Additional Requirements 1~1.docx

Additional Requirements

1) WARRANTY: The manufacturer shall guarantee in writing that the unit shall remain free of construction defects for a minimum period of one year from the date of delivery to Nevada Department of Transportation. A complete set of written manufacturer’s warranties for fixtures, and other products incorporated into the unit shall be included with unit on delivery.

2) Bidder is required to submit descriptive data or printed specifications describing unit bidding. Failure to comply with this request may be cause for non-acceptance of bid.

3) Equipment must be new only; used, refurbished, demo, prototype or gray market equipment will not be accepted.

4) Authorized service, repair and parts shall be required throughout the State of Nevada as it is unknown exact locations where units are to be deployed. State Name, Address and Phone Number of service and repair locations available along with response time and any stipulations.

State response time after initial call for service. ________ Hours.

5) The contractor(s) in performance of contract shall release and discharge the State of Nevada from liability for, and assume the risk, loss or damage to property of the contractor. Further, contractor shall save the State of Nevada harmless from all losses, all liabilities, expenses and detriments of every nature and description to which the State of Nevada may be subject by reason of an act of omission of the contractor, or any of the contractor’s subcontractors employees, agents, invitees, or licensees where such loss, liability, expense or other detriment arises out of or in connection with the performance of work under the contract, to include, but not limited to liens, personal injury and loss of or damage to property of the State of Nevada or others.

6) Contractor shall be responsible for complying with City, County and State Codes and Regulations, as applicable, in the performance of contract.

8) Plans submitted by vendors must be approved by the Manufactured Housing Division prior to construction of unit. Unit(s) bid must comply with the codes and processes described in NRS 489 & NAC 489 and are required have a “Nevada Commercial Coach Compliance Label” . No payment will be issued until copies of certifications and approvals have been submitted to the Purchasing Division.

9) Bidders are especially cautioned to RECHECK BID PRICES FOR ERRORS prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error WILL NOT BE PERMITTED OR ACCEPTED. Bidder shall be required to furnish products at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year.

10) The section entitled "EXCEPTIONS TO SPECIFICATIONS" must be completed by all bidders. Failure to complete this section or failure to list exceptions to the specifications may result in the bid being considered incomplete and unacceptable to the State of Nevada.

11) BRAND NAMES: Unless otherwise stated “No Exceptions”, brand names mentioned in these specifications are for reference only and are intended for the purpose of assisting in describing the need, use, and quality of the item. The contractor will identify any alternate item(s) and it is the State’s prerogative to either accept or reject any alternative item(s).

12) Proof, satisfactory to the State, must be provided by Bidder to show that any alternate article is equal to, or exceeds the bid specifications in design and performance. Complete and detailed comparative documentation for equipment other than requested in this solicitation is required to be submitted with bid. Equivalent items may be subject to performance testing.

13) Vendor is required to provide Dealers Report of Sale (DRS) or Manufacturers Statement of Origin (MSO) with each equipment item at the time of delivery. Please specify the DRS/MSO be made out to:

Nevada Department of Transportation P.O. Box 930 Reno, Nevada 89504

14) For purposes of addressing questions concerning this solicitation, the sole contact will be the Purchasing Division’s designee. Upon issuance of this solicitation, employees and representatives of the agencies identified herein will not answer questions or otherwise discuss the contents of this request with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.