Addendum2.pdf
PDF 241 KB Posted
- Solicitation number
- WB2025
- Issued by
- Winnebago County, Wisconsin
About this file
This document is Addendum No. 2 for Request for Bid No. WB2025 issued by the City of West Bend, Wisconsin, addressing a transit service contract. The addendum provides clarifying responses to 13 vendor questions covering insurance requirements, leased vehicles, maintenance, service area, fare collection, dispatch and technology, personnel, licensing, and drug and alcohol testing. The bid is due on 8/15/2025 at 2:00 PM, and the document requires that this signed addendum be submitted with the proposal to be considered responsive.
Key details include minimum insurance requirements of $500,000/$250,000/$250,000 or $1,000,000 CSL, with vendors allowed to exceed these minimums. The contract involves leased vehicles with all lifts in working order, and the agency's goal is to replace at least one vehicle annually. Fare collection is cash or check only, with no mobile payments accepted. All drivers must be direct employees of the awarded vendor, and a taxicab license from the Clerk's office is required. The service area extends 2 miles outside city limits, and the city does not provide dispatch software, requiring vendors to propose their own solution. Potential vendors should reference section 7.13 and Appendix K for drug and alcohol testing requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Appendix I - Federal Clauses.pdf | ||
| Appendix A - Pricing Proposal.xlsx | XLSX spreadsheet | |
| APP J - Bidders List.docx | DOCX document | |
| WB2025.docx | DOCX document | |
| Addendum1.pdf |
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Text version
City of West Bend ADDENDUM NO. 2
1115 S. Main St
West Bend, WI 53095 REQUEST FOR BID NO. WB2025 Form DOA-3098 (R10/2005)
DATE DUE 8/15/2025 2:00PM
DATE 7/30/2025
COMMODITY
OR SERVICE:
RFP NO: WB2025: QUESTIONS AND ANSWERS
This addendum is for questions and answers:
Insurance Requirements
1. Can you confirm whether the stated insurance minimums (e.g., $500,000/$250,000/$250,000 or $1,000,000
CSL) are the minimum acceptable, or if higher limits are preferred? The stated insurance minimums are the minimum West Bend will accept from an awarded vendor. The awarded vendor is allowed to exceed this minimum.
2. Are there specific coverage requirements for the physical damage insurance on the leased vehicles (e.g., deductible limits, specific per-vehicle valuation methodology)? The awarded vendor shall carry physical damage insurance on the leased vehicles for an amount equal to the fair market value of the vehicles. There are no other requirements, such as deductible limit.
Leased Vehicles
3. Can you provide the most current list of vehicles (Appendix L) along with their approximate ages, mileage, and condition? See Appendix L in WB2025
4. Are the accessible vehicles equipped with lifts or ramps, and if so, what is their maintenance condition? See Appendix L – All lifts are in working order.
Maintenance
5. Are there any planned upgrades or replacements to the fleet during the contract term? There are no concrete planned upgrades at this time. The agency’s goal is to replace at least one vehicles a year.
However, this is not guaranteed.
6. Is there flexibility in scheduling maintenance outside of the stated Vehicle Maintenance Department hours if necessary for operations? Work is to be scheduled during Vehicle Maintenance hours.
Service Area
7. Is the 2-mile radius outside city limits measured as the shortest driving route or as a straight-line radius? See section 6.4 for service area.
8. Are there any anticipated changes to the service area boundaries during the contract term? No
Fare Collection
9. Are there any non-cash payment methods (e.g., vouchers, tickets, mobile payments) currently accepted, and if so, what reconciliation process is expected? Mobile payments are not accepted. Cash or check to purchase fare ticket or 10-ride coupon card. Revenue is recorded day/month of sale.
Dispatch & Technology
10. Is the contractor allowed to propose their own dispatch software, or is there a preferred/required platform?
The city does not supply a dispatch software. Please provide your company’s service in the submitted RFP Response.
Personnel
11. Can you clarify whether independent contractors (drivers) are permissible, or must all drivers be direct employees of the contractor? All drivers must be direct employees of the awarded vendor.
12. Are there any local licensing or permitting requirements beyond the standard taxicab licenses for drivers?
The municipality requires a taxicab license for drivers, obtained through the Clerk’s office.
Drug & Alcohol Testing
13. Does participation in WisDOT’s Drug and Alcohol Testing Consortium fulfill all RFP requirements, or are additional measures expected? See section 7.13 and Appendix K
All other parts of this Request for Proposal remain unchanged at this time.
Complete the acknowledgment by signing and submitting the signed Addendum #2 with proposal.
This addendum must be submitted with the proposal to be considered responsive.
Signature Date
For further information concerning this addendum contact:
Angela Rosenberg rosenberga@westbendwi.gov
File details come from the government source that posted it. Updated .