Addendum1.pdf

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COUNTY OF ALBANY

MVP ARENA SOUND SYSTEM UPGRADE

RFB-2025-093

ADDENDUM # 1

June 13, 2025

The following Addendum No. 1 consisting of Eleven (11) pages (including this cover page) is hereby issued on the 13th day of June 2025, in connection with the Request for Bids 2025-093 as requested by Albany County Department of General Services.

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COUNTY OF ALBANY

RFB-2025-093

MVP Arena Sound System Upgrade

ADDENDUM # 1

The following information is provided as a result of a question(s) posed by vendor(s):

ITEM #1: Would it be possible to have gridlines added to the drawings to accommodate locating equipment in between levels? For example, there are multiple combination panels that are fed out of a single pull box. We assume the pull box will be located near the first combination panel on the arena level, where it will feed that panel and the one located on the concourse level. Gridlines would greatly help in locating this equipment between levels.

Also, the “E” and “S” drawings do not appear to have any scale listed.

Response #1: The scale for E-001 through E-014 is: 1/8” = 1’-0”. E-015 is not to scale. The scale for S-001 through S-004 is: 1/16” = 1’-0”. The scale for S-005 through S-008 is: 6” = 1’-0”.S-009 through S-020 are not to scale. The scale for S-021 is 1/16” = 1’-0” for all views. The scale for the S-022 through S-027 is 1-1/2” = 1’-0” for all CAD views – not the loading views, the loading views are not to scale. The scale for S-028 is 3” = 1’0”.

We can turn on gridlines in the AutoCAD DWG files for use in preparing shop drawings.

ITEM #2: We are looking into the MVP Arena Sound System Upgrade project.

Although it may be somewhere in the documents, I could not find “when” this work is expected to be completed. Could you please let me know?

Response #2: As noted in Response #7, EC shall be responsible for developing the overall

Project schedule, with input from GC & MC. Project schedule shall be based on material/equipment order durations and Arena event schedule. Anticipate Project completion end of November 2025.

ITEM #3: Can the bid deadline be extended 2-3 weeks? We feel strongly this is in the best interest of Albany and MVP arena. The original schedule was based on a desire to be completed prior to start of basketball season, but does not allow the time necessary to fully review the documents, have questions answered, and coordinate with other trades. For a variety of reasons, it will be impossible to complete this scope of work prior to the start of basketball season this year. A 2-3 extension will provide the necessary time to provide competitive pricing and proper integration between trades. Much of this information flow will need to start with the Div 27 bidders, who will be largely unavailable next week due to an annual industry conference.

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Response #3: Yes, the bid can be extended 2 weeks, with a new bid deadline of July 10, 2025 at 11:00 am.

ITEM #4: Will L Acoustics main cluster array loudspeakers be required in standard black or custom RAL colors?

Response #4: Standard Black.

ITEM #5: Is certified payroll required for this project? Can it be provided on a bi-weekly basis?

Response #5: Certified payrolls are required of all work on the project and shall be submitted with each pay application submission, typically on a 30 day cycle.

ITEM #6: The project is being bid firm fixed price. Can tariffs on the Div 27 scope be specifically excluded to be addressed by contingency? Proper completion of this project will extend over several months. There is a significant cost involved in the Division 27 equipment with varying countries of origin. Any AV contractor bidding on this project will have to assume a worst-case scenario when estimating this project, which will considerably increase the cost to owner without providing any value. By contrast, we recommend that the bid documents be revised such that any additional Div 27 tariffs that are imposed post bid-award will be paid by the owner without any contractor markup, and based on manufacturer documentation. This removes risk which would ultimately be passed through to the owner as additional cost.

Response #6: Pricing shall be firm for the initial contract term; however, should tariffs imposed by the U.S. government materially change, the awarded contractor may request a price adjustment. Such requests must include official documentation verifying the tariff change and will be subject to County approval. Requests for price adjustments must be submitted in writing and include official government documentation of the tariff changes

ITEM #7: Is there a construction schedule that can be provided? Schedule is a key component in cost estimation based on the nature of the work.

Response #7: Upon award of contract, EC shall be responsible for developing the overall

Project schedule, with input from GC & MC. Project schedule shall be based on material/equipment order durations and Arena event schedule.

ITEM #8: Can you provide details regarding secure onsite storage locations?

Particularly for more expensive items in the Div 27 scope, this will have a material impact on cost estimating for labor.

Response #8: Arena operations will be able to provide onsite storage locations throughout the duration of the project.

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ITEM #9: Performance of this work will require significant lay down areas for several weeks when the main bowl loudspeaker arrays are being flown, along with extremely large arial lifts. Will the entire bowl area be available for lay down during this period? Can you provide a schedule of events to confirm whether there will be multiple mobilizations required? This can have a significant impact on cost estimation.

Response #9: Attached you will find a tentative event schedule for the MVP Arena through

April 2026.

ITEM #10: We understand that EMT is required for all Div 27 cabling. Based on the pathways shown on the bottom of E-015, does this also apply to 70v speaker runs above ACT in back of house areas?

Response #10: Conduit for the 70V systems above the ceiling tile on the arena level back of house levels as shown on E-015 is required.

ITEM #11: S004 requires removal of existing speakers and wiring. We intend to remove the existing speaker clusters for aesthetics and to minimize structural weight load. Can we terminate the speaker wiring to NL4 connections to re-purpose as tielines and re-use as much of the existing cable infrastructure as possible?

Response #11: Existing cabling to the existing clusters cannot be reused.

ITEM #12: Whom do I submit RFI’s to for this project?

Response #12:RFI’s can be sent to Pamela ONeill @ pamela.oneill@albanycountyny.gov

ITEM #13: Is the Receipt Confirmation Form a requirement to bid?

Response #13:No.

ITEM #14: Is the MWBE Utilization 12% overall for each Prime?

Response #14: Each contractor has a separate goal of 7% MBE and 5% WBE. We do not combine the goals at the County level. If for any reason a contractor will have a problem reaching their goal, they should fill out the Waiver Form C in the compliance documents.

ITEM #15: Attached is the sign in sheet from the Pre Bid Conference on June 5, 2025.

End of Addendum # 1 mailto:pamela.oneill@albanycountyny.gov

As of 4/2/25 June 2025 - April 2026

Date Status Hold/Event/Notes

Tues-Thurs, June 3-5, 2025 Open Fri-Sat, June 6-7, 2025 Booked Blue Man Group - Corporate Date

Sun-Fri, June 8-13, 2025 Open Sat, June 9, 2025 First Hold Firebirds

Sun-Wed, June 15-18, 2025 Open Thurs-Fri, June 19-20, 2025 Booked Chris Stapleton - load in and show Sat-Sun, June 21-22, 2025 First Hold Firebirds Playoff

Mon-Sun, June 23-29, 2025 Booked High School Graduations Mon, June 30, 2025 Open Tues, July 1, 2025 Open

Wed-Sun, July 2-6, 2025 Booked Jehovah Witness Conference Mon-Wed, July 7-9, 2025 Open

Thurs-Fri, July 10-11, 2025 Booked Excelsior University Commencement Sat, July 12, 2025 First Hold Firebirds - Potential Arena Bowl Sun, July 13, 2025 First Hold Live Nation - Jeremy Koplik

Mon-Wed, July 14-16, 2025 Open Thurs, July 17, 2025 First Hold Firebirds - Potential Arena Bowl

Fri-Sat, July 18-19, 2025 Booked Albany Sports Challege - Alert Sun-Wed, July 20-23, 2025 Open

Thurs-Thurs, July 24-31, 2025 Booked Load in - CrossFit Games Fri-Mon, August 1-4, 2025 Booked CrossFit Games Tues-Thurs, Aug 5-7, 2025 Open

Fri, Aug 8, 2025 First Hold DSP Shows / John Sanders - Comedy Sat-Sun, Aug 9 - 31, 2025 Open

Monday, September 1, 2025 OPEN Tuesday, September 2, 2025 OPEN

Wednesday, September 3, 2025 OPEN Thursday, September 4, 2025 OPEN

Friday, September 5, 2025 OPEN Saturday, September 6, 2025 OPEN Sunday, September 7, 2025 OPEN Monday, September 8, 2025 OPEN Tuesday, September 9, 2025 OPEN

Wednesday, September 10, 2025 OPEN Thursday, September 11, 2025 OPEN

Friday, September 12, 2025 OPEN Saturday, September 13, 2025 OPEN Sunday, September 14, 2025 OPEN Monday, September 15, 2025 OPEN

MVP ARENA - ALBANY NY - 2025 - 2026

Tuesday, September 16, 2025 OPEN Wednesday, September 17, 2025 OPEN

Thursday, September 18, 2025 OPEN Friday, September 19, 2025 OPEN

Saturday, September 20, 2025 N/A Red White & Brew Fest - Outdoors Sunday, September 21, 2025 OPEN Monday, September 22, 2025 1st Hold Concert Tuesday, September 23, 2025 1st Hold Concert

Wednesday, September 24, 2025 1st Hold Concert Thursday, September 25, 2025 1st Hold Concert

Friday, September 26, 2025 1st Hold Concert Saturday, September 27, 2025 1st Hold Concert Sunday, September 28, 2025 1st Hold Concert Monday, September 29, 2025 OPEN Tuesday, September 30, 2025 OPEN Wednesday, October 1, 2025 OPEN

Thursday, October 2, 2025 OPEN Friday, October 3, 2025 OPEN

Saturday, October 4, 2025 OPEN Sunday, October 5, 2025 OPEN Monday, October 6, 2025 1st Hold Concert Tuesday, October 7, 2025 1st Hold Concert

Wednesday, October 8, 2025 1st Hold Concert Thursday, October 9, 2025 1st Hold Concert Friday, October 10, 2025 OPEN

Saturday, October 11, 2025 OPEN Sunday, October 12, 2025 OPEN Monday, October 13, 2025 BOOKED ALBANY SYMPHONY Tuesday, October 14, 2025 OPEN

Wednesday, October 15, 2025 OPEN Thursday, October 16, 2025 OPEN

Friday, October 17, 2025 1st Hold A Little Booking - Back to School Hip-Hop Saturday, October 18, 2025 1st Hold A Little Booking - Back to School Hip-Hop Thursday, October 16, 2025 OPEN Monday, October 20, 2025 OPEN Tuesday, October 21, 2025 OPEN

Wednesday, October 22, 2025 OPEN Thursday, October 23, 2025 OPEN

Friday, October 24, 2025 N/A Hot Wheels Monster Trucks Saturday, October 25, 2025 N/A Hot Wheels Monster Trucks Sunday, October 26, 2025 N/A Hot Wheels Monster Trucks Monday, October 27, 2025 1st Hold Mammonth Presents Tuesday, October 28, 2025 1st Hold Mammonth Presents

Wednesday, October 29, 2025 1st Hold Mammonth Presents

Thursday, October 30, 2025 1st Hold Mammonth Presents Friday, October 31, 2025 1st Hold Mammonth Presents

Saturday, November 1, 2025 OPEN Sunday, November 2, 2025 OPEN Monday, November 3, 2025 1st Hold Siena Basketball Tuesday, November 4, 2025 OPEN

Wednesday, November 5, 2025 N/A Albany Auto Show Thursday, November 6, 2025 N/A Albany Auto Show

Friday, November 7, 2025 N/A Albany Auto Show Saturday, November 8, 2025 N/A Albany Auto Show Sunday, November 9, 2025 N/A Albany Auto Show

Monday, November 10, 2025 1st Hold Live Nation - Tuesday, November 11, 2025 1st Hold Live Nation -

Wednesday, November 12, 2025 BOOKED BILLY STRINGS Thursday, November 13, 2025 BOOKED WWE

Friday, November 14, 2025 BOOKED WWE Saturday, November 15, 2025 1st Hold Siena Basketball Sunday, November 16, 2025 1st Hold Siena Basketball Monday, November 17, 2025 1st Hold Live Nation - Maroon 5 Tuesday, November 18, 2025 1st Hold Live Nation - Maroon 5

Wednesday, November 19, 2025 1st Hold TSO Thursday, November 20, 2025 1st Hold Live Nation - Maroon 5

Friday, November 21, 2025 1st Hold Siena Basketball Saturday, November 22, 2025 1st Hold Siena Basketball Sunday, November 23, 2025 1st Hold Siena Basketball Monday, November 24, 2025 OPEN Tuesday, November 25, 2025 OPEN

Wednesday, November 26, 2025 OPEN Thursday, November 27, 2025 OPEN

Friday, November 28, 2025 1st Hold Albany FireWolves Saturday, November 29, 2025 1st Hold Albany FireWolves Sunday, November 30, 2025 1st Hold TSO

Monday, December 1, 2025 OPEN Tuesday, December 2, 2025 1st Hold Siena Basketball Wed, December 3, 2025 1st Hold TSO Thursday, December 4, 2025 N/A Jim Gaffigan / Outback Friday, December 5, 2025 1st Hold Siena Basketball Saturday, December 6, 2025 1st Hold Live Nation/Jeremy Koplik Sunday, December 7, 2025 1st Hold Siena Basketball Monday, December 8, 2025 OPEN Tuesday, December 9, 2025 1st Hold Siena Basketball Wed, December 10, 2025 OPEN Thursday, December 11, 2025 OPEN Friday, December 12, 2025 OPEN

Saturday, December 13, 2025 1st Hold FireWolves Sunday, December 14, 2025 OPEN Monday, December 15, 2025 OPEN Tuesday, December 16, 2025 1st Hold Siena Basketball Wednesday, December 17, 2025 1st Hold TSO Thursday, December 18, 2025 OPEN Friday, December 19, 2025 1st Hold Siena Basketball Saturday, December 20, 2025 1st Hold FireWolves Sunday, December 21, 2025 1st Hold Siena Basketball Monday, December 22, 2025 OPEN Tuesday, December 23, 2025 N/A PBR - LOAD IN Wednesday, December 24, 2025 N/A PBR - LOAD IN Thursday, December 25, 2025 N/A Christmas Holiday Friday, December 26, 2025 N/A PBR Saturday, December 27, 2025 N/A PBR Sunday, December 28, 2025 N/A PBR - LOAD OUT DIRT Monday, December 29, 2025 N/A DISNEY ON ICE - MAKE ICE Tuesday, December 30, 2025 N/A DISNEY ON ICE - MAKE ICE Wed, December 31, 2025 N/A DISNEY ON ICE - LOAD IN Thurs-Sunday, January 1-4, 2026 N/A DISNEY ON ICE Monday, January 5, 2026 OPEN Tuesday, January 6, 2026 1st Hold Siena Basketball Wed, January 7, 2026 OPEN Thurs, January 8, 2025 OPEN Friday, January 9, 2026 1st Hold Siena Basketball Saturday, January 10, 2026 1st Hold FireWolves Sunday, January 11, 2026 1st Hold Siena Basketball Monday, January 12, 2026 OPEN Tuesday, January 13, 2026 OPEN Wed, January 14, 2026 1st Hold Siena Basketball Thursday, January 15, 2026 OPEN Friday, January 16, 2026 1st Hold Siena Basketball Saturday, January 17, 2026 1st Hold FireWolves Sunday, January 18, 2026 1st Hold Siena Basketball Monday, January, 19, 2026 1st Hold Siena Basketball Tuesday, January 20, 2026 N/A MAKE ICE - MAYOR'S CUP Wed, January 21, 2026 N/A MAKE ICE - MAYOR'S CUP Thursday, January 22, 2026 1st Hold Siena Basketball Friday, January 23, 2026 1st Hold Siena Basketball Saturday, January 24, 2026 N/A Mayor's Cup College Hockey Sunday, January 25, 2026 1st Hold Albany County Winter Festival Monday, January 26, 2026 OPEN Tuesday, January 27, 2026 1st Hold Siena Basketball Wed, January 28, 2026 OPEN

Thurs, January 29, 2026 OPEN Friday, January 30, 2026 1st Hold Siena Basketball Saturday, January 31, 2026 1st Hold FireWolves Sunday, February 1, 2026 1st Hold Siena Basketball Monday, February 2, 2026 OPEN Tuesday, February, 3, 2026 1st Hold Siena Basketball Wed, February 4, 2026 OPEN Thurs, February 5, 2026 1st Hold Siena Basketball Friday, February 6, 2026 1st Hold Siena Basketball Saturday, February 7, 2026 1st Hold Siena Basketball Sunday, February 8, 2026 1st Hold Harlem Globetrotters - Matinee Monday, February 9, 2026 OPEN Tues, February 10, 2026 OPEN Wed, February 11, 2026 OPEN Thurs, February 12, 2026 OPEN Friday, February 13, 2026 1st Hold Siena Basketball Saturday, February 14, 2026 N/A Eric Church Sunday, February 15, 2026 1st Hold Siena Basketball Monday, February 16, 2026 OPEN Tuesday, February 17, 2026 OPEN Wed, February 18, 2026 OPEN Thurs, February 19, 2026 OPEN Friday, February 20, 2026 1st Hold Siena Basketball Sat, February 21, 2026 1st Hold FireWolves Sunday, February 22, 2026 1st Hold Siena Basketball Monday, February 23, 2026 OPEN Tues-Sat, February 24-28, 2026 N/A NY STATE HS WRESTLING CHAMPIONSHIP Sunday, March 1, 2026 1st Hold Mon-Fri, March 2-6, 2026 OPEN Sat, March 7, 2026 1st Hold FireWolves Sun-Tues, March 8-10, 2026 OPEN Wed-Sun, March 11-15, 2026 Booked Ringling Cirus Mon-Wed, March 16-18, 2026 OPEN Thurs-Fri, March 19-20, 2026 1st Hold Live Nation Sat, March 21, 2026 1st Hold FireWolves Sun-Sun, March 22-29, 2026 Booked NCAA REGIONAL ICE HOCKEY Mon-Tues, March 30-31, 2026 OPEN Wed-Sat, April 1-4, 2026 Booked Monster Jam Sun-Fri, April 5-10, 2026 OPEN Sat, April 11, 2026 First Hold FireWolves Sun-Fri, April 12-17, 2026 OPEN Sat, April 18, 2026 First Hold FireWolves Sun-Thurs, April 19-23, 2026 OPEN Fri, April 24, 2026 First Hold FireWolves

Sat, April 25, 2026 First Hold Firebirds Sun, April 26, 2026 First Hold FireWolves Mon-Thurs, April 27-30, 2026 OPEN