Addendum#1 - BI 16646-B20 Kitchen Dependency Masonry Repairs.pdf

Addendum Number: 1

Date of Issuance: July 28, 2023

Project: Kitchen Dependency Masonry Repairs – Belle Isle State Park DCR Project Code: 199-16646 (B20) Owner: VA Department of Conservation & Recreation

The following items represent changes, modifications and/or clarifications to the Contract Documents for this project. This Addendum shall become a part of the Contract Documents and all bidders shall include its provisions in their proposals. Receipt of this Addendum shall be acknowledged on the Bid Form where designated.

This Addendum consists of the following:

(1) Typed Page

(1) Page of Pre-bid Conference Attendees List

(1) Page of sketch SK-01

(3) Pages of Pre-bid Conference Agenda

General:

1. Bid Bond is NOT required.

Contractor’s Questions and Responses:

1. There is a large crack underneath the right window on the north elevation. The scope noted on the drawings at this area only capture some repointing, but does not note any brick replacement.

Please advise what the design intent is in this area. Should we repoint around cracked bricks?

Response: Replace damaged brick and repoint mortar in hatched area under window. See revised sketch SK-01.

2. Natural Hydraulic Lime curing is much quicker than traditional lime putty mortar. Would a Natural Hydraulic Lime be an acceptable substitution for lime putty as a binder for the mortar mix? If not, would the addition of a pozzolan to the specified lime putty mortar mix be acceptable?

Response: Hydraulic lime will not be permitted. The addition of pozzolan to the mortar mix will not be permitted. A time extension will only be considered if the mortar curing period extends beyond the 30 day final completion period (total contractual duration is 90 days).

Any time extension will be considered as construction progresses.

END OF ADDENDUM NO. 1.

July 20, 2023 Kitchen Dependency Masonry Repairs – Belle Isle State Park Pre-Bid Conference

AGENDA

KITCHEN DEPENDENCY MASONRY REPAIRS

BELLE ISLE STATE PARK

DEB PROJECT CODE: 199-B3199-004

DCR PROJECT CODE: 199-16646 (B20)

PRE-BID CONFERENCE

July 20, 2023 at 11:00 am

1. Introduction of Personnel

a. Austin Brockenbrough & Associates, LLP Contact: Se Jin Kwak (Architect) Email: skwak@brockenbrough.com Phone: (804) 592-3909

b. DCR / DAC Contact: John Fogg (Capital Outlay Project Manager) Email: john.fogg@dcr.virginia.gov Phone: (804) 837-4036

c. DCR / Park Contact: Katie Shepard (Park Manager) Email: katherine.shepard@dcr.virginia.gov Phone:

d. Contractors – Sign in on attendance form.

2. Project Scope & Review

a. The scope of this project includes exterior repairs to the historic kitchen dependency of the Belle Isle Residence. Repairs include partial replacement of masonry walls, underpinning, masonry repointing, and other miscellaneous repairs.

b. Substantial completion shall be 60 consecutive calendar days from the date of commencement of the Work as specified in the Notice to Proceed. Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

c. Liquidated damages are not included in the construction contract. Actual damages

(CO-7 section 43 (g)) are included in the construction contract. If the project is not completed per the contract, the contractor shall be charged for all owner’s costs and lost income associated with lack of the contracted structure.

d. DCR is obtaining the required state construction permits.

mailto:skwak@brockenbrough.com

3. Special Concerns

a. DCR is most concerned that existing natural structures, vegetation, trees, animal life, and park improvements be protected and not be disturbed by construction activities, so that future generations may fully enjoy the benefits of the park.

i. Protect all trees not indicated to be trimmed or removed.

ii. Prior to trimming or removing trees or vegetation, obtain approval from DCR

/ DAC project manager.

b. During construction the park will remain open to the public - seven days a week.

c. Contractor to supply appropriate signage, traffic barriers, security fencing, and controls to restrict access to the work site.

d. Work hours shall be from dawn to dusk. Weekend work, or extended work days, may be considered by DCR - but shall require prior approval of park management.

e. Staging area – within Limits of Construction indicated on site plan, or as coordinated with DCR / DAC project manager.

i. Portable toilet facilities shall be supplied by the contractor, and located within the limits of construction, or as coordinated with DCR / DAC project manager.

ii. Contractor personnel shall not visit or use park facilities while in the park to work.

iii. Park all construction related vehicles within staging area, including workers’ personnel vehicles.

f. Contractor is responsible for preventing construction activity from damaging existing park roadways, parking areas and improvements.

i. Contractor to control weight, speed and path of construction vehicles.

Construction vehicles to stay on driving surface of park roads and parking areas.

ii. Prior to start of work – the Contractor shall photograph park roads and parking areas traveled by construction vehicles and provide DCR with copies.

g. Contractor is responsible for preventing construction activity from damaging existing building elements. The buildings are historic and replacing historic elements are difficult.

i. Contractor to protect all building elements that are to remain.

ii. Prior to start of work – the Contractor shall photograph building and provide

DCR with copies.

G:\22 Jobs\22-095 Kitchen Masonry Repairs - Belle Isle\Bid\22-095 Prebid Agenda.docx

h. Sealed bids will be received at Austin Brockenbrough & Associates, LLC, 1011

Boulder Springs Drive, Suite 200, Richmond, VA 23225. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on August 9, 2023. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on August 10, 2023, at the same location

i. Use the DCR project code for all bid and payment related documents.

j. The last day for questions is August 2, 2023. Questions are to be submitted on the pre-bid question form included in the project manual. Email to Se Jin Kwak at skwak@brockenbrough.com.

4. Administrative Procedures.

a. Bidder shall:

i. Be registered with eVA (CO-7a).

ii. Be a Virginia licensed class A contractor (CO-7a section 4(c).

iii. Include a bid bond on Virginia state form CO-10.2 with the bid (CO-7 section

5 (a)). Bid bond is not required.

iv. Immediately provide performance and labor bonds on Virginia state forms if awarded the contract (CO-7a section 13).

b. The following can be found in the specifications:

i. Blank Bond Forms.

ii. Instruction to Bidders.

iii. General Conditions.

iv. Pre-bid question forms.

c. Bidders shall achieve 42% small business participation per Executive Order 35 dated

July 2, 2019 and shall indicate such on page 3 of the Bid Form.

5. Special Conditions

a. Water and power service is not available on site. Contractor to provide water and power needed for construction.

b. See Appendix A in the Project Manual for the mortar analysis and mix needed for the project. Provide additional pigmentation as needed to match existing mortar.

c. Contact the park manager if historic artifacts are discovered during construction.

6. Project Site Review – Walk the project site.

mailto:skwak@brockenbrough.com