addenprojmanual.pdf

Playground Cover for Dorena Elementary School 1

SECTION 000101

PROJECT TITLE PAGE

PROJECT MANUAL

FOR

DORENA ELEMENTARY SCHOOL

PLAYGROUND COVER

PROJECT NUMBER: 21-685

SOUTH LANE SCHOOL DISTRICT 45J3

37141 ROW RIVER RD.

DORENA, OREGON 97434

DATE: APRIL 4, 2024

PREPARED BY:

DMC ARCHITECTURE, LLC

END OF SECTION

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SECTION 000102

PROJECT INFORMATION

PART 1 GENERAL

1.01 PROJECT IDENTIFICATION

A. Project Name: Dorena Elementary School - Playground Cover, located at:

1. Address: 37141 Row River Rd. Dorena, Oregon 97434.

B. The Owner, hereinafter referred to as Owner: South Lane School District 45J3

C. Owner 's Project Manager: Matt Allen

1. Department: Facilities Maintenance

2. Address: 455 Adams Ave. Cottage Grove, OR 97424

4. Phone/Fax: (541) 214-4010

5. E-mail: matt.allen@slane.k12.or.us

1.02 PROJECT DESCRIPTION

A. Summary Project Description: This Project entails the construction of an approximately 1,920 sf open-sided playground cover. The support structure is to be constructed of direct-buried timber posts while the roof structure is to be constructed of light wood framed, manufacturer-engineered trusses, 2x6 purlins and covered with metal roofing.

B. Contract Scope: Construction

C. Contract Terms: Lump sum (fixed price, stipulated sum)

D. The currently occupied premises at the project site are open for examination by appointment (contact Project Manager to schedule). A Pre-bid Conference/Site Examination will take place on Wednesday 4/17/2024 at 2:30 PM

1.03 PROJECT CONSULTANTS

A. The Architect, hereinafter referred to as Architect:

1. DMc Architecture, LLC

2. Address: 440 Charnelton St. Eugene, Oregon 97401

3. Phone/Fax: (541) 632-4678 or (541) 968-2554.

4. E-mail: dmcclean71@gmail.com.

B. The Engineer, hereinafter referred to as Engineer:

1. Branch Engineering, Inc.

2. Address: 310 5th St. Springfield, Oregon 97477

3. Phone/Fax: (541) 746-0637

4. E-mail: rickh@branchengineering.com

1.04 PROCUREMENT TIMETABLE

A. Last Request for Substitution Due: 7 days prior to due date of proposals.

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B. Last Request for Information Due: 7 days prior to due date of proposals.

C. Bid Due Date: May 14, 2024, before 2:30 PM local time.

D. Bid Opening: May 14, 2024, at 2:45 PM local time.

E. Bid Opening Location: 455 Adams Ave. Cottage Grove, OR 97424 F. Notice of Award: Within 14 days after due date.

G. The Owner reserves the right to change the schedule or terminate the entire procurement process at any time.

1.05 PROCUREMENT DOCUMENTS

A. Availability of Documents: Complete sets of procurement documents may be obtained at the following location(s):

1. Eugene Builders Exchange

a. Address: 2460 W 11th Ave, Eugene, OR 97402

2. OregonBuys State Procurement Website

a. oregonbuys.gov

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

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SECTION 000103

PROJECT DIRECTORY

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Name: South Lane School District 45J3

1. Address: 455 Adams Ave. Cottage Grove, OR 97424

2. Telephone: (541) 942-3381

B. Primary Contact: All correspondence from the Contractor to the Owner will be directly through this party, with copies to all Consultants unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Title: SLSD Maintenance & Facilities Supervisor

2. Name: Matt Allen

3. Email: matt.allen@slane.k12.or.us

1.03 CONSULTANTS:

B. Architect (all correspondence from the Contractor will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting):

1. Company Name: DMc Architecture, LLC

a. Address: 440 Charnelton St. Eugene, OR 97401

b. Telephone: (541) 632-4678 or (541) 968-2554

c. Primary Contact:

1. Title: Architect

2. Name: David McClean

3. Email: dmcclean71@gmail.com

B. Engineer:

1. Company Name: Branch Engineering,Inc.

a. Address: 310 5th St. Springfield, Oregon 97477

b. Telephone: (541) 746-0637

c. Primary Contact:

1. Title: Engineer

2. Name: Ricardo Hernandez, PE, SE

3. Email: rickh@branchengineering.com

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

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SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 Division 00 -- Procurement and Contracting Requirements

A. 000101 - Project Title Page B. 000102 - Project Information C. 000103 - Project Directory D. 000110 - Table of Contents E. 001113 - Advertisement for Bids F. 002113 - Instructions to Bidders G. 004000 - Procurement Forms and Supplements H. 004100 - Bid Form I. 004301 - Bid Form Supplements Cover Sheet J. 004322 - Unit Prices Form K. 004323 - Alternates Form L. 004336 – First -Tier Subcontractor Form M. 005000 - Contracting Forms and Supplements N. 005200 – Agreement Form O. 007200 - General Conditions P. 009111 - Addendum

SPECIFICATIONS

2.01 Division 01 -- General Requirements

A. 011000 - Summary B. 012000 - Price and Payment Procedures C. 012200 - Unit Prices D. 012300 - Alternates E. 012500 - Substitution Procedures F. 013000 - Administrative Requirements G. 014000 - Quality Requirements H. 014100 - Regulatory Requirements I. 015000 - Temporary Facilities and Controls J. 015100 - Temporary Utilities L. 015500 - Vehicular Access and Parking M. 016000 - Product Requirements N. 016116 - Volatile Organic Compound (VOC) Content Restrictions O. 017000 - Execution and Closeout Requirements P. 017419 - Construction Waste Management and Disposal Q. 017800 - Closeout Submittals

2.03 Division 03 -- Concrete

A. 033000 - Cast-in-Place Concrete

2.04 Division 06 -- Wood, Plastics, and Composites

A. 061000 - Rough Carpentry B. 061760 – Metal Plate Connected Wood Trusses

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2.05 Division 07 – Thermal and Moisture Protection

A. 074110 – Metal Roof Panels B. 076000 – Manufactured Gutters and Downspouts

2.06 Division 32 – Exterior Improvements

A. 320000 – Concrete Walkways

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SECTION 001113

ADVERTISEMENT FOR BIDS

FROM:

1.01 THE Owner (HEREINAFTER REFERRED TO AS Owner):

A. South Lane School District 45J3

1. Address: 455 Adams Ave. Cottage Grove, Oregon, 97424

1.03 DATE: April 4, 2024

1.04 TO: POTENTIAL BIDDERS

A. Your firm is invited to submit an offer to Owner for construction of a Public Improvement Project located at:

37141 Row River Rd.

Dorena, Oregon, 97434

Offer shall be received no later than May 14, 2024 at 2:30 PM local standard time for:

B. Project: DORENA ELEMENTARY SCHOOL – PLAYGROUND COVER

C. Project Description: The Project entails the construction of an approximately 1,920 sf wood/timber framed open structure on an existing school play area. The purpose of the project is to provide a covered area for students to recreate during inclement weather.

D. Bid Documents for a Stipulated Sum contract may be obtained through the State of Oregon

Procurement System website (https://oregonbuys.gov/bso/), or through the Eugene Builders

Exchange 2460 W. 11th Ave. Eugene Oregon, 97402

E. South Lane School District 45J3 is an equal opportunity employer and all construction contracts are subject to the requirements of ORS 279C including BOLI Prevailing Wage requirements per

ORS 279C.830 and OAR 839 025-0020. BOLI rates shall be based on those in effect on the

Advertisement for Bid date.

F. South Lane School District 45J3 shall, for the purpose of evaluating bids, apply any applicable preference described in ORS 279A.120 (Oregon-provided goods and Services) and 279A.125

(Preference for recycled materials).

G. Bidders will be required to provide Bid security in the form of a Bid Bond in the amount of

$5,000.

H. A bidder’s conference is scheduled for 4/17/2024 at 2:30 PM at the Project location.

I. Refer to other bidding requirements described in Document 002113.

J. Submit your offer on the Bid Form provided. Bidders may supplement this form as appropriate.

K. Your offer will be required to be submitted under a condition of irrevocability for a period of 30 days after submission.

L. The Owner reserves the right to accept or reject any or all offers.

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SECTION 002113

INSTRUCTIONS TO BIDDERS

SUMMARY

INVITATION

1.01 BID SUBMISSION

A. Bids signed, sealed, executed, and dated must be received by the office of the Owner at 455 Adams Ave., Cottage Grove, Oregon 97424 before 2:30 PM local standard time on the 14th day of May 2024.

B. Offers will be opened at 2:45 PM standard time on the 14th day of May, 2024 at the office of the Owner at 455 Adams Ave., Cottage Grove, Oregon. Attendance by the Bidding Party is not mandatory.

C. Amendments to the submitted offer will be permitted if received in writing prior to bid closing and if endorsed by the same party or parties who signed the offer.

1.02 INTENT

A. The intent of this Bid request is to obtain an offer to perform the Work as identified in the Project Documents dated 4-3-24 located at the Builders Exchange at 2460 W. 11th Ave., Eugene, Oregon 97402 and at State Procurement Website OregonBuys, (https://oregonbuys.gov/bso/), for a Stipulated Sum contract, in accordance with Contract Documents.

1.03 WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

A. Work of this proposed Contract comprises building construction, including general construction Work.

1.04 CONTRACT TIME

A. Identify Contract Time in the Bid Form.

B. Site Work shall commence no earlier than June 17, 2024 and shall be substantially completed by September 1, 2024. Final Completion shall be September 20, 2024 or earlier.

BID DOCUMENTS AND CONTRACT DOCUMENTS

2.01 AVAILABILITY

A. Bid documents may be obtained at the Builders Exchange

1. Address: 2460 W. 11th Ave., Eugene, Oregon 97402

B. State Procurement Website, OregonBuys

1. Website: https://oregonbuys.gov/bso/

2.02 EXAMINATION

A. Bid documents may be obtained at the Builders Exchange

1. Address: 2460 W. 11th Ave., Eugene, Oregon 97402

B. State Procurement Website, OregonBuys

1. Website: https://oregonbuys.gov/bso/

C. Upon receipt of Bid Documents verify that documents are complete. Notify Architect should the documents be incomplete.

D. Immediately notify Architect upon finding discrepancies or omissions in the Bid Documents.

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2.03 INQUIRIES/ADDENDA

A. Direct questions to David McClean, Architect, email; dmcclean71@gmail.com .

B. Addenda may be issued during the bidding period. All Addenda become part of Contract Documents. Include resultant costs in the Bid Amount.

C. Verbal answers are not binding on any party.

D. Clarifications requested by bidders must be in writing not less than 7 days before date set for receipt of bids. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients and the Owner's Representative.

2.04 PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS

A. Where the Bid Documents stipulate a particular product, substitutions will be considered up to 7 days before receipt of bids.

B. Submit substitution requests by completing CSI Form 1.5C - Substitution Request Form - During Procurement.

C. When a request to substitute a product is made, Architect may approve the substitution and will issue an Addendum to known bidders.

D. The submission shall provide sufficient information to determine acceptability of such products.

E. Provide complete information on required revisions to other work to accommodate each proposed substitution.

F. Provide products as specified unless substitutions are submitted in this manner and accepted.

SITE ASSESSMENT

3.01 VOLUNTARY PREBID CONFERENCE/SITE EXAMINATION

A. A bidder’s conference is scheduled for April 17, 2024 at 2:30 PM at the Project location 37141 Row River Rd., Dorena, Oregon 97434.

B. All general contract bidders, consultants and suppliers are invited.

C. Attendance is voluntary, though highly recommended.

D. Owner Representative and Architect will be in attendance.

E. Summarized minutes of this meeting will be circulated to attendees. These minutes will not form part of Contract Documents.

F. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid Document recipients.

G. Statements made by the Contracting Agency’s representatives at the Conference are not binding unless confirmed by written Addendum.

QUALIFICATIONS

4.01 EVIDENCE OF BIDDER QUALIFICATIONS

A. To demonstrate qualification for performing the Work of this Contract, bidders may be requested to submit written evidence of financial position, license to perform work in the State and on a project of this type.

5.01 BID SUBMISSION

A. Bids shall be hand-delivered or submitted via US Mail, or via the Oregon State Procurement System Website OregonBuys (https://oregonbuys.gov/bso/) and must be received prior to the required bid Submittal Deadline in 1.01 BID SUBMISSION.

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5.02 SUBMISSION PROCEDURE

A. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

B. Improperly completed information or irregularities in security deposit may be cause not to open the Bid Form envelope and declare the bid invalid or informal.

C. In-person or US Mail Submittal

1. Envelopes containing Bid must be addressed to the following:

South Lane School District 45J3 Attn. Matt Allen, Facilities Maintenance Supervisor 455 Adams Ave.

Cottage Grove, Oregon, 97424

2. Electronic Submittal via Oregon State Procurement System Website OregonBuys (https://oregonbuys.gov/bso/)

a. Bidder must be a registered OregonBuys Vendor and abide by the submittal instructions and provisions therein.

5.03 BID INELIGIBILITY

A. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Owner, be declared unacceptable.

B. Bid Forms, Appendices, and enclosures that are improperly prepared may, at the discretion of Owner, be declared unacceptable.

C. Failure to provide security deposit, bonding or insurance requirements may, at the discretion of Owner, be waived.

BID ENCLOSURES/REQUIREMENTS

6.01 SECURITY DEPOSIT

A. Bids shall be accompanied by a security deposit as follows:

1. Bid Bond in the amount of $ 5,000 on AIA A310 Bid Bond Form.

B. Endorse the Bid Bond in the name of the Owner, South Lane School District 45J3, as obligee, signed and sealed by the principal (Contractor) and surety.

C. The security deposit will be returned after delivery to the Owner of the required Performance and Payment Bond(s) by the accepted bidder.

D. Include the cost of bid security in the Bid Amount.

E. After a bid has been accepted, all securities will be returned to the respective bidders and other requested enclosures.

F. If no contract is awarded, all security deposits will be returned.

6.02 PERFORMANCE ASSURANCE

A. Accepted Bidder: Provide a Performance bond as described in AIA A104-2017 B. Include the cost of performance assurance bonds in the Bid Amount.

6.03 BID FORM REQUIREMENTS

A. Complete all requested information in the Bid Form and Appendices.

6.04 FEES FOR CHANGES IN THE WORK

A. Include in the Bid Form, the overhead and profit fees on own Work and Work by

Playground Cover for Dorena Elementary School 11 subcontractors, applicable for Changes in the Work, whether additions to or deductions from the Work on which the Bid Amount is based.

6.05 ADDITIONAL BID INFORMATION

A. Submit the following Supplements concurrent with bid submission:

1. Document 004336 – First-Tier Subcontractors Form: Include the names of all First-TierSubcontractors, the portions of the Work they will perform.

2. Document 004323 - Alternates Form: Include the cost variation to the Bid Amount applicable to the Work described in Section 004323

3. Document 004325 - Substitution Request Form - During Procurement.

4. Document 004322 – Unit Prices Form

5. Certification that the Bidder is in compliance with ORS 279A.112 Nondiscrimination in Employment Statute.

6. Unexpired Pay Equity Compliance Certificate per ORS279B.110(2)(f)

6.06 SELECTION AND AWARD OF ALTERNATES

A. Indicate variation of bid price for Alternates listed on the Bid Form. Unless otherwise indicated, indicate Alternates as a difference in bid price by adding to or deducting from the base bid price.

B. Bids will be evaluated on the total of the base bid price and all of the Alternates. After determination of the successful bidder, consideration will be given to which Alternates will be included in the Work.

OFFER ACCEPTANCE/REJECTION

7.01 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

7.02 ACCEPTANCE OF OFFER

A. Owner reserves the right to accept or reject any or all offers.

B. After acceptance by Owner, Architect on behalf of Owner, will issue to the successful bidder, a written Bid Acceptance.

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SECTION 004000

PROCUREMENT FORMS AND SUPPLEMENTS

1.01 Contractor is responsible for obtaining a valid license to use all copyrighted documents specified but not included in the Project Manual.

1.02 FORMS

A. Use the following forms for the specified purposes unless otherwise indicated elsewhere in the procurement requirements:

1. Instructions to Bidders: AIA A701-2018.

2. Substitution Request Form (During Procurement): CSI/CSC Form 1.5C –

Substitution Request (During the Bidding/Negotiating Stage).

3. Substitution Request Form (During Construction): CSI/CSC Form 13.1A –

Substitution Request (After the Bidding/Negotiating Stage).

4. Bid Form: Section 004100 - Bid Form.

5. Procurement Form Supplements:

a. Bid Security Form: AIA A310.

b. Alternates Form: Section 004323 - Alternates Form.

c. Proposed Subcontractors Form: Section 004336 – First-tier

Subcontractors Form (may be provided within one hour after the advertised Bid Opening Date/Time).

d. Unit Prices Form: Document 004322 – Unit Prices Form

1.03 REFERENCE STANDARDS

A. AIA A310 - Bid Bond 2010.

B. AIA A701 - Instructions to Bidders 2018.

C. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage)

Current Edition.

D. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase)

Current Edition.

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SECTION 004100

BID FORM

THE PROJECT AND THE PARTIES

1.01 TO:

A. South Lane School District 45J3 (Owner)

455 Adams Ave.

Cottage Grove, Oregon 97424

1.02 FOR:

A. Project: Dorena Elementary School – Playground Cover

B. Project Number: 21-685

37141 Row River Rd.

Dorena, Oregon 97434

1.03 DATE: ______________ (Bidder to enter date)

1.04 SUBMITTED BY: (Bidder to enter name and address)

A. Bidder's Full Name ___________________________________________________

1. Address ______________________________________________________

2. City, State, Zip_________________________________________________

B. Bidder’s Oregon CCB Number ___________________Expiration_______________

1. Offer cannot be considered without CCB Registration (OAR 137-049-0230).

C. Is Bidder a “Resident Bidder” per ORS279A.120(1)? Check one: ____Yes ____No

D. If Bidder is engaged in a Joint Venture, enter name of contact person for Partnership:

1. Name_________________________________________________________

E. Is the Bidder certified as disadvantaged business enterprise, minority-owned business, woman-owned business, business that service-disabled veteran owns or emerging small business per ORS 200.055(1) Check one: ____Yes ____No If Yes, Owner reserves the right to request confirming documentation.

1.05 OFFER

A. Having examined the Place of The Work and all matters referred to in the Instructions to

Bidders and the Bid Documents for the above-mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of:

B. _________________________________________________________________

___________________________________________________________________ dollars

($______________________), in lawful money of the United States of America.

C. We have included the required security deposit as required by the Instruction to Bidders.

D. We have included the required performance assurance bonds in the Bid Amount as required by the Instructions to Bidders.

1. The cost of the required performance assurance bonds is

_____________________________________________________________dollars

($___________), in lawful money of the United States of America.

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E. All applicable federal taxes are included and State of Oregon taxes are included in the

Bid Sum.

1.06 ACCEPTANCE

A. This offer shall be open to acceptance and is irrevocable for sixty days from the bid closing date.

B. If this bid is accepted by Owner within the time period stated above, we will:

1. Execute the Agreement within 14 days of receipt of Notice of Award.

2. Furnish the required bonds within seven days of receipt of Notice of Award.

C. In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the

Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

1.07 CONTRACT TIME

A. If this Bid is accepted, we will:

B. Complete the Work in _____________________ calendar weeks from Notice to Proceed.

(Bidder to enter number of weeks.)

1.08 CHANGES TO THE WORK

A. When Owner establishes that the method of valuation for Changes in the Work will be net cost plus a percentage fee in accordance with General Conditions, our percentage fee will be:

1. ______ percent overhead and profit on the net cost of our own Work;

2. ______ percent on the cost of work done by any Subcontractor.

B. On work deleted from the Contract, our credit to Owner shall be Architect-approved net cost plus _________ of the overhead and profit percentage noted above.

1.09 ADDENDA

A. The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

1. Addendum # _______ Dated ________________.

2. Addendum # _______ Dated ________________.

3. Addendum # _______ Dated ________________.

4. Addendum # _______ Dated ________________.

1.10 BID FORM SUPPLEMENTS

A. The following Supplements are attached to this Bid Form and are considered an integral part of this Bid Form:

1. Document 004322 – Unit Prices Form

2. Document 004323 - Alternates Form: Include the cost variations to the Bid Sum applicable to the Work as described in Section 12300.

3. Document 004336 – First Tier Subcontractors Form (ORC279C.370(1)(b))

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4. Certificate of compliance with ORS 279A.110(4) and ORS 279A.112 Nondiscrimination in Employment Statute. (See OAR 137-049-0230)

5. Unexpired Pay Equity Compliance Certificate per ORS279B.110(2)(f)

6. AIA A310 - Bid Security Form

7. Bidder’s Certificate of nondiscrimination in obtaining required subcontractors per

ORS279A.110(4)

1.11 BIDDER COMPLIANCE ACKNOWLEDGEMENT

A. By signing this Proposal, Bidder agrees to be bound by and will comply with the provisions of

ORS 279C.838 and 279C.840 (Oregon Prevailing Wage Statutes)

B. By signing this Proposal, Bidder agrees to abide by and comply with the following State of

Oregon Revised Statutes:

ORS 279C.505(1) - Prompt payment to all persons supplying material or labor.

ORS 279C.505(2) – Employee Drug Testing Program

ORS 279C.515(1) - Payment of Claims by Public Officer

ORS 279C.515 (2) – Contractor/Subcontractor Liability for late payment

ORS 279C.515 (3) – Person’s right to File a complaint with the CCB

ORS 279C.520 – Hours of Labor

ORS 279C.525 – Environmental and Natural resources Regulations

ORS 279C.530 – Employee Medical Care

ORS 279C.530(1) and ORS 279C.530(2)– Workers’ Compensation Coverage

ORS 279C.540 – Maximum Hours, Holidays, and Overtime Compensation

ORS 279C.545 – Time Limits on Claims for Overtime

ORS 279C.800 to ORS 279C.870 – Prevailing Wage Rates

ORS 279C.830 – BOLI Public Works Bond

ORS 279C.550 to ORS 279C.570 – Retainage (5% for this Project)

ORS 279C.570 – Prompt Payments, Progress Payments, Rate of Interest

ORS 279C.580 – Contractor’s Relations with Subcontractors

ORS 279C.605 – Notice of Claim

ORS 305.385 – Contractor’s Compliance with Oregon Tax Law

ORS 701.005(2) – All Subcontractors Registered with CCB

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1.12 BID FORM SIGNATURE(S)

A. ___________________________________________________

B. (Authorized signing officer, Title)

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SECTION 004301

BID FORM SUPPLEMENTS COVER SHEET

PARTICULARS

1.01 TO (Owner): South Lane School District 45J3

1.02 PROJECT NUMBER: 21-685

1.03 PROJECT: Dorena Elementary School – Playground Cover

1.04 Date: ____________

1.05 SUBMITTED BY: (BIDDER TO INSERT FULL NAME AND ADDRESS)

A. ______________________________

B. ______________________________

C. ______________________________

D. ______________________________

E. In accordance with Section 002113 - Instructions to Bidders and Section 004100 - Bid Form, we include the Supplements To Bid Form listed below. The information provided shall be considered an integral part of the Bid Form.

1.06 SUPPLEMENTS TO BID FORM

1. _____________________________________________________

2. _____________________________________________________

3. _____________________________________________________

4. _____________________________________________________

5. _____________________________________________________

6. _____________________________________________________

7. _____________________________________________________

SIGNATURE(S)

2.01 (Seal)

A. _____________________________________________________

B. (Authorized signing officer Title)

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SECTION 004322

UNIT PRICES FORM

1.01 The following is the list of Unit Prices referenced in the bid submitted by:

1.02 (Bidder) ________________________________

1.03 TO (Owner): South Lane School District 45J3

1.04 Dated _________________ and which is an integral part of the Bid Form.

1.05 THE FOLLOWING ARE UNIT PRICES FOR SPECIFIC PORTIONS OF THE WORK AS

LISTED, AND ARE APPLICABLE TO AUTHORIZED VARIATIONS FROM THE

CONTRACT DOCUMENTS.

UNIT PRICE LIST

2.01 ITEM DESCRIPTION UNIT QUANTITY UNIT VALUE

2.02 Concrete Flatwork____See SECTION 320000_____Square Foot_(SF)____$_________________

2.03 _______________________________________________________________________________

2.04 _______________________________________________________________________________

2.05 _______________________________________________________________________________

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SECTION 004323

ALTERNATES FORM

1.01 THE FOLLOWING IS THE LIST OF ALTERNATES REFERENCED IN THE BID

SUBMITTED BY:

1.02 (Bidder) _______________________________

1.03 TO (Owner): South Lane School District 45J3

1.04 Dated ________________ and which is an integral part of the Bid Form.

ALTERNATES LIST

2.01 THE FOLLOWING AMOUNTS SHALL BE ADDED TO OR DEDUCTED FROM THE

BID AMOUNT. REFER TO SECTION 012300 - ALTERNATES.

ALTERNATE # 1: ADD / (DEDUCT) $ ________________________

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SECTION 004336

FIRST TIER SUBCONTRACTORS FORM

(to be submitted within one hour of submission deadline)

1.01 Herewith is the list of Subcontractors referenced in the bid submitted by:

1.02 (Bidder) ____________________________________

1.03 TO (Owner): South Lane School District 45J3

1.04 Dated ___________________ and which is an integral part of the Bid Form.

1.05 The following work will be performed (or provided) by Subcontractors and coordinated by us:

LIST OF SUBCONTRACTORS

NAME TRADE DOLLAR VALUE

A. _____________________________________________________________$___________________

B. _____________________________________________________________$___________________

C. _____________________________________________________________$___________________

D. _____________________________________________________________$___________________

E. _____________________________________________________________$___________________

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SECTION 005000

CONTRACTING FORMS AND SUPPLEMENTS

PART 1 GENERAL

1.01 AGREEMENT AND CONDITIONS OF THE CONTRACT

A. Agreement Form to be executed:

1. AIA A104-2017

a. Contractor’s Insurance Requirements (Excess/Umbrella insurance may be used as a supplement to the following minimum coverage limits):

(1) Commercial General Liability

(a) $1,000,000 Each Occurrence

(b) $2,000,000 General Aggregate

(c) $2,000,000 Aggregate for Products-Completed Operations Hazard

(2) Automobile Liability

(a) $1,000,000 per accident

(3) Employers’ Liability

(a) $500,000 each accident

(b) $500,000 each employee

(c) $500,000 policy limit

B. See Section 007200 - General Conditions of the Contract for Construction.

1.02 FORMS

A. Use the following forms for the specified purposes unless otherwise indicated elsewhere in Contract Documents.

B. Bond Forms:

1. Bid Bond Form: AIA A310.

C. Post-Award Certificates and Other Forms:

1. Submittal Transmittal Letter Form: AIA G810.

2. Certificate of Insurance Form: ACORD Certificate of Insurance 25.

a. Supplemental Attachment: AIA G715 D. Clarification and Modification Forms:

1. Substitution Request Form: CSI/CSC Form 1.5C (During the Bidding/Negotiating Stage).

2. Substitution Request Form: CSI/CSC Form 13.1A (After the Bidding/Negotiating Stage).

3. Architect's Supplemental Instructions Form: AIA G710.

4. Construction Change Directive Form: AIA G714.

5. Change Order Form: AIA G701.

E. Closeout Forms:

1. Certificate of Substantial Completion Form: AIA G704.

2. Contractor’s Affidavit of Release of Liens Form: AIA G706A

3. Consent of Surety to Final Payment Form: AIA G707.

1.03 REFERENCE STANDARDS

A. AIA A104 – 2017 Standard Abbreviated Form of Agreement Between Owner and Contractor.

B. AIA A310 – 2010 Bid Bond.

C. AIA A701 – 2018 Instructions to Bidders D. AIA G701 - Change Order 2017.

E. AIA G704 - Certificate of Substantial Completion 2017.

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F. AIA G706A - Contractor’s Affidavit of Release of Liens 1994.

G. AIA G707 - Consent of Surety to Final Payment 1994.

H. AIA G715 - Supplemental Attachment for ACORD Certificate of Insurance 25 1991.

I. AIA G710 - Architect's Supplemental Instructions 2017.

J. AIA G714 - Construction Change Directive 2017.

K. AIA G810 - Transmittal Letter 2001.

L. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage) Current Edition.

M. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase) Current Edition.

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SECTION 005200

AGREEMENT FORM

PART 1 GENERAL

1.01 FORM OF AGREEMENT

1.02 The Agreement to be executed is AIA Document A104 - Owner-Contractor Standard Abbreviated Agreement.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

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SECTION 007200

GENERAL CONDITIONS

FORM OF GENERAL CONDITIONS

1.01 The General Conditions applicable to this contract are included in AIA A104-2017.

A. The General Conditions will be amended as follows:

1. Contractor must be in compliance with the following:

ORS 279C.505(1) - Prompt payment to all persons supplying material or labor.

ORS 279C.505(2) – Employee Drug Testing Program ORS 279C.515(1) - Payment of Claims by Public Officer

ORS 279C.515 (2) – Contractor/Subcontractor Liability for late payment ORS 279C.515 (3) – Person’s right to File a complaint with the CCB ORS 279C.520 – Hours of Labor ORS 279C.525 – Environmental and Natural resources Regulations ORS 279C.530 – Employee Medical Care ORS 279C.530(2) – Workers’ Compensation Coverage ORS 279C.540 – Maximum Hours, Holidays, and Overtime Compensation ORS 279C.800 to ORS 279C.870 – Prevailing Wage Rates ORS 279C.830 – BOLI Public Works Bond ORS 279C.550 to ORS 279C.570 – Retainage (5% for this Project) ORS 279C.570 – Prompt Payments, Progress Payments, Rate of Interest ORS 279C.580 – Contractor’s Relations with Subcontractors ORS 279C.605 – Notice of Claim ORS 305.385 – Contractor’s Compliance with Oregon Tax Law ORS 701.005(2) – All Subcontractors Registered with CCB

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SECTION 009111

ADDENDUM NUMBER 1

PARTICULARS

1.01 DATE: 5-3-2024

1.02 PROJECT: DORENA ELEMENTARY SCHOOL PLAYGROUND COVER

1.03 Owner: South Lane School District 45J3

1.04 Architect: DMc Architecture, LLC

TO: PROSPECTIVE BIDDERS:

2.01 THIS ADDENDUM FORMS A PART OF THE CONTRACT DOCUMENTS AND

MODIFIES THE ORIGINAL PROCUREMENT DOCUMENTS DATED April 4, 2024, WITH

AMENDMENTS AND ADDITIONS NOTED BELOW.

2.02 ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE PROVIDED IN

THE BID FORM. FAILURE TO DO SO MAY DISQUALIFY THE BIDDER.

2.03 CHANGES TO THE PROJECT MANUAL - INTRODUCTORY REQUIREMENTS,

PROCUREMENT REQUIREMENTS AND CONTRACTING REQUIREMENTS:

SECTION 000110 - TABLE OF CONTENTS

Add Section 009111- ADDENDUM SECTION

CHANGES TO THE PROJECT MANUAL - SPECIFICATIONS:

4.01 SECTION 074110 PART 2 PRODUCTS

A. Add two additional approved Roofing Products to 2.01 PRODUCT/MANUFACTURER

1. Legacy Metalworks Tuf-Rib

2. Taylor Metal Products T-3 Panel

CHANGES TO DRAWINGS:

None.

PROJECT CLARIFICATIONS:

1. Bidders’ Question #1 (Via Architect):

a. Drawing 1/S501 – FOOTING

i. Question: “Can the footing be accomplished in two separate pours to allow the posts a surface to bear for positioning? This will create a ‘cold’ joint in the concrete at the base of the post.”

ii. Answer: Yes, provided that the reinforcement remains continuous per 1/S501 and an approved

Concrete Bonding Agent is applied at the cold joint.

2. Bidders’ Question #2 (Via Engineer):

a. Drawing 1/S101 - FOUNDATION PLAN AND NOTES

i. Question: “ What is AYC?”

ii. Answer: AYC is an acronym for Alaskan Yellow Cedar (Callitropsis nootkatensis).

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SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Dorena Elementary School – Playground Cover B. Owner's Name: South Lane School District 45J3.

C. Architect's Name: DMc Architecture, LLC.

D. Additional Project contact information is specified in Section 000103 - Project Directory.

E. This Project entails the construction of an approximately 1,920 sf open-sided playground cover. The support structure is to be constructed of direct-buried timber posts while the roof structure is to be constructed of light wood framed, manufacturer-engineered trusses, 2x6 purlins and covered with metal roofing.

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price as described in Document 005000 - Contracting Forms and Supplements.

1.03 WORK BY OWNER

A. Owner will supply and install the following:

1. Drywell and subsurface drainage pipe for roof drainage (if required).

1.05 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent buildings during the entire construction period.

B. Owner intends to occupy the Project upon Substantial Completion.

C. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Arrange use of site and premises to allow:

1. Work by Owner.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Time Restrictions:

1. Limit conduct of especially noisy exterior work in coordination with Owner and user(s).

3. Prevent accidental disruption of utility services to other facilities.

1.07 WORK SEQUENCE

A. Coordinate construction schedule and operations with Owner.

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SECTION 012000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Correlation of Contractor submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

1.02 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, current edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

C. Forms filled out by hand will not be accepted.

1.03 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

D. Forms filled out by hand will not be accepted.

E. Execute certification by signature of authorized officer.

F. Submit one electronic and three hard-copies of each Application for Payment.

1.04 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor.

B. For other required changes, Architect will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 7 days.

D. Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation. Document any requested substitutions in accordance with Section 016000.

E. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

F. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

G. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

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1.05 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 017000.

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SECTION 012200

UNIT PRICES

A. List of unit prices, for use in preparing Bids.

1.02 COSTS INCLUDED

A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.

1.03 UNIT QUANTITIES SPECIFIED

A. Quantities indicated in the Bid Form are for bidding and contract purposes only. Quantities and measurements of actual Work will determine the payment amount.

1.04 MEASUREMENT OF QUANTITIES

A. Assist by providing necessary equipment, workers, and survey personnel as required.

B. Measurement by Length.

1.05 PAYMENT

A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Architect, multiplied by the unit price.

B. Payment will not be made for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products placed beyond the lines and levels of the required Work.

4. Products remaining on hand after completion of the Work.

5. Loading, hauling, and disposing of rejected Products.

1.06 SCHEDULE OF UNIT PRICES

A. Item: Concrete Flatwork – See Section 320000.

PART 2 PRODUCTS - NOT USED

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SECTION 012300

ALTERNATES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Description of Alternates.

B. Procedures for pricing Alternates.

C. Documentation of changes to Contract Price and Contract Time.

1.02 RELATED REQUIREMENTS

A. Document 002113 - Instructions to Bidders: Instructions for preparation of pricing for Alternates.

B. Document 004323 - Alternates Form: List of Alternates as supplement to Bid Form.

C. Document 005200 - Agreement Form: Incorporating monetary value of accepted Alternates.

1.03 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option. Accepted Alternates will be identified in the Owner-Contractor Agreement.

B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate.

1.04 SCHEDULE OF ALTERNATES

A. Alternate No. 1 – Glu-Laminated Posts:

1. Base Bid Item: Drawing S101 - FOUNDATION PLAN; Utilize 8x10 #1 HF PT Posts

2. Alternate Item: Drawing S101 - FOUNDATION PLAN; Utilize 6-3/4”x7-1/2” AYC GLB Posts

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SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 REFERENCE STANDARDS

A. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase) Current Edition.

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms indicated in the Project Manual are adequate for this purpose, and must be used.

D. Limit each request to a single proposed substitution item.

3.02 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution Request. See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

B. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

b. Other construction by Owner.

c. Other unanticipated project considerations.

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3.03 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.04 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.05 CLOSEOUT ACTIVITIES

A. See Section 017800 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

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SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Progress meetings.

D. Construction progress schedule.

E. Coordination drawings.

F. Requests for Interpretation (RFI) procedures.

G. Submittal procedures.

A. Section 016000 - Product Requirements: General product requirements.

1.03 REFERENCE STANDARDS

A. AIA G716 - Request for Information 2004.

B. AIA G810 - Transmittal Letter 2001.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

1.05 PROJECT COORDINATOR

A. Project Coordinator: Owner's Representative.

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, for access, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Coordinator.

D. Comply with Project Coordinator's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

E. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 011000 - Summary.

F. Coordinate field engineering and layout work under instructions of the Project Coordinator.

G. Make the following types of submittals to Architect through the Project Coordinator:

1. Requests for Interpretation.

2. Requests for substitution.

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3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

3.01 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Owner or Owner's Representative.

2. Architect.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Designation of personnel representing the parties to Contract and Architect.

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.02 PROGRESS MEETINGS

A. Project Coordinator will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

B. Frequency:

1. Bi-weekly minimum, or as determined necessary by Architect, Owner, or Contractor.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

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7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.03 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include…