AddNo3 DCF ITN 2324 063 1.18.pdf

DCF ITN 2324 063

Community-Based Care Lead Agencies

Addendum No. 03

Solicitation Number: DCF ITN 2324 063 Solicitation Title: Community-Based Care Lead Agencies Response(s) Due Date: 01/24/2024 Addendum Number: 03 Addendum Date: 01/18/2024

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITN 2324 063 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

ITN Financial Evaluation Manual, Header

Department of Children and Families

Community-Based Care Lead Agencies Agency for Circuit 1

Change No. 2

ITN Programmatic Evaluation Manual, Header Department of Children and Families Community-Based Care Lead Agencies Agency for Circuit 5

Change No. 3 ITN Programmatic Evaluation Manual Section 1 General Instructions

1.7 The Procurement Officer will conduct reference checks via telephone interviews.

1.11 After each evaluator has completed the scoring of each programmatic reply, the scores are then submitted to the Procurement Officer for compilation. The Procurement Officer will average the total programmatic point scores by each evaluator to calculate the points awarded for each section along with the financial scoring for each Vendor. Financial scoring is conducted by either financial evaluators or a formula. The two scores are added together with the highest scorer being awarded.

1.12 Following completion of the independent evaluations of the replies, the Procurement Officer will hold a meeting to validate evaluator scoring. The purpose of the meeting is to ensure that their individual evaluation scores were captured correctly when preparing the total scores.

Change No. 4 ITN Programmatic Evaluation Manual 3 Programmatic Reply Point Values

Reference Programmatic Criteria I- Services Approach and

Solution (Possible Points 350)

Total Possible Points

Points Awarded

Section 4.2.6.

The Vendor shall describe the approach to performing the tasks described in the DEPARTMENT’S SUPPLEMENT CONTRACT- EXHIBIT C (APPENDIX IX) and how it will meet all the Department’s detailed requirements. The Vendor must describe in detail how these subcontracted Vendors will also be capable of meeting the Department’s detailed requirements and the requirements of section 409.988(1)(j), F.S. The Vendor must outline how various services and subcontracts will be managed in offered counties, and how subcontractors will be held accountable if performance standards are not met. The Vendor must describe any proposed innovative approaches and describe how these approaches include the identification of best practices, the use of supports and services at the local level, and/or are unique, new, or creative solutions to identified areas of need.

Safety

Section 4.2.6.

A.1.a.

1. The adequacy of the Vendor’s reply regarding Prevention Services?

(Insufficient – 6; Poor – 12; Adequate –18; Good –24;

Exceptional – 30)

4.2.6.

A.1.b.

2. The adequacy of the Vendors replies regarding Child Protection Tasks?

(Insufficient – 6; Poor – 12; Adequate –18; Good –24;

Exceptional – 30)

Section 4.2.6.

A.1.c.

3. The adequacy of the Vendor’s reply regarding Safety Management and Family Preservation Services?

(Insufficient – 6; Poor – 12; Adequate –18; Good –24;

Exceptional – 30)

Permanency Section 4.2.6.

A.2.a.

4. The adequacy of the Vendor’s reply regarding Adoption Services?

(Insufficient – 5.4; Poor –10.8; Adequate – 16.2; Good – 21.6; Exceptional – 27)

A.2.b.

5. The adequacy of the Vendor’s reply regarding Placement Services?

(Insufficient – 5.4; Poor –10.8; Adequate – 16.2; Good – 21.6; Exceptional – 27)

Section 4.2.6.

A.2.c.

6. The adequacy of the Vendor’s reply regarding Guardianship Assistance Program (GAP)?

(Insufficient – 5.2; Poor – 10.4; Adequate – 15.6; Good – 20.8; Exceptional – 26)

Well-Being

4.2.6.

7. The adequacy of the Vendor’s reply regarding Education? 70

A.3.a.

(Insufficient – 4.6; Poor –9.2; Adequate – 13.8; Good – 18.4; Exceptional – 23)

Section 4.2.6.

A.3.b.

8. The adequacy of the Vendor’s reply regarding Services for Transitioning Youth and Young Adults?

(Insufficient – 4.6; Poor –9.2; Adequate – 13.8; Good – 18.4; Exceptional – 23)

Section 4.2.6.

A.3.c.

9. The adequacy of the Vendor’s reply regarding Health Services?

(Insufficient – 4.8; Poor – 9.6; Adequate – 14.4; Good – 19.2; Exceptional – 24)

Management Section 4.2.6.

A.4.a

10. The adequacy of the Vendor’s reply regarding Licensing Tasks?

(Insufficient – 2.6; Poor – 5.2; Adequate – 7.8; Good – 10.4+2.6; Exceptional – 13) (Insufficient – 2.8; Poor – 5.6;

Adequate – 8.4; Good – 11.2; Exceptional – 14)

A.4.b.

11. The adequacy of the Vendor’s reply regarding Quality Assurance (QA) and Continuous Quality Improvement (CQI)?

(Insufficient – 2.6; Poor – 5.2; Adequate – 7.8; Good – 10.4+2.6; Exceptional – 13) (Insufficient – 2.8; Poor – 5.6;

Adequate – 8.4; Good – 11.2; Exceptional – 14)

Section 4.2.6.

A.4.c

12. The adequacy of the Vendor’s reply regarding Other Service System Tasks?

(Insufficient – 2.4; Poor – 4.8; Adequate – 7.2; Good –9.6;

Exceptional – 12) (Insufficient – 2.8; Poor – 5.6; Adequate

– 8.4; Good – 11.2; Exceptional – 14)

A.4.d.

13. The adequacy of the Vendor’s reply regarding General Management?

(Insufficient – 2.4; Poor – 4.8; Adequate – 7.2; Good –9.6;

Exceptional – 12) (Insufficient – 2.6; Poor – 5.2; Adequate

– 7.8; Good – 10.4; Exceptional – 13)

Staffing

4.2.6.

B.1.a.

14. The adequacy of the Vendor’s reply regarding Staffing Requirements?

(Insufficient – 5.5; Poor – 11; Adequate – 16.5; Good – 22; Exceptional – 27.5)

B.1.b.

15. The adequacy of the Vendor’s reply regarding Staffing Changes?

(Insufficient – 5.5; Poor – 11; Adequate – 16.5; Good – 22; Exceptional – 27.5)

TOTAL 350

Reference Programmatic Criteria I- Services Approach and Solution - Innovation (100 Points)

Total Possible Points

Points Awarded

Section 4.2.7

The level of innovation within the Vendor’s solution approach, including the identification of best practices, the use of supports and services at the local level, unique, new, or creative solutions to identified areas of need, and the overall depth of the innovative approaches.

4.2.7.1

16. To what extent does the Vendor’s reply display a level of innovation within the Vendor’s solution approach, including the identification of best practices, the use of supports and services at the local level, unique, new, or creative solutions to identified areas of need, and the overall depth of the innovative approaches?

(Insufficient – 20; Poor – 40; Adequate –60; Good –80 Exceptional – 100)

Programmatic Criteria I – Services Approach and Solution - Notes Notes/Rationale:

Reference Programmatic Criteria II – Executive Overview (Possible Points 150)

Total Possible Points

Points Awarded

Section 4.2.4

A brief executive overview demonstrating an understanding of the ITN, ITN purpose, and the needs specified in ITN, as well as, a brief description of the Vendor’s organization, ability to complete Scope of Work services, management of Performance Specifications, and means of completing Deliverables as defined in the DEPARTMENT’S SUPPLEMENTAL CONTRACT- EXHIBIT D

(APPENDIX IX).

4.2.4.1.1.

17. To what extent does the Vendor’s reply describe Vendor’s approach and philosophy, including mission statement, core values, and vision? How effectively does the Vendor’s reply demonstrate understanding of the Department’s goals and principles for this agreement?

(Insufficient – 7.6; Poor – 15.2; Adequate –22.8; Good – 30.4; Exceptional – 38)

4.2.4.1.2.

18. To what extent does the Vendor’s reply describe Vendor’s organization and governance structure, depicting clear lines of authority including corporate affiliations; describe how the structure represents a lean, efficient, and effective administrative model;

describe experience and achievements in developing a governance model is designed to avoid conflicts of interest?

(Insufficient – 6.2; Poor – 12.4; Adequate – 18.6; Good – 24.8; Exceptional – 31)

4.2.4.1.3.

19. To what extent does the Vendor’s reply demonstrate the Vendor’s and subcontractor(s)' ability to successfully complete the work described in the ITN and its appendices, attachments, exhibits, and referenced supporting documentation? The Vendor’s and any proposed subcontractor(s)’ information shall be shown separately.

(Insufficient – 9; Poor – 18; Adequate – 27; Good –36;

Exceptional – 45)

4.2.4.2

20. To what extent does the Vendor’s reply describe the following:

• Full legal name and its associated Federal Employer Identification Number (FEIN), or individual identification number if a FEIN is not required;

• Proof of registration with MFMP;

Programmatic Criteria II – Executive Overview

• Country and state of incorporation;

• Principal place of business;

• Description of the Vendor’s organization, including number of years in business, subsidiaries, parent corporations, officers; include organization charts and details concerning the number of facilities by geographic location; and

• Names and addresses of all affiliated or related companies, partnerships, or associations (including subcontractor, if any) and a brief description of its relationship to the Vendor.

• Any history of contract termination by a state agency or Lead Agency for the subcontractor.

(Insufficient – 7.2; Poor – 14.4; Adequate – 21.6; Good – 28.8; Exceptional – 36)

TOTAL 150

Programmatic Criteria II – Core Team Qualifications

Reference Programmatic Criteria III – Core Team Qualifications (Possible Points 100)

Total Possible Points

Points Awarded

Section 4.2.5.1.

21. To what extent does the Vendor’s reply describe the qualifications and credentials of their leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this ITN? Does the Vendor include résumés for key leadership personnel describing their work experience, education, and training as it relates to the requirements of this ITN and the

DEPARTMENT’S STANDARD CONTRACT AND

SUPPLEMENTAL CONTRACT (APPENDIX VIII and APPENDIX

IX)?

(Insufficient – 15, Poor – 30; Adequate –45; Good –60, Exceptional – 75) (Insufficient – 10, Poor – 20; Adequate – 30; Good – 40, Exceptional – 50)

Section 4.2.5.2.

22. To what extent does the Vendor’s reply provide the Vendor’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the

DEPARTMENT’S STANDARD CONTRACT AND

SUPPLEMENTAL CONTRACT (APPENDIX VIII and APPENDIX IX)? Does the reply address all applicable personnel grievance and conflict resolution practices? Additionally, does the reply explain how the Vendor’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly? Does the Vendor describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees?

(Insufficient – 15, Poor – 30; Adequate –45; Good –60, Exceptional – 75) (Insufficient – 10, Poor – 20; Adequate – 30; Good – 40, Exceptional – 50)

TOTAL 100

PROGRAMMATIC TOTAL (Out of 700)