Addendum No. Four

RFB No. 23-0036 Page 1 of 5 Addendum No. Four

Treet

FINANCE DEPARTMENT

PURCHASING DIVISION 100 TENTH STREET, P. O. BOX 1340

COLUMBUS, GEORGIA 31902-1340

706-225-4087 ◼ BidLine 706-225-4536 www.columbusga.org

May 25, 2023

Addendum No. Four Dual Axle Utility Trailers

RFB No. 23-0036

Use the form provided in the solicitation to acknowledge receipt of this addendum. Failure to do so may result in your submittal being deemed non-responsive and not receiving further consideration for award.

Vendors are informed that the above subject Request for Bid (RFB) is hereby modified, corrected, or supplemented as specified, described and set forth in this Addendum:

A. Due Date Extension

The bid due date is changed; bid responses must be submitted via DemandStar no later than 2:30

PM on Wednesday, June 7, 2023.

B. Changes to the Specifications

Changes have been made to the specifications due to the number of inquiries made. Vendors are instructed to discard the previously REVISED Detailed

Specifications (Form 1) and use the REVISED Detailed Specifications 2, which are included in this addendum.

C. Questions/Responses

1. Question: “Looking at the addendums, I see what you are saying as these are minimum requirements. What I see is a trailer that cannot legally exist. A 9000 GVWR cannot legally be achieved on tandem 3500# axles. Also, the change in addendum#2 allowing for a 205 75 R15 with no specifics on the weight rating is puzzling. The highest ply you can get in that size tire is an 8ply tire. Which according to the stats I have included below, cannot legally hit the GVWR you are requesting. These specs don’t work. If all 15 trailers are meant to be the same specs, what I see is a whole lot of opportunity for the city of Columbus to get a bunch of regret. I’ve done

COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government http://www.columbusga.org/

RFB No. 23-0036 Page 2 of 5 Addendum No. Four enough business with the city that you should know I care about the product I put out. I want to get you the right trailer for the job at the best price possible, which is why I ask questions. I will do my best to move forward with what I have been given, but please pay attention to what you approve to buy. At the least, you may have to upgrade a lot of tires after the fact. At the most, major repairs and repurchasing.

SIZE: 15"

TIRE SIZE: ST205/75R15

CONSTRUCTION: Radial

TIRE PLY RATING: Load Range D / 8 Ply Rated

LOAD CAPACITY: 2200 lbs

Response: The specifications have been revised. Vendors are instructed to discard the previously REVISED Detailed Specifications (Form 1) and use the REVISED Detailed

Specifications 2, which are included in this addendum.

2. Question: “What is the intended use of this trailer?”

Response: These trailers will be used by staff of the Parks and Recreation Department for hauling lawn mowers.

2. Question: “What is the maximum weight of any one piece of equipment intended to haul?”

Response: 7,000 lbs.

Andrea J. McCorvey

Purchasing Manager

RFB No. 23-0036 Page 3 of 5 Addendum No. Four

FORM 1

REVISED 2

DETAILED SPECIFICATIONS

(VENDOR RESPONSE PAGE)

DUAL AXLE UTILITY TRAILERS

RFB No. 23-0036

Quantity: Fifteen (15)

NOTE: Spaces allotted for “Vendor’s Specifications” must be completed by bidders listing their vehicle/equipment specifications. Bids submitted with ‘check marks’, ‘yes’, ‘comply’ or any other non-specific responses shall be deemed non-responsive, and the Bid Submission will be deemed ‘Incomplete’.

This page(s) must be completed and submitted with the bid response on the bid due date, or the vendor’s submission will be deemed incomplete.

EQUIPMENT IDENTITY:

DUAL AXLE UTILITY TRAILER (15)

15 Parks and Recreation

MFG:

MODEL:

VENDOR’S NAME:

DETAILED DESCRIPTION VENDOR’S SPECIFICATIONS:

Bids submitted with ‘check marks’, ‘yes’, ‘comply’ or any other non-specific responses below shall be deemed non-responsive and the

Bid Submission will be deemed ‘Incomplete’.

1. GVWR RATING: The minimum GVWT is 9000 lbs.

2. WIDTH: within 78 - 84 in. – required

3. TRAILER DECK: 16ft x 7ft – minimum required

4. RAMP: 5ft Tall Ramp Gate - required

5. DUAL AXLE: 5,200 LB. Each Axle -EZ Lube with

Electric Brakes – minimum required

6. COUPLER: Adjustable Lunette Eye (Pintle Hitch) – required

7. BREAKAWAY HITCH: Required

RFB No. 23-0036 Page 4 of 5 Addendum No. Four

EQUIPMENT IDENTITY:

Bids submitted with ‘check marks’, ‘yes’, ‘comply’ or any other non-specific responses below shall be deemed non-responsive and the

Bid Submission will be deemed ‘Incomplete’.

8. ELECTRIC PLUG: 7 Way RV Style

9. TIRES:

a. Single Tires Each Axle

b. Size 205/75 R15 – or Equivalent to size listed

10. FLOORING: Solid Treated Wood - Required

11. D.O.T. STOP/ TAIL/ TURN AND CLEARANCE:

Required

12. SAFETY CHAINS: Required

13. FRONT AND SIDE RAILS: Required

14. FENDER: Steel - required

15. TOOLBOX:

24 X24 X 02 Lockable Landscape Box Mounted on the Rail mounted on the front of the trailer.

16. MANUALS*: Please indicate manuals that will accompany vehicle when delivered: *CD or Paper

Acceptable

a. Owner’s manual: (1) per unit

b. Service/Maintenance manual: (1)

RFB No. 23-0036 Page 5 of 5 Addendum No. Four

EQUIPMENT IDENTITY:

Bids submitted with ‘check marks’, ‘yes’, ‘comply’ or any other non-specific responses below shall be deemed non-responsive and the

Bid Submission will be deemed ‘Incomplete’.

17. WARRANTY: Vehicle and all equipment fully warranted against defective materials and workmanship for not less than 36 months or 36,000 miles from date of placement into service by the Columbus Consolidated

Government.

18. NOTICE TO DEALERSHIPS: The Columbus Fleet

Management Division is authorized by most major U.S.

automobile manufacturers to perform warranty work and will be reimbursed for both parts and labor at the agreed upon hourly rate between the manufacturer and the City of Columbus. If an agreement on a maker of vehicle has not been established the vehicle will be sent to the nearest authorized location for warranty work to be performed. Copies of the manufacturer’s warranty on the manufacturer’s letterhead must be submitted with the bid.

19. TITLES & CERTIFICATES OF ORIGINS: All documents associated with the purchase of vehicles and equipment, especially title applications and certificate of origins, must state “Columbus Consolidated

Government” as the purchaser and the address of 1011

Cusseta Road, Columbus, Georgia 31901.

NOTE: A copy of the manufacturer’s warranty must be included with the bid response.