Addendum4_QA ITB 2122 054.pdf
PDF 169 KB Posted
- Solicitation number
- ITB-02620
- Issued by
- Baker County, Florida
About this file
This document is an Addendum to the Invitation to Bid (ITB) for the fire alarm system replacement project at the Northeast Florida State Hospital (NEFSH) in Florida. The Department of Children and Families (DCF) is soliciting bids from qualified vendors to provide installation, maintenance, alteration, repair, monitoring, inspection, replacement, and servicing of the fire alarms and fire alarm systems across multiple buildings on the NEFSH campus. The addendum includes responses to written inquiries from vendors, clarifying information about existing equipment, cabling, drawings, inspections, and other project requirements. The solicitation response due date is October 17, 2022.
The specifications indicate a preference for a specific fire alarm system manufacturer and require the awarded contractor to have a physical office location within 100 miles of the project site. The project involves maintaining existing fire alarm systems during the replacement process. Asbestos-containing materials may be present in some areas. The contractor will be responsible for coordinating training for the local fire department. Pricing details, funding sources, and incumbent information are not provided in this addendum.
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Text version
Addendum No. 04 with Written Inquiry Responses
DCF ITB 2122 054
Northeast Florida State Hospital Fire Alarm Replacement
Solicitation Number: DCF ITB 2122 054 Solicitation Title: Northeast Florida State Hospital Fire Alarm Replacement Response(s) Due Date: 10/17/2022 Addendum Number: 04 Addendum Date: 10/24/2022
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE
TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER
CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2122 054 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
Standard Contract Part 2, EXHIBIT L –TECHNICAL REQUIREMENTS
A copy of the Technical Requirements including Specifications, Bid Package A, Bid Package B, NEFSH Fire Alarm Reports, Asbestos Reports, and Contractor parameters for this project are available via email request to:
Sally.Johns@myflfamilies.com Please Copy:
HQW.Procurement.Team.Activities@myflfamilies.com
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
mailto:Sally.Johns@myflfamilies.com mailto:HQW.Procurement.Team.Activities@myflfamilies.com
Response to Written Inquiries:
Question Number
Vendor Name
Document and Section Reference
Question Department Response
1 of 18 ADT Commercial
Is the intent of this solicitation to provide complete fire alarm system replacements in all buildings on campus?
Refer to Section 1(1.1) Introduction to the Procurement.
Appendix V and Standard Contract Part 2 - Exhibit L for complete list of buildings on campus that require replacement.
2 of 18 ADT Commercial
If yes, will the existing fire alarm systems be required to remain in service during the system replacements?
(Note – this would require new conduit and cabling to be installed and significantly increase the replacement cost)
Refer to Exhibit L, Section 283100(1.9) & (1.10) – Existing Fire Alarm Equipment will be maintained and fully operational until new equipment has been tested and accepted.
3 of 18 ADT Commercial
Are there any known existing fire alarm cabling issues in any of the included buildings?
Existing cabling issues are unknown.
4 of 18 ADT Commercial
Is there a specification or preferred manufacturer?
Refer to Exhibit L, Section 283100(2.1)
5 of 18 ADT Commercial
Will as-built fire alarm drawings be made available to interested bidders?
No.
6 of 18 ADT Commercial
Will you provide the latest fire alarm inspection reports on all included buildings?
Yes, refer to Change No. 1.
7 of 18 W.W. Gay F&I Systems
PLEASE CONFIRM
WARRANTY
PERIOD FOR FIRE
ALARM SYSTEM
AND SERVER
WORKSTATION
Refer to Exhibit L, Section 284622 (1.11) Provide warranty for the entire fire alarm system in accordance with Specification Section.
8 of 18 W.W. Gay F&I Systems
PLEASE PROVIDE
PREFERED
SERVICE
PROVIDER FOR
EXISTING
MILESTONE VIDEO
MANAGEMENT
SYSTEM
Split Pine Technologies LLC, Tallahassee, FL 850-323-0600 Sam Waddill
9 of 18 W.W. Gay F&I Systems
Page 20, Section 26 05 30, Para.
3.18; (A) 1
SHALL ALL
CONDUCTORS
INSTALLED FOR
THE COMPLETE
FUNCTIONAL FIRE
ALARM SYSTEM BE
SUBJECT TO
INSULATION
"MEGGER"
TESTING.
Refer to Exhibit L, Section 260530(3.18) – General Tests and Inspections to be completed
10 of 18 W.W. Gay F&I Systems
Page E-501, Section 3
PLEASE CONFIRM
IT IS THE INTENT
TO INSTALL
ACCESS PANELS
AT EACH DAMPER
DUCT DETECTOR.
Refer to Exhibit L, Section 260530(1.6) (D) – Coordinate location of access panels and doors for electrical items that are concealed by finished surfaces.
11 of 18 W.W. Gay F&I Systems
IS THERE A
PREFERED
MECHANICAL
CONTRACTOR
CURRENTLY
SERVICING THE
HVAC SYSTEM
No
12 of 18 W.W. Gay F&I Systems
Page E-501, Section 3
CAN IT BE
CONFIRMED THAT
INSULATION ON
ALL DUCTED AIR
SYSTEM THAT WILL
REQUIRE DUCT
DETECTOR OR
DAMPER IS FREE
FROM ASBESTOS
OR HAZORDOUS
MATERIALS.
No, refer to Change No. 1.
13 of 18 W.W. Gay
Page 1, Section 28 31 00, Para.
1.4; (A)
PLEASE CLARIFY
THIS REFERENCE,
WILL INSTALLING
CONTRACTOR
HAVE A "BRICK
AND MORTOR"
LOCATION WITHIN
150 MILES FROM
7487 STATE ROAD
121, MACCLENNY,
FL
The intent of the specification is that the three-factory authorized, trained, and certified distributors/contractors have a physical, permanent office within a 150-mile radius of the project site. See response to question 17 for installing Contractor location specification.
14 of 18 W.W. Gay
WILL ANY
DRAWINGS, DATA
OR INSPECTIONS
BE REQUIRED BY
THE LOCAL BAKER
COUNTY FIRE
PREVENTION
No
15 of 18 W.W. Gay F&I Systems
WILL
CONTRACTOR BE
RESPONSIBLE FOR
PROVIDING ANY
NOX BOX
No
16 of 18 W.W. Gay F&I Systems
WILL
CONTRACTOR BE
RESPONSIBLE TO
CORIDINATE ANY
TRAINING FOR
LOCAL FIRE
DEPARTMENT AND
THEIR RESONSE
TRAINING
Provide training in accordance with Exhibit L, Section 283100(3.3) & (3.6), and Section 284622(3.8) (E.).
17 of 18 W.W. Gay F&I Systems
Page 1, Section 27 00 20, Para.
1.3; 1
PLEASE CLARIFY
THIS REFERENCE,
WILL INSTALLING
CONTRACTOR
HAVE A "BRICK
AND MORTOR"
LOCATION WITHIN
100 MILES FROM
7487 STATE ROAD
121, MACCLENNY,
FL.
Yes, the Contractor shall have an existing permanent office located within 100 miles of the job site from which installation and warranty service operations will be performed.
18 of 18 W.W. Gay
HAS AHCA
INSPECITONS
WENT TO FULL
LIVE IN PERSON
INSPECTIONS AND
NO LONGER
VIRTUAL
Contractor shall coordinate AHCA inspections, whether in-person or virtual.
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