Addendum1_R6045880_Custom Airfield Simulator.pdf

PO Box 8766, BWI Airport, Maryland 21240-0766 | 410.859.7100 | 800.435.9294 | Maryland Relay TTY 410.859.7727 | marylandaviation.com

ADDENDUM NO. 1

Invitation for Bid (IFB) No. R6045880

Custom Airfield Driving Simulator

Dated: January 26, 2024

MARYLAND AVIATION ADMINISTRATION (MAA) TO ALL CONTRACTORS OF BID

DOCUMENTS:

This Addendum is being issued to amend and/or clarify certain information contained in the above-referenced IFB. All information contained herein is binding on all Bidders who respond to this IFB.

IMPORTANT: Bidders must acknowledge receipt of this Addendum. Please sign and date the attached

“Acknowledgement of Receipt”. All documents must be fully executed at the time the Bid is submitted.

All information contained herein shall form a part of this Addendum.

CHANGE QUESTION DEADLINE:

Change from: Deadline for Questions: January 24, 2024 at 12:00pm

Change to: Deadline for Questions: January 30, 2024 at 12:00pm

Deadline for Questions: All questions must be submitted in writing via email and received no later than 12:00pm on Tuesday, January 30, 2024. Please type the IFB# in the subject line.

CONTACT PERSON: Fern Morgan E-MAIL ADDRESS: Fmorgan2@bwiairport.com

CHANGE BID DUE DATE AND TIME:

Change from: Bid Submittal is Due: January 31, 2024 at 2:00pm

Change from: Bid Opening Date/Time: January 31, 2024 at 2:30pm

Change to: Bid Submittal is Due: February 14, 2023 at 2:00pm

Change to: Bid Opening Date/Time: February 14, 2023 at 2:30pm

Change from: Bid Worksheet Lead time was not requested

Change to: Bid Worksheet Include Lead time in # of business days

(See attached Bid Worksheet)

RESPONSES TO BIDDER QUESTIONS

Reference: Section C–Technical Provisions, Simulator: Three (3) 55-inch High definition 4K flatscreen displays with 225-degree field-of-view.

Q1a. Will MDOT accept displays larger than 55”in size?

R1a. Within 10%-20% smaller or larger, there are space constraints to consider.

mailto:Fmorgan2@bwiairport.com

Q1b: Does the 225 degrees FOV include rear-view FOV also?

R1b: No, the system should simulate exterior rearview side mirrors, and/or O.E.M. dash rearview camera display simulation.

Q1c: If not, how will MDOT measure the system to verify it meets the 225 digress FOV?

R1c: We are relying on the manufacturer’s stated technical specifications.

Reference: Section C–Technical Provisions, Instructor Desk with Desk Top Computer with two (2)

21-inch flat screen monitors: Lower Window views of terrain, runaway and roadway.

Q2. Is it sufficient that the drawers of the desk be lockable?

R2: Yes.

Reference: Section C–Technical Provisions, Instructor Desk with Desk Top Computer with two (2)

21-inch flat screen monitors: Lower Window views of terrain, runaway and roadway.

Q3: Where is the lower window to be located?

R3: Runway snow equipment and ARFF vehicles are equipped with lower windows at driver’s lower legs through left and right entry doors, simulator duplicates the feature.

Reference: Section C–Technical Provisions, Instructor Desk with Desk Top Computer with two

(2)21-inch flat screen monitors: Situation Display.

Q4: What view does this display; the student’s view? Is this a repeated view?

R4: Instructor station can mirror student’s view, simulate a “drone” overhead view, develop custom scenarios and has the ability to change weather, visibility and traction conditions on the fly.

Reference: Section C–Technical Provisions, Simulator: Enclosure that provides at least partial cover for monitors, that is not permanently fixed and a solid floor that will accommodate optional motion system to move entire simulator in the room that it is stationed in.

Q5: Would MDOT MAA consider an optional motion system that moves the vehicle cabin, but not the screens?

R5: No. These units have caused motion nausea with students in the past.

Q6: Do you have any delivery time requirements?

R6: Needs to be delivered as close as reasonable to the end of our fiscal year, 06/30/2024.

Regarding the scope of the project:

Q7: How many vehicles do you want to simulate in the simulator?

R7: A standard pick-up truck configuration, Oshkosh H Series (Plow, Blower and broom) and an ARFF response crash truck

Q8: The drivers will interact with planes. How many different types of planes do you want to simulate?

R8: The focus of the simulator is terrain, conditions and airfield location through signage and landscape.

Interactions with FAA tower in relation to aircraft are verbal in nature, following instructions to “hold short” for example. The instructor station will deliver tower instruction as it relates to aircraft and monitor student conformance. Simulation of aircraft can be provided but is not required.

Q9a: Do all the runways of the airport have 2 directions of operation?

R9a: Yes.

Q9b: I mean, do the planes land and take off always in the same direction?

R9b: No.

Q9c: If yes do you need to have that option?

R9c: See response to question 8.

Q10: Do you need all the areas of the airport to be drivable? If yes, do you have an estimated number of miles of roads?

R10: The simulator must duplicate the BWI Thurgood Marshall airfield layout, runways, taxiways, aprons, de-ice pads, etc., and have the ability to alter as changes occur to the actual airfield. There will be no duplication of the areas from the vehicle service road inward to the terminal.

Q11: Do you need all the stands to be functional in the simulation environment?

R11: Please define “stands”

Q12: Other than the snow removal driving position included with the simulator system, does MDOT require any additional modular driving positions such as an Airport Aircraft Rescue & Firefighting (AARF) or car/pickup truck?

R12: Yes, see response to question 7.

Q13: Does MDOT require a total of 5 years (1st year plus 4 additional years) warranty and maintenance to include on-site support, parts, labor and travel expenses?

R13: The goal is for the unit to be supported for the original warranty term, whatever that may be, and subsequent years totaling 5 years of service and support. Bids should include any charges the vendor may need to charge during the warranty period and past the warranty expiration date, up to five total years.

Q14: Is a delivery date of 120 days ARO acceptable to MDOT for the simulator?

R14: Yes.

End of Addendum No.1

ADDENDUM NO.1

IFB No. R6045880

ACKNOWLEDGEMENT OF RECEIPT

Please acknowledge receipt of this addendum by signing in the space provided below and incorporating with your bid. Failure to do so may deem your bid non-responsive.

Name of Company

Print and Signature Date

If you have any questions concerning this IFB, or the contents of this addendum, please contact:

Procurement Officer: Fern Morgan

Purchasing and Materials Management Section

Phone: 410-859-7121

E-Mail: Fmorgan2@bwiairport.com mailto:Fmorgan2@bwiairport.com