Administration_Center_Roof_Restoration_Project_(Addendum_#1_Revision).pdf

INVITATION TO BID

24-026

ADMINISTRATION CENTER ROOF RESTORATION PROJECT

March 27, 2024

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

SAM PARKER – DISTRICT I

KERRY SMITH – DISTRICT II

JAMES CALKINS – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

24-026

INVITATION TO BID

ADMINISTRATION CENTER ROOF RESTORATION PROJECT

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. Bid Instructions, Submittal Requirements, and General Requirements II. Insurance

III. Scope of Work IV. Pricing Table V. Vendor Questionnaire and Submission

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1. Bid Instructions, Submittal Requirements, and General Requirements

1.1. Pre-Bid Activity

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, County staff, and Review Committee members, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed in writing, via the County e-Procurement Portal located at https://procurement.opengov.com/portal/santarosafl.

All questions or inquiries must be received no later than the last day for questions stated in the ITB & Legal Notice.

Any addenda or other modification to the bid documents will be issued by the County prior to the date and time of bid closing, as written addenda, and will be posted to the Santa Rosa County e-Procurement Portal hosted by

OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/santarosafl.

Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda. No respondent may rely upon any verbal modification or interpretation.

1.2. Preparation of Bid

The respondent shall submit bids in accordance with the public notice. A bid form is included in these specifications. The respondent shall submit bids in accordance with bid documents. The individual who signs the bid form must be listed on the Division of Corporations website (Sunbiz) for the FEIN provided.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A bid submitted by an individual shall show the respondent’s name and official address.

A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form.

The official address of the joint venture must be shown below the signature.

It is preferred that all signatures be in blue ink with the names type or printed below the signature.

The bid shall contain an acknowledgement of receipt of all addenda, the numbers of which shall be filled in on the form. The address and telephone number for communications regarding the bid shall be shown.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license number for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

https://procurement.opengov.com/portal/santarosafl https://procurement.opengov.com/portal/santarosafl

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1.3. Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the Invitation to Bid and shall be accompanied by the bid security and other required documents. If mailing the submission, it should be sealed and clearly labeled: Administration Center Roof Restoration Project and the name of the respondent/firm on the outside of the package. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Procurement Office prior to the Bid Opening. It is the bidder’s responsibility to ensure that its bid is delivered at the proper time and place. Offers by email, facsimile, or telephone will NOT be accepted.

1.4. Integrity of Bid Documents

Respondents shall use the original documents provided on the Santa Rosa County e-Procurement Portal and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

1.5. Withdrawal of Submittals

Any Respondent may withdraw its Submittal, either personally or by written request, at any time prior to the scheduled time for opening Submittals.

1.6. Interpretation

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued.

All such addenda shall become part of the contract and all Responders shall be bound by such Addenda whether received by the Responders.

1.7. Bids to Remain Subject to Acceptance

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the response security prior to the end of this period.

1.8. Conditional and Incomplete Bids

Santa Rosa County specifically reserves the right to reject any conditional response.

1.9. Addition/Deletion of an Item

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

1.10. Specification Exceptions

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing, as a foot note on the applicable bid page and enclose a copy of the manufacturer’s specifications data detailing the changed item(s) with their bid. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

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1.11. Familiarity with Laws

All applicable Federal and State laws, County and municipal ordinances, orders, rules, regulations and General

Terms and Conditions of all authorities having jurisdiction over the project shall apply to the solicitation throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

1.12. Examination of Documents and Site

It is the responsibility of the respondent to inspect the site and scope of the work and to understand the relevant documents, such as drawings, specifications, addenda, and any other information that may affect the execution of the work and the resources needed. Respondents should ensure that they have a clear and comprehensive knowledge of all the conditions and requirements that may impact the performance of the work under the contract.

1.13. Right to Reject

The County reserves the right to waive informalities in bids to reject any or all bids with or without cause and accept the bid that in its judgment is in the best interest of the County.

1.14. Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its bid:

• Submission of more than one bid for the same work from an individual, firm, or corporation under the same or different name. Evidence that the bidder has a financial interest in the firm of another bidder for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Incomplete work which in the judgment of the County might hinder or prevent the respondents prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the invitation to bid or default under previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

1.15. Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

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1.16. Review of Procurement Documents

Per Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

1.17. Compliance with Florida Statute 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO

THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857, susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

1.18. Suspension or Termination for Convenience

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which

Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this

Contract.

1.19. Failure of Performance/Delivery

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one (1) year, at the option of the County.

1.20. Audit

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

1.21. Non-Collusion

Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

mailto:WANDAP@SANTAROSA.FL.GOV

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1.22. Public Entity Crime Information

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the bid package.

1.23. Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

1.24. Form of Agreement

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and return to the County

Procurement Office all required contract documents. The awarded contractor shall also provide the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County

Risk Management before the successful contractor proceeds with the work.

The contractor is responsible for submitting along with their response any exceptions it has to the standard terms of contract, within the attached sample contract. Failure to submit exceptions at time of submittal of the bid will be considered a waiver by the respondent to contest or request exception to the contract provisions. Any exceptions to the standard terms of contract will be taken into consideration as part of the County’s review of the response. The County reserves the right to reject bids depending on the substance of the exceptions.

1.25. Bid Guarantee

Each bid shall be submitted on the bid form provided and must be accompanied by a Certified Check or Bid Bond in the amount of five percent (5%) of the Base Bid, and copies of all required licenses. Such Bid Bond or Check is given with the understanding and agreement that it guarantees:

(1) that the bidder will not withdraw his bid for a period of 60 days after the bids have been opened; and, (2) that if his bid is accepted, the Bidder will enter into the written Contract with Santa Rosa County and furnish the required

Performance Bond Payment Bond Insurance Certificates, within 10 days after receipt of Notice of Award of his bid.

Pursuant to Florida Statutes, Section 255.05, should the contract exceed $100,000, the Contractor shall be required to execute and record performance and payment bonds. These bonds must state the name and principal business address of both the principal and the surety and a description of the project sufficient to identify it. In the event the bidder fails to comply with any of these conditions and requirements in whole or in part, the full amount of the bond or check shall be automatically forfeited to Santa Rosa County as damages on account of the default of the bidder.

1.26. Procurement of Recovered Materials

All respondents must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource

Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource

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1.27. Domestic Preference

Although the County has no local preference, in accordance with 2 C.F.R. 200.322, the County may consider preference for the use of products and materials produced in the United States.

1.28. Contract with the Enemy

In accordance with 2 C.F.R. 200.215, it is acknowledged that no services under this contract are to be performed outside the United States and its territories nor in support of a contingency operation in which members of the

Armed Forces are actively engaged in hostilities.

1.29. Unauthorized Aliens/Patriot's Act

Knowing employment by respondent or its subcontractors of any alien not authorized to work by the immigration laws is prohibited and shall be a default of the contract. If the respondent is notified or becomes aware of such default, the respondent shall take steps as are necessary to terminate said employment with 24 hours of notification or actual knowledge that an alien is being employed. Respondent’s failure to take such steps as are necessary to terminate the employment of any said alien within 24 hours of notification or actual knowledge that an alien is being employed shall be grounds for immediate termination of the contract. Respondent shall take all commercially reasonable precautions to ensure that it and its subcontractors do not employ persons who are not authorized to work by the immigration laws.

1.30. Protection of Resident Workers

The Santa Rosa County Board of County Commissioners actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verifications, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States

(i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility

Verifications. The respondent shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. Santa Rosa County reserves the right to request documentation showing compliance with the requirements.

Respondents doing construction business with Santa Rosa County are required to use the Federal Government

Department of Homeland Security’s website and use the E-Verify Employment Eligibility Verifications System to confirm eligibility of all employees to work in the United States.

2. Insurance

Vendor/Contractor agrees to carry and keep in force for the entire term of the contract with Santa Rosa County, and any extensions thereof, the following minimum levels of insurance coverage for any claims that may result from or relate to the services or products provided by Vendor/Contractor.

Workers’ Compensation: The contractor shall provide a workers' compensation insurance policy that meets the statutory requirements of the Florida Workers' Compensation Law. The policy shall also include employer's liability coverage with a minimum limit of $100,000 per accident, $500,000 per policy for occupational disease, and $100,000 per employee for occupational disease. The contractor shall furnish a certificate of insurance as evidence of such coverage before commencing work under this contract.

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Commercial General Liability: The business shall maintain a commercial general liability insurance policy with minimum limits of $1,000,000 for each occurrence and $2,000,000 in the aggregate, covering bodily injury and property damage. The policy shall include the following coverages:

a. Premises/operations liability

b. Products/completed operations liability

c. Contractual liability

d. Liability for independent contractors

Business Auto Liability: The Contractor shall maintain a minimum amount of $500,000 for each occurrence of bodily injury and property damage liability. This amount may be provided by a Combined Single Limit policy or a Split limit policy with at least $500,000 per person, $500,000 per accident and $500,000 for property damage.

This policy shall cover the following types of vehicles:

a. Vehicles owned by the Contractor or its employees

b. Vehicles rented or leased by the Contractor for the performance of the contract

c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them

Additionally, the Contractor shall obtain a Special endorsement to extend the coverage to any contractual liability arising from the contract.

Before signing any contract or agreement, the contractor must provide certificates of insurance that meet the following criteria:

a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.

b. Santa Rosa County must receive a written notice at least 30 days before any cancellation or change of any insurance policy.

c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.

d. These are the minimum requirements that may be modified depending on the nature and risk of the work.

If there are any exceptional circumstances, the county administrator or his designee has the authority to adjust these requirements.

2.1. Additional Insurance Required

The following outlines additional insurance coverage requirements, along with their minimum limits, for the given project. This coverage is in addition to the standard requirement.

General Requirements:

a. Carrier rating shall be A.M. best rating of B++V or better.

b. Notice of Cancellation, Non-Renewal, or material change in coverage shall be provided to Santa

Rosa County at least 30 days prior to action.

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c. Santa Rosa County shall be named as additional insured on all policies except Workers'

Compensation.

2.2. Builders Risk/Installation Floater

Builders Risk/Installation Floater Provide coverage in full amount of contract.

3. Scope of Work

3.1. Santa Rosa County Admin Center

Description:

Santa Rosa County Facilities Management is seeking estimates from qualified professionals to restore approximately eighty-one thousand and six hundred square feet (81,600) of polyvinyl chloride roofing membrane at the Administrative Center in Milton, FL. The existing roofing system is a single ply fully adhered Sarnafil PVC with a coated flashing perimeter. The three-level roof has multiple roof top units, skylights, and curbs adapters. The substantial completion date on the existing roof is 12/14/1998.

The goal is to have a durable PVC membrane roof system that provides years of protection from the elements, promotes drainage, and eliminates ALL low areas that retain water and add weight to the structure.

Product: American Weatherstar URE-A-SIL ROOF RESTORATION SYSTEM OVER SINGLE PLY

Application Guidelines:

PART 1 - GENERAL

1.01 DESCRIPTION

1. The intention of this guideline is to outline the procedures for the application of American

WeatherStar reflective roof coatings for the purpose of coating SINGLE- PLY ROOF SURFACES.

These suggested guidelines describe materials, methods, and conditions necessary for the proper application of the American WeatherStar roof coating system. Actual application requirements may vary and are the responsibility of the contractor.

2. This guideline may not outline all procedures for preparation and finishing of penetrations, drains, flashings, etc. This work should be outlined separately by the contractor before the work commences and should be performed observing good trade practices.

3. Adhesion to these substrates is specific to the age and condition of each roof being coated. Field

Adhesion tests are highly recommended.

1.02 APPROVED APPLICATOR

All American WeatherStar products shall be applied by a single, experienced, and competent contractor approved by American WeatherStar.

PART 2 - PRODUCTS

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2.01 COATINGS AND RELATED MATERIALS

All materials used shall be manufactured by and or approved by American WeatherStar and shall meet the following specifications:

2.02 ELASTOMERIC COATING SYSTEM

2.03 DELIVERY AND STORAGE

1. Materials shall be delivered in their original tightly sealed containers or unopened packages, all clearly labeled with the manufacturer’s name, file number, and batch numbers.

2. Materials shall be stored out of the weather in their original tightly sealed containers or unopened containers as recommended by the manufacturer.

2.04 WARRANTY

1. American WeatherStar warrants that the material supplied will meet or exceed physical properties as published. The contractor guarantees that workmanship will be free of defects in the coating application. Since performance of existing roof substrate or previously applied coatings are beyond the control of American WeatherStar or the contractor, requests for additional warranty coverage shall be subject to prior approval by American WeatherStar.

2. Comply with manufacturer's warranty application procedures. A Pre-Project Inspection Report should be submitted and approved prior to job commencement.

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PART 3 – INSTALLATION

3.01 SURFACE PREPARATION

1. Preparation shall include all requirements specified by American WeatherStar to ensure proper adhesion of the American WeatherStar products to the substrate. (An adhesion test may be necessary.)

2. Preparation shall include, but not be limited to, the following:

a. All unnecessary and non-functional equipment and debris shall be removed from the roof.

b. Substrate must be pressure-washed. A minimum working pressure of 3,000 psi shall be used to remove all dirt, dust, any previous paints or coatings that are delaminating, as well as waste products (oil, oil-based roof cements, solvents, grease, animal fats, etc.). Use ECOCLEANER 925 if necessary to remove all contaminates. Contact American WeatherStar for additional information.

c. HVAC condensate drains shall be properly routed to roof drains or plumbed off the roof.

d. Wet roof insulation and damaged membranes are to be removed and replaced as necessary to match existing specified material.

e. All roof penetrations, curbs, vent stacks and related roof penetrations are to be flashed in accordance with the roof manufacturer’s specifications.

f. All laps and wall flashings are to be repaired in accordance with roof manufacturer’s specifications.

g. Contractor shall make every effort to mechanically eliminate all ponding water areas on the roof surface prior to application of any roof-coating product.

3.02 PRIMER APPLICATION

A. Examine substrate to receive roof coating. Do not proceed with installation of the American

WeatherStar roof coating until all problem areas have been corrected in a manner acceptable to the manufacturer.

B. An adhesion test is recommended. Contact American WeatherStar for additional information.

3.03 PREPARATION FOR COATING

A. All seams, penetrations, curbs, and parapet wall details are to be flashed using URETHANE BRUSH-

GRADE 522.

1. Seams: Apply a layer of URETHANE BRUSH-GRADE 522 into each seam. (Min 30 mils DFT)

i. Apply URETHANE BRUSH-GRADE 522 at a rate of 50 wet mils.

ii. Application shall be a minimum of 3” wide over the seam and feathered on to the existing roof membrane.

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Note: Heat-welded seams do not require additional reinforcement. Contact American WeatherStar for additional information.

2. Penetrations: Apply URETHANE BRUSH-GRADE 522 at a rate of 90 wet mils. (Min 60 mils DFT)

i. Application shall encapsulate the area around the penetration.

ii. Application shall extend a minimum of 3” on to the existing roof membrane.

iii. Feather the application to not cause water damming.

3. Parapet Walls: Apply URETHANE BRUSH-GRADE 522 to all seams and flashings on parapet walls.

a. Seams: Apply a layer of URETHANE BRUSH-GRADE 522 into each seam. (Min 30 mils

DFT)

1. Apply URETHANE BRUSH-GRADE 522 at a rate of 50 wet mils.

2. Application shall be a minimum of 3” wide over the seam.

b. Flashings: Apply a layer of URETHANE BRUSH-GRADE 522 at flashing points. (Min 60 mils DFT)

1. Apply URETHANE BRUSH-GRADE 522 as required to seal any existing flashings at a rate of 90 wet mils.

2. Application should be made to insure water tightness of the flashing detail.

B. Repair all cracks and splits in roof using URETHANE BRUSH-GRADE 522 in the same manner as each seam is repaired.

1. Cracks or splits less than ¼”

i. Apply a layer of URETHANE BRUSH-GRADE 522 into each crack or split.

ii. Apply URETHANE BRUSH-GRADE 522 at a maximum rate of 100 wet mils.

iii. Multiple pass may be required for deep cracks d. Application shall extend a minimum of 3” wide over the crack and feathered on to the existing roof membrane.

2. Cracks or splits greater than ¼”

a. Apply a layer of URETHANE BRUSH-GRADE 522 into each crack or split.

b. Apply URETHANE BRUSH-GRADE 522 at a maximum rate of 100 wet mils.

c. Multiple pass may be required for deep cracks.

d. Application shall extend a minimum of 3” wide over the crack and feathered on to the existing roof membrane.

e. Once crack is filled and leveled with existing roofing membrane, apply suitable width

POLYESTER FABRIC as to extend 2” on either side of the crack.

f. Once fabric is embedded, encapsulate with AROMATIC URETHANE 520.

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3. If cracks predominate the existing roofing membrane, an AWS Full Fabric System may be required.

Note: Please refer to Application Details for Three Course Fabric options on A & B above. Please call AWS for assistance if needed.

3.04 APPLICATION RATES

B. 15 Year System Requirement (30 mil Urethane-Silicone System)

1. Base Coat: Apply base coat of AROMATIC URETHANE 520 roof coating at a rate of 1.5 gallons per 100 square feet.

2. Top Coat:

• Standard Option: Apply a top coat of SILICONE 410 at a rate of 1.5 gallons per 100 square feet.

• High Solids Option: Apply a top coat of HIGH SOLIDS SILICONE 412 at a rate of 1.1 gallons per

100 square feet.

C. 20 Year System Requirement (35 mil Urethane-Silicone System)

1. Base Coat: Apply base coat of AROMATIC URETHANE 520 roof coating at a rate of 1.25 gallons per 100 square feet.

2. Intermediate Coat:

• Standard Option: Apply coat of SILICONE 410 at a rate of 1.25 gallons per 100 square feet

• High Solids Option: Apply coat of HIGH SOLIDS SILICONE 412 at a rate of .9 gallons per 100 square feet.

3. Top Coat:

• Standard Option: Apply coat of SILICONE 410 at a rate of 1.25 gallons per 100 square feet

• High Solids Option: Apply coat of HIGH SOLIDS SILICONE 412 at a rate of .9 gallons per 100 square feet.

Note: A single coat of HIGH SOLIDS SILICONE 412 is permissible at 1.8 gallons per one hundred square feet

D. Each coat must be allowed to dry for 24-48 hours depending on humidity and temperature. The roof is to be inspected for defects, flaws or holidays and repaired if necessary.

E. Each contractor should estimate coating requirements based on actual experience and needs to figure in losses due to applicator experience, surface texture, wind, waste, and other factors that can affect actual gallons required.

F. It is the applicator’s responsibility to verify wet and dry mil thickness during the application process to ensure proper dry mil thickness of the total roofing system.

3.05 PONDING

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1. Known ponding water areas are to be repaired using commonly acceptable roofing practices so as to allow proper drainage of roof area.

2. Ponding water areas are a sign of possible mechanical failure in the roof.

3. Ponding water is NOT excluded from the warranty of the URE-A-SIL roofing system when properly installed by an American WeatherStar Approved Contractor.

3.06 RESTRICTIONS/LIMITATIONS

This system is to be used only in conjunction with commonly accepted roofing standards but not limited to the following:

1. No application of materials shall commence during inclement weather or when precipitation is imminent.

2. No thinning of materials is permitted.

3. No materials are to be applied to wet, dirty, or frozen surfaces.

4. In conjunction with the final inspection, all debris, containers, materials, and equipment are to be properly removed from the job site. The jobsite is to be cleaned, undamaged, and acceptable to the owner.

5. Reflectivity of coatings may be reduced if roof surface is not cleaned on a regularly scheduled basis.

4. Pricing Table

ADMINISTRATION CENTER ROOF RESTORATION PROJECT

Line Item Description Lump Sum Unit Cost

1 durable PVC membrane roof system per scope specifications Lump Sum

5. Vendor Questionnaire and Submission

5.1. Solicitation Requirements*

I certify that I have read through the solicitation, in its entirety, and verify that I understand all materials provided.

☐ Please confirm

*Response required

5.2. Scrutinized Company Certification*

I certify this respondent is not participating in a boycott of Israel, is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and it does not have business operations in Cuba or Syria.

☐ Please confirm

*Response required

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5.3. Contract Execution and Payment/Performance Bond*

I certify, if selected, the contract shall be executed and returned, along with the Payment/Performance Bond (if required), to Santa Rosa County Procurement within 10 days of respondent's receipt of draft contract. Failure to do so shall be just cause for forfeiture of the respondents guaranty.

☐ Please confirm

*Response required

5.4. Drug-Free Workplace Certification*

I certify this respondent complies fully with Drug-Free Workplace Section 287.087, Florida Statutes.

☐ Please confirm

*Response required

5.5. Certificate of Insurance*

Please upload a copy of current required insurance declaration page with Santa Rosa County named interest or

Letter of Insurability from carrier stating the the levels of coverage will be obtained.

*Response required

5.6. Certificate of Authority to do business from the State of Florida (SunBiz)* Please upload Certificate of Authority to do business here.

*Response required

5.7. Bid Guarantee*

Each bid shall be accompanied by a certified cashier's check, or bid bond, in the amount of 5% of the total bid price, payable to Santa Rosa County, as the guarantee that the respondent, if the bid is accepted, will promptly execute the Agreement. The respondent shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

Please upload your Bid Bond.

*Response required

5.8. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes.* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn_Statement.pdf

*Response required

5.9. References*

Please download the below document, complete, and upload.

• REFERENCES.pdf

*Response required

5.10. Conflict of Interest*

Please download the below document, complete, and upload.

• Conflict_of_Interest.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1706/aa4f67fb-d524-4aff-b654-0cd109f7c53d_Sworn_Statement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NEOWEB2S%2F20240328%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240328T155125Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDXX752zOrU2TTSUCbSFa6uTtGSDtZ15av4N8nH3ZQKdgIgB6YywW8e%2BLwfgMN1JDxKj%2Br5J0LNYZXNWoOZnO6TCI8qlgUI2f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA4ML%2BMm7XWcoy3kRSrqBLZp%2B6x1jlRuMEtwrn66i9eXWwEkF8DEW1k50fYzy14Xpv%2BccALlzRv07nkUo57BeuEgI2hvN90B7tIZPAaJHh7sNnp1I%2FYZ3b3ZMTrLT5xG0CiP1s4UEqPcqftimgGLrDVMQ4cJ6OMngXH4gKOWCgK8npMDtlNufB3NLHFqWSwXsNlfmDQ%2F4zpH%2F4ZVXTILegmKrjJx5f3Z7vkO51PmIaZYCqVs%2ByJKPa%2FJGvGm%2F%2BPdwoshOvtKkWVefeb%2B%2Fnnt4qYXWH%2FSvWbmY%2BSsCUFnNdYgo2EqyzysF3ZN4bwAjWW66i5x5s49%2F5oIODnzTIyW%2Bwt1lw4x7ln3ipH2VCQo3OUGwSMFidIGFlqTdBnbIIYAjfe%2BcQcTtMDXgDVQugMHhUFCdAJ20TTQ5WuVe8AL7NI0VFA9HI8KLmf7UfY%2Ff79v3zvt4sU9x%2BuNsWJ1BYOJp1prTxjONDUPn031Xorb9sXGBS32RJ%2FQbQIEG0wCfxQGKO4HnnDQbm0O7WHDPoaJp8cBH8ZuXLGadc3B8VriV%2FF23pnupp0hZiI77CghMUaLEc6Bx6pEoTw9WslENJT79CBLP%2FfBTc8o6AJz6GIMt34DavhbUbJzPQj2KF%2FDQ8GYb1MNhZcNi%2BmDkbsuBWktM%2FufkRSZCxLJCP9fIfj5S9W8iW4WS0wFVvaBRrYBniknQy0LyIQBi8zAb4%2FrFrJKWeW%2FSn0v7Rk1U3F4jdtkiHvA%2Bfns%2BSGDyZfOrYOti4A%2F9ckybyx5D5utevO%2BEsTi11LR%2FfKmiAqUmCWGUqwyDujv4BpDQT0Fa7BWwkNcSh4xsyEeq9JIVl7ShTD6mpawBjqbAZKbhf%2BTVZWSlUQuRBBMppT2N3fDEehwDqLaU7tphAVodwNnJZ3r%2B%2FIo24HEKJvVbsAdxWKFFsKaj0KeXkCNy8uzt3Kun3lLszmKPdtro7bVGf%2BJX9wBtdrLn8C8gLCPeHEBILwVJAuRRIoyw51cD2qTzntFtIL0tR5deA7WjDyv0XQvoS5GTGjkTDUGM3Tr5YtelVhPV%2BpyfDjZ&X-Amz-Signature=08e6c75c74ebd6a7b52c083329ba5a4983c5e916f63bf4759418d02717b8d148&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sworn_Statement.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1706/21b95f41-9a6a-40e1-9c17-759523143e4a_REFERENCES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NEOWEB2S%2F20240328%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240328T155125Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDXX752zOrU2TTSUCbSFa6uTtGSDtZ15av4N8nH3ZQKdgIgB6YywW8e%2BLwfgMN1JDxKj%2Br5J0LNYZXNWoOZnO6TCI8qlgUI2f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA4ML%2BMm7XWcoy3kRSrqBLZp%2B6x1jlRuMEtwrn66i9eXWwEkF8DEW1k50fYzy14Xpv%2BccALlzRv07nkUo57BeuEgI2hvN90B7tIZPAaJHh7sNnp1I%2FYZ3b3ZMTrLT5xG0CiP1s4UEqPcqftimgGLrDVMQ4cJ6OMngXH4gKOWCgK8npMDtlNufB3NLHFqWSwXsNlfmDQ%2F4zpH%2F4ZVXTILegmKrjJx5f3Z7vkO51PmIaZYCqVs%2ByJKPa%2FJGvGm%2F%2BPdwoshOvtKkWVefeb%2B%2Fnnt4qYXWH%2FSvWbmY%2BSsCUFnNdYgo2EqyzysF3ZN4bwAjWW66i5x5s49%2F5oIODnzTIyW%2Bwt1lw4x7ln3ipH2VCQo3OUGwSMFidIGFlqTdBnbIIYAjfe%2BcQcTtMDXgDVQugMHhUFCdAJ20TTQ5WuVe8AL7NI0VFA9HI8KLmf7UfY%2Ff79v3zvt4sU9x%2BuNsWJ1BYOJp1prTxjONDUPn031Xorb9sXGBS32RJ%2FQbQIEG0wCfxQGKO4HnnDQbm0O7WHDPoaJp8cBH8ZuXLGadc3B8VriV%2FF23pnupp0hZiI77CghMUaLEc6Bx6pEoTw9WslENJT79CBLP%2FfBTc8o6AJz6GIMt34DavhbUbJzPQj2KF%2FDQ8GYb1MNhZcNi%2BmDkbsuBWktM%2FufkRSZCxLJCP9fIfj5S9W8iW4WS0wFVvaBRrYBniknQy0LyIQBi8zAb4%2FrFrJKWeW%2FSn0v7Rk1U3F4jdtkiHvA%2Bfns%2BSGDyZfOrYOti4A%2F9ckybyx5D5utevO%2BEsTi11LR%2FfKmiAqUmCWGUqwyDujv4BpDQT0Fa7BWwkNcSh4xsyEeq9JIVl7ShTD6mpawBjqbAZKbhf%2BTVZWSlUQuRBBMppT2N3fDEehwDqLaU7tphAVodwNnJZ3r%2B%2FIo24HEKJvVbsAdxWKFFsKaj0KeXkCNy8uzt3Kun3lLszmKPdtro7bVGf%2BJX9wBtdrLn8C8gLCPeHEBILwVJAuRRIoyw51cD2qTzntFtIL0tR5deA7WjDyv0XQvoS5GTGjkTDUGM3Tr5YtelVhPV%2BpyfDjZ&X-Amz-Signature=1d202cc31c58fa14fa934bec643e9fe303281ea69b05dae69bd3a52f59d6e098&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22REFERENCES.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1706/309ee4f3-33de-4277-9d60-6e64662c10ea_Conflict_of_Interest.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NEOWEB2S%2F20240328%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240328T155125Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDXX752zOrU2TTSUCbSFa6uTtGSDtZ15av4N8nH3ZQKdgIgB6YywW8e%2BLwfgMN1JDxKj%2Br5J0LNYZXNWoOZnO6TCI8qlgUI2f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA4ML%2BMm7XWcoy3kRSrqBLZp%2B6x1jlRuMEtwrn66i9eXWwEkF8DEW1k50fYzy14Xpv%2BccALlzRv07nkUo57BeuEgI2hvN90B7tIZPAaJHh7sNnp1I%2FYZ3b3ZMTrLT5xG0CiP1s4UEqPcqftimgGLrDVMQ4cJ6OMngXH4gKOWCgK8npMDtlNufB3NLHFqWSwXsNlfmDQ%2F4zpH%2F4ZVXTILegmKrjJx5f3Z7vkO51PmIaZYCqVs%2ByJKPa%2FJGvGm%2F%2BPdwoshOvtKkWVefeb%2B%2Fnnt4qYXWH%2FSvWbmY%2BSsCUFnNdYgo2EqyzysF3ZN4bwAjWW66i5x5s49%2F5oIODnzTIyW%2Bwt1lw4x7ln3ipH2VCQo3OUGwSMFidIGFlqTdBnbIIYAjfe%2BcQcTtMDXgDVQugMHhUFCdAJ20TTQ5WuVe8AL7NI0VFA9HI8KLmf7UfY%2Ff79v3zvt4sU9x%2BuNsWJ1BYOJp1prTxjONDUPn031Xorb9sXGBS32RJ%2FQbQIEG0wCfxQGKO4HnnDQbm0O7WHDPoaJp8cBH8ZuXLGadc3B8VriV%2FF23pnupp0hZiI77CghMUaLEc6Bx6pEoTw9WslENJT79CBLP%2FfBTc8o6AJz6GIMt34DavhbUbJzPQj2KF%2FDQ8GYb1MNhZcNi%2BmDkbsuBWktM%2FufkRSZCxLJCP9fIfj5S9W8iW4WS0wFVvaBRrYBniknQy0LyIQBi8zAb4%2FrFrJKWeW%2FSn0v7Rk1U3F4jdtkiHvA%2Bfns%2BSGDyZfOrYOti4A%2F9ckybyx5D5utevO%2BEsTi11LR%2FfKmiAqUmCWGUqwyDujv4BpDQT0Fa7BWwkNcSh4xsyEeq9JIVl7ShTD6mpawBjqbAZKbhf%2BTVZWSlUQuRBBMppT2N3fDEehwDqLaU7tphAVodwNnJZ3r%2B%2FIo24HEKJvVbsAdxWKFFsKaj0KeXkCNy8uzt3Kun3lLszmKPdtro7bVGf%2BJX9wBtdrLn8C8gLCPeHEBILwVJAuRRIoyw51cD2qTzntFtIL0tR5deA7WjDyv0XQvoS5GTGjkTDUGM3Tr5YtelVhPV%2BpyfDjZ&X-Amz-Signature=6182d01e80550d9fcb70b7aece695131871977fbf0e0e7164f4f9fbd441524b8&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Conflict_of_Interest.pdf%22&x-id=GetObject

17 | P a g e

*Response required

5.11. Debarment Form*

Please download the below document, complete, and upload.

• Debarment_form.pdf

*Response required

5.12. Proposed Subcontractors

Please provide names and addresses for any proposed subcontractors to be utilized for work on this project. )if applicable)

5.13. Any additional attachnents.

Please upload any additional documents for your submission.

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1706/79a265a1-0963-438e-96e9-d4d5741f4024_Debarment_form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NEOWEB2S%2F20240328%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240328T155125Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDXX752zOrU2TTSUCbSFa6uTtGSDtZ15av4N8nH3ZQKdgIgB6YywW8e%2BLwfgMN1JDxKj%2Br5J0LNYZXNWoOZnO6TCI8qlgUI2f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDA4ML%2BMm7XWcoy3kRSrqBLZp%2B6x1jlRuMEtwrn66i9eXWwEkF8DEW1k50fYzy14Xpv%2BccALlzRv07nkUo57BeuEgI2hvN90B7tIZPAaJHh7sNnp1I%2FYZ3b3ZMTrLT5xG0CiP1s4UEqPcqftimgGLrDVMQ4cJ6OMngXH4gKOWCgK8npMDtlNufB3NLHFqWSwXsNlfmDQ%2F4zpH%2F4ZVXTILegmKrjJx5f3Z7vkO51PmIaZYCqVs%2ByJKPa%2FJGvGm%2F%2BPdwoshOvtKkWVefeb%2B%2Fnnt4qYXWH%2FSvWbmY%2BSsCUFnNdYgo2EqyzysF3ZN4bwAjWW66i5x5s49%2F5oIODnzTIyW%2Bwt1lw4x7ln3ipH2VCQo3OUGwSMFidIGFlqTdBnbIIYAjfe%2BcQcTtMDXgDVQugMHhUFCdAJ20TTQ5WuVe8AL7NI0VFA9HI8KLmf7UfY%2Ff79v3zvt4sU9x%2BuNsWJ1BYOJp1prTxjONDUPn031Xorb9sXGBS32RJ%2FQbQIEG0wCfxQGKO4HnnDQbm0O7WHDPoaJp8cBH8ZuXLGadc3B8VriV%2FF23pnupp0hZiI77CghMUaLEc6Bx6pEoTw9WslENJT79CBLP%2FfBTc8o6AJz6GIMt34DavhbUbJzPQj2KF%2FDQ8GYb1MNhZcNi%2BmDkbsuBWktM%2FufkRSZCxLJCP9fIfj5S9W8iW4WS0wFVvaBRrYBniknQy0LyIQBi8zAb4%2FrFrJKWeW%2FSn0v7Rk1U3F4jdtkiHvA%2Bfns%2BSGDyZfOrYOti4A%2F9ckybyx5D5utevO%2BEsTi11LR%2FfKmiAqUmCWGUqwyDujv4BpDQT0Fa7BWwkNcSh4xsyEeq9JIVl7ShTD6mpawBjqbAZKbhf%2BTVZWSlUQuRBBMppT2N3fDEehwDqLaU7tphAVodwNnJZ3r%2B%2FIo24HEKJvVbsAdxWKFFsKaj0KeXkCNy8uzt3Kun3lLszmKPdtro7bVGf%2BJX9wBtdrLn8C8gLCPeHEBILwVJAuRRIoyw51cD2qTzntFtIL0tR5deA7WjDyv0XQvoS5GTGjkTDUGM3Tr5YtelVhPV%2BpyfDjZ&X-Amz-Signature=870e35adc3874f23eafec40a10999387909a72f5e3efb3505c2cd2108c838b28&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Debarment_form.pdf%22&x-id=GetObject