOCX document | |
| Past Performance Reference.docx | DOCX document | |
| DIGNITY CLAUSE.docx | DOCX document | |
| Contract Guarantee Minimum.docx | DOCX document | |
| Solicitation.pdf | ||
| WD 2015 5655 Rev 25 12 03 2025.pdf | ||
| Benicia GMC PWS Final -1 09 2026.docx | DOCX document |
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Text version
ADMINISTRATIVE GUIDANCE FOR OFFERORS
Vendor Questions:
All vendor questions regarding this solicitation shall be submitted by email to the Contracting Specialist no later than 01/23/26 @ 1600 PST. Questions received after this deadline may not be addressed, and answers will be provided via amendment on SAM.gov.
Site Visit:
A site visit is scheduled for 01/20/26 @ 1000 PST. Vendors shall meet at the gate entrance and must arrive on time. Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled.
Offerors are required to notify, via email, Contract Specialist Roberto Escobedo and the Aaron Shoupe (COR) of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification should be received by the Contract Specialist and COR via e-mail Roberto.escobedo@va.gov and aaron.shoup@va.gov no later than 01/19/2026, at 3PM (PST)
Late Quotes:
Late quotes will not be accepted. Vendors are responsible for ensuring that their complete quote is submitted prior to the solicitation closing date and time.
SAM Registration:
Only quotes submitted by vendors that are actively registered in SAM.gov at the time of quote submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.
Amendments:
Vendors are responsible for monitoring SAM.gov for all solicitation amendments up to the closing date.
Failure to acknowledge or comply with amendments may result in the quote being deemed non-responsive.
Review of the Solicitation:
Vendors shall read the entire solicitation, including all sections, attachments, specifications, and amendments, prior to submitting a quote. Vendors are responsible for ensuring that all requirements are addressed in their submission.
Completeness of Submittal:
The Government will evaluate only the information submitted. The Government will not make assumptions about vendor capabilities, technical approaches, or past performance not clearly documented in the quote. Vendors must provide complete, accurate, and detailed responses to all solicitation requirements.
(End of Document)
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