Addendums 52.212-1 and 52.212-2 V4.pdf

ADDENDUM TO 52.212-1, INSTRUCTION TO OFFERORS – COMMERICAL ITEMS

(SEP 2023)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED

FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

The following additions/changes are made to RFO Clause 52.212-1, which is incorporated by reference.

Period of Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

ADDENDUM TO 52.212-1 - OFFER PREPARATION INSTRUCTIONS

I. INSTRUCTIONS TO OFFERORS

A. General Guidance: To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of two (2) parts: Part I – Technical and Part II - Price. Failure to furnish a complete quote may result in the quote being determined unacceptable by the Government.

B. Submission Details. Response to this solicitation (including both parts) must be submitted by the due dates specified in block 8 on the SF1449. The signed SF 1449 document must be submitted electronically to all individuals listed below. 316 CONS assumes no responsibility for non-delivery due to problems with email servers, and no extensions will be granted for these issues. The contact information for offer submission is as follows:

Jacky Lauters Contracting Specialist jacky.lauters@us.af.mil

Gokul Rayamajhi Contracting Officer gokul.rayamajhi.1@us.

af.mil

B. Single Award. The Government anticipates that award will be made to one offeror.

C. Specific Instructions:

(1) PART I – Technical Capability Each offeror's technical proposal (limit to three pages) will be evaluated on an acceptable or unacceptable basis. To be found “Acceptable”, the offeror must provide clear evidence that they meet all of the minimum requirements listed in the evaluation factors (i.e, 52.212-2 Addendum).

The proposal shall not merely re-state the verbiage of the PWS but must provide clear and convincing evidence demonstrating how the offeror's approach will meet the minimum requirements of the solicitation to include being done within the 90 day Period of Performance.

(2) PART II – Price

a. Price will be evaluated using the offeror's Total Evaluated Price (TEP). Offeror's price shall be fair and reasonable.

b. Block Completion: Complete blocks 12, 17a, 26, and 30a, b, and c of the SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract. Insert proposed unit prices in each Contract Line Item Number and the total for each CLIN. Insert proposed unit prices in each Contract Line Item Number and the total for each CLIN. Proposals must be submitted via email.

a.

II. GENERAL INFORMATION

A. Information Regarding Submission of Offer and Questions.

(1) Offers shall be in the contracting office at the e-mail address below no later than the due date and time specified in this solicitation.

(2) E-mail offers deadline: Submit no later than 12:00 PM EDT on 21 September 2026.

(3) E-mail address for offers: jacky.lauters@us.af.mil and gokul.rayamajhi.1@us.af.mil

(4) Questions. Please wait until after the site visit on 8 September to submit RFI's, RFI's are due by 11 September.

B. Disqualifications. Failure to comply with this directive may result in a “non-conforming” offer and disqualification from the competition.

(End of provision for Addendum 52.212-1)

RFO 52.212-2 EVALUATION--COMMERCIAL ITEMS (NOV 2021)

ADDENDUM TO 52.212-2(a)

I. BASIS FOR CONTRACT AWARD

This is a competitive acquisition that will be evaluated using the Lowest Price Technically Acceptable (LPTA) source selection process. To be eligible for award, an offeror's proposal must first be rated 'Acceptable' under the Technical factor. Award will then be made to the responsible offeror with the lowest total evaluated price among all technically acceptable proposals.

A. Single Award. The Government intends to award one (1) firm-fixed price contract for the acquisition of items listed above using Contract Line Item Numbers (CLINs). All interested parties must quote on all item(s). Any offeror that fails to cite a price for each item or fails to make an entry that indicates service will be provided at no charge may be rejected as nonconforming to this solicitation. The Government intends to select one (1) offeror; however, the Government reserves the right to award no contract at all.

B. Fixed Priced Evaluation. Only firm-fixed price offer will be evaluated. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

C. Award Without Discussions. Quotes are intended to be evaluated, and award made, without discussions with the offerors (other than minor clarifications), unless discussions are determined to be necessary. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary and in the Government's best interest. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make award based on initial offers received, without discussions of such offers. Therefore, the offeror’s initial proposal should reflect their best effort.

D. Rejection of Unrealistic Offers. The Government may reject any proposal that is assessed to be unrealistic in terms of contract requirements, including contract terms and conditions, or is unrealistically high or low in cost, such that the quote is deemed to reflect a lack of competence or a failure to comprehend the scope of the requirement. Quotes that are unrealistic in terms of price may be rejected at any time during the evaluation process.

II. EVALUATIONS

FACTOR 1: Technical Evaluation

A. Evaluation Methodology: The Government will evaluate technical proposals on a pass/fail basis. The technical proposal must meet all requirements from the PWS receive an "Acceptable" rating. Proposals that merely re-state the PWS without providing clear and convincing evidence demonstrating how the offeror's approach meets these requirements will be rated "Unacceptable" and will be ineligible for award.

FACTOR 2: Price Evaluation

A. The Total Evaluated Price (TEP) of all technically acceptable offers will be evaluated. An offeror's TEP will be determined by multiplying the quantities identified by the proposed unit prices for each CLIN to confirm the extended amount for each across all periods (base and option years). The offeror's price shall be fair and reasonable.

B. Offerors are specifically advised that under this evaluation method, the Government may determine an offeror ineligible for award if the prices are not fair and reasonable and/or are incomplete. Prices are unbalanced if they are significantly overstated or understated in relation to the actual cost of the work.

An offer may be removed from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic offer. Price Analysis to determine a fair and reasonable price may include the following techniques:

• Comparison of proposed prices received in response to the solicitation.

• Comparison to historical price information.

• Comparison to same or similar items.

• Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

• Comparison of proposed prices with Independent Government Estimates (IGE).

C. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

D. E-mail offers deadline: Submit no later than 12:00 PM EDT on 21 September 2026.

(End of provision for Addendum 52.212-2)