City of West Bend Shared-Ride Taxi Request for Proposals

Closed State & local contract opportunity Posted

Solicitation number
WB2025
State
Wisconsin
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 36
Point of contact

Opportunity details come from vendornet.wi.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The City of West Bend, Wisconsin, is seeking a qualified contractor to provide a shared-ride taxi service through a competitive Request for Proposal (RFP) process. The procurement is for a comprehensive curb-to-curb, demand-response taxi service operating within West Bend city limits and up to two miles outside the city, covering the period from January 1, 2026, through December 31, 2030. The contract structure includes a one-year base period with four additional one-year option years, subsidized by state and federal transit operating funds, specifically Rural Formula funds (Section 5311). Key service requirements include operating seven days a week with six observed holidays, providing ADA-accessible rides, and assisting disabled passengers into and out of vehicles. The City will lease 14 vehicles to the selected contractor, who will be responsible for maintenance, insurance, and repairs. Evaluation criteria will consider professional competence, capacity, experience, and price, with a total possible score of 100 points. The RFP was issued on July 16, 2025, with proposals due by August 15, 2025, at 2:00 PM CT. The evaluation process will begin on August 18, 2025, with an estimated contract award date of September 23, 2025.

The procurement includes requirements for Disadvantaged Business Enterprise (DBE) participation, with contractors required to complete a comprehensive bidders list form that captures detailed information about firm demographics, annual gross receipts, and DBE status. The pricing structure is a firm-fixed price contract with potential annual adjustments based on the Consumer Price Index for All Urban Consumers (CPI-U), with an anticipated standard adjustment of 1.0 percent. While no specific incumbent vendor is mentioned, the contract emphasizes the importance of maintaining a dispatch system, keeping detailed trip records, and providing services to the general public. The contractor must comply with various federal clauses covering areas such as lobbying restrictions, civil rights, employee protections, and clean air and water standards. Although a specific budget range is not explicitly stated, the contract will involve hourly service rates calculated to the hundredth of a dollar, with the total price determined by the sum of hourly rates across all contract years. Proposals requiring a minimum number of services will be disqualified, and any alterations to the pricing sheet may result in disqualification.

Opportunity text

Qualified contractors are being sought through this solicitation process to provide the service under contract.

1. The contract will run 5 years, 2026-2030. The first year and 4 additional option years.

2. The requested service is a curb-to-curb, demand response shared-ride taxi service which is made available to the general public.

3. The service operates 7 days a week with 6 observed holidays where the service is closed.

4. The system is subsidized with state and federal transit operating funds.

5. The service provides ADA accessible rides, with the provider being responsible for assisting the disabled passenger into and out of the accessible taxi vehicle, and to the first available doorway when requested.

6. Vehicles will be provided by the City of West Bend through a lease agreement.

Files

File Type Posted
Appendix A - Pricing Proposal.xlsx XLSX spreadsheet
WB2025.docx DOCX document
Addendum1.pdf PDF
Addendum2.pdf PDF
APP J - Bidders List.docx DOCX document
Appendix I - Federal Clauses.pdf PDF

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