Additional Requirements~36.docx

Additional Requirements

1) Quantities listed are ESTIMATES of usage only, therefore, State of Nevada, Division of Purchasing or the Nevada Department of Transportation WILL NOT be obligated in any way whatsoever implied or otherwise to a definite quantity during the entire period of the contract.

2) For the purpose of uniformity, award of bid will be made on an “all or none” basis.

3) The State of Nevada, Division of Purchasing OR the contractor (successful bidder), shall reserve the right of cancellation of any item or items hereinbefore specified and bid on provided such cancellation is for cause and given in writing by either to the other 15 days prior to cancellation. Cause shall be defined as change in manufacturer’s price to the general public, increase in freight rates, poor delivery, etc.

4) Bidders are especially cautioned to RECHECK BID PRICES FOR ERRORS prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error WILL NOT BE PERMITTED OR ACCEPTED. Bidder shall be required to furnish products at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year.

5) Price increases WILL NOT be honored during the initial year of the contract. Any vendor awarded a contract as a result of this bid who feels, because of price increases from their supplier, they cannot honor a price, must notify State Purchasing in writing, requesting their contract be cancelled. The State of Nevada will then obtain the product from the next lowest bidder.

6) At the end of the first year, should the State decided to extend the existing contract, price adjustments may be allowed either increasing or decreasing the unit price by the same amount as received by the contractor from his refinery or supplier. Notification must be given to the Nevada State Purchasing Division in writing and must be accompanied by a copy of substantial documentation that the change is based on general industry changes. If increase request is not accepted, contract will be rebid.

7) Purchase orders issued as a result of this bid will be processed for payment by the Nevada Department of Transportation (or any using agency) as each order is delivered and invoiced complete. Purchases will be made by the using agency by issuing an Purchase Requisition (or equal paperwork) to the vendor for each delivery at the time it is made. Invoices shall be sent direct to the district engineer in each district attached to the corresponding purchase order and shall be paid direct to the vendor by the using agency. Invoices shall show the REQUISITION OR PURCHASE ORDER NUMBER AND THE DELIVERY TICKET NUMBER.

9) Complete and descriptive documentation is required to be submitted with bid.

10) For purposes of addressing questions concerning this solicitation, the sole contact will be the Purchasing Division’s designee. Upon issuance of this solicitation, employees and representatives of the agencies identified herein will not answer questions or otherwise discuss the contents of this request with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.