Admin Review _ DOR0000129.pdf

RFX #: 47400-DOR0000129

RFX

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name American Bank Note

Company <Enter offeror name here> <Enter offeror name here> <Enter offeror name here> <Enter offeror name here> <Enter offeror name here> <Enter offeror name here>

Overall Rating Pass Pass Pass Pass Pass Pass Pass

Administrative Requirements Administrative Documents Pass Pass Pass Pass Pass Pass Pass

Contract Terms & Conditions Pass Pass Pass Pass Pass Pass Pass Addenda Pass Pass Pass Pass Pass Pass Pass

Mandatory, Additional, Optional Mandatory Pass Pass Pass Pass Pass Pass Pass

Mandatory Scored Pass Pass Pass Pass Pass Pass Pass Additional Scored Pass Pass Pass Pass Pass Pass Pass

Optional/Supplemental Pass Pass Pass Pass Pass Pass Pass

Cost Pass Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Administrative Review Summary Page 1 of 16

SPD-EP001

Rev. April 12, 2012

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name

Item # Requested Documents Overall Rating Pass

Administrative Review Requirements Summary Sheet

Select a row and click CTRL-r to insert a new row above the selected row.

Administrative Requirements American Bank Note

Company

Pass 1 Company Information 2 Reciprocal Preference 3 Small and/or Minority Business 4 Scrutinized Company 5 Sales and Use Tax Form 6 Department of Audits Immigration Form 7 Standard Insurance 8 Additional Insurance 9 Performance Bond 10 Bid Bond 11 Letter of Credit 12 Proposal Certification 13 Mandatory Worksheet 14 Mandatory Scored Worksheet 15 Additional Scored Worksheet 16 Georgia Resident Small Business Verification 17 Cost Worksheet

DOR Administrative Documents 1 Company Information Pass 2 Communication Pass 3 Electronic Signature Pass 4 Domiciled N/A 5 Georgia Resident Pass 6 Minority Status N/A 7 Small Business Tier Pass

Administrative Documents -- Section Rating

Administrative Requirements

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name

Item # Requested Documents Overall Rating Pass

Administrative Review Requirements Summary Sheet

Select a row and click CTRL-r to insert a new row above the selected row.

Administrative Requirements American Bank Note

Company

8 Veteran Owned N/A 9 Women Owned N/A 10 Scrutinized Company Pass 11 Scrutinized China Pass 12 Scrutinized Russia/Belarus Pass 13 Scrutinized Sudan Pass 14 Insurance Pass 15 Performance Bond Pass 16 Mandatory Response Worksheet Pass 17 Sample Requirement for Non-Personalized Title P Pass 18 Mandatory Scored Response Worksheet Pass 19 Mandatory Security Scored Response Worksheet Pass 20 Cost Proposal Worksheet Pass 21 Supplier Responsibility Questionnaire Pass 22 References Pass 23 Contractor Affidavit (E-Verify) Pass 24 Tax Compliance Pass 25 Certificate of Non-Collusion Pass 26 Sample Trade Secret Status Affidavit Template N/A

Pass 1 Contract Exceptions N/A Contract Terms and Conditions -- Section Rating

Administrative Requirements

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name

Item # Requested Documents Overall Rating Pass

Administrative Review Requirements Summary Sheet

Select a row and click CTRL-r to insert a new row above the selected row.

Administrative Requirements American Bank Note

Company

Pass

Addenda -- Section Rating For Paper Bids only

Comments for "Fail"

Administrative Requirements

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

Pass Pass Pass Pass Pass Pass 1 Does the Supplier confirm that its company will provide all services in compliance with the requirements identified in Attachment C - Scope of Work?

Pass

2 Does the Supplier have prior experience in printing and mailing personalized Secure Titles directly to tax payers?

Pass

3 Does the Supplier confirm it will maintain an inventory and provide non-personalized title papers to DOR upon request?

Pass

Mandatory

Mandatory, Additional, Optional Documents Page 5 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

Supplier must submit twenty (20) samples of proposed Non-Personalized Title Paper to the Georgia Department of Revenue for review as per the schedule provided in Attachment A:

State Entity RFP, Section 1.4. Schedule of Events. The non-personalized title paper will be evaluated for security specifications and must be capable of printing on commercially available laser printers. The samples must be submitted to DOR at the supplier's expense.

Package sample must include supplier name and bid number (47400-DOR0000129).

Each sample must be clearly marked (Bid Sample) and include supplier name, recommend delivery via expedited courier.

To attention of:

Samantha Smith, Issuing Officer Georgia Department of Revenue 1800 Century Boulevard., NE, Suite 14234 Atlanta, Georgia 30345

Pass

Mandatory, Additional, Optional Documents Page 6 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

5 Does the Supplier confirm it meets the requirement for paper and envelope specifications identified in Attachment C - Scope of Work, Section: C: Paper and Envelope Specifications?

Pass

Does the Supplier confirm it meets the requirements as outlined in Attachment C - Scope of Work, Section G: Facility Security?

Pass

7 Does the Supplier confirm it meets the requirements as outlined in Attachment C - Scope of Work, Section: I: Security Specification for Certificate of Title?

Pass

8 Does the Supplier confirm it meets the requirements as outlined in Attachment C - Scope of Work, Section: J: Personalized Title Paper and Processing Requirements?

Pass

9 Does the Supplier confirm it meets the requirements as outlined in Attachment C - Scope of Work, Section K: Purging Requirements?

Pass

Mandatory, Additional, Optional Documents Page 7of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

10 Does the Supplier confirm it meets the requirements as outlined in Attachment C - Scope of Work, Section L: Spoilage and Immediate Hard Copy Data?

Pass

11 Does Supplier confirm it meets the requirement to provide to DOR a written detailed Contingency Plan, acceptable to DOR, that lists the contingencies anticipated by the supplier's Business Continuity and Disaster Recovery plans?

Pass

12 Does the Supplier confirm it meets the requirements as outlined in Attachment C - Scope of Work, Section O: Disaster Recovery Plan ?

Pass

Mandatory, Additional, Optional Documents Page 8 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

13 Does the supplier’s solution meet the security control requirements of NIST Special Publication 800-53, Security and Privacy Controls for Information Systems and Organizations, Rev. 5, or NIST Special Publication 800-171, protecting controlled unclassified Information in Non-Federal Systems and Organizations, or an industry-recognized information security framework?

Pass

Pass Pass Pass Pass Pass Pass 1 Describe in detail supplier's experience providing motor vehicle secure title paper fulfillment services. Include a listing of all jurisdictions of annual volume printed and any relevant details.

Pass Mandatory Scored

Mandatory, Additional, Optional Documents Page 9 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

2 Once awarded contract, describe in detail your implementation process and time period for providing "Non-Personalized Titles" and "Personalized Titles."

Pass

3 Describe in detail supplier's quality assurance process and procedures to ensure compliance to all secure title features as referenced in Attachment C - Scope of Work, Section I.

Security Specification for Certificate of Title.

As required in the Attachment H: Mandatory Response Worksheet, Supplier must submit twenty (20) samples of proposed title paper to the Georgia Department of Revenue for review as per the schedule provided in Attachment A:

State Entity RFP, Section 1.4. Schedule of Events.

Pass

Mandatory, Additional, Optional Documents Page 10 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

4 Describe in detail and provide supporting documentation of supplier's ability to provide in-house or sub-contracted, mail services. The successful Supplier must print, address and barcode secure title to qualify mailings for maximum barcode discount according to the United States Postal Services specification and is solely responsible for delivery to the Post Office.

Pass

5 Describe how supplier will meet the requirements to print and mail titles to Georgia taxpayers within two (2) business days of receiving data from DOR.

Pass

6 DOR does not currently forward vehicle titles to any address other than address on record.

Describe supplier's process for handling titles where National Change of Address (NCOA) identifies a different address than what MVD has on file.

Pass

Mandatory, Additional, Optional Documents Page 11 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

7 Describe in detail and provide supporting documentation on how the supplier will purge data storage components and safeguard remaining data to prevent unauthorized disclosure.

Pass

8 Describe in detail and provide supporting documentation of supplier's process for the destruction of spoilage and any intermediate hard copy printouts, to include method of destruction.

Pass

9 The Department of Revenue shall reimburse postage at the First-Class Pre-Sort Rate.

Describe in detail and provide supporting documentation of supplier's ability to provide First Class Pre-sort Rate for Bulk mailings.

Pass

SECURITY SCORED

1 Describe in detail and provide supporting documentation of supplier's ability to meet the Facility Security Requirements as highlighted in Attachment C - Scope of Work, Section G.

Facility Security.

Pass

Mandatory, Additional, Optional Documents Page 12 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

2 Describe in detail supplier's solution architecture including how it can be integrated into the existing DOR web services as indicated in Attachment C - Scope of Work, Section D: Technical Specification, without any interface changes required by DOR.

Pass

Mandatory, Additional, Optional Documents Page 13 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

3 Provide the supplier's business disaster/recovery plan in the event of internal failure and/or external disaster. The Disaster/recovery plan shall include:

A. Defining and identifying specific backup equipment, personnel, and locations B. Specifics on how essential services are maintained

major failure within the past three years, and if so, explain the outcome E. Disaster contingency plan if your first backup location becomes inoperable F. Number of downtime incidents in the past 24 months and the total average downtime

Pass

Mandatory, Additional, Optional Documents Page 14 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

Pass Pass Pass Pass Pass Pass

Pass Pass Pass Pass Pass PassOptional

Additional Scored

Mandatory, Additional, Optional Documents Page 15 of 16

Name:

Secure Title Paper Fulfillment

Issuing Officer:

Samantha Smith

Reviewed by:

Vanessa Walker

Date: 05/30/2023

Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name Offeror Name

Item # Requested Documents Overall Rating Pass Pass Pass Pass Pass Pass

Administrative Review Requirements Summary Sheet

Mandatory, Additional, and/or Optional Documents Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row.

American Bank Note Company

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

<Enter offeror name here>

Pass Pass Pass Pass Pass Pass 1 Cost Proposal Pass

Cost

Mandatory, Additional, Optional Documents Page 16 of 16

Rev. February 2, 2011